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Home My WebLink AboutMINUTES - 07222003 - C.48-C.52 TO: BOARD OF SUPERVISORS FROM: William Walker, M.D. , Health Services Director Contra By: Ginger Marieiro, Contracts Administrator44- Costa DATE: July .9, 2003 County SUBJECT: � ` Approval of Novation Contract #24-938-7 with Seneca Residential. and. DayTreatment Center Inc . SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECC7M1'd�NDATXOX(S) : Approve and authorize the Health Services Director or his designee (Donna Wigand) to execute on behalf of the County, Novation Contract #24-938-7 with Seneca Residential and Day Treatment Center, Inc. a non-profit corporation, in an amount not to exceed $974,102, to provide school based mental health services in the West Contra Qosta Unified School District, for the period from July 1, 2003 through June 30, 2004, This Contract includes a six-month automatic extension through December 31, 200X, in an amount not to exceed $467, 051. FISCAL IMPACT This Contract is 42t funded by Federal Medi-Cal funds, 43* by State EPSDT funds, and 15% by a West Contra. Costa Unified School District Grant. CHILDREN'S IMPACT STATEMENT: This EPSDT Program supports the following Board of •Supervisors' community outcomes: "Children Ready for and Succeeding in School"; "Families that are Safe, Stable, and Nurturing"; and "Communities that are Safe and Provide a High Quality of Life for Children and Families Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS) . aACKGROUXD ASON{S)FOR RECOMMENDATION(S) : This Contract meets the social needs of County's population in that it provides mental health services to an underserved high-risk population within the West Contra Costa Unified School District to increase student success in school, at home, and in the community. On December 17, 2002, the Board of Supervisors approved Novation Contract 024-938-5 (as amended by Contract Amendment Agreement #24-938-6) with Seneca Residential and Day Treatment Center, Inc. for the period from July 1, 2002 through June 30, 2003 (which included a six-month automatic extension through December 31, 2003) for the provision of school based mental health services. Approval of Novation Contract #24-936-7 replaces the six-month automatic extension under the prior Contract, and allows the Contractor to continue providing services through June 30, 2004. RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE .--'APPROVE OTHER j• r ACTION OF BOARD 0 k 'x t � � APPROVED AS RECOMMENDED 3~ OTHER VOTE OF SUPERVISORS �^ i HEREBY CERTIFY THAT THIS Is A TRUE .._ UNANIMOUS (ABSENT -T-11-111 ANIS CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: - OF SUPERVISORS ON THE DATE SHOWN. ATTESTED dF 1,' , a JOHN SVV ETEN,4ERK OF THE BOARD OF SUPERftORS AND COUNTY ADMINISTRATOR Contact Person: :Donna W' and, .C.S.W. 957-5150 CC: Health Services'Dept. ontracts) Auditor-Controller Risk Management BY / r J- DEPUTY Contractor TO. BOARD OF SUPERVISORS FROM: William Walker,M.D.,Health Services Director Contra Ginger Marieiro, Contracts Administrator Costa DATE- July 9, 2003 County SUBJECT: Approval of Contract Amendment Agreement#25--039-3 with Opportunity`JVest � SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee (Wendel Brunner, M.U.) to execute on behalf of the County, Contract Amendment Agreement #25-039-3 with Opportunity West, ation-profit corporation, effective July 1, 2003 to amend Contract#25-039-1 (as amended.by Contract Amendment Agreement #25-439-2) to increase the Contract payment limit by $7,504, from$356,963 to a new total of$364,407. FISCAL IIVIPACT: This Amendment is 100% County funded, and is included in the Department's Budget for Fiscal Year 2042-2003. BACKGRQUND/RE.ASQN(S)FOR RECOMI1 ISDATION'(S): On november 12, 2402 the Board of Supervisors approved Contract #25-039-1 (as amended by Contract Amendment Agreement #25-039-2) with Opportunity West for the period from September 30, 2002 through September 29, 2003, for the provision of temporary shelter and support services to homeless youths in crisis. Approval of Contract Amendment Agreement #25--039-3 will allow the Contractor to provide additional services to County's homeless youth clients,including case management services, through September 29, 2003. CONTINUED RECOMMENDATION OF COU TY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE v_ -APPROVE OTHER ACTION OF BOARD)ft' ' N ` APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE A-- UNANIMOUS (ABSENT } AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE.MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED # JOHN WEETECLERK OF THE BOARD OF SUPE OSORS' ND COUNTY ADMINISTRATOR Contact-Person: Wendel Brunner 313-671.2 CC: Health Services Dept. (Contracts) Auditor-Controller X �," Risk Management BY � � %� DEPUTY Contractor } TO: BOARD OF SUPERVISORS FROM: William Walker, M.D. , Health Services Director � Contra By: Ginger Marieiro, Contracts Administrator Costa DATE: .July 9, 2033 County SUBJECT, Retroactive Payment to Robert A. Katin (dba Katin Engineering Consulting) SPECIFIC REQUEST(5)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RE COMMENDATION(S) : Ratify purchase of services from Robert A. Katin (dba Katin Engineering Consulting) , and authorize the County Auditor- Controller to pay the $385 .31 outstanding balance for the provision of consultation and technical assistance to the Department- with regard to the Industrial Safety ordinance (ISO) . FISCAL IMPACT: Funding for this Contract is 100 Industry Fees . BACKGROUND/REASON(S) FOR RECOMMENDATION(S) : on November 12 , 2002, the Board of Supervisors approved Contract #22-855 (as amended by Contract Amendment Agreements #22-855-1 and #22-=855-2) with Robert A. Katin (dba Katin Engineering Consulting) , for the period from December 1, 2002 through May 31, 2003 , for the provision of consultation and technical assistance to the Department with regard to the Industrial Safety ordinance (ISO) Services were requested and provided beyond the payment limit and by the end of May 31, 2003 , charges of $35, 085 .31 had been incurred, of which $34, 700 has been paid and $385 . 31 remains outstanding. The Contractor' s services were both requested by County staff and provided by the Contractor ingood faith. Because of administrative oversight by both the County and Contractor, use of the Contractor' s services exceeded the authorized limits . The Department is requesting that the amount due to the Contractor be paid. This can be accomplished by the Board of Supervisors ratifying the actions of the County employees in obtaining provision of services of a value in excess of the contract payment limit . This will create a valid obligation on the part of the County, retroactively authorizing all payments made by the Auditor--Controller up to now, and authorizing payment of the balance . JS SIGNATURE � RECOMMENDATION OF COU Y ADMINISTRATOR ` RECOMMENDATION OF BOARS COMMITTEE --,,,--APPROVEOTHER SIGNATURE(S): ACTION OF BOARD / r7' APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT } AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ASSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED Pl< c ; JOHN SWETEN, RK OF THE BOARD OF SUPERV�ORS ANO COUNTY ADMINISTRATOR Contact Person: Lew Pascalli,,Jr. (646--2886) CC:. Health Services Dept. (Contracts) r Auditor-Controller t Risk Management BY } %` f°6 's` " DEPUTY Contractor TO: BOARD OF SUPERVISORS FROM, William Walker, M.D. , Health Services Director Coontra By: Ginger Marieiro, Contracts Administrator Ct DATE: .filly 143, County SUBJECT: Retroactive Payment to Vista Staffing Solutions, Inc . SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: RATIFY purchase of services from the Vista Staffing Solutions, Inc, and AUTHORIZE the Auditor-Controller to pay $25, 460 outstanding balance for providing locum tenens (temporary) physicians in the outpatient mental health clinics for the period July 1, 2002 through June 30, 2003 . FINANCIAL IMPACT: This contract was 1008 funded by Mental Health Realignment . REASONS FOR RECOMMENDATIONS/BACKGROUND: On July 9, 2002 , the Board of Supervisors approved Contract #24--955-5 (as amended by Contract Amendment Agreement #24-955-6) with Vista Staffing Solutions, Inc . , for the period from July 1, 2002 through June 30, 2003, for the provision of locum tenens physicians and recruitment services to ensure appropriate staff coverage to the County' s outpatient mental health clinics . At the time of negotiations, the payment limit was based upon target levels of utilization, and it was anticipated by both parties that the need for services would not exceed the original payment limit . However, the utilization during the term of the agreement was actually higher than originally anticipated. Because of an administrative oversight by both the County and Contractor, use of Contractor' s services exceeded the authorized limits. Services were requested and provided beyond the payment limit and by the end of June 30,, 2003 , charges of $346, 000 had been incurred, of which $320, 540 had been paid and $25,460 remains outstanding. The Department is requesting that the amount due the Contractor be paid. This can be accomplished by the Board of Supervisors ratifying the actions of the County employees in obtaining provision of services of a value in excess of the contract payment limit . This will create a valid obligation on the part of the County retroactively authorizing all payments made by the Auditor-Controller up to now, and authorizing payment of the balance . r QQN-DNUEl1.0hLAT IACHMENTIQRADJEE' er -�RECOMMf;NDAT€ON OF COU TY ADMINISTRATOR RECOMMEN AT€ON OF BOARD COMMITTEE ;_-APPROVE OTHER SIGNATURE; S� i y✓L e ACTION OF BOARD,.64 APPROVED AS RECOMMENDED OTHER :i VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS {ABSENTy ) AND CORRECT COPY OF AN ACTION TAKEN AYES: OES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED r E; JOHN EETEN,I LERK OF THE BOARD OF Contact Everson: Donna Wigand (957-5150) SUPER SORB A COUNTY ADMINISTRATOR CC: Health Services dept. (Contracts) Auditor-Controller Risk Management av� ,'1 DEPUTY Contractor ' " CPM:254-0307/A.1.1 TO: BOARD OF SUPERVISORS .° �. CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA DATE: JULY 22, 2003 COUNTY SUBJECT: BUILDING IMPROVEMENTS AT 2530 ARNOLD DRIVE, MARTINEZ FOR THE COUNTY ASSESSOR AND THE TRAINING INSTITUTE (WH485B) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE a Consulting Services with ATI Architects and Engineers, 3850 Blackhawk Road, Danville, to provide architectural and engineering services for the building improvements at 2530 Arnold Drive, Martinez. The agreement will have a payment limit of $48,500, which amount shall not be exceeded without prior written authorization by the Director of General Services, or designee. 2. AUTHORIZE the Director of General Services, or designee, to execute the agreement and to issue written authorization for extra work provided that the cumulative total extra cost for all such authorization shall not exceed $10,000. FINANCIAL IMPACT This project is funded jointly by the Training Institute and the Assessor. There is a pending appropriation adjustment from the Assessor to provded funding for the Consulting Services Agreement. BACKGROUND This project involves building improvements to relocate and improve the future Assessor's Office-and the Training Institute located on the first floor, Summit Centre, 2530 Arnold Drive, Martinez. The planning and design services include construction documents and specifications, development engineering, coordination of spaces, and electrical engineering for voice/data and cooling requirements for each remodeled space. CONTINUED ON ATTACHMENT: IS SIGNATURE: RECOMMENDATION OF COUNTY ALMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE —(PPROVE _OTHER SIGNATURES): ACTION OF BOARD54 Y 5 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS _ UNANIMOUS{ABSENT ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THATTHIS IS A TRUE co: General lServicesProjects Department AND CORRECT COPY OF AN ACTION TAKEN Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISP2 S ON THE DATE SHOWN. CPM File:250-0307/A.5 w; , County Administrator's Office ATTESTED County Counsel JOHN 80EETE ,CLERK OF THE BOARD OF SUPERVISORS Auditor Controller AND' LINTY A INIyTRATOR , Assessor(via CPM) 1'� i # ATI Architects and Engineers{via CPM} BY DEPUTY H:12003\25003071031-007003b.doc SH:SC Page 1 of 1 M382(10188)