HomeMy WebLinkAboutMINUTES - 08052003 - C.27 TO: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS, BLACKHAWK GEOLOGIC
HAZARD ABATEMENT DISTRICT
FROM: MAURICE M. SHUT, PUBLIC WORKS DIRECTOR
DATE: August 5, 2003
SUBJECT: APPROVE and AUTHORIZE Richard D. Short, Kleinfelder, Inc., General Manager of the
Blackhawk Geologic Hazard Abatement District, to execute a contract amendment with Sands
Construction Company,Inc.effective July 1,2002,to increase the payment limit by$6,000 to a new
payment limit of$106,0001 for maintenance services for general operations,emergency response and
construction management services, Danville area. (District III)Project'No. 7760-6X5147
SPECIFIC REQUESTS)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE Richard Short, General Manager of the Blackhawk Geologic Hazard
Abatement District (GHAD), to execute a contract amendment with Sands Construction Company, Inc.
effective July 1, 2002, to increase the payment limit by $6,000 to a new payment limit of$106,000 for
maintenance services for general operations, emergency response and construction management services.
II. Fiscal lmpart:
There is no impact on the County General Fund. The Blackhawk GHAD is funded through revenues
generated by County Service Area M-23. The proposed contract scope is consistent with the proposed Fiscal
Year 2002/03 Program.
Continued on Attachment; X SIGNATURI✓
�.� COMMENDATION OF COUNTY ADMINISTRATOR
�RECOMMENDATION OF BEARD COMMITTEE
_
1PROVE OTHER
SIGNATURES �
ACTION OF A ON AUGUST OS, 2003 APPROVED AS RECOMMENDED Xx ETHER
VOTE OF SUPERVISORS
XX UNANIMOUS(ABSENT NONE �) I hereby certify that this is a true and correct copy of an action
AYES:_NOES: taken and entered on the minutes of the Board of Supervisors
ABSENT: ABSTAIN: acting as the GHAD Board on the date shown.
Cs:sr ATTF,STED: A1101.gT05-200g
G:\GrpData\SpDist\Board Orders\2003\08-05-73 BO-(B)Sands Amend.doc JOHN SWEETEN,Clerk of the Blackhawk GHAD Board
Orig.Div: Public Works(Special Districts) of Directors and Board Administrator
Contact: Skip Epperly(313-2253)
cc: County Counsel
Auditor-Controller By —
Accounting–L.Holden De aty
J.Fahy,Eng.Svc.
Clerical Binder&GHAD File
R.Short,K leinf"elder,Inc.
SUBJECT: APPROVE and AUTHORIZE Richard D. Short, Kleinfelder, Inc., General Manager of the
Blackhawk Geologic Hazard Abatement District,to execute a contract amendment with Sands
Construction Company,Inc. effective July 1,2002,to increase the payment limit by$6,000 to a
new payment limit of$106,000 for maintenance services for general operations, emergency
response and construction management services,Danville area. (District III)Project No. 7760-
6X5147
DATE: August 5, 2003
PAGE: 2
IIT. Reasons for Recommendation and Background:
On December 15, 2002 a storm of unusual intensity and duration impacted the Blackhawk GHAD
service area, Sands Construction Company, Inc. coordinated emergency response efforts to address in
excess of 60 emergency debris flows and small landslides as a result of the heavy rain. As a follow-up to
emergency response slope stabilization measures taken in December,Sands Construction Company,Ric.
has begun coordinating repairs and mitigations for applicable sites and is currently in the process of
executing contracts and assigning workloads to maintenance contractors for this work. As a result of this
emergency response effort Sands Construction,Inc. exceeded their original budget estimate.
IV. Consequences of Negative Action:
Without Board approval,reimbursements for costs incurred,to coordinate repair of the landslides will not
occur.A negative action.will delay a timely execution of repairs and further jeopardize the residences in
the path of these landslides.