HomeMy WebLinkAboutMINUTES - 08052003 - C.56-C.60 TO: BOARD OF SUPERVISORS
FROM: Steven Steinbrecher n ��
CIO, Department of Information Technology
DATE: July 29, 200.3
SUBJECT: Agreement for Contract Services
Specific Request(s)or Recornrnendations(s)&Background&Justification
I. RECUIVII" ENDED ACTION:
Approve and authorize the Chief Information Officer of Department of Information Technology or his designee to execute,on
behalf ofthe County,an agreement with Greg Peterson to provide services in the amount of$147,004 effective September 1,
2443 through December#31,2044.
II. FINANCIAL IMPACT:
Funds are budgeted for this project. Telecommunications will recover the contract costs through charges to County Departments who
use Telecommunications Services.
This action if approved will not result in any increased cost to DoIT/'telecommunications.
Iii. REASON FOR RECOMMENDATION AND BACKGROUND:
There are currently 28 Harris telephone switches installed at various locations throughout the County and for the most part these
switches operate independently. This lack of networking does not allow the County to take advantage of the technology the
telephone industry has to offer such as,call accounting,abuse monitoring, beast Cost Routing where calls made through our
switches are routed to save money by decreasing the need for telephone lines,equipment failures notification,and 911 call
tracking..
These and other options are available to the County,but first the County has to update it's telephone system by networking all the
switches,installing the monitoring software and hardware and then do the specialized programming that will enable the County to
take advantage of options like:
- A Countywide Call Accounting System
- 8911 (Database for the locations of all County numbers)
- Better teleconferencing options
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
Recommendation of County Administrator
Recommendation of Board Committee
:':Approve Other
Stnatures
s
O
Action of r0b: `r '' W}' � d 4J Approved as Recommended X, tither
�.... •ir,'�
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous(Absent;'F".' .' _ ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain;
Attested ,
cc: (4) Department of Information Technology John Sweeten, C1rk 0i the Board of
of Supervisors and County Administrator
Y
DEPUTY
Voice over IP(VOID)
More cost effective call routing (Least Call Routing)
5 Digit Dialing
Caller ID(off and on the County Network)
At this point we feel this cost will be recovered by the efficiencies that will be available to the County. Our vendor Teltronics could
perform the upgrading of the telephone system,but we have decided to use the services ofan individual who is very familiar with the
County's equipment through his years of servicing the County's equipment as a result ofprevious employment with Teletronics. We
feel he is the best-qualified person to assist the County with this effort.
IV. CONSEQUENCES OF NEGATIVE ACTION:
If this request is not approved DoiT/Telecornmunications will not be able to upgrade the current system to take advantage of the
current technology.
Contra
TO: BOARD OF SUPERVISORS ,X 3
FROM: Steve Weir, Clerk-Recorders ICosta
DATE: June 3, 200 ra ~`'M County
SFA o_
SUBJECT; Purchase of SouthTech CampaignDocST�' software package
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the County Clerk-Recorder-Registrar or designee to execute a
contract with SouthTech Systems in an amount not to exceed $38,304.35 for the purchase,
installation, testing, training and first year's maintenance of the CampaigndOCSTm software
package.
FINANCIAL IMPACT:
The cost of the Software and first year's maintenance is $38,304.35 and is included in the
Elections division budget.
REASONS FOR RECOMMENDATION/BACKGROUND:
The California Fair Political Practice Commission (FPPC) mandates the Campaign Disclosure
Filing Process, County Election officials are responsible for tracking compliance of the filers who
are responsible for filing. They include candidates, committees, office holders, large donors, and
Slate mailers. Maintaining a list of those who need to file, have not filed, Sending notifications,
issuing fines, enforcement, maintaining paper documents, providing public information, and
repeating this process year after year is a very difficult and time-consuming task. The
CampaignDocS software automates the Campaign Disclosure Process. The Elections Division of
the Clerk-Recorder's office will save time and money by implementing this system.
The database allows the public and the election Staff to electronically retrieve data and
documents for viewing and printing copies. CampaignDocs will replace the current, manual
process.
CONSEQUENCES OF NEGATIVE ACTION:
Increasing demands on Elections Division staff require the use of automation to ensure
compliance with the fling process as mandated by the FPPC. Failure to automate may result in
failure to comply.
CONTINUED ON ATTACHMENT: Y S SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
� - APPROVE OTHER
SIGNATURE (S): '
ACTION OF BO D !„ .h: � I s
APPROVED AS f. OMMENDED OTHER r
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND
UNANIMOUS{ABSENT '�/� CORRECT COPY OF AN ACTION TAKEN AND
ENTERED ON MINUTES OF THE BOARD OF
AYES: NOES: SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN:
Contact: ATTESTED:(DATE)
cc: JOHN SWEETEN,CLERK OF TfiE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
+"S
BY: Deputy
TO: BOARD OF SUPERVISORS.,
FROM: Steven Steinbrecher
CIO,Department of Information Technology
DATE: July 29, 2003 1.
SUBJECT: Consulting Agreement
Specific Request(s)or Recornmendations(s)&Background&Justification
L RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Chief Information Officer of Department of Information
Technology or his designee to execute on behalf of the County and agreement with Cherry Road
Technologies to provide technical services for the Peoplesoft system in the amount of$83,200
effective June 1,2003 through November 30,2003.
II. FINANCIAL IMPACT:
Noose. Funding for this contract is provided by the People Soft project.
III. REASON FOR RECOMMENDATION AND BACKGROUND-
The current Peoplesoft system needs to be converted so that salary plans reflect actual dollar
amount increases and not greater amounts due to the way the system calculates now.
IV. CONSEQUENCES OF NEGATIVE ACTION:
If the proposed changes are not made to the way salary step increases are calculated in the
County PeopleSoft system the costs to the County will be higher
CONTINUED ON ATTACHMENT:_YIIS SIGNATURE: G_J
t
Recommendation of County Administrator
Recommendation of Board Committee
....---`Approve Other
Si nature s - '
Action of B ar on Approved as Recommended `4 Other
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous(Absent ?�;..:�' 'r' ) ANIS ENTERED ON THE MINUTES OF THE
Ayes: _ Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent:_____ Abstain:—
{
Attested: ;;r, W�Ls� Y __
cc: (4) Department of Information Technology John Sweeten, Cieik of the Board of
Supervisors and County Administrator
By: �
DEPUTY
M382(10188)
TO: BOARD OF SUPERVISORS
FROM: Steven Steinbrec er
CIO, Depart hent of Information Technology
CRATE: July 29, 2003
SUBJECT: Consulting Services with Soft Link, Inc.
Specific Request(s)or Recommendations(s)&Background&Justification
L RECOMMENDED ACTION-
APPROVE and AUTHORIZE the Chief Information Officer or his designee to execute an agreement with Soft
Link effective July 1,2003 through June 30,2004 in the amount of$343,200.
IL FINANCIAL IMPACT:
None. Funding for this contract is provided by the People Soft project.
III. REASCIN OR RECt3lYiMENDA"T'ION AND,BACKGROUND:
In March 1996 the Board of Supervisors approved funding for a computer system to replace the Human
Resources,Payroll and Employee Benefits systems. The Board also directed the Steering Committee and the
Department of Information Technology to secure the necessary technical expertise to implement the system
The Project Steering Committee,composed of the Auditor-Controller,Director of Human Resources,Director
of Information Technology and the County Budget Officer conducted a search for a consulting firm who could
train and provide technical support to County staff in implementing the new system. In June 1996 Softlink,
Inc. was selected to provide the necessary technical services and to insure the successfid installation and
operation of the new system.
Softlink is to provide resources to assist county staff in converting the Kronos Time Entry and Peopl+esof't
Human Resources/Payroll systems from an Informix Database to an Oracle Database. This conversion is
required as Informix will no longer be supported by Kronos. Softlink will also provide technical assistance in
upgrading the People Soft system to Release 8.8.
IV. CQNSEQX ENCES OF NEGATIVE ACTION:
Without this conversion our ability to produce timely and accurate payrolls will be compromised.
CONTINUED ON ATTACHMENT: ®YDS SIGNATURE:
�:---Recommendation of County Administrator
Recommendation of Beard Committee
_. -Approve Other
Y
Si natures
Action of Board c>tt Approved as Recommended . Other
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
�' ... Unanimous{Absent `S. `%� AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent:— Abstain:—
`'
cc: (4) Department of Information Technology John Sweeten, Clerk of the Beard of
of Supervisors and County Administrator
X"
By: t t
DEPUTY
M382(10/88)
TO. BOARD OF SUPERVISORS
FROM: John Sweeten, County Administrator
Contra
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DATE: August , 2003
Costa
SUBJECT: Approve Contract with Single Source
Consulting � � r�� '_ . `
Count
elkp
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8r BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the Risk Manager to execute a Contract with Single Source
Consulting, Inc. to create and administer a County-gide ergonomic program effective duly 1,
2003 through June 30, 2004 not to exceed $150,000.
FINANCIAL IMPACT:
Costs for administration are funded through the Workers' Compensation Self-Insurance Trust
Fund for ergonomic equipment purchased in response to a workers' compensation claim.
Purchases of ergonomic equipment prior to a workers' compensation claim will be charged
directly to the Departments.
BACKGROUNDfREA ONS FOR RECOMMENDATION:
Single Source Consulting is operated by Tony Su, MBA and ARM. The services are being
contracted to review, evaluate, and administer an ergonomic program which includes strict
inventory controls, discount pricing for equipment, storage, establishment of an ergonomic
evaluation site, training and coordination with the departments. Coordination will include the
creation of an ergonomic steering committee and the implementation of an ergonomic policy.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
s "APPROVE OTHER
k r
ACTION OF 807DN , APPROVED AS RECOMMENDED OTHER
1.f?
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
- UNANIMOUS (ABSENT " OF SUPERVISORS ON THE DATE SHOWN.
� '
AYES: NOES:
ABSENT: ABSTAIN:
ATTESTED 4—
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C:\My DocumenteNBoard OrdwslB02003130SIngleSrceErgoO3-04.rtf JOHN S EI'EN,tCLERK OF THE BOARD Z)F
Contact: Ron Harvey(335-3443) SUPERV#SORS AND COUNTY ADMINISTRATOR
Cc: Risk Management
Auditor-Controller BY � DEPUTY
Single Source Consulting ,` g