HomeMy WebLinkAboutMINUTES - 08052003 - C.61-C.65 TO: BOARD OF SUPERVISORS
FROM: Tom Whittington
Deputy CICS, Department of information Technology
DATE: August 5, 2003 .•
SUBJECT: Telecommunications Consulting Services
Specific Request(s)or Recommendations(s)&Background&Justification --- —
I. RECOMMENDED ACTION:
Approve and Authorize the Chief Information Officer of the Department of Information Technology or his
designee to execute on behalf of the County an agreement with Simple Choice Communications Technology
Consultants to provide teleecrrimunications consulting services for infrastructure support at a cost of$80,000
effective July 1,2003 to December 31, 2003.
H. FINANCIAL IMPACT:
Currently funding has been budgeted for the development of specifications for a County-wide Call Accounting System and
for a replacement telephone billing system. As additional projects are funded Simple Choices will be used.
IIT. REASON FOR RECOMMENDATION AND BACKGROUND:
DoIT's Telecommunications section has the need for continuing assistance in the development of bid specifications
and installation management services for County systems infrastructure. Single Choice has the expertise to
perform the scope of work required and their assistance will allow the departments to complete their projects in a
timely manner. Endymion Systems Inc. formally did this work,but they decided to cease providing this kind of
consulting service. The Endymion employees who were providing the actual consulting services have joined
Simple Choice. We are recarnrnending executing this contract with Simple Choice so the County doesn't loose the
knowledge the consultants have about County Department's telecommunications requirements.
IV. CONSEQUENCES OF NEGATIVE ACTION:
If this request is not approved we will not be able to meet the telecommunication requirements for county departments.
CONTINUED ON ATTACHMENT:_Y4 SIGNATURE:
Recommendation of County Administrator
Recommendation of Board Committee
--'-Approve Other
Signature s : _
Action of on :, .' .;>ffr Approved as Recommended Other
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous (Absent AND ENTERED ON THE MINUTES OF THE
Ayes: _ Noes: __ BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain:
Attested S
cc: (4) Department of Information Technology Sohn Sw ten,Clerk of the Board of
of Supervisors and County Administrator
By:
DEPUTY
M382(10/88)
TO: BOARD OF SUPERVISORS
FROM: JAMES KENNEDY, REDEVELOPMENT DIRECTOR
DATE: August 5, 2003
SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract for
demolition and abatement services in connection with the Hookston Station Relocations Project
(Ashby Lumber site), Pleasant Hill area.
Project No. 4500-6X5496 (District IV)
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
L Recommended Action:
APPROVE and AU'T'HORIZE the Public Works Director, or designee, to execute on behalf of Contra
Costa County a contract and any amendments for time extensions between Contra Costa County and Evans
Brothers Inc.,for demolition and abatement services,in the amount of$39,392.00, for the period August 1,
2003 to September 30, 2003 in connection with the Hookston Station Relocations Project(Ashby Lumber
site).
DECLARE that, should the award of the contract to Evans Brothers be invalidated for any reason,the Board
would not in any event have awarded the contract to any other bidder,but instead would have exercised its
discretion to reject all of the bids received. Nothing herein shall prevent the Board from re-awarding the
contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the
contract or fails to furnish required bonds or insurance.
II. Fiscal Impact: Payments under this contract shall be from funds provided by the Contra Costa County
Redevelopment Agency. Costs will be charged directly to the project.
Continued on Attachment: X SIGNATURE: ✓
_,_,RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
®APPROVE OTHER
SIGNATURE(S):
ACTION OF BOA ON vs rn w`" M APPROVED AS RECOMMENDED X OTHER
VQTE OF SUPE V ORS
` UNANIMOUS(ABSENT
AYES: NOES:
ABSENT: ABSTAIN:
I hereby certify that this is a true and correct
dltm:eh copy of an action taken and entered on the
G:\GrpData\RealPmp\2003-FileslBOs&RES�BODen)oiition_evansBros_AshbyLimbe..doe minutes of the Board of Supervisors on the
Orig.Div: Public Works(R/P) date shown.
Contact: Donna Murdock(313-216$) g
cc: County Administrator ATTESTED:_ l , ;
Auditor-Controller(via R/P) JOHN SWEETEN, erk of the Board of
P.W.Accounting Superyisors and Co thty;Admini;trator
Community Development Dept.
Redevelopment Agency
Det2t
Byp y
Subject: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract for
i demolition and abatement services in connection with the Hookston Station Relocations Project,
Pleasant Hill area.
Date: August S, 2003
Page: 2
III. Background and Reasons for Recommendations:
The Redevelopment Agency wishes to retain the professional services of Evans Brothers Inc., for the
Hookston Station Relocations Project. The contract extends through the completion of all assigned tasks.
IV. Consequences of Negative Action: The Redevelopment Agency would be unable to retain the services
necessary to complete the assigned project in a timely manner.
TO: BOARD OF SUPERVISORS � ✓ � ��
Contra
FROM: Treasurer--Tax Collector =� r Costa
DATE: July 23, 2003 s� C o u my
1 407
SUBJECT: Credit Cara Payments of Property Taxes 0,002
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Request that the Board of Supervisors APPROVE and AUTHORIZE the Treasurer--Tax Collector,
or designee, to execute a no-cost contract with EPOS Corporation to provide credit card payment
processing for taxpayers wishing to pay their property taxes by credit card for the period from
October 1, 2003 to December 31, 2000. ( No cost to County. A 2.5 % convenience fee charged to
taxpayer by EPOS Corporation for use of this service. }
BACKGROUND:
EPOS Corporation recently set up a system for the Orange County Tax Collector's Office, that allows
taxpayers to pay their property taxes by Credit Card using a website and phone number"tied" to
EPOS Corporation. EPOS has formed an alliance with Wells Fargo Bank, the Treasurer--Tax
Collector's primary bank. This benefits the County and taxpayers as funds are immediately deposited
with the bank rather than a third party. The County Department of Information Technology staff has
reviewed the proposal and supports the project.
There is no cost to the County for providing this payment option, but the taxpayers are charged a
2.5% "convenience fee" for this service. This "convenience fee" is approximately equal to what is
being charged by competing firms.
We have received numerous requests for this service from the public, and other California Counties
that have added this option report significant and growing use by the public. Benefits to the County
include a reduction in the number of Non Sufficient Funds (NSF) 1 returned checks, and quicker
deposit of tax payments.
It is anticipated that we will be able to make this feature available by October 1, 2003 so that it can be
used for the December 10, 2003 property tax first installment payments.
At a future date, we may consider expanding the credit card payment option to the Voice Response
system, but that would require incurring County costs, and future Board approval.
FISCAL IMPACT: DONE
CONTINUED ON ATTACHMENT: YES SIGNATURE: d"a�
RECOMMENDATION OF COUNTY ADMINISTRATOR _ -_-- RECOMMENDATI OF OARD COMMITTEE
APPROVE OTHER
SIGNATURES:
ACTION OF BQXR1 N August 5,2003 APPROVED AS RECOMMENDED ;f OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
UNANIMOUS(ABSENT
AYES: NOES:
ABSENT: ABSTAIN:
Contact:
Cc: ATTESTED w -
JOHN SW STEN,CLERK OF THE BOARD OFSUPERVISORS
,r n
BY: DEPUTY
C. 64
THE BOARD OF SUPERVISORS OF
CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on August 5, 2003 by the following vote:
AYES: Supervisors Gioia, Uilkema,Greenberg, Glover & DeSaulnier
NOES: None
ABSENT: None
ABSTAIN: None
SUBJECT: Contract to Provide Emergency Telephone Notification (Ringdown)
System Services.
RELISTED to 9/9/03
I hereby certify that this is a true and correct copy of
an action taken and entered on the minutes of the
Board of supervisors on the date shown.
Attested:August 5,2003
John sweeten,Clerk of the Board
of Supervisors and Count(Administrator ;s
By s1
deputy Clerk
TO: BOARD OF SUPERVISORS _ Contra
FROM: INTERNAL OPERATIONS COMMITTEE Costa
DATE: JULY 28, 2003
County
SUBJECT: CONTRACT TO PROVIDE EMERGENCY TELEPHONE NOTIFICATION (RINGDOWN)
SYSTEM SERVICES
SPECIFIC REQUEST{S}OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. ACKNOWLEDGE that in 1999, when the Beard of Supervisors decided to continue its
contract with the Community Alert Network for provision of emergency telephone notification
system services, it also approved the notion of reviewing the contract again in three years,
after other system providers gained experience in the industry.
2. ACKNOWLEDGE that with the transfer of responsibility for the emergency telephone
notification system from the Health Services Department to the Sheriff, the Board requested
the Sheriff to evaluate other system providers and report back to the Internal Operations
Committee.
3. ACCEPT the recommendation of the Project Team convened by the Sheriff to evaluate
proposals submitted by providers of emergency telephone notification systems.
4. AWARD and AUTHORIZE the Sheriff-Coroner to execute a contract with Dialogic
Communications, Inc., in the amount of$175,040 to provide an emergency telephone
notification (ringdown) system for the period September 15, 2003 through September 14,
2006.
5. STIPULATE that the contract shall include performance incentives and penalties.
FISCAL IMPACT:
The cost of this contract is funded completely through Certified Unified Program Agency
(CUPA) fees.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
___,.o.—«__--------------_
_RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES):
GAYLE B. UILKEMA _ FEDERAL D. GLOVER
-- —-__ -__------------------___------------------------------------------ -----------------------------_-------------•-----------------------------------------
ACTION OF BOARD ON APPROVE AS RECOMMENDED w OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
err.✓
4cl
Contract for Emergency Telephone (Ringdown) System 60 July 28, 2003
Internal Operations Committee Page 2
BACKGROUND:
On October 1, 2002, the Internal Operations Committee recommended to the Board of
Supervisors, and the Board approved, retaining the Community Alert Network as the provider of
an emergency telephone notification (ringdown) system to alert the public to hazardous
materials releases or other emergencies. In addition, the Board requested the Sheriff, which
recently assumed responsibility for the system, to evaluate the current system and report back
to the Board through the Internal Operations Committee in six months. The Beard also directed
the Hazardous Materials Program Director to work with the Sheriff to explore with other vendors
their willingness to enter an agreement to provide services, in the event of a cancellation with
current vendor, and to return to the Board of Supervisors within 30 days with information.
On March 3, 2003, the IOC received a status report from the Community Warning System
Manager on the bequest for Information and Request for Proposals issued by the Sheriff's
Department in anticipation of the December 31 expiration of the County's contact with the
Community Alert Network. Thirteen vendors were sent the RFI documents and eight responded
on March 20, 2003, Five venders were short-listed (selected) from this group based on their
experience, ability to meet standards, competitive comparisons, and industry performance.
The RFP was issued by the General Services Department on March 31, 2003 and presentations
were made on April 11. Proposals were evaluated by a Community Warning System Technical
Advisory Committee(CTAC) Project Team comprising a crass section of the County, including:
Community Representative Purchasing —GSD County CAER Director
Sheriff Dispatcher County OES Sr, Planner Search & Rescue Mgr.
San Ramon Fire Chief County CWS Manager Volunteer Services Mgr.
Industry— Shell CWS Asst. Proj Manager Sheriff Technical Services
Community College — DVC City OES — Berkeley
Health Services — HazMat City OES — San Ramon
The Project Team requested Scenario Demonstrations to further evaluate three vendors.
Scenario testing was conducted on April 23 and included a hazardous materials plume, a grid,
and a English/Spanish translation, As a result of the testing, the Project Team selected Dialogic
Communications Corporation. On May 5, the IOC approved a recommendation to select
Dialogic Communications Corporation as the provider of the County's emergency telephone
notification {ringdown} system.
TO: BOARD OF SUPERVISO ..
{ Contra
` Costa
FROM: John Cullen, Director
Employment and Human Services Department srA..... . County
DATE: July 21, 2003 ]
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to EXECUTE an agreement with San Mateo County (SMC} to reimburse SMC for payments
made to Cash Advance Payments for Immigrants (CAPI) clients in the amount of$160,000 per
month up to $480,000 for the period of July 1, 2003 through September 30, 2003.
(#21-509-3)
SPECIFIC REQUESTS)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE an
agreement with San Mateo County (SMC) to reimburse SMC for payments made to Cash Advance Payments
for Immigrants (CAPI) clients in the amount of$160,000 per month up to $480,000 for the period of
July 1, 2003 through September 30, 2003. (#21-509-3)
FINANCIAL IMPACT:
$480,000 County General Funds to be reimbursed by San Mateo County upon approval of the State budget.
CHILDREN'S IMPACT STATEMENT:
This contract supports the fourth community outcomes established in the Children's Report Card:
" Families that are Safe, Stable and Nurturing" by providing cash assistance to aged, blind, and disabled
legal immigrants who are not eligible for Supplemental Security Income/State Supplementary Payments
(SSI/SSP) solely due to their immigrant status.
BACKGROUND:
San Mateo County administers Cash Advance Payments for Immigrants (CAPI) Program assistance payments
for the eleven (11) member consortium in which Contra Costa County EHSD is a member. Reimbursement
for those payments is made through the State.
To maintain the CAPI Program while the budget is resolved, payments were made for all Consortium
members by SMC using their County funds for July and in the absence of the State budget, SMC will
continue to do so. The approximate county cost for all Consortium members is $1,000,000 per month and
has placed considerable strain on San Mateo County funds. EHSD seeks authorization to reimburse SMC for
the funds expended in support of Contra Costa County CAPI clients
CONTINUED ON ATTACHMENT: Y SIGNATURE: '
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES '
ACTION OF BON
R O ?f ? APPROVED AS RECOMMENDED XOTHER
;./R O N
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
`L' UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED '
JOHN SW TEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DON CRUZE 3-1582
EHSD(CONTRACTS UNIT)-EB
COUNTY ADMINISTRATOR BY ` f`' DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR