HomeMy WebLinkAboutMINUTES - 07082003 - C57-C61 --l--,.................................................................................................................................................................................................................
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TO: BOARD OF SUPERVISORS
FROM: Steven Steinbrecher
CIO,Department of Information Technology
DATE: July 8, 2003
SUBJECT: Agreement for Computer Services
Specific Request(s)or Recommendations(s)&Background&Justification
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute on behalf of the
County an agreement with the State of California,Department of Justice,for a CJIS(Contra
Costa County Justice Information Systems)connection through the County's computers for the
period of July 1,2003 through June 30,2005.
11. FINANCIAL IMPACT:
This contract will generate$7920.00 in revenue for the contract period.
III. REASON FOR RECOMMENDATION AND BACKGROUND:
This contract provides the Department of Justice access to Contra Costa County's CJIS system for
the purpose of obtaining missing and incomplete arrest and disposition information.
IV. CONSE-OVENCES OF NEGATIVE ACTION:
If this request is not approved the County will not be able to generate this revenue.
CONTINUED ON ATTACHMENT:—YA SIGNATURE:...
✓ Recommendation of County Administrator
Recommendation of Board Committee
—.- "'""yApprove —Other
Signature s :
ti
A cti of of B r on: Approved as Recommended X Other
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous(Absent AND ENTERED ON THE MINUTES OF THE
Ayes: _ Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent:— Abstain:—
V
Attested:
cc: (4) Department of Information Technology John Sweet Cler •of the Board of
Supervisors and County Administrator
44c",
-4-
DEPUTY
M382(10/88)
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STATE OF CALIFORNIA
STANDARD AGREEMENT
STD.213(NEW 02/98)
AGREEMENT NUMBER
03-5582
I This Agreement is entered into between the State Agency and the Contractor named below
STATE AGENCY'S NAME
DEPARTMENT OF JUSTICE
CONTRACTOWS,NAME
CONTRA COSTA COUNTY INFORMATION TECHNOLOGY
2. 1he term of this
Agreement is: 07/01/03-06/30/05
3. The maximum amount 7,920.00
of this Agreement is: Seven Thousand Nine Hundred Twenty Dollars and No Cents
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference
made a part of the Agreement:
Exhibit A-Scope of Work 4 Page(s)
Exhibit B-Budget Detail and Payment Provision I Page(s)
Exhibit C-General Terms and Conditions GTC103
(Number)
Exhibit D-Special Terms and Conditions 3 Page(s)
Exhibit E-Additional Provisions I Page(s)
*View at www.d
rxca.krovIcontracts
IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto.
CALIFORNIA
CONTRACTOR Department of General Services
Use Only
CONTRACTOR'S NAME(7fother than an iniftvidual,state whether a corporation,partnership,etc.)
CONTRA COSTA COUNTY INFOWATION TECENLOGY
BY(Authorkred DATE SIGNED
PRINTED NAMEAND TIT 14i OF PERSON SM*RWG
Federal D. -Glover, Chair of the Contra Costa Board of Supervisois
ADDRESS
30 Douglas Drive
Martinez,CA 93905-3342
STATE OF CALIFORNIA
AGENCY NAME
DEPARTMENT OF JUSTICE
BY(Authorized Signature) DATE SIGNED
Act
PRINTED NAME AND TITLE OF PERSON SIGNING
JOAN KIRTLAN,Manager Contracts&Purchasing Unit
ADDRESS
1300 1 Street
Sacramento,CA 95814 Exempt per
................
STATE OF CALIFORNIA
STANDARD AGREEMENT
" STD.213(NEW 02/98)
AGREEMENT NUMBER
03-5582
1. This Agreement is entered into between the State Agency and the Contractor named below
STATT?AGENCY's NAME
DEPARTMENT OF JUSTICE
CONTRACTOR'S NAME
CONTRA COSTA COUNTY INFORMATION TECHNOLOGY
2. The term of this
Agreement is: 07/01/03-06/30/05
3. The maximum amount $ 7,920,00
of this Agreement is: Seven Thousand Nine Hundred Twenty Dollars and No Cents
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference
made a part of the Agreement:
Exhibit A-Scope of Work 4 Page(s)
Exhibit B--Budget Detail and Payment Provision 1 Page(s)
* Exhibit C-General Terms and Conditions GTC103
(Number)
Exhibit D o Special Terms and Conditions 3 Page(s)
Exhibit E-Additional Provisions 1 Page(s)
*View at www.dg&ca.eovlcontracts
IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto.
CALIFORNIA
CONTRACTOR Department of General Services
Use Only
CONTRACTOR'S NAME(If other than an individual,state whether a corporation,partnership,etc)
CONTRA COSTA COUNTY INFORMATION TECHNLOGY
BY(Authorized Signature) DATE SIGNED
AU
PRINTED NAME AND TITLE OF PERSON SIGNING
ADDRESS
30 Douglas Drive
Martinez,CA 93905-3342
STATE OF CALIFORNIA
AGENCY NAME
DEPARTMENT OF JUSTICE
BY(Authorized Signature) DATE SIGNED
SSI
PRINTED NAME AND TITLE OF PERSON SIGNING
JOAN KIRTLAN,Manager Contracts&Purchasing Unit
ADDRESS i
1300 I Street
Sacramento,CA 95814 Exempt per Q
Contra Costa County Information Technology
Agreement Number 03-5582
EXHIBIT A
(Standard Agreement)
SCOPE OF WORK
1. Contractor agrees to provide to the Department of Justice(DOJ), Bureau of identification and Information
(BCI()read-only,online access to the Contra Costa County's Criminal Justice Information System(CJIS)
as described herein:
The Contractor agrees to permit the DOJ access to the Monterey County's CJIS system for the
purpose of obtaining missing and incomplete disposition and arrest information. Direct access will be
obtained via dial-up communications and shall be performed in accordance with Computer Services
Contract attached hereto.
The resolution of the Board of Supervisor of Contra County",is hereby incorporated into this agreement
as Exhibit"E"(Additional Provisions).
2. The services shall be performed at 4949 Broadway, Room H225, Sacramento,California 95820.
3. The services shall be provided seven (7)days a week, twenty-four(24)hours a day.
4. The project representatives during the term of this agreement will be:
State Agency: Department of Justice Contractor: Contra Costa County Information
Technology
Section/Unit: BCII Section/Unit:
Attention: David Birch Attention: Phyllis Cackowski
Address: 4949 Broadway Address: 30 Douglas Drive
Sacramento,California 95820 Martinez,CA 93905-3342
Phone: 916 227-2221 Phone: (925) 313-1302
Fax: (916)7372129 Fax: (925)313-1430
Page 1 of 1
Ct MPUTER SEI2Vi 'E5 CONTRACT
EXHIBIT A
1. Contract Iden i teation, Number
Department: Department of Information Technology
30 Douglas Drive,Martinez,Ca. 94553
Subject: Computer Services
2. Parties, The County of Contra Costa, California (County), for its Department named above, and the
following named Agency requiring service(Agency)mutually agree and promise as follows.
Contractor: Department of Justice
Taxpayer IN
Capacity: 4949 Broadway
Address: Sacramento,CA 94203-4170
3. TIrm: The effective date of this Contract is July 1, 2003*and it terminates 06/30/2005 unless sooner
terminated as provided herein.
4. TerminatiowThis Contract may be terminated by either party, at their sole discretion, upon thirty day
advance written notice thereof to the other,and may be canceled immediately by written mutual consent.
5. Asiency's Obllgatigns; In consideration of County's provision of services as described below, Agency
shall:
0 a, (all public agencies) shall pay County monthly for services provided hereunder upon
submission of a properly documented demand for payment, in accordance with the per-unit costs expressed in
the Service Plan.
0 b.(all non-public agencies)pay County(quarterly, monthly, yearly) for services provided hereunder,
upon submission of a properly documented demand for payment, in accordance with the per-unit costs
expressed in Services Plan.
6. Cguntv'l Oblig #gn_: See Service Plan.
7. Third Party use of Data: User's Indemnification.
User hereby agrees to defend, save, hold harmless and indemnity County and its officers, employees and
agents, against claims by anyone for any loss, injury, damage, risk, cause of action, or liability of any type
(including legal fees)occurring to User or any other person,relating to or arising out of the subject matter of
this Contract,or which may be alleged to have been caused, either directly or indirectly,by the acts,conduct,
omissions, negligence or lack of good faith of County, its officers, agents or employees in any way related to
or arising out of the subject matter of this contract.
8. County's Disclosure and Disclaimer:Warning to User,User's Waiver.
a That County makes absolutely no warranty whatsoever, whether expressed or implied, as to the
accuracy, thoroughness, value, quality, validity, merchantability, suitability, condition, or fitness for a
particular purpose of the data, nor as to whether the data is up-to-date, complete or based upon accurate or
meaningful facts. User agrees to take the records "as is," fully expecting that there may well be errors and
omissions in the data obtained through the system.
N • t
b. That User hereby forever waives any and all rights; claims, causes of action or other recourse that it
might otherwise have against County for any injury or damage of any type,whether direct,indirect,incidental,
consequential or otherwise, resulting from any error or omission in such data, or in any manner arising out of
or related to this agreement or the data provided hereunder.
9. Defenses of County.
a. User understands and agrees that this is the entire agreement for the service provided and that nothing
that may be stated or done by any County employee, agent or official shall be deemed to waive or toll any
statute of limitations, waive any defense or in any way stop the County from asserting any and all defenses
provided by law or this Agreement.
b. County assumes no responsibility for loss or damages to User's equipment installed in Contra Costa
County's Central Data Processing Center.
10.Independent Contractor Status: This Contract is by and between two independent contractors and is
not intended to and shall not be construed to create the relationship of agent, servant, employee,partnership,
joint venture or association.
11.Len!Authority:This contract is entered into under and subject to the following legal authorities:
California Government Code Sections 23008 and 26227.
12.Sienatures: These signatures attest the parties'agreement hereto:
COU F CONTRA COS LIFORNIA CONTRACTOR—
By '�— By
Designate official Capacity
Recommended by Department
By 64kI
Designee
Approved: County Administrator
esignee
e A V
SERVICE PLAN
1. The State of California, Department of Justice (DOJ) requests to be given read-only online access to
County Criminal Justice automated systems for the purpose of obtaining missing or incomplete civil,criminal,
and traffic case information. This information is currently obtained by requests to each agency via phone,fax,
and mail. Direct access will allow DOJ to obtain missing or incomplete information in a more timely manner
and will significantly reduce the staff time at the local level in researching and responding to DOJ requests.
2. Agency Obligations:
a. Agency will provide the following
1. Data Center Hardware
2. System and Application Software
3. Communication Equipment
4. End User Security
b. Agency will pay County
1. Monthly Service Fee to be billed monthly $ 165.00 per terminal
c. County Contract Manager: Phyllis Gackowski
30 Douglas Drive
Martinez,CA 94553
(925) 313-1302
FAX(925) 313-1430
Email: Pgack@doit.co.contra-costa.ca.us
3. Subject to the stated terms and conditions of this contract, User hereby agrees to pay the aforestated
amounts,which is the fee(s)the County has established to provide the aforestated information.
4. Increase in charges for service will not exceed 5%in a fiscal year.
The parties understand and agree that County is not selling the information but rather only providing the
information to the agencies clients for the aforestated agreed upon fee. User understands and agrees that this
Agreement is not for a sale of goods and is not subject to the provisions of the California Commercial Code or
any other law pertaining to sales of goods.
Initials:
o� County Dept.
Contra Costa County Information Technology
Agreement Number 03-5582
EXHIBIT B
(Standard Agreement)
BUDGET DETAIL.AND PAYMENT PROVISIONS
Payment For full and satisfactory performance of the services provided pursuant to this Agreement, the
Department of Justice shall pay the Contractor a monthly rate not to exceed $330.00 (2 terminals @
$165.001ea.). The total amount which may be paid under this Agreement shall not exceed$7,920.00 with the
actual amount being dependent upon the extent of the Contractor's services required by the Department of
Justice.
Involcina The Contractor shall submit monthly invoices in triplicate, in arrears, noting Agreement and
Charges to:
DEPARTMENT OF JUSTICE
BCIi, Record Information and Services Program
4949 Broadway, Room H-122-8
Sacramento, CA 95820
Attn: Dan Rosenblatt, Manager
For all expenses incurred,each invoice must include necessary supporting documents and/or substantiation
of travel and per diem costs, except mileage.
Budget Contingency Clause It is mutually agreed that if the Budget Act of the current year and/or any
subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this
Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any
funds whatsoever to Contractor or to famish any other considerations under this Agreement and Contractor
shall not be obligated to perform any provisions of this Agreement.
If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State
shallhave the option to either cancel this Agreement with no liability occurring to the State, or offer an
agreement amendment to Contractor to reflect the reduced amount.
Prompt Payment Clause Payment will be made in accordance with the provisions of the California Prompt
Payment Act,Government Code section 92:7,et seq. Unless expressly exempted by statute,the Act requires
state agencies to pay properly submitted, undisputed invoices not more than 45 days after(a) the date of
acceptance of goods or performance of services; or(b)receipt of an undisputed invoice-whichever is later.
Contractor Certification For all contracts in excess of$50,000, in accordance with Government Code
section 16656 et seq., every invoice shall include the following Contractor Certification: "No funds paid in
response to a request for reimbursement or payment under this Agreement shall be used to assist, promote
or deter union organizing."
Page 1 of 1
Contra Costa County information Technology
Agreement Number 03-5582
EXHIBIT C
(Standard Agreement)
GENERAL TERMS AND CONDITIONS
PLEASE NOTE: The General Terms and Conditions will be included in the agreement by reference to Internet
site: www.ols.das.ca.gov and click on Standard Language. Please read the terms and conditions that are
applicable to this Agreement by accessing the above-referenced website. (Please note that there may be
several different versions of the Terms and Conditions on the website. Refer to page one of this Agreement to
find the date and number of the Terms and Conditions that are applicable to this Agreement). By signing this
Agreement you are agreeing to be bound by these Terms and Conditions,except as superseded by other terms
or provisions of this Agreement.
If you do not have access to the Internet,please contact the Department of Justice contact person fisted
In Exhibit A to this Agreement and a copy of the General Terms and Conditions will be sent to you.
Page 1 of I
Contra Costa County Information Technology
Agreement Number 03-5582
EXHIBIT D
(Standard Agreement)
SPECIAL TERMS AND CONDITIONS
Controland Direction The Department of Justice shall at all times maintain control and direction over the
scope of work being performed under this Agreement. The Department of Justice reserves the right to change
the tasks as defined within the general scope of the work to be performed by the Contractor. These changes
shall be accomplished by written amendment to this Agreement.
Limitation of A tl�s No action, regardless of form,arising out of this Agreement may be brought by either
party more than two (2) years after the injured party has knowledge, or should have had reasonable
knowledge,of the facts which give rise to such cause of action,or in the case of nonpayment, more than two
(2)years from the date of last payment.
Termination The Department of Justice may terminate this Agreement and be relieved of any payments
should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein
provided. In the event of such termination, the Department of Justice may proceed with the work in any
manner deemed proper by the Department. All costs to the Department of Justice shall be deducted from any
sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon
demand.
Additionally,the Department of Justice reserves the right to terminate this Agreement when such termination
is in the best interest of the Department. Such termination is subject to 30 days written notice to the
Contractor.
Any such termination shall be effected by delivery to the Contractor of a notice of termination specifying
whether termination is for default of the Contractor or for the convenience of the Department of Justice, the
extent to which performance of services under this Agreement is terminated, and the date upon which such
termination becomes effective. After receipt of a notice of termination and except as otherwise directed by
the Department of Justice, the Contractor shall;
o Stop work under this Agreement on the date and to the extent specified in the notice of termination;
o Transfer title to the Department of Justice(to the extent that title has not already been transferred)and
deliver in the manner, at the times, and to the extent directed by the Department of Justice the work
in process, completed work and other material produced as a part of, or acquired in respect of the
performance,the work terminated.
Contractor may submit a written request to terminate this Agreement only if the State should substantially fail
to perform its responsibilities as provided herein.
Confldentialft of Data All financial,statistical, personal,technical, and other data and information relating
to the Department of Justice's operations which are designated confidential by the Department of Justice and
made available to the Contractor in order to carry out this Agreement, or which becomes available to the
Contractor in carrying out this Agreement, shall be protected by the Contractor from unauthorized use and
disclosure. If the methods and procedures employed by the Contractor for the protection of the Contractor's
data and information are deemed by the Department of Justice to be adequate for the protection of the
Department of Justice's confidential information,such methods and procedures may be used,with the written
consent of the Department"of Justice, to carry out the intent of this paragraph. The Contractor shall not be
required under the provisions of this paragraph to keep confidential any data or information which is or
becomes publicly available, is already rightfully in the Contractor's possession, is independently developed
by the Contractor outside the scope of this Agreement, or is rightfully obtained from third parties.
Page 1 of 3
Contra Costa County Information Technology
Agreement Number 03-5582
EXHIBIT D
(Standard Agreement)
Publications Before publishing any materials produced by activities supported by this Agreement, the
Contractor shall notify the Department of Justice ninety(90)days in advance of any such intended publication
and shall submit twenty (20)copies of the materials to be published. Within sixty(60) days after any such
materials have been received by the Department of Justice, the Department of Justice shall submit to the
Contractor its comments with respect to the materials intended to be published. The Contractor shall
determine,within ten(10)days after receipt of any such comments,whether or not to revise the materials to
incorporate the comments of the Department of Justice and shall advise the Department of Justice of its
determination within fifteen (15) days after such comments have been received by the Contractor. If the
Contractor determines not to incorporate any of the comments of the Department of Justice into the text of the
materials, it may publish the materials provided that the initial preface of introduction to these materials as
published contain the following:
o A disclaimer statement reading as follows: "The opinions,findings,and conclusions in this publication
are those of the author and not necessarily those of the Department of Justice. The Department of
Justice reserves a royalty-free, nonexclusive,and irrevocable license to reproduce, publish,and use
and to authorize others to use these materials." ,
a The comments of the Department of Justice are full, unabridged, and unedited.
If the Contractor wishes to incorporate some or any of the comments of the Department of Justice in the text
of the materials, it shall revise the materials to be published and resubmit them to the Department of Justice
which shall prepare comments on the resubmitted data within thirty(30)days after receipt thereof. Within ten
(10)days after receipt of these comments, the Contractor shall determine whether or not to accept or adopt
any of the comments on the revised materials as resubmitted to the Department of Justice and shall advise
the Department of Justice of this determination within fifteen (15) days after receipt of the comments of the.
Department of Justice. Thereafter, the materials may be published or revised in accordance with the
procedures set forth above for the publication of materials on which the Department of Justice has submitted
the comments to the Contractor.
If the Department of Justice has not submitted its comments on any materials submitted to it within ninety(90)
days after the Department of Justice has received any such materials,the Contractor may proceed to publish
the materials in the form in which they have been submitted to the Department of Justice but shall include the
credit statement and the disclaimer statement set forth above, but without any further comments.
Patents If any discovery or invention arises or is developed in the course of or as a result of work performed
under this Agreement,the Contractor shall refer the discovery or invention to the Department of Justice. The
Contractor hereby agrees that determinations of rights to inventions ordiscoveries made under this Agreement
shall be made by the Department of Justice,or its duly authorized representative,who shall have the sole and
exclusive powers to determine the disposition of all rights in such inventions or discoveries, including title to
and license rights under any patent application or patent which may issue thereon. The determination of the
Department of Justice,or its duly authorized representative,shall be accepted as final. The Contractor agrees
and otherwise recognizes that the Department of Justice shall acquire at least an irrevocable, nonexclusive,
and royalty-free license to practice and have practiced throughout the world for governmental purposes and
invention made in the course of or under this Agreement.
Assionment or Subcontracting It is the policy of the Department of Justice to withhold consent from proposed
assignments,subcontractors,or novations when such transfer of responsibility would operate to decrease the
Department of Justice's likelihood of receiving performance on this Agreement. No performance of this
Agreement or any portion thereof may be assigned or subcontracted by the Contractor without the express
written consent of the Department of Justice and any attempt by the Contractor to assign or subcontract any
performance of this Agreement without the express written consent of the Department of Justice shall be void
and shall constitute a breach of this Agreement.
Page 2 of 3
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Contra Costa County Information Technology
Agreement Number 03-5582
EXHIBIT D
(Standard Agreement)
Whenever the Contractor is authorized to subcontract or assign, all the terms of this Agreement shall be
included in such subcontract or assignment.
Covenant Astalnst Continuant Fees The Contractor warrants that no person or selling agency has been
employed or retained to solicit or secure this Agreement upon an agreement or understanding fora commission,
percentage,brokerage,or contingent fee,excepting bona fide employees or bona fide established commercial
or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation
of this warranty,the department of Justice shall have the right to terminate this Agreement in accordance with
the termination clause and, in its sole discretion, to deduct from this Agreement's price or consideration, or
otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee.
Dlsautes Except as otherwise provided in the Agreement, any dispute concerning a question of fact arising
under this Agreement which is not disposed of by agreement shall be decided by the Department of Justice who
shall reduce its decision in writing and mail or otherwise furnish a copy thereof to the Contractor. The Contractor
has fifteen (15)calendar days after receipt of such decision to submit a written protest to the Department of
Justice specifying in detail in what particulars the Contractor disagrees with the Department's decision. Failure
to submit such protest within the period specified shall constitute a waiver of any and all rights to adjustment of
the Department's decision and the Department of Justice's decision shall be final and conclusive. Pending final
decision of a dispute hereunder,the Contractor shall proceed diligently with the performance of this Agreement.
Contractor Evaluation Within sixty(60)days after completion of this Agreement,the Contract Manager shall
complete a written evaluation of Contractor's performance under this Agreement. if Contractor did not
satisfactorily perform the work, a copy of the evaluation will be sent to the State Department of General
Services, Office of Legal Services, and to Contractor within fifteen (15)working days of the completion of the
evaluation. (PCC 10369)This evaluation shall not be a public record.
Conflict with Existing Law The Contractor and the Department of Justice agree that if any provision of this
Agreement is found to be illegal or unenforceable, such term or provision shall be deemed stricken and the
remainder of this Agreement shall remain in full force and effect. Either party having knowledge of such terms
or provision shall promptly inform the other of the presumed nonapplicability of such provision. Should the
offending provision go to the heart of this Agreement, this Agreement shall be terminated in a manner
commensurate with the interest of both parties,to the maximum extent reasonable.
Validity, The invalidity in whole or in part of any provision of this Agreement shall not void or effect the validity
of any other provision of this Agreement.
THIS AGREEMENT IS OF NO FORCE AND EFFECT UNTIL SIGNED BY BOTH PARTIES AND ALL
APPROVALS ARE SECURED. CONTRACTOR MAY NOT COMMENCE PERFORMANCE UNTIL SUCH
APPROVAL HAS 13EEN OBTAINED AND ANY COMMENCEMENT OF PERFORMANCE PRIOR TO
AGREEMENT APPROVAL SHALL BE DONE AT THE CONTRACTOR'S OWN RISK.
Page 3 of 3
Contra Costa County Information Technology
Agreement Number 03-5582
EXHIBIT E
(Standard Agreement)
ADDITIONAL PROVISIONS
PLEASE PLACE BOARD RESOLUTION HERE.
Page 9 of 1
C f y
TO. BOARD OF SUPERVISORS • 1. .: �. �\,��, CONTRA
COSTA.
FROM: Sara HoffmanI "�r� COUNTY
Assistant County Administrator .
DATE: July 8, 2002Y' 't.�,v {...,
SUBJECT: Innovations in American Government Award
S'PEC'IFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Administrator, or designee, to submit a proposal to The Institute
for Government Innovation at the John F. Kennedy School of Government at Harvard University for a
"Innovations in American Government" award to support the Contra Costa's Future Investment Strategy
(CCFuture).'
BACKGROUND/REASON(S) FOR RECOMMENDATIOWS):
Contra Costa County has been an innovator in the area of system change, recognizing the cost
effectiveness of integrated and collaborative service strategies. Such interagency cooperation provides
better services to children and families while maximizing the County's ability to leverage and align funding
sources.
Three innovative programs, falling under the umbrella of The Contra Costa's Future Investment Strategy
(CCFuture)are: Welcome Horne Baby, Zero Tolerance for domestic Violence, and The Service
Integration Program.
The"Innovations in American Government" award is a prestigious honor providing grants to finalists and
an award of$100,000 to five winners. The programs of the award winners often are modeled as best
practices throughout the nation and around the world. As a result the selection process is very
competitive.
The $100,000 award from the innovations in American Government would support on-going costs of the
County Children's Future Investment Strategy during the 2004-2005 fiscal year.
CONTINUED ON ATTACHMENT: le YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR—RECOMMENDATION OF EfO7COMMITTEE
—APPROVE OTHER
SIGNATURE(S):
h
ACTION OF BOARD ON APPROVED AS RECOMMENDED Y,,r OTHER
s
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT } TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
P, C i { 4 SUPERVISORS ON THE DATE SHOWN.
Contact:
ATTESTED =t � 't
OHN EETEN,CLERK OF
E BOARD OF SUPERVISORS
AND COIJ14TY ADMINISTRATOR
cc:Devorah Levine,CAO ` fi•-
BY ,DEPUTY
2003 APPLICATION: PICOGRAM DATA SHEET
1. Program's Start .Date: 1994
2. Policy Specification Number: Management and Governance: 1001
3. Jurisdiction: #3 —County
4. Name of Jurisdiction (selected above): Contra Costa County, California
5. Name of Sponsoring Unit: The County Administrator's Office on behalf of the
Board of Supervisors
6. Population of Jurisdiction: 948,816 - 2000 Census
7. Program Name: Children's Future Investment Strategy
8. Prier Application Status: In 1999 application submitted for Service Integration
Program, which was rejected during the first round.
9. Contact Information:
Nam: Ms. Sara Hoffman
Title: Assistant County Administrator
Suite/Room Number 11"' Floor
Address 651 Pine Street
City Martinez, CA
Telephone: 925-335-1090 Fax: 925-335-1098
e-mail: shoff@cao.co.contra-costa.ca.us Website: co.contra-costa.ca.us
10. Agency Director Information:
• Sherry R.ufini: Director of Welcome Home Baby, Moss Beach Homes, Inc.
• Devorah Levine: Coordinator of Zero Tolerance for Domestic Violence
• Nina Goldman: Program Manager, Contra-Costa County Service Integration
Program
11. Application Source: #7, Email, List Sery
12. Essay Topics:
.............................................................................................................................11.....''I'll'',
....................................................................
Children's Future Investment Strategy
1. Two-Sentence summary of the program
Contra Costa's Future(CCFuture) Investment Strategy provides collaborative, results-based,
family-oriented services at critical points in lives of children and families, thereby improving
family functioning and reducing high costs of dependency.
2. Describe the program. Please emphasize its creative elements. What is the
innovation?
WELCOME HOME BABY-Weekly home visits for first-time parents, newborn to three years old.
ZERO TOLERANCE FOR DOMESTIC VIOLENCE—Misdemeanor level intervention in
domestic/family violence cases.
SERVICE INTEGRATION-Integrated case management of multi-problem families, coupled with
community capacity building.
Significantly different target populations, levels of intervention, service objectives, yet, all reflect
Contra Costa's commitment to keep children andfamilies out of crisis.
Through CCFuture, Contra Costa is modeling a new vision-based public policy approach,
structured to maximize and document impact. Program by program, Contra Costa is building a
new service delivery system, characterized by:
➢ results accountability- Programs track measurable improvements in the lives of children
and families. Through Service Integration, full-day absences at Verde Elementary School
decreased by 38%over three years. Stanford-9 test results showed significant gains in all
subjects and all grade levels.
➢ integrated and collaborative services — Systematic approaches can eliminate costly
inefficiencies, fragmentation and poor results. In Zero Tolerance, first responders
(health, human services, law enforcement) receive common,targeted training, supporting
system services, misdemeanor DV court, specialized investigative unit, vertical
prosecution and in-court restraining order clinic.
➢ community andfamily-focused services—Many families in distressed communities
don't access services, due to transportation barriers, time constraints and/or cultural
diffidence. Welcome Home Baby brings services to the home and creates social support
networks through community events.
➢ continuums of care—Prevention, early intervention and remediation services provide
interventions at strategic points in people's lives. Service Integration's Bay Point Career
Center is open to all, while CaIWORKs clients receive intensive training/support.
I
................
Children's Future Investment Strategy
maximize, leverage and align funding— Scarce local resources require financing
strategies that optimize resources. Started with one-time monies,Welcome Home Baby
transitioned to Medicaid Targeted Case Management federal funding, normally
accessible only to health programs.
➢ data-driven service delivery planning—Best practice and facts, not conjecture should
guide new services. From 1988 to 1998, domestic violence crimes rose 150%despite
local funding of law enforcement and services. With low prosecution success rates
(mostly felonies), there was a clear need to break the cycle of violence earlier, linking
services, law enforcement and justice efforts.
CCFuture is guided by vision: All County children will reach adulthood having experienced a
safe, healthy, nurturing childhood which prepares them to be responsible contributing members
of the community.
Implementation is guided by the Board of Supervisors' Family and Human Services Committee
and public administrators' Children and Family Policy Forum Executive Committee.
3. "What problem(s) does your program address?
CCFuture addresses flaws in the financing and structure of children and family services:
UmITED COUNTY RESOURCES
Prior to,Prop 13's passage in 1978, California Boards of Supervisors set property taxes at rates
necessary to fund local programs. Today, counties have no taxing powers.
Local revenues were further diminished in 1992 when the State of California"shifted" county
property taxes to schools. The County's 25% share dropped to 12.5%, $115.5 million in FY
2002-03 ($331.5 million general fund budget).
Most local revenues are used to meet state and federal mandates. Very little is left for local
priorities. Consequently, allocations must be strategic.
RIGID FRAGMENTED CRISIS SERVICES
State and federal funds are primarily directed at crisis,not prevention, early intervention or
remediation. Counties cannot"reallocate"these funds and claiming requirements are strict.
Governed by law and regulation,most services address specific, discrete issues; for example,
child abuse or employment. Counties have little discretion over eligibility, services or service
providers.
2
Children's Future investment Strategy
FAMILY NEEDs NOT PARAMOUNT
Unfortunately, most families in county systems face multiple barriers to family functioning and
economic self sufficiency. instead of fragmented, isolated services from multiple providers, they
need services tailored to their individual family needs.
CCFuture creates a new framework for identifying, implementing and financing services. To the
extent allowed by state and federal law and regulation.,the County is doing business differently.
Hopefully,over time, documentation of success will stimulate state and federal waivers/pilots
which will, in turn, lay the groundwork for a fundamental shift in public policy.
4. Cite the best verifiable evidence of the most significant achievements of the
program.
CCFuture is changing how the County does business.
Data Systems
Zero Tolerance tracking system, with over 20,040 entered reports, is used by first
responders to investigate and assess lethality and understand trends
Welcome Home Baby's real time data system gives immediate worker feedback, tracks
results and targets service needs
New Financing
Welcome Home Baby annually draws down$540,000 - $844,444 in Medicaid Targeted
Case Management, normally available only for health services
State legislation pilots new funding for Zero Tolerance oversight and coordination
($150,400/year)
Interdisciplinary Collaboration
Integrated case management plans for 740 families (probation,mental health, child
welfare, CalWORKs, substance abuse)in Service Integration, families full partners in
decision-making
Alignment and coordination of over 682 domestic violence cases from first responder to
investigation,prosecution, courts and probation.
3
Children's Future Investment Strategy
System,change strategies translate into measurable improvements in the lives of children and
families:
Economic Status—Service Inteptration
Bay Point Career Center members - 42%employed after 30 days; 56% after 90 days
35.4%average monthly CalWORKs employment rate compared to 28.4% countywide
Safety Zero Tolerance
Repeat offenses down to 3%
260% increase in access to restraining orders,protecting against abusive behavior
Child welfare case domestic violence identification up to 80% (keeping children with
non-abusive parent and providing targeted services)
FamilyFunctioning- Welcome Home Baby
Family child abuse rate among 811 at-risk families under 0.4%, I/ of countywide rate
67%of parents read to their child daily
97%of children have up-to-date immunizations
Much more data is available!
5. Who are the current and potential beneficiaries of the program? What are
the direct or indirect benefits to citizens?
CCFuture Investment Strategy benefits children, families, and taxpayers as well as state, federal,
county and city agencies, school districts, and neighborhoods. Helping people before their
suffering becomes severe allows the County to offer less intrusive, more supportive, and less
costly interventions. Carefully targeted programs based on best practices increase the likelihood
that children,regardless of socio-economic background,will graduate from high school, attend
college,'and experience greater economic independence. The cycle of violence and dependency
can be broken, giving hope and a better future for today's children.
Taxpayers realize a return on their investment as more County residents are able to live more
productive lives and thereby contribute to the growth of our economy and stability of our society.
Public agencies also benefit from CCFuture,by modeling new organizational approaches to
services and reducing the demand for costly crisis and safety net services.
Everyone bears the human and financial burdens of the juvenile justice system,unnecessary
hospitalization, welfare assistance, and child abuse/neglect, all likely to increase when children
4
Children's Future Investment Strategy
and families' early signs of pain and suffering are not addressed, or when help out of crisis is not
available.
6. How replicable are the program or aspects thereof. What obstacles might
others encounter?
CCFuture Investment Strategy is highly replicable, assuming political will, administrative
leadership, community partners and system building capacity.
POLITICAL WILL
"Public commitment"to align programs is the essential first step. The Children's Report Card
and Children's Budget galvanized our County. Operating principles evolved. With limited local
resources, counties must prioritize and CCFuture allows objective nonpolitical decision-making.
Realistic expectations, documenting improvements in lives and reducing costs of crisis are key
for sustainability.
ADMINISTRATIyE LEADERSHIP
Confined by a plethora of regulations,public agencies find change difficult. Department head,
mid-management and line staff need to understand benefits. Results accountability cannot be
viewed as punitive.
Cross agency claiming categorical finding is one of the greater challenges, requiring high levels
of trust and solid systems for audit proof claims. Programs may need to reconfigure services to
meet claiming requirements.
CLIENT AND COMMUNITY PARTNERS
Creating programs tailored to meet individual family needs requires new relationships between
clients and public agencies. Clients also need to be involved in initial program design and
refinements. Programs work better when community residents provide client services.
SYSTEM BUILDING CAPACITY
Technical assistance, coordination and financial resources are necessary to align programs, train
staff and create new institutional systems. Program performance software helps enormously,
although must be layered above existing state and federal mandated information systems.
Foundations are often willing to provide seed monies.
Jurisdictions who replicate CCFuture would undoubtedly select a different set of programs,
tailoredto best meet the needs of their children and families and leverage their organizational
strengths and capacities.
5
Children's Future Investment Strategy
7. For the current operating budget, list all current funding sources, with
dollar and percentage contributions for each source. To be eligible for an
innovations Award, a program must receive at least half of its funding from
one or more government institutions. If applicable, include subtotals for
public and private funds and sources.
The budget listed below is the total of the budgets for the three individual programs, Service
Integration,Zero Tolerance and Welcome Dome Baby,plus the budget for the system's change
and capacity building efforts.
FederalGovernment $2,830,400 ( 35%)
State Government $ 432,600 ( 5%)
Local Government $2,622,000 ( 32%)
Foundations* $2.198,500 27°10
Total $8,083,500 (100%)
*S.H. Cowell Foundation, Stuart Foundation, East Bay Community Foundation, Foundation
Consortium(award monies) and First 5 Contra Costa Children and Family Commission
g. Please:list reports, articles, and/or audits (if any) that independently verify
claims made in your applications. please do not include copies of these
materials with your application. Applicants who are unable to provide a
means by which claims can be verified are still strongly encouraged to apply
for an Innovation Award and can still present a compelling application.
Evaluations
;> Children's Report Card, 1997, 1998, Update 2000, 2003
➢ County Performance Report, 1998, 1999, 2000, 2001, 2002, 2003
➢ Children and Families Budget, 1994, 1995, 1996, 1997, 1998, 1999, 2000, 2001
➢ Welcome Home Baby:A Close Look at Objectives and Outcomes, by Kathleen Tabor,
Evaluator, Jara Dean-Coffey, MPH Evaluator, Michelle Charron Morales, MSW, and
Deborah Zippel, MS, 2001-2002 Data Analysis.
➢ ,Study of Neighborhood Change in North Richmond, California by Minicucci and
Associates, 2000-2001. Sponsored by the Zellerbach Family Foundation
6
Children's Future Investment Strategy
Awards
➢ "2002 Achievement Award"from the National Association of Counties in recognition of
"innovative programming that contributes to and enhances county government in the
United States" for both Service integration and Zero Tolerance.
➢ "Comm Unity Approach Award"in 2001 from the Foundation Consortium to Service
Integration and CCFuture for successful community-building efforts.
➢ "California Gold Community"Award from the Counties, Cities and Schools(CCS)l
Partnership in 2002, for Service Integration's Verde Involving Parents(VIP) Program.
This award honors communities most successful in delivering programs and services
through collaborative efforts.
➢ "Best Documentary"at the Berkeley Film and Video Festival 2002, 2'd Place and
honorable mention in the documentary category at the 2000 and 2001 Black Filmmakers
International Hall of Fame and two "Western Access Video Excellence" (WAVE)
Awards from the Alliance for Community Media for five documentaries produced by the
Bay Point and North Richmond Teen Video Projects of the Service Integration program.
Articles
➢ In 1999, the University of California at Berkeley's Goldman School of Public Policy and
the Institute of Governmental Studies highlighted the"Learning Partnership"model used
by the Service Integration Program to bring back night bus services to a low-income
community in its publication North Richmond Gets its Buses Back.-How a Pear
Community and an Urban Transit Agency Struck Up a Partnership.
➢ Zero Tolerance was featured in the Journal of the California State Association of
Counties in September/October 2002/issue and by the California Attorney General's
Office.
➢ Articles on the successes of the Service Integration Program}have appeared in the San
Francisca Chronicle, the Contra Costa Tunes and the Oakland Tribune. Recent articles
include: "Doing What it Takes to Turn a School Around"(San Francisco Chronicle,
November, 25, 2002, p.AI)and"Verde Elementary Exercises Initiative, Draws State
Fraise" (Contra Costa Times, September 26, 2002, p.A 1).
' CGS is a partnership of the California State Association of Counties, the League of California Cities, the
California School Boards Association and the Center for Civic Renewal.
7
Contra
TO. BOARD OF SUPERVISORS �
/ ' Costa
FROM: Jahn Cullen, Director
Employment and Human Services Dep ent County
DATE: June 17, 2003 ',3
SUBJECT: APPROVE AND AUTHORIZE the Employment and Human Services Director, or designee to
ACCEPT California Department of Aging(CDA)Older Californians Act(OCA)FY2003/2004
funding in the amount of$462,034 and APPROVE Execution of FY 2003/2004 CDA OCA
StandardA Bement. #29-097
SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION
RFC0 MMFNFl1+'T) Af'310N.
APPROVE AND AUTHORIZE the Employment and Human Services Director,or designee to ACCEPT
California Department of Aging(CDA) Older Californians Act(OCA)FY2003/2004 funding in the amount of
$462,034 and APPROVE Execution of FY 2003/2004 CDA OCA Standard Agreement. (#29-097)
EINANCIAI. IMPACI!
County to receive $462,034 Older Californians Act funding(90% State, 10%Federal).
No County funds for match.
ItACKCRO11N D
The Employment and Human Services Department Aging and Adult Services Bureau, Area Agency on Aging
(AAA) contracts provide services for older residents of Contra Costa County under the Older Californians Act
(OCA). The FY 2403/2004 Area Plan proposes continued services to provide funding for Alzheimer's Day
Care Resource',Center(ALICRC),Health Insurance Counseling and&Advocacy(HICAP)and Linkages (LINK)
Programs. ADCRC and HICAP provide services to individuals age 60 years and older. LINK assists adults
over age 18 years in need of case management or services to assist with Activities of Daily Living (ADLS)&
Independent Activities of Daily Living(IADLS).
CONTINUED ON ATTACHMENT: Y SIGNATURE:
,,,_A,.�I(ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
__==APPROVE OTHER
SIGNATURES
ACTION Of BO ON 0APPROVED AS RECOMMENDED OTHER
ti
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
„UNANIMOUS(ABSENT � ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: _ AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN:_ OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN SWTEN,JERK OF THE BOARD OF
SUPERVI ORS ACOUNTY ADMINISTRATOR
Contact, 000 .'
CC: EHSD CONTRACTS UNIT(EB)
COUNTY ADMINISTRATOR BY �.,,;r'£ 1� i�€;.�'�`� `��t
r'�. -,DEPUTY
AUDITOR-CONTROLLER
SAHRON JOHNSON (SUMMIT)
BARBARA McNAIR(SUMMIT)
CONTRACTOR
TO: BOARD OF SUPERVISORS Contra
s Costa
FROM: John Cullen, Director County
Employment and Human Services Depa t rA N ,/,
DATE: June 19, 2003 L.. .60
SUBJECT: APPROVE AND AUTHORIZE the Employment and Human Services Director, or designee to
ACCEPT the FY 2003/2004 California Department of Aging,Title V, Senior Community
Services Employment Program funding, in the amount of $112,127. (#29-009-46)
SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director,or designee to ACCEPT the FY
200312004 California Department of Aging, Title V, Senior Community Services Employment Program funding
in the amount of$112,127. (#29-009-46)
FINANCIAL IMPACT:
Per California Department of Aging Standard Agreement(TV-0304-07) County to receive Title V, Senior
Employment Program Federal funding in the amount of$112,127. 10°10($11,212 non-federal revenue) County
match required.
BACKGROUND:
Since 1976 the Area Agency on Aging has been providing services for older residents of the County under the
Older Americans Act. The California Department of Aging Standard Agreement, Title V, Senior Community
Services Employment Program funds provide for temporary part-time employment of low income individuals
age 55 years and over.
CONTINUED ON ATTACHMENT: + SIGNATURE: 29,
—,--"f2ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
✓'APPROVE OTHER
SIGNATURE(S):
ACTION OF BO D Yj til i 4_, APPROVED AS RECOMMENDED X OTHER
V r
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ASSENT r� AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
`�;L�a;�i"E�C.� _.wa.� J;�.� �,t�.f,s%✓'� ATTESTED {<' :';;^ti
JOHNOWEETE11,CLERK OF THE BOARD OF
SUPE14VISORS AND COUNTY ADMINISTRATOR
Contact: ER�. (fS
cc: EHSD CONTRACTS UNIT(EB)
COUNTY ADMINIS'T'RATOR BY_ , t I # f �I f�f � i�.. DEPUTY
AUDITOR-CONTROLLER
SHARON JOHNSON (SUMMIT)
BARBARA McNAIR (SUMMIT)
CLINT JOSSEY(BISSO)
TO: BOARD OF SUPERVISORS
Centra
'
FROM: John Cullen, Director �05ta����
Employment and Human ServicesjDe*ent
ty
DATE: June 17, 2003
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to ACCEPT California Department of Education Child Development Services FY 2003/2004
funding in the amount of$595,317.
(Contract #29-052-24)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RF.CC)MMENUI+.II ACTION!
APPROVE and AUTHORIZE the Employment and.Human Services Director, or designee,
to ACCEPT California Department of Education Child Development Services FY 2003/2004
funding in the amount of$595,317.
(Contract #29-052-24)
F`INANCIAL IMPACT-
California Department of Education Agreement FAPP-3011 (CCDF Alternative Payment) County to receive
$595,317 for FY 2003/2004. No County Match.
RAC OUNn—
The Employment',and Human Services Department has been contracting with the California Department of
Education (CDE) for over 25 years to provide childcare services under the California General Fund Child
Care and Development Program. These funds serve families who receive Child Protective Services, children
at risk of abuse and neglect, children with special needs and low-income families.
CONTINUED ON ATTACHMENT: YIfs IL4 Q't--
SIGNATURE: I) A ,
COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
/.
SIGNATURES r
ACTION OF BO' NAPPROVED AS RECOMMENDEDOTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS{ABSENT ? AND CORRECT COPY OF AN ACTION TAKEN
AYE'S: NtJES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN::` OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED '� u r t S
JOIN fsWEET19N,CLERK OF THE BOARD OF
SUPEh�ISO0§AND COUNTY ADMINISTRATOR
Contact:
cc: EHSD CONTRACTS UNIT(EB) { ,r
f #
COUNTY ADMINISTRATOR BY �r f ��i � " F � 1 -,DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR