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MINUTES - 08052003 - C.128
TO: BOARD OF SUPERVISORS *ontra FROM: INTERNAL OPERATIONS COMMITTEE Costa DATE: JULY 21, 2003 County SUBJECT: COUNTY'S PERFORMANCE UNDER THE CLEAN Ala VEHICLE POLICY SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. ACCEPT report prepared by the General Services Department on the County's experience with clean air vehicles. 2. ACKNOWLEDGE that although the clean air vehicle goals have only just gone into effect (on Judy 9), the County already has 36 hybrid and 32 electric vehicles in its meet. 3. CONCUR with the Fleet (Manager's assessment that electric (highway zero emission) vehicles are generally inadequate to meet the transportation needs of most County departments. 4. RECOGNIZE that hybrid vehicles have proven to be highly compatible With most County transportation needs; and SUPPORT the department's decision to sell the County's CNG Fuel Tube Trailer Unit, and use the proceeds towards the purchase and installation of a new Fast Fill CNG Fueling Station. 5. 'DIRECT the General Services Director to: a) Continue to make maximum use on compressed natural gas (CNG) fueled vehicles and hybrids, and explore the future use of fuel cell vehicles, b) Continue to pursue grant opportunities through the California Air Resources Board: and c) Deport back to the Internal Operations Committee (IOC) in February 2004 with an analysis of vehicle usage and recommendations, if any, for the intra-County transfer of underutilized vehicles, in accordance with County policy. 0. DIRECT the County Administrator to ensure that underutilized vehicles are considered when new vehicles are requested, and in concert with the preparation of the annual Approved Vehicle List. CONTINUED ON ATTACHMENT: YES SIGNATURE:------------ r 1 RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN�AT ON OF BOARD COMMITTEE APPROVE OTHER Pr SIGNATURE GAYLE . ILKEW# FEDERAL D. GLOVER ACTION OF HOARD ON ._. APPROVE ASR COMMENDED y_._..._...�.�a OTHER VOTE OF SUPERVISORS I HERESY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN X _ UNANIMOUS(ABSENT TUX ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN, ABSENT: ABSTAIN: ATTESTED: AUGUST 5,2003 CONTACT: JULIE ENEA(925)335-1077 JOHN SWEETEN,CLERK OF THE BOARD OF INTERNAL OPERATIONS COMMITTEE STAFF SUPERVISORS AND COUNTY ADMINISTRATOR CC: GENERAL SERVICES DIRECTOR GSD FLEET"MANAGER COUNTY ADMINISTRATOR ( BY �°` .DEPUTY Clean Air Vehicle Policy July 21, 2003 Internal Operations Committee Page 2 BACKGROUND: On August 1, 2000 the Board of Supervisors adopted a policy with goals regarding the purchase of zero emission vehicles (ZEVs) that went into effect on July 1, 2003. The Board directed the General Services Department and County Administrator to work with the Internal Operations Committee (IOC) to identify potential ZEV purchases in each County department, estimate the costs for such purchases, and fine-tune what is able to be done under the policy. The continuing study of the applicability of the ZEV policy to the County fleet was referred to the IOC. The IOC has worked with the General Services Department and County Administrator over the past few years to evaluate California Air Resources Board (GARB) policy amendments and the incorporate those amendments into County policy. The IOC has also received periodic updates from the General Services director and the Fleet Manager on the County's experience with electric, compressed natural gas (CNG), and hybrid clean air vehicles, and has determined that the hybrid (electric/unleaded gasoline) vehicle technology provides the County the most flexibility, providing both air quality benefits and more driving distance. In that regard, our Committee is recommending that the County continue to explore all available low-emission vehicle technology, but to presently place an emphasis on acquiring hybrid and CNG vehicles. The General Services Department prepared a fiscal analysis that showed that the costs for equipment needed to provide fast-fueling infrastructure for CNG vehicles could be recovered through energy savings in three to five years. GSD subsequently secured County Productivity Investment Funds in the amount of$150,000 and an estimated $55,000 from the sale of the existing CNG tube trailer (slow fill) unit to apply towards the purchase of a direct supply CNG fuel station. The balance of costs for the direct supply fuel station is already budgeted in General Services. The IOC supports the Department's intent to acquire the new fast-fueling infrastructure as described in the attached report from the General Services Department. Our Committee also would like the County Administrator to work with the General Services Department to ensure that County departments are making the best use possible of all vehicles in the County fleet, and that underutilized vehicles be taken into consideration when any new vehicles are requested to avoid unnecessary and costly expansion of the County fleet. � � -� .r �� •t � v� � v w G7 .,r G3 .,� G> .,,� � G3 m rte,. m COO tg Is izz T! � ` cz CL Al _ 13 to V a > gg ci cp oz co In Ul 01 0 Us en to in 00 23 on C' 6 iT � � a � � ua � tai a 3 w � . O -� �4c77JSGl-v' O{tbg� NGtE3SS -40gQ - Q -10NO iyV QC740 0 °i2fto0O0 CLb Q SCS �fni cts #v5 +3JD 3 S p m 0 ,0CD msxi C i �' i i .�1 i � - � w i �� �. 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C? to 0 CCs (C) -4 -4 0) (M (A CA C" Cit C7t W CL (11 0 W 00 0 Cil 0 --► 0) Cit 1V a N C� O Cs tV W N C� Cit N N CT1 d� C3 p t!a V Cly Ct Cay IV en 4 3 N 0 Cad 0 0 0 0 0 -n 0 � -n -n G7 -n -n � G7 ro r o i1i cu CD o t o o o 10 a � fl '�r' U► -n n ``- i Co`J C07 Cit e. A (A Cn tit t R1 CCo� C ZD` 0) m CO CO CO 0 co W cc Ct'yi to Co. Co W W to co W GSA co r� CLy �? Co 430 CCs CD ttl E50 C70 tLs ted Cs0 tty tp C'%) CC [ty tL7 i+. Lis adC7t Oy W W 0 00 00 0 cc 0) Cit 0 co W -4 Cy 00 00 W s to (3) 0 W 0 1V �� -4 Cfir W r y Cay a m cn r { 0 -n - 71 - al cil 0 cm , . a CL CL CD 0 0 C v0 r CCD a Cha � � � q r 0 u _0 _ • cc cr U7 a �a tr .� 0 m t`y -.lV 4.i `4 -4 V co Cyd Ci0 - OD 00 00 OD 00 00 00 00 00 00 OD 00 00 00 OD 5 a to Cis by CTy V Ci0 -t -4 V -4 -4 M 0) 0 0) Cay # � #�} N) CO 00 -4 to co IV C ) co w w W 00 Coy 0) ,"1 CONTRA COSTA COUNTY GENERAL SERVICES DEPARTMENT 1220 Morello Avenue,Suite 200 Martinez,CA 94553-4711 Extension 3-7100/Fax 3-71021 DATE: July 21, 2003 TO. Internal Operations Committee FROM: Barton J. Gilbert,Director of General Sqvices By: Frau Morgan, Fleet Manager SUBJECT. REPORT ON FY 2002-20€13 VEHICLE AND EQUIPMENT PURCHASES Purpose This report will provide information to the Internal Operations Committee relative to vehicle and equipment purchases during Fiscal Year 2002-2003. Criteria for replacing vehicles and equipment is established by Hoard of Supervisors policy set forth in Administrative Bulletin 508.1, "County Vehicle and Equipment Acquisition and Replacement Policy." Summmy Information The following table indicates the total number of neve and replacement vehicles that were purchased, including; mid-year replacements, during FY 2002-2003. Attachment A lists the vehicle/equipment purchases by department, including a description and the reason for replacement or purchase of the new vehicle or equipment. There were 109 total vehicle/equipment purchases. Twenty-nine were mid-year purchases (not on the Master Replacement List). Sixteen vehicles on the Master Replacement List were not replaced due to departmental budget reductions(Attachment B). The Board approved Master Replacement List for FY 2002-2003 is included in Attachment C. FY 2002/2003 Master urchase list. 96 Vehicles/Equipment on the master list not replaced. ' 16 1 Mid-year vehicle/equipment urchases-(not on Master List). 29 Total vehicles/equipment purchased. 109 BJG:EM:ah Attachments GENERAL SERVICES DEPARTMENT FLEET MANAGEMENT DIVISION 2467 Waterbird Way Martinez,California 94553 Extension 3-7071 FAX 3-7088 DATE: July 16,2003 TO: Julie Enea,Senior Deputy Administration FROM: Frank Morgan, Fleet Manager & Steve Silveira,Administrative Assistant SUBJECT: RESPONSE TO Id COMMITTEE FOR JULY 21,2003 a) Since our last presentation to the 10 Committee, a contractor has been selected to install a new two dispenser, four nozzle, direct line, Fast Fill Compressed Natural Gas (CNG) Fueling station. The new station is nearing completion(see attached pictures) and should be operational in early August 2003. The new station will provide CNG pressure at both 3,000 psi and 3,600 psi, which will improve driving range for vehicles that utilize the higher pressure. Once the fuel station is complete, Fleet Management will further promote the benefits of CNG vehicles with customer departments in order to expand the number of CNG vehicles in the County fleet. There are currently 37 CNG vehicles in the County fleet. We continue to add Hybrid vehicles to the County fleet, and as of this date, we have 36 Hybrids. These vehicles have proven to be outstanding for several reasons: they meet or exceed department needs, are rated as a"super ultra low-emission vehicles" (SULEV), and considerably reduce fuel costs to the County. Hybrids will continue to be a major part of Fleet Management's strategy for the procurement of cleaner and cost-effective vehicles. County experience with electric highway-Zero Emission Vehicles (ZEV's) has demonstrated that these vehicles are generally inadequate to meet the transportation needs of most of our customer departments. However, neighborhood electric vehicles continue to work well for user departments. There are a total of 32 electric vehicles in the fleet, 18 of which are licensed vehicles. We recently purchased a GEM neighborhood electric vehicle for the Fleet Management Division and utilize it for improved customer service. The General Services Department will continue to set the example for other departments as it relates to effective electric vehicles. Fuel cell vehicles show great promise in the future. The Fleet Manager attended the Clean Cities annual convention in May of this year where fuel cell vehicles were on display and available to drive. The technology is very exciting and will be closely followed by Fleet Management as the proto type models transition into production models. b) In November 2002,the General Services Department researched grant opportunities through the California Air Resources Board (GARB) and discovered that CARB only provides grants for highway-Zero Emission Electric Vehicles. As stated above, the General Services Department has found that highway-Zero Emission Vehicles are generally inadequate to meet the transportation needs of most of our customer departments. The following was reported in the April 2003 edition of the California Fleet News: "The California Air Resources Board said electric car technology has not lived up to its promise, and that instead, state smog officials will allow hybrid cars, including the Toyota Prius, Honda Civic, and other soon-to-be released models,to qualify under its clean air rules." Further, the article states that after spending billions, automakers could not build an electric car that could travel more than 100 miles without needing recharging and sell for under $35,000. "Hybrid cars, by comparison, cost about $20,000, run on gas-electric systems that deliver 50 miles per gallon or more, emit almost no smog, and don't need recharging."The article further reported that in 1990, ARB required that 10 percent of new vehicles sold in California be"zero-emission"by 2003,but by 2001, this dropped to 2 percent and now the 2 percent mandate is proposed to be scrapped. Instead, automakers can make up the difference with hybrid vehicles or by producing 250 fuel cell vehicles in California by 2008. In addition to CARB,the General Services Department explored grant opportunities through the Bay Area Air Quality Management District (BAAQMD). GSD received grant funding in the amount of$12,500 for fiscal year 2002/03 from the BAAQMD VIP Program towards the purchase of eleven hybrid electric vehicles and one GEM neighborhood electric vehicle. The General Services Department also submitted an application, which was approved by the Contra Costa Transportation Authority. The approved application will allow the County to sell the CNG Fuel Tube Trailer Unit at the County's Waterbird Fueling Station, which was purchased with TFCA Funding and use the proceeds towards the purchase and installation of the new Fast Fill CNG Fueling Station. The Department expects to receive approximately$55,00 from the sale of CNG Tube Trailer Unit. C) We currently have agreements to utilize fueling facilities with PG&E, and Cardlock fuel sites throughout the state, in addition to the City of Danville. We also provide fueling services to several outside agencies such as the Sanitation District, Housing Authority, and the Martinez School District. General Services will continue to develop fuel service agreements with public agencies as appropriate. e) Our new Fleet Management system (CCG FASTER) has been on line since January 2003 and will be used to identify low-use vehicles. As we develop a longer history, Fleet Management will be able to provide accurate information on vehicles that do not meet the minimum use criteria set by the Board (3,000 miles per year.) As a preliminary test, the Fleet Manager ran a vehicle usage report on the new Fleet Management system from January 1, 2003 through June 10, 2003. That report identified 65 vehicles that need a closer review to determine if those vehicles are being under utilized. 2 ...................... .............................. ............................................................................. ......................................................................................................................................_...............