HomeMy WebLinkAboutMINUTES - 08052003 - C.21 TO: BOARD OF SUPERVISORS Contra
FROM: FireChief Keith B. Richter _ ' Costa
Contra Costa County Fire Protection District
DATE: August 5, 2003
County
SUBJECT; Contract Amendment/Extension Agreement with La Loba International, Inc.
SPECIFIC REOUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the Fire Chief, Contra Costa County Fire Protection District, to execute a Contract
Amendment/Extension Agreement with La Loba International, Inc. to provide continued Request for Proposal
(RFP)preparation services for replacement of District's Computer Aided Dispatch (CAD)System through
December 31, 2003.
FINANCIAL. IMPACT:
The payment limit is increased by$10,000 from $39,360 to a new total of$40,350 and is incorporated in the
District's FY 2003-04 budget.
BACKGROUNDIREASONS FOR RECOMMENDATION:
The District has budgeted approximately $1.93 million for the replacement of aging CAD System at its
Communications Center which provides communications/dispatch services to East Contra Costa Fire protection
District, Crockett-Carquinez Fire Protection District, Moraga-Orinda Fire Protection District, Rodeo-Hercules Fire
Protection District and City of Pinole Fire Department in addition to our own Contra Costa County Fire Protection
District.
Replacement of the CAD System is a major undertaking. To assist with the preparation of a RFP, review and
evaluation of submitted proposals and selection of a vendor, the District has contracted with La Loba
International, Inc. to provide such services. Negotiations with the chosen vendor, TriTech Inc., are taking longer
than anticipated due to issues relating to the terms and conditions in the TriTech Inc. agreement. The current
April 30, 2003 termination date with La Loba International, Inc. needs to be extended to finalize the development
of the TriTech Inc. agreement and increase the payment limit for additional services provided. Hence, this
Contract Amendment/Extension Agreement needs to be executed.
CONTINUED ON ATTACHMENT: _- YES SIGNATURE: ;
�#tECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE �
`11PPROYE OTHER
SIGNATURES: 'k
ACTION OF 899CROON.,_ AUGUST .1 APPROVED AS RECOMMENDEDLx OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ASSENT NON ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED AUGUST 05, 2003
Contact: Mike George, 930-5506 JOHN SWEETEN,CLERK OF THE BOARD OF
cc: County Administrator/Rich Seithel SUPERVISORS AND COUNTY ADMINISTRATOR
C.C.G. Fire Protection District
Auditor-Controller, Contracts Section
General Services, Purchasing Division
BY__-- W__4� DEPUTY
U:1SRMGRS\M HG\BOARDORDERLALOBA307.DOC
Contra Costa County CONTRACT AIV1END N'T/ Number 4808200
Standard Form L-9 EXTENSION AGREEMENT Fund/Org# 202000/7300
Revised 2002 (Purdme of Services-Long Form) Account# 2310
Other#
)I• Idtaftatl2n of Contract be AMenci+ed.
Number: 4808200
Effective Date: May 7, 2002
Department: Contra Costa County Fire Protection District
Subject: Request for Proposal (RFP) Preparation .for Replacement of
Computer Aided .Dispatch (CAD) System
2.. PsWg. The County of Contra Costa,California(County),for its Department named.above,and the following named
Contractor mutually agree and promise as follows:
Contractor: La Loba International, Inc.
Capacity. Corporation
Address: 10374 Julian Court
Westminster, CO 80031
3. Amendment Oates. The effective date of this Amendment/Extension Agreement is _ August 5, 2003
4. AMSMdWnt SpScitiedat�,.., ins. The Contract identified above is hereby amended as set forth in the"Amendment
Specifications"attached hereto which are incorporated herein by reference.
5. & e,A on_oof 1S. The term of the above described Contract between the parties hereto is hereby extended from
kpril 30, 2003 I to December 31, 2003 ,unless sooner terminated as provided in said contract.
R=ent L rnii�Igere<*ase. The payment limit ofthe above described Contract between the parties hereto is hereby
increased by$10,000 , from S.. 39,360 to a new total Contract Payment Limit of S 49,360
7. S{ atures. 'These signatures attest the parties' agreement hereto:
+CC?i3NTY C►F Ct U&A t S C IF IA.
BOARD OF SUPERVISORS AT'T'EST: Clerk of the Board of Supervisors
9 g,
By, .. -..., By
Chairman/Designee Depu
co OR
Name of business entity Name of business entity
By By
(Signature of individual or officer) (Signature of individual or officer)
(Print name and title A. if applicable) J. (Pant name and title B, if applicable)
l oft to CgnirActor-For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-prestand
Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as
set forth on form L-3.
L-9 (PaLye 1 of 1)
Contra Costa County APPROVALS/ACKNOWLEDGMENT Number 4.
Standard Form L-2 (Purchase of Services-Long Form)
Revise 2002
i
APPROVALS
RECOMBENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
By: By:
Designee Deputy
APPROVED: COUN"T"Y ADMINISTRATOR
By:
Designee
ACKNOWLEDGMENT
STATE OF CALIFORNIA )
) ss'
COUNTY OF CONTRA COSTA )
On , before me,
(insert name and title of the officer),personally appeared
personally known to me(or proved to me on the basis of satisfactory
evidence)to be the person(s)whose name(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
WITNESS MY HAND AND OFFICIAL SEAL.
(Seal)
Signature
ACKNOWLEDGMENT(by Corporation,Parvamhip,or Individual)
(Civil Code§1189)
L-2 ( Page 1 of 1)
AMENDMENT SPECIFICATIQN'S
Attachment"A" Payment Provisions, Part D. 1. and 2. of the Contract are replaced by
the following:
payments as outlined above in parts 'A', '13' and 'C' combined shall not
exceed $49,360.00."
U:\MHG\LALOBACONTRACTAMENDEXTEN307.DOC NTRACTAMENDEXTEN3o7.DOC