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Home My WebLink AboutMINUTES - 07082003 - C77-C81 TO: BOARD OF SUPERVISORS CONTRA FROM: FINANCE COMMITTEE COSTA COUNTY DATE: JULY S, 2003 - C,7 SUBJECT: CONTRA COSTA CONVENTION AND VISITORS BUREAU CONTRACT SPECIFIC REQUEST($)OR RECOMMENDATION(S)S BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute an agreement with the Contra Costa Convention and Visitors Bureau (CCCVB) to provide tourist and convention development activities on behalf of the Sheraton Concord and the Embassy Suites hotel for the period of July 1, 2003 through June 30, 2004 in the amount of$228,219. FISCAL IMPACT: The amount of the contract reflects a,10% decrease from the fiscal year 2002«03 payment of $253,577 totaling <$25,358>. The payment reduction was implemented as part of the Countywide budget reductions as directed by the Board of Supervisors for fiscal year 2003-04. The agreement with the Bureau is funded by Transient Occupancy Tax (TOT) collected from the Sheraton and Embassy Suites. BACKGROUND: Over the last seventeen years, the County has contracted with the Contra Costa Convention and Visitors Bureau, a non-profit corporation, to promote the use of hotel and convention facilities located in the unincorporated areas of the County. The Bureau works to enhance the local economy through the marketing, promoting, selling and servicing of the County as a site for conventions, conferences, and seminars. The Bureau currently represents four hotel properties, two for the City of Concord (Hilton and Holiday Inn) and two for the County (Sheraton and Embassy Suites). The majority of funding for the Bureau comes from the City of Concord and the County and is calculated based on the last full year's return of Transient Occupancy T x. However, for fiscal year 2003-04, the County's payment includes a 10% decrease from,,prior year as directed by the Board of Supervisors. CONTINUED ON ATTACHMENT: _Y S SIGNATURE: -iWC-OMUENDATION OF COUNTY ADMINISTRATOR—RECOMMENDATION 0#BOARD COWMITTEE ✓OPROVE _OTHER SIGNATURE(S)Q , ACTION OF BOAft 1A U ET.� APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A UNANIMOUS(ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS SUPERVISORS ON THE DATE SHOWN. ontact: ny naa 13a ! 9d r� CC: County Administrator ATTESTED t , Irk CCCVB JOHN SWEE ,CL K OF THE BOARD Ofe SUPERVISORS AND COUNTY ADMINISTRATOR 81fi. PUTY AGREEMENT THIS AGREEMENT, made and entered into on this8th day of Jti11Y 2.003, by and between the COUNTY OF CONTRA COSTA, a political subdivision of the state of California (hereinafter "COUNTY"), and the CONTRA COSTA CONVENTION AND VISITORS BUREAU, a private,non-profit corporation, (hereinafter"BUREAU"). WHEREAS, pursuant to the provisions of Section 26100 (b) of the Government Code of the State of California, COUNTY may expend certain monies accruing to the General Fund for the purpose of making known the resources of the county. WHEREAS, the BUREAU has special knowledge and experience, together with available facilities and personnel, for the maintenance of an office to serve as a public information and convention bureau for the advertising and promotion of the resources of the COUNTY and the people thereof by methods which, in the judgment of the BUREAU and the COUNTY, will be of benefit to the people of the COUNTY; and WHEREAS, said BUREAU is willing to undertake the services hereinafter set forth on behalf of the COUNTY in the manner and for the purposes hereinafter provided. NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions herein,the parties hereto agree as follows: I. ,performance of Servi ec, The BUREAU hereby contracts with the COUNTY to performm the services herein set forth. 2. Deserintion of S rviem The BUREAU will cant' on tourist and convention development activities of a public character herein mentioned on behalf of the Sheraton Concord Hotel and Embassy Suites for the COUNTY and shall use its facilities and experience to secure as beneficial a return as possible from the expenditures made by it. The specific goals and objectives of said activities shall be as set forth in Exhibit A (Marketing Plan), which is attached hereto and incorporated herein by this reference. The BUREAU will conduct a good faith effort to expand activities to additional parts of the County and, through its marketing materials, to promote the County's image as a whole. 3. Payment- Except as otherwise provided herein, COUNTY shall pay BUREAU for and in consideration of services to be performed by BUREAU during the 2003-2004 fiscal year, Two Hundred Twenty Eight Thousand Two Hundred Nineteen Dollars ($228,219); with payments being made twice during the year: One Hundred Fourteen Thousand One Hundred Ten Dollars ($114,110) upon execution of this agreement, and One Hundred Fourteen Thousand One Hundred Nine Dollars($114,109)on February 1, 2004. 4. Ming. The BUREAU shall furnish COUNTY with a monthly report, which includes the financial condition of the BUREAU, and an annual audit on October 1, 2004 covering the Fiscal Year 2003-2004. Each report shall specifically address the goals and objectives set forth in Exhibit A of the Agreement. BUREAU shall furnish COUNTY with reports on the BUREAU'S activities on May 15, 2004,which report shall cover the three preceding fiscal year quarters, and on August 15, 2004, which shall cover all of the fiscal year 2003-2004. Each report shall specifically address the goals and objectives set forth in Exhibit A of this Agreement. 5. Term. The Agreement herein shall be in effect from July 1, 2003 through June 30, 2004. This Agreement may be extended on prior written approval of both parties to said extension and approval of both parties to the amount of payment for services. 6. %dellendent Contractor. In the performance of the activities required by this Agreement, the parties recognize that the BUREAU is acting as an independent contractor. All officers, agents and employees of the BUREAU shall not be deemed to be agents or employees of the COUNTY. The COUNTY shall not be liable to BUREAU or any person or persons acting for BUREAU for any death, injury, or property destruction or damage received or claimed resulting from activities undertaken pursuant to this Agreement, except for liabilities and claims which arise solely from acts or omissions of the COUNTY, its officers, agents, and employees for which the COUNTY shall be liable. 7. Notirew All notices required herein shall be sent first class mail to the parties as follows: To COUNTY County of Contra Costa Attn. County Administrator 651 Pine Street, 10th floor Martinez,CA 9455:3 To BUREAU Contra Costa Convention and Visitors Bureau 1333 Willow Pass Road, Suite 204 Concord,CA 94520 Notices shall be deemed effectively served upon deposit in the United States mail with first class postage prepaid. 8. Indenficatinn. The BUREAU shall defend, hold harmless and indemnify the COUNTY and their officers, agents and employees, from all liabilities and claims for death, sickness, or injury to persons or damage to property, including without limitation all consequential damages, from any cause whatsoever connected with the operations of the BUREAU hereunder,resulting from the acts or omissions,negligent or otherwise,of the BUREAU, or its agents or employees. 9. Non-Assignahle- This Agreement shall not be assigned by BUREAU without the prior written consent of the COUNTY. 10. Entire Agreement-, This Agreement represents the entire agreement between the parties and supersedes any prior written contract, or amendments thereto, and any oral agreements. 11. Amendment- This Agreement may be amended, modified, or changed by the parties provided that said amendment, modification or change is in writing and approved by both parties. IN WITNESS WIIEREOF,the parties hereto have executed this Agreement the day and year first above written. CONTRA COSTA CONVENTION AND VISI'T'ORS BUREAU A California corporation BY: Alex Ozuna, Chair Board of Directors BY: Hazel Sturm,Executive Director COUNTY OF CONTRA COSTA, A general law county BY: Chair,Board of Supervisors ATTEST- By:- Clerk of the Board __ TO: BOARD OF SUPERVISORS CONTRA FROM: John Sweeten ' '" COSTA County Administrator "" COUNTY DATE: JULY 8, 2003 i SUBJECT: EXECUTIVE DIRECTOR, ARTS & CULTURE COMMISSION SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: APPROVE and AUTHORIZE the County Administrator, or designee, to execute an agreement with Jennifer Delgadillo Bevington to act as Executive Director of the County Arts & Culture Commission in the amount of$52,0001 for the period of July 1, 2003 through June 30, 2004. FISCAL IMPACT: Funding for this agreement is predicated upon the Commission receiving anticipated grant funding from the California Arts Council in FY 2003-04 that is matched by County General Fund revenue. The contract contains a 30-day termination clause and in the event of state funding reductions, the contract will be renegotiated to reflect available revenue. BACKGROUND/REASON(S) FOR RECOMMENDATION(S): The Arts and Culture Commission {AC5} was established by the Board of Supervisors as an official County commission responsible for improving cultural life and arts opportunities for Contra Costa residents. A condition of state funding is retaining a professional staffperson to administer AC5 functions and provide staff support. CONTINUED ON ATTACHMENT: Y S SIGNATURE: ECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE ,-APPROVE ®OTHER SIGNATURE(4: ACTION OF BO E> s i _� APPROVED AS RECOMMENDED OTHER t� VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A UNANIMOUS{ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. n�ct S¢C�t{T'8t►d y 5-is�87 ,-, _ -� -- ,Y� CC: County Administrator ATTESTED J ''N" ' AC5 JOHN SWEET),CL K OF THE BOARD OF SUPERVISORS AND BOUNTY ADMINISTRATOR BY bEPUTY TO: BOARD OF SUPERVISORS CON TRA.'/.. y.... y`. FROM: Leslie T. Knight, Director of Human Resources COSTA a- DATE: July 8, 2003 OU NTY SUBJECT: Contract with William G. Ray [� . SPECIFIC REQUEST($)OR RECOMMENDATIONS)&BACKGROUND AND.WS'T WICATTON RECOMMENDATION APPROVE and AUTHORIZE the Human Resources Director, or designee, to execute a contract with William G. Ray In an amount not to exceed $120,000 to provide human resource consulting services during the period of July 1, 2003—June 30, 2004. 13ACKGROUND William G. Ray has worked for Contra Costa County for over 35 years and has spent his entire career In the Human Resources Department. Earlier this year, Mr. Ray announced his retirement effective March 34, 2003. In order to continue to provide seamless and uninterrupted service to our customers, It Is Imperative for the Human Resources Department to execute this contract, During this fiscal year, the recruitment and selection process to fill this critical position will begin. Mr. Ray's Institutional knowledge and historical perspective are vital to the Human Resources Department and will be paramount to the success of his replacement FISCAL IMPACT The Human Resources Department has budgeted monies for the execution of this contract. r CONTINUED ON ATTACHMEW: SXMTURE: �ONIMT5NDATION OF COUNTY ADIWI ISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SM--WT j l , �_ APPROVED OTHER AG7 kT+I OF jw�-�j VOTE OF SUPERVISORS I HEREBY CERTFY THAT THIS IS A TRUE AND CORRECT UNANIMOUS VMENT t COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MTN(TTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOV01. O+IB D ATTESTED—'—A L;. k, cc: C4ur*y Adm1nh**w JOHNVVEEN.CLERK OF THE BOARD OF Audita-Cont a Offte St3i RY#SfTlt AND COUNTY AD1V1 MSI BATOR Kip%"f,nf"% T3Y.�y� � ��'� _ DEPUTY ...........I...................................................................................................................................................................................................... . ............................................................. ............................ C. REQUEST TO SPEAK FORM (THREE (3) MINUTE LIMIT C `` Complete this form and place it in the box near the speakers rostrum before addressing the Board. Name ,/3t A* Phone* ,:Z Address: city: I am speaking for myself or organization: Vol'- 1-6�4 OAle 7 Owe of creanization) CHECK ONE: 80, , I wish to speak on Agenda Item Date: - 7/6/0-3— My comments will be: general _ for against Iwish to speak on the subject of I do not wish to speak but leave these comments for the Board to consider: ................................... TO: BOARD OF SUPERVISORS - rk WYCONTRA FROM: Leslie T. Knight, Director of Human Resources ` ,• ',� COSTA DATE: July 8, 2003 COUNTY SUBJECT: Contract with Jean F. Scares SPECIFIC REQUEST(S)OR RECOMM t7'tOi M&BACKGROUND AM JUSTMA'TION RECOMMENDATION APPROVE and AUTHORIZE the Human Resources Director, or designee, to execute a contract with Jean P. Soares In an amount not to exceed $120,03001 to provide employee benefits consulting services during the period of July 1, 20303—June 30, 2004. BACKGflOUND Jean P. Soares has over 33 years of experience working In the Employee Benefits Services Unit of the Human Resources Department and on March 30, 2003, Me. Soares retired from County service. it is Imperative to the Human Resources Department and to the County to retain Ms. Soares on contract. The execution of this contract is essential to ensure the continued efficient administration of the County's Benefit Programs. Me. Snares has gained the aspect and trust of all the health pian carriers and will play an instrumental rote In negotiating health and dental pian rates for the coming year. Within the next several months, staff will begin the recruitment process to fill this position. Ms. Soares* historical perspective and In-depth knowledge in the benefits arena will be a key factor in the training and mentoring of a new Employee BenefitsManager. FISCAL IMPACT The Human Resources Department has budgeted monies for the execution of this contract, CONTINUED ON ATTACHMENT: $10ATURE: JJL L 1 1`4 OMMI"TION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMM 11 ROVE OTHER SIt3M1A ACTION OF E3N >' APED AS RECOMMENDED X OTHER a VOTE OF SUPERVISORS I HEREBY CERTMF'Y THAT THIS IS A TRUE AND CORRECT UNANIMOUS(ABSENT__._. I CORY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF THE BOARD OF SUPMnSORS ON THE DATE ABSENT- ABSTAK* SHOWN. A Orig. (51788) ATTESTED j;. J 00: County A** JOHN SWEETEIA CLERK(7F THE BOARD OF A •Ca*dW*Ott SUPERVISORS AND COUNTY ADMINISTRATOR DEPUTY M382(10188) TO: BOARD OF SUPERVISORS CONTRA FROM: Leslie T. Knight, Director of Human Resources COSTA DATE: July 8, 2003 COUNTY SUBJECT: Contract Jeffrey B. Kyle .# SPECIFIC REQUESTM OR RECOMMMMTK71 09 S>SACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE and AUTHORIZE the Human Resources Director, or designee, to execute a contract with Jeffrey B. Kyle In an amount not to exceed $100,000 to provide professional and technical services In labor relations during the period of July 1, 2003 -r June 30, 2004. BACKGROUND Curfendy, the Human Resources Department utilizes the services of Jeffrey B. Kyle to provide professional labor relations services to the IHSS Public Authority and the County Including labor negotiations, personnel Issues, grievances, analysis and costing. Mr. Kyle has specific background, supporting skills and knowledge of the County which supplement the services provided by the Labor Relations Division. Primary responsibilities Include labor relations support and services to the IHSS Public Authority. Other responsibilities Include labor relations support and services to other County departments. The execution of this contract will enable the Human Resources Department to provide essential labor relation services to Its clients. FISCAL IMPACT Employment and Human Services through the IHSS Public Authority funds 5010% of this position (40% State, 40% Federal, 20% Employment and Human Services budget). The remainder Is within the Human Resources Department budget. CONTWUEDONATTACHMENT* SIGNATURE: S. _,eVECOMMENDATION OF COUNTY ADM##STRATOR RECOMMENDATION OF BOARD MI I I _,_,, OVE OTHER ACTION OF' ON 3 APPIiOVED AS RECOMMENDED � OTHER VOTE OF SUPERVOKM _ UNA US{SENT r I HEREBY CERT FY THAT THIS iS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATLO ABSENT. ABSTAIN: SHOW ATTESTED cc: Gouty Ad r**WaGor JOHN ,CLERIC OF THE BOARD OF Audi6w-Gaff's offte St11tS AiJD COUNTY ADMINISTRATOR BY 1j,, 1 tn- DEPUTY M3132(1 OM) ,