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HomeMy WebLinkAboutMINUTES - 11052002 - C58-C67 sr C. TO: BOARD OF SUPERVISORS Contra FROM: Leslie T. Knight, Director of Human Resources ,21 Costa DATE: November 5, 2002 XCounty SUBJECT: Contract with Buck Consultants for Health Insurance Portability and Accountability Act (HIPPA) Compliance Evaluation SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: AUTHORIZE THE DIRECTOR OF HUMAN RESOURCES to execute a contract agreement with Buck Consultants, Inc for the contract period of November 1, 2002 through December 31, 2003 for the purpose of providing Contra Costa County, Special Districts, and Courts consulting services to ensure timely compliance of HIPPA regulations. BACKGROUND: HIPPA regulations established both national electronic transmission standards for health plan medical and financial data and created privacy and security safeguards to protect against unauthorized uses or disclosures of protected health information and against reasonably anticipated threats to that information's security integrity. The County sponsors several fully insured medical, vision, self-funded dental and health care spending account plans and will require assistance in evaluating its current plans and practices to determine the changes that will be required to achieve HIPAA compliance. Buck Consultants will create a cost effective compliance strategy and solution to ensure that all HIPAA requirements are satisfied. FISCAL IMPACT: The total cost for this project shall not exceed $48,000 and will be funded by the Benefits Administrative Fund. CONTINUED ON ATTACHMENT: ®y�ES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): r ----------------------- -- -- -- ------ ---- --'°—'--------------------------------------------------------------------------------- -------------- ACTION -------.-_-- ACTION OF BO N Q V ,�e�1,rJ— APPROVE AS RECOMMENDED Q31~iEi - VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE N./ AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: _ SHOWN. ABSENT: _ ABSTAIN: ATTESTEDCONTACT: JOHN JOHN SWEEP EN,CLERK OF THE BOAR F SUPERVI ORS AND CO ,*TY ADMINISTRATOR CC: Human Resources Department(51747) BY County Administrator / DEPU County Counsel Auditor-Controller Benefits Service Unit,Human Resources Department TO: BOARD OF SUPERVISORS Co57 CONTRA FROM: FINANCE COMMITTEE - COSTA COUNTY DATE: NOVEMBER 5, 2002 SUBJECT: CONTRA COSTA CONVENTION AND VISITORS BUREAU CONTRACT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute an agreement with the Contra Costa Convention and Visitors Bureau (CCCVB) to provide tourist and convention development activities on behalf of the Sheraton Concord and the Embassy Suites hotel for the period of July 1, 2002 through June 30, 2003 in the amount of $253,577. 2. REQUEST staff to work with CCCVB and the City of Concord to examine budget reduction and cost sharing options for fiscal year 2003-2004. BACKGROUND: The Finance Committee met on October 21, 2002 and approved the agreement with the Contra Costa Convention and Visitors Bureau for fiscal year 2002-2003. The Committee directed staff to explore other Options of apportioning the cost of services between the County and City of Concord for future years. Staff was also directed to report back to the Finance Committee in the spring with Transient Occupancy Tax trends for the Sheraton and Embassy Suites properties. Additionally, the Committee requested that the Bureau renegotiate office lease costs in future years. Over the last sixteen years, the County has contracted with the Contra Costa Convention and Visitors Bureau, a non-profit corporation, to promote the use of hotel and convention facilities located in the unincorporated areas of the County. The Bureau works to enhance the local economy through the marketing, promoting, selling and servicing of the County as a site for conventions, conferences, and seminars. CONTINUED ON ATTACHMENT: �ES SIGNATURE: ( 7` RECi —APPROVE OF COUNTY ADMINISTRATOR_ ECOMMENDATION OF BOARD COMMITTEE —OTHER SIGNATURE(S): ACTION OF BOARD ON &27 - -` .'< APPROVED AS RECOMMENDED,�OT4I.R VOTE OF SUPERVISORS .1�"! -` I HEREBY CERTIFY THAT THIS IS A UNANIMOUS{ABSENTt TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF Contest: Tony Enaa(33&1094) SUPERVISORS ON THE DATE SHOWN. CC: County Administrator ATTESTED - CCCVB JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND CQUNTY ADMINISTRATOR B '_ _'DEPUTY 6 NE The Bureau currently represents four hotel properties, two for the City of Concord (the Hilton and Holiday Inn) and two for the County (the Sheraton and Embassy Suites) and usually begins budget development in the spring of each year for the following fiscal year. The majority of funding for the Bureau comes from the City of Concord and the County and is calculated based on the last full year's return of Transient Occupancy Tax (TOT). In fiscal year 2000-01, the City of Concord received $2 million in TOT while the County received $1.84 million. Consequently,the ratio of funding used for the Bureau's budget in fiscal year 2002- 03 was 52/48,with the City of Concord funding 52%of the cost and the County funding 48%. The County contribution of$253,577 was approved by the Board of Supervisors as part of the fiscal year 2002-03 Recommended Budget. In January, 2001, the Board of Supervisors approved adding the Embassy Suites into the agreement. The Bureau assessed the funding needed to represent an additional property and the County agreed to contribute $198,390 toward the budget in fiscal year 2001-02. This calculation was not based on TOT returns as a full-year's worth of data was not yet available for fiscal year 2000-01, and in fiscal year 1999-00 only the Sheraton was represented by the Bureau. The calculation was instead based on the best estimate of cost of representing two properties during the first year. This past year (fiscal year 2001-02), the City of Concord received $1.78 million in TOT while the County received $1.53 million. Consequently, should the County continue the current agreement with the Bureau for next fiscal year (2003-04), the ratio of funding would be 54/46 with the City of Concord funding 5410 of the cost and the County funding 46%. The County and the City of Concord had been experiencing an average increase of 11% in TOT annually since fiscal year 1997-98, however in fiscal year 2001-02, the TOT dropped by 13.8% overall. The drop in TOT has been attributed to the decrease experienced in the travel industry over the last year. For instance, the cities of Pleasanton and Berkeley experienced a 25% and 17% drop in TOT returns over the prior year, respectively. In addition to being a significant source of revenue for the General Fund, the Board of Supervisors has been allocating $250,000 of the TOT received from the Embassy Suites toward the Childcare Affordability Fund on an annual basis. Last year the Childcare Affordability Fund was distributed as follows: ➢ $140,000 to the Contra Costa County Child Care Council for countywide childcare subsidies; ➢ $60,000 for emergency foster home child care; ➢ $50,000 to the Pittsburg Pre-School Coordinating Council for infant care. COSY`' . AGREEMENT THIS AGREEMENT, made and entered into on this S day of /16 tZ 002, by and between the COUNTY OF CONTRA COSTA, a political subdivision of the state of California (hereinafter "COUNTY"), and the CONTRA COSTA CONVENTION AND VISITORS BUREAU, a private,non-profit corporation, (hereinafter"BUREAU"). WHEREAS, pursuant to the provisions of Section 26100 (b) of the Government Code of the State of California, COUNTY may expend certain monies accruing to the General Fund for the purpose of making known the resources of the county. WHEREAS, the BUREAU has special knowledge and experience, together with available facilities and personnel, for the maintenance of an office to serve as a public information and convention bureau for the advertising and promotion of the resources of the COUNTY and the people thereof by methods which, in the judgment of the BUREAU and the COUNTY, will be of benefit to the people of the COUN'T'Y; and WHEREAS, said BUREAU is willing to undertake the services hereinafter set forth on behalf of the COUNTY in the manner and for the purposes hereinafter provided. NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions herein,the parties hereto agree as follows: 1. Perfnrmanee of Service-_ The BUREAU hereby contracts with the COUNTY to perform the services herein set forth. 2. I)Pwrintion of Servi _ .-. The BUREAU will carry on tourist and convention development activities of a public character herein mentioned on behalf of the Sheraton Concord Hotel and Embassy Suites for the COUNTY and shall use its facilities and experience to secure as beneficial a return as possible from the expenditures made by it. The specific goals and objectives of said activities shall be as set forth in Exhibit A (Marketing Plan), which is attached hereto and incorporated herein by this reference. The BUREAU will conduct a good faith effort to expand activities to additional parts of the County and, through its marketing materials, to promote the County's image as a whole. 3. Except as otherwise provided herein, COUNTY shall pay BUREAU for and in consideration of services to be performed by BUREAU during the 2002-2003 fiscal year, Two Hundred Fifty 'Three Thousand Five Hundred Seventy Seven Dollars ($253,577); with payments being made twice during the year: One Hundred Twenty Six Thousand Seven Hundred Eighty Nine Dollars ($126,7$9) upon execution of this agreement, and One Hundred Twenty Six Thousand Seven Hundred Eighty Eight Dollars($126,788)on February 1, 2003. 4. Rte: rting„ The BUREAU shall furnish COUNTY with a monthly report, which includes the financial condition of the BUREAU, and an annual audit on October 1, 2003 covering the Fiscal Year 2002-2003. Each report shall specifically address the goals and objectives set forth in Exhibit A of the Agreement. BUREAU shall furnish COUNTY with reports on the BUREAU'S activities on May 15, 2003, which report shall cover the three preceding fiscal year quarters, and on August 15, 2003, which shall cover all of the fiscal year 2002-2003. Each report shall specifically address the goals and objectives set forth in Exhibit A of this Agreement. 5. Tenn. The Agreement herein shall be in effect from July 1, 2002 through June 30, 2003. This Agreement may be extended on prior written approval of both parties to said extension and approval of both parties to the amount of payment for services. 6. Independent Contractor_ In the performance of the activities required by this Agreement, the parties recognize that the BUREAU is acting as an independent contractor. All officers, agents and employees of the BUREAU shall not be deemed to be agents or employees of the COUNTY. The COUNTY shall not be liable to BUREAU or any person or persons acting for BUREAU for any death, injury, or property destruction or damage received or claimed resulting from activities undertaken pursuant to this Agreement, except for liabilities and claims which arise solely from acts or omissions of the COUNTY, its officers, agents, and employees for which the COUNTY shall be liable. 7. Nn i e_ All notices required herein shall be sent first class mail to the parties as follows: To COUNTY County of Contra Costa Attn: County Administrator 651 Pine Street, 10th floor Martinez, CA 94553 To BUREAU Contra Costa Convention and Visitors Bureau 1333 Willow Pass Road, Suite 204 Concord,CA 94520 Notices shall be deemed effectively served upon deposit in the United States mail with first class postage prepaid. 8. Indemnifiegtinn. The BUREAU shall defend, hold harmless and indemnify the COUNTY and their officers, agents and employees, from all liabilities and claims for death, sickness, or injury to persons or damage to property, including without limitation all consequential damages, from any cause whatsoever connected with the operations of the BUREAU hereunder,resulting from the acts or omissions,negligent or otherwise,of the BUREAU,or its agents or employees. 9. Non-A-gignahle- This Agreement shall not be assigned by BUREAU without the prior written consent of the COUNTY. 10. Entire Agreement-, This Agreement represents the entire agreement between the parties and supersedes any prior written contract, or amendments thereto, and any oral agreements. 11. Amendment_ This Agreement may be amended, modified, or changed by the parties provided that said amendment, modification or change is in writing and approved by both parties. IN WITNESS WHEREOF,the parties hereto have executed this Agreement the day and year first above written. CONTRA COSTA CONVENTION AND VISITORS BUREAU A California corporation BY:_ &r& 1-1 ' a Becky Naning,1` esident Board of Directors BY: Hizelfurm,Executive Director COUNTY OF CONTRA COSTA, A general j1awaunty BY: C 'r,Board of Supervisors ATTESTO, BY- Clerk of the Board Vi 466 TO: BOARD OF SUPERVISORS 'f Contra Costa FROM: CARLOS BALTODANO - � DIRECTOR, BUILDING INSPECTION County DATE: November 5, 2002 SUBJECT: CONTRACT FOR REFRIGERATORS AND MICROWAVES FOR THE STATE OF CALIFORNIA WEATHERIZATION PROGRAM SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS APPROVE and Authorize the Director of Building Inspection or Designee to execute a contract with McPhails Appliance for the purchase and installation of refrigerators and microwaves in an amount not to exceed $350,000 for the period of December 1, 2002, through December 31, 2004. FISCAL IMPACT None. The State of California Weatherization Program will reimburse all costs. BACKGROUND/REASONS FOR RECOMMENDATIONS The Department's goal is to utilize all the grant funds that have been made available to the County. Grant funds are provided by the State's Energy program. Maximizing the utilization of available funds would help improve the quality of dwellings in Contra Costa County. These funds are targeted to low-income residents,.in order to help lower their energy expenses. Specifically, the funds are used to install energy efficient refrigerators, microwaves, florescent light bulbs, weather-stripping, attic insulation, switch and plug gaskets, and water heater blankets. In order to increase the production level and maximize utilization of these available funds, the Department decided to increase its use of outside contractors. The Department solicited bids from 16 appliance contractors for this service, and received bids from two firms. McPhails Appliance was the lowest responsible bidder. McPhails Appliance is a Local Business Enterprise. CONTINUED ON ATTACHMENT: SIGNATURE , /RECOMMENDATION OF COUNTY ADMINISTRATOR RE OMMIENDATION OFf BOARD COMMITTEE -- APPROVE OTHER SIGNATURE (S): ACTION OF BO ON_ yr� rYs `" _S . ss� APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT } AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Pam Christian (925)335-1114 ATTESTED: cc: °1C JohnSweeten,Clerk of the Board of Supervisors r and County Administrator ,t BY v .�.✓, UTY TO: Board of Supervisors .' i 4/Contra Costa FROM: Linda Dippel,Director County DATE: October 17, 2002 SUBJECT: Purchase order Contract, Specialized Litigation Services, Inc., Service of Process SPECIFIC REQUEST(S)OIL RECOMNIENDATIONS&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: APPROVE and AUTHORIZE the Purchasing Services Officer to issue a Purchase Order Contract to Specialized Litigation Services, Inc. in the amount of$40,000.00 for legal process services for the Department of Child Support Services for the period January 1, 2003 through June 30, 2003. FINANCIAL IMPACT: The cost of this contract is budgeted within the State's allocation to Child Support Services. There will be no impact on the General Fund, REASONS FOR RECON 4ENDATIONS/BACKGROUND: The Department of Child Support Services is empowered to enter into contracts with private organizations, as necessary,to carry out the responsibilities imposed by the State plan for securing support for children and families. The department's contract with the present vendor Specialize Litigation Services will end on 12131102. The department wishes to extend their purchase order contract with Specialized Litigation Services through the end of the current fiscal year, 6/30/03. CONSEQUENCES OF NEGATIVE ACTION: Failure to approve this request would restrict the Department of Child Support Services ability to collect child support for the children of Contra Costa County. CONTINUED ON ATTAC1*MENT: 7GE5 SIINA �REOOMMENDATION OF COUNTY ADMINISTRATOR REWhOARNDATION OF BOARD COMMIITEB I A_PPROVR OTIC SIGNATURE(S)l ACTION OF BO N Cr J APPROVED AS RECOMMENDED )C OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE lk"UNANDAOUS(ABSENT ✓� 212e ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOBS: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE S11OWN. ATTESTED C G �J ��i��'� :!� lJ�d . Conus: Libels Dipprsl,Director.DCSS(3.4M) JOHN SWEETEN,CLERK OF TIM BOARD OF cc: Auditor-Ca*vIlet SUPERVISORS AND COUNTY ADMINISTRATOR DOSS,Atm:JoArm McKhwey* CAO-Justice,Attar.(Seaga Roemer BY r 4 DEPUTY TO: BOARD OF SUPERVISORS y, .IO Contra Costa FROM: John Cullen, Director COUCIt Employment and Human Services Department y DATE: October 9, 2002 SUBJECT: APPROVE and AUTHORIZE the Employment & Human Services Department Director, or designee, to contract with Rubicon Programs, Inc. (21-809-2) for provision of Tenant .Housing Counseling for Ca1WORKs participants with a payment limit of$127,000 for the period July 1, 2002 through June 30, 2003. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTIOM APPROVE and AUTHORIZE the Employment & Human Services Department Director, or designee, to contract with Rubicon Programs, Inc. (21-809-2) for provision of Tenant Housing Counseling for Ca1WORKs participants with a payment limit of$127,000 for the period July 1, 2002 through June 30, 2003. FINANCIAT, IMPACT! Ca1W©RKs Single Allocation: 15% County; $19,050 85% State/Federal; $107,950 CHILDREN'S IMPACT STATEMENT! This action will directly support the fourth Children's Report Card community outcome, "Families that are Safe, Stable and Nurturing". Activities under this contract will provide an avenue for greater financial knowledge and independence for participants. BACKGROUND- The Housing Assistance initiatives begun earlier this year by the Department have received State-wide acclaim and have served over one thousand clients to date. This action will allow the continuation of an integral part of the Housing Assistance initiatives — Tenant Housing Counseling. The Tenant Housing Counseling service is the necessary first step for clients to participate in the range of Housing Assistance initiatives entered into by the Department. This service provides comprehensive workshops in money management, establishing and repairing credit, housing maintenance and upkeep, and tenant occupancy rights and responsibilities. Rubicon Programs, Inc. and Shelter, Inc. submitted a successful collaborative response to a competitive bid to provide these neighborhood-based workshops in June 2001 (RFP#1059). CONTINUED ON ATTACHMENT: SIGNATURE: f • RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE s. APPROVE OTHER SIGNATURE(S): LW ACTION OF BO D N %�P. ylr .r' r - APPROVED AS RECOMMENDED OTHER VOTE OF SUP ORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED__-_- i's ' ''y J(5HN SWEETEN,CLERK OF THt BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact. cc: EHSD(CONTRACTS UNIT)-TM �.�� <� y� COUNTY ADMINISTRATOR BY / r ___ -,DEPUTY AUDITOR-CONTROLLER CONTRACTORS TO. BOARD OF SUPERVISORS .; Contra FROM: John Cullen, Director p. Costa Employment and Human Services Depa rn County DATE: October 8, 2002 C"O SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Workforce Development Board, to AMEND contracts for Workforce Investment Act services by increasing the individual payment limits for a total cumulative increase of$92,400, for the respective term of the contracts, as listed below. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Workforce Development Board, to AMEND contracts for Workforce Investment Act services by increasing the individual payment limits for a total cumulative increase of$92,400, for the respective term of the contracts, as listed below. Contractor Name Contract # Amt.of New Payment Term of Increase Limit Contract Central Labor Council of Contra Costa 18-064-0 $9,240 $97,275 09/01/02-08/31/03 Mt. Diablo Vocational Services 18-065-0 $9,240 $99,240 09/01/02-08/31/03 Pittsburg Pre-School &Community Council 18-066-0 $9,240 $99,240 09/01/02-08/31/03 Contra Costa County Office of Education 18-008-3 $64,680 $581,247 07/01/02-06/30/03 Total Increase $92,400 FINANCIAL IMPACT: $92,400: 100% Temporary Assistance to Needy Families (TANF) funds. No County Cost. CHILDREN'S IMPACT STATEMENT: This contract supports four of the five community outcomes: 1)°Children and Youth Healthy and Preparing for Productive Adulthood"; 2)"Families that are Economically Self-Sufficient"; 3)°Families that are Safe, Stable and Nurturing"; and 4) "Communities that are Safe and Provide a High Quality of Life for Children and Families." BACKGROUND: The Workforce Services Bureau of the Contra Costa County Employment and Human Services Department (EHSD) awarded $92,400 in Temporary Assistance to Needy Families (TANF) funds to the Workforce Development Board (WDB) for youth services outside of the City of Richmond. These TANF funds will be used to integrate and coordinate youth services currently being provided by the WDB through its contracts to the needs of EHSD CalWORKS clients. There are currently four (4) agencies providing in-school and out-of- school Workforce Investment Act (WIA)-mandated services for the WDB and this Board Order will authorize the WDB to amend these contracts to include the TANF funding and the corresponding TANF program requirements. CONTINUED ON ATTACHMENT: S SIGNATURE: f )RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROV OTHER SIGNATURES . ACTION OF B AID ON !91Z. / i' . _ APPROVED AS RECOMMENDED ,. OTHER VOTE OF SUPERVISORS � --� 1 HEREBY CERTIFY THAT THIS IS A TRUE / UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SWEETEN,CLERK OF TH9 BOARD OF SUPERVISORS AND COUNTY ADMINISTRATORKa Contact cc: EHSD CONTRACTS UNIT(VM) i COUNTY ADMINISTRATOR BY-, ���/ �%��— —,DEPUTY AUDITOR-CONTROLLER / CONTRACTOR �% TO: BOARD OF SUPERVISORS .;.' �,� Contra Costa FROM: John Cullen, Director CC�U11t Employment and Human Services Departme t n!�f� y DATE: October 21, 2002 SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE a contract (#40-150-1) with Patricia Sussman for Long-Term Care Integration Planning Project Manager with a payment limit of$37,000 for the period January 1, 2003 through June 30, 2003. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ENDED ACTION_ APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE a contract (#40-150-1) with Patricia Sussman for Long-Term Care Integration Planning Project Manager with a payment limit of$37,000 for the period January 1, 2003 through June 30, 2003. FINANCIAL TMPACT- 100% State Long Term Integration Planning Project funding; $37,000. BACKGROUND- The ACKfRO ND- The Department selected Ms. Sussman to fill the Long-Term Care Integration Planning Project Manager position as a result of a competitive solicitation in late-2001 (REI#143). The Project Manager acts as a consultant to the Employment & Human Services Department, the Health Services Department, and a 25 member Project Task Force. The Project Manager works with the Departments and the Task Force to develop and implement a seamless system of long term care services with consumer choice by creating an integrated system of care for seniors and adults with disabilities who reside in the County. CONTINUED ON ATTACHMENT: YES SIGNATURE: L--'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE 4---APPROVE OTHER SIGNATURES : ACTION OF APPROVED AS RECOMMENDED _ OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ''- ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SWEETEN,CLERK OF THt BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: BOB SESSLER—3-1605 EHSD(CONTRACTS UNIT)-EB COUNTY ADMINISTRATOR BY a - —,DEPUTY AUDITOR-CONTROLLER CONTRACTOR TO: BOARD OF SUPERVISORS Contra FROM: John Cullen, DirectorCosta Employment & Human Services DATE: October 25, 2002 County SUBJECT: APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to ENTER into a contract (21-762-1) with Eden I & R, Inc. for housing information and referral to CaIWORKs clients with a payment limit of $50,000 for the period July 1, 2002 through March 31, 2003. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to ENTER into a contract (21-762-1) with Eden I & R, Inc. for housing information and referral to CalWORKs clients with a payment limit of $50,000 for the period July 1, 2002 through March 31, 2003. FISCAL IMPACT: County $7,500; 15%, Federal $42,500; 85%. CHILDREN'S IMPACT STATEMENT: This program will assist CaIWORKs clients obtain quality housing at reasonable costs. This will support the fourth community outcome: "Families that are Safe, Stable, and Nurturing." BACKGROUND: EHSD issued a competitive procurement (RFI #128) in Spring 2001 to obtain a service provider to conduct housing information and referral to the Department's CalWORKs clients. Affordable housing is one of the most difficult barriers to self-sufficiency our clients face. This service, a result of CCC CalWORKs Housing Assistance Alliance and cited in the County CalWORKs Housing Assistance Action Plan & Implementation Strategy, is one of many services developed by the Department to address housing issues. Eden I&R, Inc. provided services last year. Issuing a new contract will allow this needed service to continue. The Department will seek additional funding through grants and endowments during the term to continue this program. CONTINUED ON ATTACHMENT: Y SIGNATURE: ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOAD CO _ ITTEE _,,::::jiPPROVE OTHER SIGNATURE(S): " ----------------------- _ K�+ .+ _---------------------__------------------- ------------------------------------------- ACTION -----------------------------_--_.___.. ACTION OF BOA N .0 APPROVE AS RECOMMENDED / OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT/ t' '" } AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED cc - CONTACT: WENDY THERRIAN,3-1593 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: COUNTY ADMINISTRATOR EHSD CONTRACTS UNIT-TM AUDITOR-CONTROLLER CONTRACTOR BY PUTY TO: BOARD OF SUPERVISORS ; - ; Contra Costa FROM: John Cullen, Director ' j Count Employment and Human Servi�es tment DATE: October 15, 2002 SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE a contract with Catholic Charities of the East Bay (#21-745-6) in the amount of $88,717 for college level preschool teacher training, bilingual tutoring, and employment placement services to limited English proficient CalWORKs participants during the period January 1, 2003 through June 30, 2003. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION- APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE a contract with Catholic Charities of the East Bay (#21-745-6) in the amount of$88,717 for college level preschool teacher training, bilingual tutoring, and employment placement services to limited English proficient CalWORKs participants during the period January 1, 2003 through June 30, 2003. FINANCIAL. IMPACT• $43,471 Temporary Assistance for Needy Families (TANF); 100% Federal. $45,246 CalWORKs; 85% Federal ($38,460), 15% County ($6,786). CHILDREN'S IMPACT STATEN` This contract directly supports three of the five community outcomes identified in the Contra Costa County Children's Report Card: 3) "Families that are Economically Self Sufficient"; 4) "Families that are Safe, Stable, and Nurturing"; 5) "Communities that are Safe and Provide a High Quality of Life for Children and Families" by providing limited English proficient individuals training, tutoring, and employment placement assistance. AIA .K GRMIND- The Early Childhood Job Training Project (ECJTP) is designed to assist entry level limited English proficient workers obtain the education and certifications needed to advance the Early Childhood Education field. ECJTP services, which include college level preschool teacher training, bilingual tutoring, and employment placement services, provide participants education and skills to obtain and retain employment, gain higher wages and benefits thereby developing independence from the welfare system and self-sufficiency. Catholic Charities will collaborate with the Contra Costa Community College, West Contra Costa Adult School, and Careers with Children Training Program at the Balboa Head Start School in Richmond (a program operated by Contra Costa County Office of Education Regional Occupational Program) to provide Early Childhood Education and Child Development and receive student referrals for certification as Assistant Teachers. Additionally, Catholic Charities will meet food assistance needs of rogram participants. CONTINUED ON ATTACHMENT: SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE --APPROVE OTHER SIGNATURE(S)- ACTION OF BOA I1 NZ APPROVED AS RECOMMENDED f OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT f Y } AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED �— JOHN SWEETEN,CLERK OF THE-BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: WENDY THERRIAN 3-1593 EHSD(CONTRACTS UNIT)-SP COUNTY ADMINISTRATOR BY t����`�� �%� l �syn—_ .,DEPUTY AUDITOR-CONTROLLER CONTRACTOR `ee ♦f, eei ♦s f i TO: BOARD OF SUPERVISORS ` r r ;` CONTRA. COSTA FROM: John Cullen, Director ei,� r' COUNTY Employment and Human Se ces e47 DATE: November 5, 2002 SUBJECT: Opportunities West Neighborhood Project Management SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Opportunities West in the amount of $30,611 for project management services for the Service Integration Program's North Richmond Empowerment Collaborative for the period November 1, 2002 through April 30, 2003. FISCAL IMPACT: Funding is fully provided through public and private grants (50% Zellerbach Family Fund, 25% S.H. Cowell Foundation, 25% TANF Performance Incentive). BACKGROUND/REASON(S) FOR RECOMMENDATION(S): The North Richmond Empowerment Collaborative (NREC) is the neighborhood-run arm of the Service Integration Program and supports the Service Integration Program's goals of bettering the quality of life for residents of North Richmond and "Old Town" San Pablo by: (1) increasing family economic self-sufficiency; (2) improving family functioning; and (3) expanding community capacity to support children and families. Opportunities West is responsible for providing the services of the NREC Project Manager, who operates all aspects of NREC. Among other activities, the NREC Project Manager oversees the Verde Involving Parents Program, which recently was awarded the "California Community Gold Award" from the Califomia Counties, Cities and Schools Partnership. CONTINUED ON ATTACHMENT: S SIGNATURE: _ RECOMMENDATION OF COUNTY ADMINISTRATOR®RECOMMENDATION OF BOAR COM ITTEE 4—APPROVE OTHER SIGNATURE(S): ACTION OF BOAR �efA r -a APPROVED AS RECOMMENDED kL OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT /Z 'l 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN AYES: NOES. ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: ATTESTED JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: CAO Nina Goldman,Service Integration Program Manager,x5-8503 BY, DEPUTY