HomeMy WebLinkAboutMINUTES - 08122003 - C.110 TO: BOARD OF SUPERVISORS
FROM: Kenneth J. Corcoran t.
Auditor-Controller .4 Costa
DATE: hagust 12, 2003 County
SUBJECT: Annual Report on Revolving and Cash Difference
Funds, Overage Fund, and Shortages /
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ACCEPT the Annual Report on Revolving and Cash Difference Funds, Overage Fund and
Shortages for fiscal year 2002-2003 from the County Auditor-Controller.
BACKGROUND:
Provisions of Government Code Sections 29321.1 and 29370.1 and Contra Costa County
Board of Supervisors' Resolution No. 92/525 authorize the County Auditor-Controller to
establish, increase, reduce or discontinue Revolving Funds and Cash Difference Funds.
Provisions of Government Code Sections 29380.1 and 29590.1 and Contra Costa County
Board of Supervisors' Resolution No. 8311052 authorize the County Auditor-Controller to
replenish the Cash Difference Funds and to transfer money in the Overage Fund to the
General Fund.
This report is submitted with respect to these authorities and to conform with Government
Code Sections 29321.1, 29370.1, 29380.1 and 29390.1.
CONTINUED ON ATTACHMENT: NO SIGNATURE:
----------_--___----.-_----
-------------------------------------------------------------- -- - - -_
=APPROVE
OF COUNTY ADMINISTRATOR RECOMMI=NDATIO OF BOARD MITTEE
�,'APPROVE OTHER
SIGNATURE(S):
ACTION OF BO�C►`tD N t 12 2003 APPROVE AS RECOMMENDED X OTHER
f
VOTE OF SUPERVISORS i HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS ABSENT None AND CORRECT COPY OF AN ACTION TAKEN
( ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED Aq&wt 12 2003
CONTACT: JACK COOPER 646-2161 JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY
CC: COUNTY AUDITOR-CONTROLLER ADMINISTRATOR
BY3 • t
DEPUTY
Office of
COUNTY AUDITOR-CONTROLLER
Contra Costa County
Martinez, California
July 21, 2043
TO: Honorable Board of Supervisors
FROM: Kenneth J. Corcoran, Auditor-Controller
SUBJECT: Annual Report on Revolving and Cash Difference Funds, Overage Fund, and Shortages
Provisions of Government Code Sections 29321.1 and 29370.1 and Contra Costa County Board of
Supervisors'Resolution No. 92/525 authorize the County Auditor-Controller to establish,increase,
reduce or discontinue Revolving Funds and Cash Difference Funds.
Provisions of Government Code Sections 29380.1 and 29390.1 and Contra Costa County Board of
Supervisors'Resolution No. 83/1062 authorize the County Auditor-Controller to replenish the Cash
Difference Funds and to transfer money in the Overage Fund to the General Fund.
With respect to these authorities and to conform with Government Code Sections 29321.1, 29370.1,
29380.1 and 29390.1,we submit this report showing the details of the following balances as of
June 30, 2003.
Revolving and Cash Difference Funds
within the County General Fund $ 355,415.00
Other Revolving Funds 55,861.55
Overages 968.89
Shortages 4,319.04
Revolving and Cash Difference Funds within General Fund 100300
Account# Title Amount
0020-0004 Building Inspection Petty Cash $ 2,500.00
0020-0005 Probation Petty Cash 5,100.00
0020-0008 Sheriff-Coroner Petty Cash 2,615.00
0020-0009 Employment and Human Services (EHS)Petty Cash 12,000.00
0020-0011 In Home Support Services Petty Cash 4,000.00
0020-0012 Public Works Petty Cash 3,540.00
0020-0013 Human Resources Petty Cash 700.00
0020-0014 Agriculture Petty Cash 450.00
0020-0015 General Services Petty Cash 630.00
0020-0016 Treasurer-Tax Collector Petty Cash 695.00
0020-0017 County Counsel Petty Cash 50.00
0020-0019 County Administrator Petty Cash 100.00
0020-0023 County Clerk-Recorder Petty Cash and Cash Difference Fund 1,210.00
0020-0026 Office of Revenue Collection Petty Cash 500.00
0020-0027 Health Services Petty Cash 1,000.00
0020-0029 Community Development Petty Cash 175.00
0020-0032 Auditor-Controller Petty Cash 100.00
0020-0035 Community Services Petty Cash 2,400.00
0020-0037 District Attorney Petty Cash 11,550.00
0020-0039 Public Defender Petty Cash 1,000.00
0020-0041 Office of Emergency Services Petty Cash 100.00
0020-0042 EHS Private Industry Council Petty Cash 400.00
0020-0043 Animal Services Petty Cash 950.00
0020-0044 Cooperative Extension Petty Cash 100.00
0020-0045 Veterans' Resources Center Petty Cash 50.00
0020-0046 Assessor Petty Cash 100.00
0020-0047 Child Support Services Petty Cash 700.00
0020-0049 EHS Immediate Need Imprest Fund 300,000.00
0020-0051 Public Administrator Petty Cash 2,000.00
0020-0052 Training Institute Petty Cash 200.00
Total $ 355,015.00
2
Other Revolving Funds
Fund and Account# Title Amount
120600-0020 County Library Petty Cash 2,460.00
131100-0010 Treasurer-Tax Collector Cash Difference Fund 1,251.85
140100-0020 Airport Enterprise Petty Cash 400.00
145000-0020 Hospital Enterprise Petty Cash 37,000.00
200304-0020 Bethel Island Fire District 100.00
202000-0020 CCC Fire Protection 500.00
248900-0020 County Service Area M--17 Petty Cash 1,500.00
265100-0020 County Service Area P-1 Petty Cash 6,000.00
276000-0020 County Service Area R-10 Petty Cash 1,500.00
816100-0020-0048 Law Library Trust Petty Cash 150.00
817900-0020 Children and Families Trust Petty Cash 5,000.00
Total 55.861.85
3
Overages
Overage Fund 810900
Account# Title Amount
OF 5000355 County Clerk-Recorder 464.65
OF 5000366 Animal Services 96.01
OF 5040374 Sheriff-Coroner Crime Lab 6.16
OF .5000375 Auditor-Controller 6.42
OF 5000377 Hospital Pharmacy 3.00
OF 5000378 Patient Accounting 45.00
OF 5000379 Building Inspection 21.10
OF 5000380 Clerk Elections 4.16
Fund#
120600-0621 County Library* 322.39
Total ___ .$.
Overages were transferred to General Fund Revenue on July 21,2003 as pernsitted by Government Code Section 29380.1.
*Library averages have been deposited to the County Library Fund.
4
Shortages
Fund and Account# Title Amount
100300-0043 Elections $ 20.00
100300-0255 Sheriff-Coroner 3,466.34
100300-0355 County Clerk-Recorder .323.28
100300-0366 Animal Services 209.00
265100-7551 Public Works - Crockett Comm. Center 13.13
145000-0540 Health Services e Hospital Enterprise 113.15
120600-0620 County Library 174.14
Total $ 4.319.04
Shortages were replenished during fiscal year 2001-2002 in accordance with government Code Section 29390.1.
KJC/TVH
0105R.ax3.DOC
5