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HomeMy WebLinkAboutMINUTES - 08052003 - C.22 TO: BOARD OF SUPERVIS(QRSontr n1fi FROM: MAURICE M. SHILI, PUBLIC WORKS DIRECTOR �; ostce4 DATE: AUGUST 5, 2403 'A - County SUBJECT: Accept the Public Works Director's background and status report regarding the east airport hangars at Buchanan Field Airport, Pacheco SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATIQN I. Recommended Action: ACCENT the Public Works Director's background and status report regarding the east airport hangars at Buchanan Field Airport Pacheco area. (District IV) IL Financial Impact: No financial impact. Continued on Attachment: X SIGNATURE: , E+COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE r -F+ROVE OTHER SIGNATURES ACTION OF BOW ON AUG. 05� 2003 APPROVED AS RECOMMENDED XXOTHER z{ VOTE OF SUPERVISORS XX UNANIMOUS(ABSENT NONE } AYES: NOES: I hereby certify that this is a true and correct copy of an action ABSENT: ABSTAIN: taken and entered on the minutes of the Board of Supervisors on the date shown. KF:df C:\Word Files\BO\2003\bo8-5-03 Hangars Background.doc ATTESTED: AUGUST 45, 2443 Orig.Div: Public Works(Airport) JOHN SWEETEN,Clerk of the Board of Supervisors and County Contact: (Keith Freitas 646-5722) Administrator cc: County Administrator M.Shiu,Public Works Director J.Bueren,Deputy Public Works Director Accounting By ,Deputy SUBJECT: Accept the Public Works Director's background and status report regarding the east airport hangars at Buchanan Field Airport, Pacheco DATE: August 5, 2003 PAGE: 2 111. Reasons forRecommendationsand Background: During the July 22, 2003, Board meeting the District 11 Supervisor requested a staff report regarding the history of the East Hangars at Buchanan Field Airport. This request was in response to comments made by a member of the public on this matter. On September 1, 1970,Buchanan Airport Hangar Company entered into a 30-year lease with Contra Costa County for the construction of seventy-five(75)hangars and eighteen(18)aircraft shelters at Buchanan Field Airport. Buchanan Airport Hangar Company was responsible for the maintenance and administration of the property during that 30-year period. In September of 2000, Contra Costa County was to obtain ownership of the aircraft hangars and shelters, pursuant to the terms of the above lease. In preparation for this,Airport staff completed the following tasks: • July 2000 Conducted several days of exterior inspection of the East Ramp Hangars to determine if any repairs to the facility would be required. • August 2000 Initiated the development of a new Hangar Rental Agreement. Notified East Hangar tenants regarding the impending transfer of ownership from the Buchanan Airport Hangar Company, LLC to Contra Costa County. Directed Buchanan Airport Hangar Company,LLC,to complete certain items prior to the transfer of ownership, On September 1,2000,ownership of the aircraft hangars transferred to the County. In October 2000,Airport staff net with hangar tenants to answer specific questions they had regarding the transition and our need to inspect the interior of the hangars to complete the transfer process. Between November 2000 and December 2001, two inspections of the hangar interiors were made and negotiations were conducted with Buchanan Hangar Company regarding remedial actions. During that time, the then Airport Director decided not to pursue execution of the new rental agreements pending our negotiations with Buchanan Airport Hangar Company. In May 2002, Public Works directed the Airport Director to initiate the process to execute the new rental agreement with the tenants and to initiate the process to rent the vacant hangers. Up to that point,the rental agreement had not been shared with the tenants. When the tenants received the agreement,they were not receptive. A"Coalition of Hangar Tenants"was formed.The Airport Director was asked to begin negotiations with the Coalition regarding an agreement that would meet the needs of both parties. SUBJECT: Accept the Public Works Director's background and status report regarding the east airport hangars at Buchanan Field Airport, Pacheco PATE: August 5, 2003 PAGE: 3 111. Reasons for Recommendations and Background continued): In November 2002,the Coalition provided to Airport staff a proposed rental agreement. During that time, the number of vacant hangars had grown from six (6) as of December 31, 2000, to twelve (12) as of December 31,2001,to twenty-four(24) as of December 31,2002. At the same time,there were over 100 names on the waiting list for the hangars. The Airport staff met with the Coalition in January to advise that since we were not close to completing negotiations on a new rental agreement,the Airport wished to begin renting the vacant hangars using a temporary agreement. The Coalition representatives agreed to this action. It was also agreed that upon acceptance of a new rental agreement, the temporary agreements would be cancelled and ALL hangar tenants would be required to sign the new agreement. On July 22, 2003, the public Works Department requested the Board of Supervisors to authorize the temporary hangar agreements with 15 tenants. The Board of Supervisors approved that request,allowing the Airport to move ahead with the renting of 15 vacant hangars. It is likely that the Public Works Department will request that additional temporary agreements be approved to fill the remaining vacant hangars. In the meantime, Airport Division staff and current hangar tenants continue to negotiate revisions to the rental agreement form. After an agreement has been reached on a new rental agreement form,the Board will be asked to approve new agreements with all of the hangar tenants. IV. Consegueances_ofNegative Action: None.