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HomeMy WebLinkAboutMINUTES - 08122003 - C.113 TO: BOARD OF SUPERVISORS � :., CONTRA FROW BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES ;.: COSTA DATE: AUGUST 12, 2003 COUNTY SUBJECT: REQUEST TO PURCHASE A SEDAN FOR THE BUILDING / �J INSPECTION DEPARTMENT �+•+ I SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase a hybrid sedan for the Building Inspection Department and AUTHORIZE the attached appropriation adjustments for this purchase. FINANCIAL IMPACT The Building Inspection Department is purchasing one hybrid vehicle for approximately $22,500, which will be financed by funds from accumulated depreciation ($21,744), estimated salvage ($500) and the Building Inspection budget ($256). BACKGROUND The Building Inspection Department is replacing two vehicles with one hybrid vehicle. One of the vehicles was totaled in an accident and the other vehicle was reassigned to the Fleet Pool. This vehicle is not on the Board Approved Master List for Vehicle Replacement in FY2003-04. Therefore, in accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced vehicle. Based on a review of the need for the new vehicle and consideration of alternative fueled vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed and approved by the County Administrator for consideration by the Board of Supervisors. �"CONTINUED ON ATTACHMENT; YES SIGNATURE: w _L,,­T�ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURES: � ----- ACTION OF B AR ON Augwt 12, 2003 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS X UNANIMOUS(ABSENT Tone ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department cc: General Services Department i HEREBY CERTIFY THAT THIS 35 A TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Fleet Management Division August 12, 2003 Auditor-Controller(via FIM) ATTESTED Building Inspection Department(via F/M) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTP,$TOR BY ' ' DEPUTY F:\Vehic!eRepiacementBoardOrders\Bfdg!nspection\BO PurchSedanAugl22003.doc FM:MAK Page 1 of 1 M382(10188) r, VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department: wilding Inspe ion Date: 6-23-03 Authorized Signature: . fir Telephone: (925) 335-1155 Printed Name: Anil Comelo 1. Reason and justification for vehicle request: To replace vehicle #205 and 0 2. Funding Source: (Budget information will be used to prepare Board Order): 3420 Is an appropriation adjustment needed? ❑ Yes El No Fiscal Officer: Name: Anil Comelo Telephone: 5-1155 3. Description of vehicle or equipment requested (if applicable,complete an accessories form): Toyota Prius 4. Is an alternative fuel vehicle acceptable? ❑ Yes ® No If no, reason clean air vehicle will not work: The limited range of LPG vehicles makes them unsuitable for Building Inspection, y ri s . f 5. If replacement, which vehicle or equipment is being replaced: Type: Vehicle/Equipment Number � OdometerlHours: k 41 'Z 26. Reason purchase cannot wait until next budget cycle: Replacements budgeted for 2003-04 FOR rGSD FLEET MANAGEMENT AND COUNTY ADMINISTRATOR'S USE 1. Is vehicle/equipment an audition to the fleet? ❑ Yes ,R No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: - /� - 0 '1 Vehicle/Equipment: Make: !)G Moue/: / +-) Year: -*.2r.5- Condition of vehicle and/or equipment and life expectancy: V -e_l4-1�.L/r WAS S i Accumulated Depreciation: Estimated Salvage Value: Estimated Cost of Request: 3. Fleet Manager Signature: Date: 4. CAO Approval: ❑ Yes ❑ No If Yes, Date of Board Order: GAC►Approval Signature: Date: GAM9MAVehicle-Equipment Reguest.doo 12/12/01 CONTRA COSTA COUNTY AUDITOR-CONTROLLER USE ONLY rl FINAL APPROVAL NERX0 BY APPROPRIATION ADJUSTMENT / ✓ /C 27 t� BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPIENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Fund 110300 Building Inspection i 3420 4953 AUTOS&TRUCKS 22,244.00 TOTALS: 0.00 $22,244.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER TO appropriate accumulated depreciation and By: Date: estimated salvage value from two pieces of equipment being replaced by one vehicle for the COUNTY ADMINISTRATOR Building Inspection Department. By: Date: Fiscal Year 2003/04. BOARD OF SUPERVISORS YES: Deputy Director N©: General Services 7/22/2003 Ppd*TURV TITLE DATE By: Date: APPROPRIATION (M 81,34 Rev.2189) ADJ. JOURNAL NO. APOO CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT TIC 24 ACCOUNT CODING BUDGET UNIT: GENE1t L SERVICES ORGANtZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Fund 110300 Replacement Release 3420 8982 EQUIPMENT REPLACEMENT RELEASE 21,744.00 3420 9922 SALE OF EQUIPMENT 500.00 TOTALS: $22,244.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation & By: Date: estimated salvage on the following vehicles: Eq # Acc Depr Est Salvage Total COUNTY ADMINISTRATOR 0204 105872 500 115372 By: Date: 0205 109$72 0 10,872 Total 219744 500 22,244 BOARD OF SUPERVISORS YES: NO: Deputy Director General Services 712112003 -;$Kt1ATUREf TITLE HATE By: Date: REVENUE ADJ. tM 6134 Rev.2gl JOURNAL NO. RAOO