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HomeMy WebLinkAboutMINUTES - 08052003 - C.21 TO: BOARD OF SUPERVISORS Contra FROM: FireChief Keith B. Richter _ ' Costa Contra Costa County Fire Protection District DATE: August 5, 2003 County SUBJECT; Contract Amendment/Extension Agreement with La Loba International, Inc. SPECIFIC REOUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE and AUTHORIZE the Fire Chief, Contra Costa County Fire Protection District, to execute a Contract Amendment/Extension Agreement with La Loba International, Inc. to provide continued Request for Proposal (RFP)preparation services for replacement of District's Computer Aided Dispatch (CAD)System through December 31, 2003. FINANCIAL. IMPACT: The payment limit is increased by$10,000 from $39,360 to a new total of$40,350 and is incorporated in the District's FY 2003-04 budget. BACKGROUNDIREASONS FOR RECOMMENDATION: The District has budgeted approximately $1.93 million for the replacement of aging CAD System at its Communications Center which provides communications/dispatch services to East Contra Costa Fire protection District, Crockett-Carquinez Fire Protection District, Moraga-Orinda Fire Protection District, Rodeo-Hercules Fire Protection District and City of Pinole Fire Department in addition to our own Contra Costa County Fire Protection District. Replacement of the CAD System is a major undertaking. To assist with the preparation of a RFP, review and evaluation of submitted proposals and selection of a vendor, the District has contracted with La Loba International, Inc. to provide such services. Negotiations with the chosen vendor, TriTech Inc., are taking longer than anticipated due to issues relating to the terms and conditions in the TriTech Inc. agreement. The current April 30, 2003 termination date with La Loba International, Inc. needs to be extended to finalize the development of the TriTech Inc. agreement and increase the payment limit for additional services provided. Hence, this Contract Amendment/Extension Agreement needs to be executed. CONTINUED ON ATTACHMENT: _- YES SIGNATURE: ; �#tECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE � `11PPROYE OTHER SIGNATURES: 'k ACTION OF 899CROON.,_ AUGUST .1 APPROVED AS RECOMMENDEDLx OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ASSENT NON ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED AUGUST 05, 2003 Contact: Mike George, 930-5506 JOHN SWEETEN,CLERK OF THE BOARD OF cc: County Administrator/Rich Seithel SUPERVISORS AND COUNTY ADMINISTRATOR C.C.G. Fire Protection District Auditor-Controller, Contracts Section General Services, Purchasing Division BY__-- W__4� DEPUTY U:1SRMGRS\M HG\BOARDORDERLALOBA307.DOC Contra Costa County CONTRACT AIV1END N'T/ Number 4808200 Standard Form L-9 EXTENSION AGREEMENT Fund/Org# 202000/7300 Revised 2002 (Purdme of Services-Long Form) Account# 2310 Other# )I• Idtaftatl2n of Contract be AMenci+ed. Number: 4808200 Effective Date: May 7, 2002 Department: Contra Costa County Fire Protection District Subject: Request for Proposal (RFP) Preparation .for Replacement of Computer Aided .Dispatch (CAD) System 2.. PsWg. The County of Contra Costa,California(County),for its Department named.above,and the following named Contractor mutually agree and promise as follows: Contractor: La Loba International, Inc. Capacity. Corporation Address: 10374 Julian Court Westminster, CO 80031 3. Amendment Oates. The effective date of this Amendment/Extension Agreement is _ August 5, 2003 4. AMSMdWnt SpScitiedat�,.., ins. The Contract identified above is hereby amended as set forth in the"Amendment Specifications"attached hereto which are incorporated herein by reference. 5. & e,A on_oof 1S. The term of the above described Contract between the parties hereto is hereby extended from kpril 30, 2003 I to December 31, 2003 ,unless sooner terminated as provided in said contract. R=ent L rnii�Igere<*ase. The payment limit ofthe above described Contract between the parties hereto is hereby increased by$10,000 , from S.. 39,360 to a new total Contract Payment Limit of S 49,360 7. S{ atures. 'These signatures attest the parties' agreement hereto: +CC?i3NTY C►F Ct U&A t S C IF IA. BOARD OF SUPERVISORS AT'T'EST: Clerk of the Board of Supervisors 9 g, By, .. -..., By Chairman/Designee Depu co OR Name of business entity Name of business entity By By (Signature of individual or officer) (Signature of individual or officer) (Print name and title A. if applicable) J. (Pant name and title B, if applicable) l oft to CgnirActor-For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-prestand Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on form L-3. L-9 (PaLye 1 of 1) Contra Costa County APPROVALS/ACKNOWLEDGMENT Number 4. Standard Form L-2 (Purchase of Services-Long Form) Revise 2002 i APPROVALS RECOMBENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL By: By: Designee Deputy APPROVED: COUN"T"Y ADMINISTRATOR By: Designee ACKNOWLEDGMENT STATE OF CALIFORNIA ) ) ss' COUNTY OF CONTRA COSTA ) On , before me, (insert name and title of the officer),personally appeared personally known to me(or proved to me on the basis of satisfactory evidence)to be the person(s)whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS MY HAND AND OFFICIAL SEAL. (Seal) Signature ACKNOWLEDGMENT(by Corporation,Parvamhip,or Individual) (Civil Code§1189) L-2 ( Page 1 of 1) AMENDMENT SPECIFICATIQN'S Attachment"A" Payment Provisions, Part D. 1. and 2. of the Contract are replaced by the following: payments as outlined above in parts 'A', '13' and 'C' combined shall not exceed $49,360.00." U:\MHG\LALOBACONTRACTAMENDEXTEN307.DOC NTRACTAMENDEXTEN3o7.DOC