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MINUTES - 11052002 - C17-C18
TO: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS,CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD) / FROM: MAURICE SHIU, PUBLIC WORKS DIRECTOR V,, .DATE: November 5, 2002 SUBJECT: ACCEPT and APPROVE the Fiscal Year 2002/.2003 Program Budget for the Canyon Lakes Geologic Hazard Abatement District, San Ramon area. (District III) Project No. 7761-6X5148 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Actions: ACCEPT the attached Proposed Fiscal Year 2002/2003 Program Budget for the Canyon Lakes Geologic Hazard Abatement District(GRAD)and APPROVE the following proposed"Sources and Uses of Funds" table: Canyon Lakes Geologic hazard Abatement District Budget FY 2002/2003 Sources And Uses of Funds Table Beginning Fund Balance-July 1,2002 $1,984,000 Sources of Funds Property Owner Assessments $403,000 Interest on Investments 35,000 Other income 0 Total Sources of Funds $438,000 Total Available Funds $2,422,000 Uses of Funds Major Repair Program {Acct Code 23191 $800,000 Preventative Maintenance {Acct Code 2282} 75,000 Program Special Projects {Acct Code 24791 40,000 Administration and PW {Acct Code 23 101 & {Acct Code 70,000 5011 Total Uses of Funds $985,000 Reserve Available/Estimated Ending Fund Balance June 30,2003 $1,437,000 Continued on Attachment: X SIGNATURE: L"kLlY _RECOMMENDATION OF BOARD COMMITTEE PROVE _OTHER SIGNATURE (S): (2r TZ!TI N OF 7 ON NOVEMBER 5, 200 A _ VOTE OF SUPERVISORS XUNANIMOUS{ABSENT ) I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of AYES: NOES: Supervisors acting as the GRAD Board on the date shown. ABSENT: ABSTAIN: SIE:sATTESTED: NOVEMBER 05, 2002 G:\G JOHN SWEETEN,Clerk of the Canyon Lakes CHAD Orifi.Div: SpPublic Woo s(Special ial Districts) l cts) ttxrll 1-05-02 BO=(CL)FY 02_03 program budgetdoc Board of Directors and Board Administrator Orig.Div: Public Works(Special Districts) Contact: Skip Epperly(313-2253) cc: County Administrator County Counsel Deputy Accounting By f — ' De M.Morton,Eng.Svc. SUBJECT: ACCEPT and APPROVE the Fiscal Year 2002/2003 Program Budget for the Canyon Lakes Geologic Hazard Abatement District, San Ramon area. (District 175)Project No. 7761-6X5148 DATE: November 5, 2002 PAGE: -2- 11. FinancialImnact: No impact on the County General Fund.The Canyon Lakes CHAD is funded through revenues generated by assessments levied on properties within the boundaries of the District. III. Reasons for Recommendation and Back round: On July 29, 1986, the Contra Costa County Board of Supervisors, pursuant to the provisions of Section 26550 of the Public Resources Code, adopted Resolution No. 85/447 and formed the Canyon Lakes Geologic Hazard Abatement District(GHAD). The Board of Supervisors serves as the Board of Directors of the CHAD. The GHAD is funded through assessments levied on properties within the boundaries of the District. The Board of Directors appointed William R. Gray and Company,Inc.,Walnut Creek,California,to serve as General Manager of the District,effective April 1, 1998. Gray-Bowen and Company(formerly William R. Gray and Company,Inc.), developed the attached program budget for the Canyon Lakes CHAD for Fiscal Year 2002/2003. The proposed budget indicates that the balance in the District's reserve account will decrease from $1.8 million to approximately$1.44 million by June 30, 2003. The attached program budget details the various programs and activities of the CHAD and is provided for the information of the Board of Directors and others. Copies of the proposed draft budget were circulated and opportunities to review it were provided to interested and concerned parties. IV. Consequences of Neeative Action: The CHAD would not have an approved program budget as required by the original formation of the CHAD. 11.1... .......- ......... ......... ..._...._._. ...__. ..... ......_ ............_.._.._.._... ..............__......... . ......... ._.__.... ......... ......... _ _ . _.. ._......._......... ...-- Ge©looic Hazard Abatement District E Grey•Bowen and Company, Inc., General ManaW _.._........ October 10, 200 . _ TO: (See attached Distribution List) FROM: Gray Bowen and Company, Inc., General Manager Canyon Lakes Geologic Hazard Abatement Distri t By: Dan Cherrier, Senior Civil Engineer SUBJECT: Canyon Lakes Geologic Hazard Abatement District(GRAD) On June 4, 1985, the Contra Costa County Board of Supervisors, pursuant to the provisions of Section 26550 of the Public Resources Code,adapted Resolution No. 85/289 and formed the Canyon Lakes Geologic Hazard Abatement District(GRAD). The Board of Supervisors serves as the Board of Directors of the District. Enclosed with this'memorandum is a proposed draft of the FY 2002/2003 Program Budget detailing the various programs and activities of the GHAD during the year. The following is the Sources and Uses of Funds Table from the draft program budget: Sources Estimated Beginning Fund Balance(7/1/2002) $1,984,000 Anticipated income(all sources) $438,000 Total available $2,422,000 Uses Major Repairs $800,000 Preventive Maintenance $75;000 Special Projects $40000 Administration $70000 Total Uses $.985,000 Estimated Ending Fund Balance(5/30/2003) $1,437,000 The Major Repair Program portion of this year's draft budget proposes the repair of the last of the El Nieto related landslides that occurred in early in 1998, which is a landslide on the southern shape of the hillside above the 10 fairway of the Canyon Lakes Country Club. While the repair of landslides that occur on or around the golf course is an authorized expense under the GHAD's adopted:Plan of Control,repairs to such landslides are often a relatively low priority for the 1820 Bonanza Street, Suite 204 Walnut Creek, California 94596 (925)947-1966 FAX(925)947-3177 ......... ......... ......._. ........ ._....._. _ ............... __....._......._........ ........_....... ........_. __. ......... ....._... ........ ...................... October 10, 2002 Page 2 of 2 District,as they da not directly impact physical improvements (homes, offices, streets or utilities). However,left unabated this landslide will soon begin to impact golf course improvements. Since the balance in the District's Reserve Account is relatively high,the General Manger, in cooperation with the Crow Canyon Country Club,retained a Geotechnical Engineering Consultant(Kleinfelder)to evaluate the situation and recommend a repair strategy. Plans, Specifications and Cost Estimates (PS&E)will be completed and bids solicited for the repair. The General Manager will present his recommendations to the Board of Directors for consideration and,if appropriate, award a construction contract for the repair. An additional Major Repair project involves the investigation of several sinkholes located around the main lake. A geotechnical consultant is currently conducting an investigation and the results of that investigation may indicate the need for an immediate repair. Therefore,the General Manger may delay the start of the repair at the 14'h fairway until preliminary results are obtained from the investigation of the sinkholes. Work is scheduled this year to maintain and repair B-58 ditches and horizontal drains. The General Manager is committed to maintaining facilities as a possible reduction in the number and severity of future landslides. The current Program Budget lists $75,000 for the Preventative Maintenance and Operations Program. The proposed budget indicates that the balance in the District's Reserve Account will decrease to approximately$1,437,000 by June 30, 2003. We hope to have this draft budget on the Board of Director's agenda for consideration at their meeting on November 5, 2002. Please forward any comments, suggestions or concerns with respect to this proposed budget to our office, and we will make sure that the Board is aware of them when they consider this budget. We would be happy to meet with you, your Board or others with an interest in the GRAD and its programs to review the draft proposed budget and/or address any concerns you might have with the proposal. if you have any questions or would like any additional information,please do not hesitate to contact our office at(925) 947-1966. RDC/eg enclosure G Canyon Lake&lAdministmtio4\Annual and Quarterly Bud"\Budget-Expenses FY 02-030raft Budget Cover Memo.doc Distribution List 1. Director Donna Gerber(attn: Kathy Chiverton) 2. Joy Fukuda, City of San Ramon 3. Steve Bienke, Blackhawk Corporation 4. Tom Bantz, Canyon Green Homeowners Association 5. Tom Bantz, Fleur DuMont Homeowners Association 6. Kristine McMlanahan, Canyon Woods Homeowners Association 7. Valerie Lambert, Echo Ridge Homeowners Association 8. Lin Yates, Vista Pointe Canyon Lakes Owners Association 9. Jackie Howe, Canyon Owners Association 10. Channa Alperin, The Lakes at Canyon Lakes Homeowners Association 11. Chris Amick, Canyon Crest Homeowners Association 12. Cindy Collins, Golden View Elementary School 13. Diane Rowder, San Ramon Regional Center 14. Robert Cox/Russell Dicks, Canyon Lakes Country Club 15. Maurice Shu, Contra Costa Public Works 16. Skip Epperly, Special Districts Coordinator, Contra Costa Public Works 17. Melissa Morton, Contra Costa Public Works 18. David Schmidt, County Counsel, Contra Costa County 19. Tim Ryan, Gordon, DeFraga, Watrous &Pezzaglia 20. Uri Eliahu, ENGEO, Inc. Proposed FY 2002/2003 Program Budget Canyon Lakes Geologic Hazard Abatement District (G-HAD) Prepared by Gray-Bowen and Company,Inc. General Manager for the Canyon Lakes CHAD Board of Directors On June 4, 1985, the Contra Costa County Board of Supervisors,pursuant to the provisions of Section 26550 of the Public Resources Code, adopted Resolution No. 85/289 and formed the Canyon Lakes Geologic Hazard Abatement District(GRAD). The Board appointed itself to be the Board of Directors of the District. On July 15, 1986, the General Manager of the GHAD presented a report,prepared pursuant to Section 26551 of the Public Resources Code,to the Board of Director's setting forth his recommendations as to an initial annual budget for the Canyon Lakes GHAD, estimated assessments to be levied each fiscal year against property within the District and a description of the method used in formulating the proposed assessments on each parcel of land within the District. On July 29, 1986, following a noticed public hearing, the Board of Directors adopted Resolution No. 86/447 ordering that the costs and expenses of maintaining and operating GHAD improvements be assessed against property within the CHAD and confirmed the assessments proposed in the General Manager's Report. On April 28, 1998, the Board of Directors appointed William R. Gray and Company, Inc., a California Corporation, as General Manager, effective April 1, 1998. Gray-Bowen and Company, Inc. (formerly William R. Gray and Company) developed the attached proposed program budget for the Canyon Lakes CHAD for the 2002/2003 fiscal year. Billings for Gray-Bowen and Company are anticipated to be slightly elevated during the 2002/2003 fiscal year due to the expected administration of a large major repair project. Gray-Bowen and Company,Inc. Page 1 of 10 October 10,2002 General Manager Canyon Lakes Geological Hazard Abatement District Budget FY 2002/2003 Sources And Uses Of Funds Table Estimated Beginning Fund Balance-July 1,2002 $1,984,000 Sources of Funds Property Owner Assessments $403,000 Interest on Investments $35,000 Other income $0 Total Sources of Funds $438,000 Total Available Funds $2,422,000 Uses of Funds Major Repair Program {Acct Code 23191 $800,000 Preventative Maintenance Program {Acct Code 22821 $75,000 Special Projects {Acct Code 2479) $40,000 Administration and PW {Acct Code 23 10) & {Acct Code 5011) $70,000 Total Uses of Funds $985,000 Estimated Reserve Available/Ending Fund Balance June 30, 2003 $1,437,000 Projected Revenues - FY 2002/2003 Property Owner Assessments. As noted above, the Canyon Lakes Geologic Hazard Abatement District(CHAD)is funded through assessments levied on property within the boundaries of the Canyon Lakes GHAD pursuant to Resolution No. 86/447,which was adopted by the Board of Directors on July 29, 1986. Initial annual per unit rates (the lease rate for 1986/87 fiscal year), based upon type of use, were: Single Family Detached.................................................$101.22 per unit Townhouses.....................................................................$67.80 per unit Condominiums/Rentals...................................................$50.62 per unit Commercial........................................................................$0.05 per square foot Pursuant to Resolution No. 86/447,property assessments within the Canyon Lakes GHAD are adjusted annually, on July 1 of each year to reflect increases, from July 1 of the prior fiscal year, in the Consumer Price Index (CPI) for All Urban Consumers, All Items, San Francisco-Oakland Metropolitan Area(1967=100)published by the United States Department of Labor, Bureau of Gray.Bowen and Company,Inc. Page 2 of 10 October 10,2002 General Manager Labor Statistics, or its successor index. The adjusted annual per unit rates for the most recent fiscal year(FY 01/02), based upon type of use,were: Single Family Detached.................................................$172.72 per unit Townhouses ...................................................................$115.69 per unit Condominiums/Rentals...................................................$86.38 per unit Commercial..................................................................$0.08532 per square foot For the year ending June 30, 2002, the CPI for the San Francisco-Oakland Metropolitan Area increased 1.2/0. The adjusted annual assessments for the 2002/03 fiscal year,based on the type of use, is as follows: Single Family Detached.................................................$174.75 per unit Townhouses...................................................................$117.05 per unit Condominiums/Rentals...................................................$87.39 per unit Commercial..................................................................$0.08632 per square foot The 2145 parcels within the Canyon Lakes CHAD will generate an estimated$403,000 in assessment revenues during the 2002/2003 fiscal year. Pursuant to Resolution No. 86/447, all funds generated by these assessments, and all interest earned thereon, is segregated and deposited in a separate account by the County Treasurer for the exclusive benefit of the Canyon Lakes GRAD. Interest on Investments. As indicated above, the County Treasurer deposits all Canyon Lakes CHAD related funds in a separate interest bearing GHAD account. Pursuant to Board Resolution No. 86/447, all interest earned on these funds is credited to and retained for the benefit of the GRAD. Revenue from interest on investments for FY 2002/2003 is estimated to be $35,000. Fund Balance Variations. This budget is the representation of GHAD management and has not been audited, reviewed or compiled by an independent accountant. There may be classification and timing differences between these budgets and the accounting records maintained by Contra Costa County; however, we believe that these differences, if any, are not material and would not significantly change the program budget. Transfer to/from Reserves. The balance in the GRAD reserve account, as of June 30, 2002, is estimated to be $1,984,000.00. As projected expenses in the proposed program budget will exceed anticipated revenues, a transfer from Reserves is anticipated during FY 2002/2003. Gray.Bowen and Company,Inc. Page 3 of 10 October 10,2002 General Manager Canyon Lakes Geological Hazard Abatement District Proposed Budget Summary - FY 2002/2003 Major Repair Program Hole#14 750,000 Evaluate and Repair Lake 35,000 Allowance for new FY 2002/2003 projects 15,000 Total Major Repair Program $800,000 81% Preventative Maintenance and Operation Program Administration 20,000 Operations program 10,000 Preventative Maintenance 45,000 Total Preventative Maintenance&Operation Program $75,000 8% Special Projects CHAD Association 1,000 Develop and Implement GIS System 24,000 Develop Public Information Program 4,000 Management Audit&Reserve Study 5,000 Develop Standard Plans,Specifications 1,000 Update Accounting&Bookkeeping System 2,000 Review and Update Plan of Control 3,000 Total Special Projects $40,000 4% Administration Legal Fees(County Counsel/outside legal counsel) 10,000 Outside Services(Public Works,etc.) 8,000 Staffing/Administrative Support/Office Expense 52,000 Total Administration $70,000 70% TOTAL PROPOSED BUDGET $985,000 100°la Projected Expenses - FY 2002/2003 Major Repair Program. The El Nii10 rains of 1998 caused four landslides on property within the Canyon Lakes GHAD. The largest of these landslides was in Watson Canyon and was repaired under a joint effort of the CHAD and the Contra Costa County Flood Control District. Two other landslides(on Lakeview Circle)were repaired by the CHAD. The repair of the last of the El Nino landslides,which is located adjacent to the 14'h fairway on the Canyon Lakes Golf Course,was deferred as a result of other CHAD priorities. The proposed Major Repair Program budget for FY 2002/2003 of$800,000 is made up of the following projects: > 14t' Fairway, Canyon Lakes Country Club. This landslide impacts the open space along the south side of the le fairway of the Canyon Lakes Golf Course. A detailed engineering analysis of the failed area has been completed, and it now appears that the Gray.Bowen and Company,Inc. Page 4 of 10 October 10,2002 General Manager i repair will consist of removal and replacement of the failed materials with an engineered fill and/or the construction of a steel reinforced concrete pier wall. The budget for this repair is $750,000. > Evaluate and Repair Lake at Canyon Lakes. Several sinkholes have developed around the east and west sides of the lake. A joint investigation is currently being performed by the CHAD, City of San Ramon, Contra Costa County Flood Control District, and the Lake at Canyon Lakes Homeowners Association. Results from the investigation should be available by late September and may contain recommendations regarding the lake repair. The General Manger will determine the level of participation (if any)of the CHAD in the repair project. If repair of the lake becomes imperative for this year, the repair at the Country Club described above may be deferred. The budget for the lake investigation is $35,000. A thirty percent(30%) allowance has been included in the budget for each project to cover the cost of project development, inspection, design, engineering(geotechnical and/or civil), contract administration,materials testing and other project related costs. The actual cost of engineering, administration and other contract related expenditures will be cost applied to each project. In addition to funding for the landslide repair projects, the FY 2002/2003 program budget includes an allowance of$15,000 for unanticipated landslides that might occur over this next winter. Any costs in excess of the $800,000 projected budget in the District's Major Repair Program would require a transfer from other portions of the GHAD budget and/or additional action by the Board of Directors to transfer funds from CHAD reserves. It is the intent of the General Manager to transfer any funds remaining in the Major Repair Program to the District's Preventative Maintenance and Operations Program. Preventative Maintenance and Operations Program. The Canyon Lakes GHAD's Preventative Maintenance and Operations Program represents the second largest expenditure of GRAD funds with approximately almost eight percent of the proposed FY 2002/2003 Program Budget allocated to this program. As noted above, it is the intent of the General Manager to transfer any unexpended funds that remain in the Major Repair Program to the Preventative Maintenance Program. Operations. The Operations portion of the GHAD's Preventative Maintenance and Operations Program, funds the ongoing operations of the CHAD which includes the following: ➢ Aerial Photomphhy and Photo Interpretation Program. The CHAD maintains a historic collection of aerial photographs (black and white as well as infrared) for two purposes-to assist in the evaluation of landslide activity and,more significantly, for use in detection of landslides and/or potential landslides. ➢ Piezometer. Subdrain and Horizontal Drain Monitoring. A number of horizontal drains and related facilities were installed by the original developers of Canyon Lakes and/or the CHAD in conjunction with repair or preventative maintenance activities. This program provides funds to monitor the condition of the drains. Any necessary repair and/or replacement are handled under the GHAD's Preventative Maintenance Program. Gray-Bowen and Company,Inc. Page 5 of 10 October 10,2002 General Manager ➢ Settlement and Distress Monitoring. This program provides funds to monitor various settlement and/or distress monitoring devices that have been installed over the past few years by the GHAD. Preventative Maintenance. The Preventative Maintenance Program is designed to prevent future landslides and includes funding for the GHAD to respond to and evaluate reports of landslides and/or potential landslides within Canyon Lakes, as well as the following programs: ➢ Miscellaneous Consumables. Funds are included in the Preventative Maintenance program to reimburse expenditures for miscellaneous consumables (sand bags, plastic, etc:)that may be required in responding to landslides and/or potential landslides. ➢ B-58 Ditch Cleaning and Winterizing Program. Surface drainage from open space and other areas within Canyon Lakes is collected and discharged through a complex series of concrete lined ditches("B-58"ditches). This program provides funds to clean and winterize this complex system. ➢ B-58 Ditch Repair and Replacement Program. This program provides funds to repair and/or replace damaged or deteriorated B-58 ditches as required. ➢ Debris Clean-up and Minor Repair Program. This program funds the GHAD's initial response to calls from residents and others reporting landslides and/or potential landslide activity. Sufficient funds are included in the proposed budget to cover the GHAD's initial response and minor repair work. ➢ Horizontal Drain, Sub-Drain Maintenance and Replacement Program. A number of horizontal drains and related facilities were installed with the original development of Canyon Lakes and/or by the GHAD in conjunction with repair or preventative maintenance activities. This program provides funds to repair and/or replace damaged or deteriorated horizontal drains as required. ➢ hTi agation/Purnps Maintenance. The District owns and maintains three sump pumps on property by the Lake at Canyon Lakes. Most of these pumps were recently replaced, so therefore,maintenance costs should be minimal. In addition to funding of specific programs, funds are also included in this portion of the budget for administration of the Canyon Lakes GHAD's Preventative Maintenance and Operations Program. District costs related to responding to inquiries and/or potential incidents are charged to Administration of the program. Special Projects. This portion of the proposed FY 2002/2003 Program Budget includes funding for a number of special projects. For the most part, these are projects and/or programs proposed for funding in response to comments and/or concerns from members of the Board of Directors, the General Manager,homeowners and others interested in the operation of the GHAD. The proposed projects and/or programs are more fully described below: ➢ GHAD Association. The Canyon Lakes GHAD has been working to encourage formation of an association of GHAD's in California to improve, enhance and promote the effectiveness of GHAD's in California. This portion of the budget will provide funding for the Canyon Lakes GRAD participation in the newly formed California Association of GHADs. Gray-Bowen and Company,Inc. Page 6 of 10 October 10,2002 General Manager > Develop and Implement GIS System. The GRAD has been working to establish a Geographic Information System{GIS}to assist the GRAD management with tracking incidents, as well as facilities maintained and monitored by the GHAD. This program will continue implementation of this system. ➢ Develop Public Information Program. The GHAD is in the process of developing a communication plan. Quarterly or semi annual newsletters should be developed during the 2002/2003 fiscal year. ➢ Management Audit and Reserve Study. This allocation of funds will provide funding for management and fiscal audits of the District as well as an evaluation of current GHAD reserves. ➢ Develop Standard Plans and Specifications. These funds will be used to continue development of standard plans and specifications for GHAD improvement contracts. The use of Standard Plans and Specifications will increase the efficiency of GRAD operations and should reduce project development costs on Major Repair projects. > Update Accounting and Bookkeeping_Systems. CHAD staff is continuing efforts to upgrade and/or automate the GHAD's accounting and bookkeeping systems. ➢ Review and Update Plan of Control. This budget item will provide funding to update the GHAD's Plan of Control. The Plan of Control has not been updated since the GHAD was formed in 1985. Administration. This portion of the proposed FY 2002/2003 Program Budget provides funding for overall administration of the GHAD. Support for the General Manager function as well as related expenses including, but not necessarily limited to, accounting and bookkeeping support services as well as office related expenses (telephones, office equipment and supplies) are included in this portion of the budget. Also included in the Administrative portion of the budget is funding for Contra Costa County Public Works Department support services (as provided for in Resolution 86/372), as well as legal support from the Contra Costa County Counsel's Office. In addition, this portion of the proposed FY 2002/2003 Administration budget includes funding for outside legal counsel as may be required. Items included in the Administration budget are detailed in Appendix B. Gray-Bowen and Company,Inc. Page 7 of 10 October 10,2002 General Manager Appendix A Detailed Expenditure Summary— Supplemental Information The following table is provided for the information of the Board of Directors and others and is not to be considered a part of the budget. The General Manager may reallocate funds within each of the major categories without prior approval of the Board. Major Repair Program Construction and repair Contracted Work $572,000 Landscaping repair/replacement $5,000 Materials and Supplies $5,000 Total Construction and Repair $582,000 Contract Administration Contract Administration $85,000 Inspection/Material Testing $40,000 Total Contract Administration $125,000 Project Development Engineering Civil Engineering $20,000 Geotechnical Engineering $35,000 Other professional support $0.00 Licenses and Permits $3,000 Project Management/Oversight $35,000 Total Project Development $93,000 Total Major Repair Program $800,000 Preventative Maintenance& Operation Admin.Preventative Maintenance $18,000 Operations Aerial photography $1,500 Piezometer,subdrain/horizontal drain monitor $6,000 Settlement/distress monitoring $7,500 Total Operations $15,000 Preventative Maintenance Program Miscellaneous consumables-sand bags,etc $2,000 B-58 ditches-clean&winterize $17,000 B-58 ditches-repair&replace $6,000 Debris cleanup/minor repair $8,000 Horizontal drains/sub-drains-maintenance $8,000 Irrigation/Pumps—maintenance $1,000 Total Preventative Maintenance Program $42,000 Total Preventative Maintenance&Operations $75,000 Gray-Bowen and Company,Inc. Page 8 of 10 October 10,2002 General Manager Special Projects CHAD Association $1,000 Develop and Implement GIS System $23,000 Develop Public Information Program $4,000 Management Audit&Reserve Study $7,000 Develop Standard Plans,Specs $1,000 Update Accounting&Bookkeeping System $1,000 Review and Update Pian of Control $3,000 Total Special projects $40,000 Administration Legal Fees General Counsel(CC County Counsel) $4,000 Special Counsel $6,000 Total Legal Fees $10,000 Outside Services(Public Works,etc) $8,000 Office Expenses Office Supplies $100 Postage and Delivery $250 Printing and Reproduction $2,500 Rent $2,000 Telephone $2,500 Total Office Expenses $7,350.00 Staffing/Administrative Support Accounting/Bookkeeping $7,000.00 Update Assessment Roll $8,000.00 Education&Training $0 General Manager Function $29,150 Subscriptions,memberships $500.00 Travel&Entertainment $0 Total Staffing/Admin Support $44,650 Total Administration $70,000 TOTAL EXPENDITURES $985,000 Gray-Bowen and Company,Inc. Page 9 of 10 October 10,2002 General Manager Appendix B Supplemental Information Related to Staffing, Administrative Support and Office Expenses The following information is provided for the benefit of the Board of Directors and others. This table summarizes estimates of professional and support services that will be required to support the proposed EY 2002/2003 Program Budget: Estimated Annual Budgets Consultant! TOTALS Service Major Repair PM& Ops Special Administration Program Program Projects Gray-Bowen and $120,000 $18,000 $20,000 $45,000 $203,000 Company, Inc. Geotechnical $65,000 $4,000 $0 $0 $69,000 Engineering Civil $30,000 $0 $0 $0 $30,000 Engineering TOTALS $215,000 $22,000 $20,000 $45,000 $342,000 * Gray-Bowen and Company has insourced the duties previously performed by Sands Construction Company. Therefore, General Manager costs may appear higher when compared to previous budgets. GACanyon Lakes\Administration\Annual and Quarterly Budgets\Budget-Expenses FY 02-03TY 02-03 Program budget.doc Gray-Bowen and Company,Inc. Wage 10 of 10 October 10,2002 General Manager R TO: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS, WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD) A FROM: MAURICE SHIU, PUBLIC WORKS DIRECTOR ' ) if�{ DATE: November 5, 2002 SUBJECT: ACCEPT and APPROVE the Fiscal Year 2002/2003 Program Budget for the Wiedemann Ranch Geologic Hazard Abatement District, San Ramon area. (District III) Project No. 7816-6X5511 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION Y. Recommended Actions: ACCEPT the attached Proposed FY 2002/2003 Program Budget for the Wiedemann Ranch Geologic Hazard Abatement District(CHAD) and APPROVE the following proposed"Sources and Uses of Funds"table: Wiedemann Ranch Geologic Hazard Abatement District Budget FY 2002/2003 Sources And Uses of Funds Table Beginning Fund Balance-July 1,2002 $342,000 Sources of Funds Property Owner Assessments $102,000 Interest on Investments 6,000 Other income 0 Total Sources of Funds $108,000 Total Available Funds $450,000 Uses of Funds Major Repair Program (Acct Code 2319) 0 Preventative Maintenance Program (Acct Code 2282) $30,000 Special Projects {Acct Code 24791 15,000 Administration and PW (Acct Code 23 10) & {Acct Code 50111 20,000 Total Uses of Funds $65,000 Reserve Available/Estimated,Ending Fund Balance June 30,2003 $385,008 'JOJJ,�_ 6"�tA��� RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE APPROVE HER ACTION OF BOA N NOV. 05, 2002 APPROVED AS RECOMMENDED XX OTHER VOTE OF SUPE7S OR UNAN OUS(ABSENT_ ) AYES: NOES: ABSENT: ABSTAIN: I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors acting as the CHAD Board on the date shown. SE:sr G:\GrpData\SpDist\Board Orders\2002\1 I November\11-05-02 BO-(W)FY 02_03 program budget.doc NOVEMER 05, 2002 Originator: Public Works Department(Special Districts) ATTESTED: Contact: Skip Epperly,(313-2253) JOHN SWEETEN,Clerk of the Wiedemann Ranch cc: Assessor CHAD Board of Directors and Board Administrator Auditor-Controller County Administrator f' County Counsel By Deputy Accounting M.Morton,Eng.Svc. SUBJECT: ACCEPT and APPROVE the Fiscal Year 2002/2003 Program Budget for the Wiedemann Ranch Geologic Hazard Abatement District, San Ramon area. (District III)Project No. 7816-6X5511 DATE: November 5, 2002 PAGE: -2- 11. Financial Impact: No impact on the County General Fund. The Wiedemann Ranch GRAD is funded through revenues generated by assessments levied on properties located within the boundaries of the District. III. Reasons for Recommendation and Background: The Contra Costa County Board of Supervisors formed the Wiedemann Ranch Geologic Hazard Abatement District (CHAD) in 1998 (Resolution 98/438) pursuant to the provisions of Section 26550 of the Public Resources Code. On April 11,2000,the Board adopted Resolution No.2000/167 approving the annexation of City of San Ramon Subdivision 8188 (Lyon-Henry Ranch) into the District. The Board of Supervisors serves as the Board of Directors of the GRAD. The CHAD is fielded through assessments levied on properties within the boundaries of the District. The Board of Directors appointed William R. Gray and Company,Inc.,Walnut Creek,California,to serve as General Manager of the District, effective January 1, 1999. Gray-Bowen and Company Inc. (formerly William R. Gray and Company)developed the attached program budget for the Wiedemann Ranch CHAD for Fiscal Year 2002/2003. The proposed budget indicates that the balance in the District's reserve account will increase from$342,000 to approximately$385,000 by June 30, 2003. The attached program budget details the various programs and activities of the CHAD and is provided for the information of the Board of Directors and others. Copies of the proposed draft budget were circulated and opportunities to review it were provided to interested and concerned parties. IV. Consequences of Negative Action: The GHAD would not have an approved program budget as required by the original formation of the CHAD. ......... ......... .. ......... .._._...._. . ......... ......... .............._... ..........................._._.........._......._...................................__....__ ......... ......._ ......... ................ _.__.._............._............ elk evltgic Hazard Abatement district M Grey:.Bowen and Company, Inc., General Manager October 10, 2002 TO: (See attached Distribution List) FROM: Gray,Bowen and Company, Inc., General Manager Wiedemann Ranch Geologic Hazard Abatement District By: Dan Cherrier, Senior Civil Engineer ,, SUBJECT: Wiedemann Ranch Geologic Hazard Abatement District(GHAD) On September 1, 1998,the Contra Crista County Board of Supervisors, pursuant to the provisions of Section 26550 of the Public Resources Code, adopted Resolution No. 98/438 and farmed the Wiedemann Ranch Geologic Hazard Abatement District(GHAD) The Presley Henry Ranch project in the City of San Ramon was annexed into the District on April 11, 2000. The Board of Supervisors serves as the Board of Directors of the District. Enclosed with this memorandum is a proposed draft of the FY 2002/2003 Program Budget detailing the various programs and activities of the GRAD during the year. The following is a comparison of proposed expenditures under the previous and current drafts of the proposed budget: Sources Estimated Beginning Fund Balance(7/1/200) 5342,000 Anticipated income(all sources) 108000 Total Available $450,000 Uses Mayor repairs $0 Preventive Maintenance $30,0100 Special Projects $15,000 Administration $20,000 Total Uses $65,000 Estimated Ending Fuad Balance(6/30/2002) 5385,1100 The Conditions of Approval of both the original Wiedemann Ranch and Henry Ranch development projects require the developer to repair any landslides that mightoccur within the respective projects for three years after recordation of a final map for the project or two years 1820 Bonanza Strut, Suite 204 Walnut Creek, California 94596 (925)947-1966 FAX(925)947-3177 October 10, 2002 Page 2 of 2 after completion of grading,whichever occurs first. Since the first Subdivision is just becoming A'CHAD responsibility this year,no Major Repair Program budget is proposed for this fiscal year. The GHAD has been monitoring grading activities within the two developments and is in the process of developing a comprehensive Preventative Maintenance Program to minimize the likelihood of landslide activity once it completely assumes responsibility for landslide repair. The budget for the Preventative Maintenance Program is$30,000 and.represents 46%of the total budget for this fiscal year. The bulk of the work under this program will be to inspect existing facilities in Subdivision 7578 and work with the developer to correct any deficiencies found. Expenditures under the Special Projects portion of the budget reflect work on development of a Geographic Information System(GIS)/Global Positioning System(GPS)program for the District. This will allow the General Manager to complete an inventory and evaluate the condition of the various facilities that the GHAT) will be maintaining(B•58 ditches,piezometers, horizontal drains, etc.). Additional funds will be required to complete negotiations on an easement that is required to access a special habitat area located near Henry Ranch. The proposed budget indicates that the balance in the District's reserves account will increase to almost$385,000 by June 30,2003. We hope to have this draft budget on the Board of Director's agenda for consideration at their meeting on November 5, 2002. Please forward any comments, suggestions or concerns with aspect to this proposed budget to our office, and we will make sure that the ward is aware of them when they consider this proposed budget. We would be happy to meet with you, your Board or others with an interest in the GHAT}and it's programs to review the proposed budget arid/or address any concerns you might have with the proposal. if you have any questions or would life any additional information,please do not hesitate to call our office at(925)947-1966. 0AWiedemann R.ancMdministnttion\Annuai and Quarterly Budgcu\FY 02-03ltransmit draft budget far review.doc Distribution hist I. Director Donna Gerber(attn: Kathy Chiverton) 2. Joy Fukuda, City of San Ramon 3. Michael O'Hara, Toll Brothers 4. Shelly Stewart, CJM 5. Dave Peterson, McCutchen, Doyle, Brown & Enersen 5. Maurice Shu, Director, Contra Costa Public Works 7. Skip Epperly, Special Districts Coordinator, Contra Costa Public Works 8. Melissa Morton, Contra Costa Public Works 9. David Schmidt, County Counsel, Contra Costa County 10. Tim Ryan, Gordon, DeFraga, Watrous & Pezzaglia 11. Uri Eliahu, ENGEO, Inc. Proposed FY 2002/2003 Program Budget Wiedemann Ranch Geologic Hazard Abatement District (GHAD) Prepared by Gray-Bowen and Company, Inc. General Manager for the Wiedemann Manch GRAD Board of Directors The Wiedemann Ranch project(Contra Costa County subdivision 7575 et cetera) is a 1,137-acre development comprised of 371 residential units located along the south side of Morris Canyon Road in the San Ramon area. The Wiedemann Ranch project is located wholly within unincorporated Contra Costa County. In response to a petition from the original developer of the project, the Contra Costa County Board of Supervisors, on September 1, 1998, adopted Resolution 98/438, and formed the Wiedemann Ranch Geologic Hazard Abatement District ("GHAD" or"District")pursuant to the provisions of Section 26550 of the Public Resources Code. The Board appointed itself to act as the Board of Directors of the District. The Presley Henry Ranch portion of the District(City of San Ramon Subdivision 8118) is a 91- acre development comprised of 103 residential units within the City of San Ramon. The City of San Ramon had imposed a condition of approval on the project requiring either formation of a new GHAD or annexation to an existing GHAD. Given that geologic conditions within the project are very similar to those within the Wiedemann Ranch GHAD, the developer petitioned the Board of Directors of the Wiedemann Ranch GHAD to annex the project into the then existing District. On April 11, 2000, the Board of Directors of the GHAD and the Contra Costa Board of Supervisors, by Resolutions Nos. 2000/167 and 2000/156, approved annexation of(the Presley Henry Ranch Project) into the District. William Lyon Homes is the current developer for the Henry Ranch Project. Gray Bowen and Company, Inc. (formerly William R. Gray and Company)was appointed as the Wiedemann Ranch GHAD General Manger and has developed the enclosed proposed FY 2002/2003 Program Budget. The costs and expenses of maintaining and operating GHAD improvements are assessed against property within the boundaries of the GHAD. Gray,Bowen and Company,Inc. Page I of 9 October 10,2002 General Manager Wiedemann Ranch Geological Hazard Abatement District Budget FY 2002/2003 Sources And Uses Of Funds Table Estimated Beginning Fund Balance -July 1, 2002 $342,000 Sources of Funds Property Owner Assessments $102,000 Interest on Investments $6,000 Other income $0 Total Sources of Funds $10$,000 Total Available Funds $450,000 Uses of Funds Major Repair Program {Acct Code 2319) $0 Preventative Maintenance Program (Acct Code 2282) $30,000 Special Projects {Acct Code 24791 $15,000 Administration and PW {Acct Code 23101 & {Acct Code 50111 $20,000 Total Uses of Funds $65,000 Estimated Reserve Available/Ending Fund Balance.lune 30, 2003 $385,000 Projected Revenues —FY 2002/2003 Property Owner Assessments. On September 1, 1998 the Board of Directors of the Wiedemann Ranch GHAD received an Engineer's Report(prepared pursuant to Section 26551 of the Public Resources Code) setting forth recommendations related to an initial annual budget for the Wiedemann Ranch GHAD as well as proposed assessments to be levied against property within the District and a description of the method used in formulating the assessments. After a noticed public hearing, the Board adopted Resolution 98/440 and ordered that the costs and expenses of maintaining and operating GHAD improvements be assessed against property within the GHAD and confirmed the assessments proposed in the Engineer's Report. The initial annual per unit rate(the base rate for the 1999100 fiscal year) for properties within the boundaries of the original Wiedemann Ranch project was$550.00 per unit. On April 11, 2000, the Board received an Engineer's Report setting forth recommendations related for those properties within the then proposed Presley Henry Ranch annexation into the Wiedemann Ranch CHAD. After a noticed public hearing,the Board adopted Resolution 2000/167 and ordered that the costs and expenses of maintaining and operating the GHAD be assessed against property to be annexed into the CHAD. The initial annual per unit rate(the base rate for the 2001/02 f scat year) for properties within the boundaries of Henry Ranch was $555.00 per unit. Pursuant to Resolutions 98/438 and 2000/169,the property assessments are to be adjusted annually, on July 1 of each year, to reflect increases in the Consumer Price Index(CPT)over the Gray-Bowen and Company,Inc. Page 2 of 9 October 10,2002 General Manager initial annual rate(the base rate). While the Board Resolutions do not specify which CPI index is to be used,the General Manager has directed that the CPI for All Urban Consumers, All Items, San Francisco-Oakland.Metropolitan Area(1967=100) as published by the United States Department of Labor, Bureau of Labor Statistics, or its successor index be used. The adjusted annual per unit rates for the most recent fiscal year(2001/2002),were: ➢ Single Family Detached(Wiedemann) ...........................$611,12 per unit ➢ Single Family Detached(Henry).....................................$591.71 per unit For the year ending June 30, 2002, the CPI for the San Francisco-Oakland Metropolitan Area increased 1,2%. The adjusted annual per unit rates for the 2002/2003 fiscal year are: ➢ Single Family Detached (Wiedemann) ...........................$618.29 per unit ➢ Single Family Detached(Henry).....................................$598.65 per unit The 66 recorded parcels (out of a planned total of 371)within the boundaries of the original Wiedemann Ranch project and the 103 parcels within the boundaries of Henry Ranch annexation will generate an estimated $102,000 during the 2002/2003 fiscal year. All funds generated by these assessments, and all interest earned thereon, is segregated and deposited by the County Treasurer in a separate account for the benefit of the Wiedemann Ranch GRAD. Interest on Investments. The balance in the GHAD reserve account, as of June 30, 2002 was approximately$342,000. As noted above,the Treasurer deposits all Wiedemann Ranch GHAD related funds in a separate interest bearing GHAD account. All interest earned on these funds is credited to and retained for the benefit of the GHAD. Revenue from interest on investments for FY 2002/2003 is estimated to be $6,000. Separate Expenditures. At the request of the Wiedemann Ranch developer, expenditures will be tracked separately for the Wiedemann Ranch and Henry Ranch portions of the GHAD. This will be done only on a program level. Fund Balance Variations. This budget is the representation of GHAD management and has not been audited,reviewed or compiled by an independent accountant. There may be classification and timing differences between these budgets and the accounting records maintained by Contra Costa County; however, we believe that these differences, if any, are not material and would not significantly change the program budget. Developer Advances. Contra Costa County required the developer of the original Wiedemann Ranch project to contribute $200,000 to finance initial GHAD operations until the revenues from the property assessments become available. The deposit was received and deposited in an interest bearing account for the benefit of the District. Similarly, the City of San Ramon required the developer of the Presley Henry Ranch project to contribute $50,000 to finance initial GHAD operations for that portion of the District until the revenues from property assessments within the annexed area become available. This deposit has also been received and deposited in an interest bearing account for the benefit of the District. Other Income. Income from other sources is not expected during the 2002/2003 fiscal year. Graya Bowen and Company,Inc. Page 3 of 9 October 10,2002 General Manager Wiedemann Geological Hazard Abatement District Proposed Budget Summary - FY 2002/2003 Major Repair Program Total Major Repair Program $o 0% Preventative Maintenance and Operation Program Administration $10,000 Operations Program $1,000 Preventative Maintenance(initial inventory) $19,000 Total Preventative Maintenance& Operation Program $30,000 46% Special Projects GRAD Association $1,000 Develop and Implement GIS System $7,000 Develop Communications Plan/Public Information Program $2,500 Update Accounting System $500 Update Plan of Control $4,000 Total Special Projects $15,000 23% Administration Legal pees(County Counsel/outside legal counsel) $1,500 Outside Services(Public Works,etc.) $1,500 Staffing/Administrative Support/Office Expense $17,000 Total Administration $20,000 31% TOTAL PROPOSED BUDGET $65,000 100% Projected Expenses - FY 20102/2003 Maior Repair Program. The Conditions of Approval of the Wiedemann Ranch Project require the developer to repair any landslides that occur during the first three years. The GRAD will become responsible for landslide abatement on the original subdivision for Wiedemann Ranch during the fall of 2002. Since grading of the subdivision was recently completed, it is not expected that any major projects will develop during the 2002/2003 fiscal year. As a result, the CHAD is not yet involved in the repair of any landslides, and no budget for this fiscal year is proposed. The CHAD is currently monitoring grading activities of other subdivisions within in the development and working to develop a comprehensive Preventative Maintenance Program to minimize the likelihood of landslide activity. Preventative Maintenance and Operations Program. The Preventative Maintenance Program is designed to prevent future landslides and will ultimately fund CHAD responses to reports of landslides and/or potential landslides within the boundaries of the CHAD. In addition, this portion of the Districts Budget will ultimately include funds for the maintenance of two flood Gray-Bowen and Company,Inc. Page 4 of 9 October 10,2002 General Manager evi 4/- control detention basins, a creek corridor and an endangered species habitat within the boundaries of the District. The budget for the FY 2002/2003 Preventative Maintenance Program includes funds to perform an inventory and initial inspection of the new facilities the GHAD will be responsible for. For the first few years of operation, the GHAD's Preventative Maintenance and Operations Program is likely to represent the largest expenditure of GHAD funds. Over these next few months,the District will be working to develop a formal Preventative Maintenance and Operations Program. A major element of the Program will be an inventory of facilities that the GHAD will be responsible to maintain, including,but not necessarily limited to open space drainage facilities(B-58 ditches, drainage culverts, etc.), detention basin improvements, etc. The budget for the Preventative Maintenance and Operations Program includes funding for administration of the Program, Special Projects. This portion of the proposed FY 2002/2003 Program Budget includes funding for a number of Special Projects. For the most part,these are projects and/or programs that are proposed for funding in response to comments and/or concerns from members of the Board of Directors or the General Manager. In the future, homeowners and others interested in the operation of the GHAD would have the opportunity to suggest projects. The proposed projects and/or programs are more fully described below: > GHAD Association. The California Association of GHADs will work to improve, enhance and promote the effectiveness of GHADs in California and will promote the utilization of GHADs in the prevention, mitigation, abatement and control of a geologic hazard. > Develop and Implement GIS System. Currently there is not a system available to the GHAD to track historically active areas with the Wiedemann Ranch area, or to electronically provide a record of incident reports by homeowners in Wiedemann Ranch. The General Manager has identified a Geographic Information System that can provide this service to the GHAD, which may aid in predicting future landslide activity by allowing the GHAD to visually map past land movement. > Administrative, Operations and Procedures Manuals. Detailed Administrative, Operations and Procedures Manuals will ultimately be needed for the District. Funds will be included in future budgets for this work. No funding for this budget item is proposed for the 2002/2003 fiscal year. > Complete Reserve Study. Once funded, this budget item will fund an evaluation of GHAD reserves and provide the General Manager and the Board of Directors with data necessary to establish an appropriate Reserve Account for the GHAD. No funding for this budget item is proposed for the 2002/2003 fiscal year. > Develop,Communications Plan/Public Information Program. Under this budget item, District staff will develop a newsletter and/or informational brochure to distribute to new homeowners introducing them to the GHAD. > Unmade Accounting,and Bookkeeping Systems, This proposed budget allocation is - _ intended to fund continued refinements to the accounting and bookkeeping system that has been established for the District. Gray.Bowen and Company,Inc. Page 5 of 9 October 10,2002 General Manager ➢ Review and URdate Plan of Control. This proposed budget item is to complete a revision to the CHAD Plan of Control. A public hearing occurred in May 2002 regarding proposed changes to the Plan of Control. The CHAD Board of Directors voted to approve the revised Plan of Control. The expenses for FY 2002/2003 relate to document preparation and distribution and issues regarding access to the frog ponds. Administration. This portion of the proposed FY 2002/2003 Program Budget for the Wiedemann Ranch GRAD provides funding for the overall administration of the District, Support for the General Manager function as well as related expenses including, but not necessarily limited to, accounting and bookkeeping support services as well as office related expenses (rent, telephones, office equipment and supplies) are included. Also included in the Administrative portion of the budget is funding for Contra Costa County Public Works Department support services as well as legal support from the Contra Costa County Counsel's Office. The proposed FY 2002/2003 Administration budget also includes funding for outside legal counsel (if required). Items included in this Program Budget for administration are detailed in Appendix B. Gray•Bowen and Company,Inc. Page 6 of 9 October 10,2002 General Manager Appendix A Detailed Expenditure Summary — Supplemental Information The following table is provided for the information of the Beard of Directors and others and is not to be considered a part of the budget. The General Manager may reallocate funds within each of the major categories without prior approval of the Board.. Major Repair Program Construction and Repair $o Contract Administration $0 Project Development $o Total Major Repair Program $0 Preventative Maintenance& Operations Admin Preventative Maintenance&Operations Program $10,000 Operations Program Incident Response/Homeowner Relations $1,000 Piezometer,sub-dmin/horizontal drain monitor $0 Settlement/distress monitoring $0 Total Operations $1,000 Preventative Maintenance Program(initial inventory) B-58 ditches-clean&winterize $0 B-58 ditches-repair&replace $0 Initial inventory $19,000 Debris cleanup/minor repair $0 Horizontal drains/sub-drains-maintenance $0 Total Preventative Maintenance Program $19,000 Total Preventative Maintenance& Operations $30,000 Special Projects CHAD Association $1,000 Develop and Implement GIS System $7,000 Administration,Operations&Procedures Manual $0 Complete Reserve Study $0 Develop Communications Plan/Public Information Program $2,500 Develop Standard Plans,Specifications $0,00 Update Accounting System $500 Update Plan of Control $4,000 Total Special Projects $15 000 Gray.Bowen and Company,Inc. Page 7 of October 10,2002 General Manager Administration Legal Fees General Counsel(Contra Costa County Council's office) $1,500 Special Counsel $o Total Legal Fees $1,504 Public Works Support $1,500 Office Expenses Office Supplies $loo Postage and Delivery $100 Printing and Reproduction $200 Rent $0 Telephone $250 Total Office Expenses $650 Staffing/Administrative Support Accounting/Bookkeeping $2,100 Education&Training $o General Manager Function $14,000 Subscriptions/Memberships $250 . "Travel&Entertainment $0 Total Staffing/Admin Support $16,350 Total Administration $20,000 TOTAL EXPENDITURES $65 000 Gray�Eowen and Company,Inc. Page 8 of 9 October 10,2002 General Manager Appendix B Supplemental Information Related to Staffing, Administrative Support and Office Expenses The following information is provided for the benefit of the Board of Directors and ethers. This table summarizes estimates of professional and support services that will be required to support the proposed FY 200212003 Program Budget: Estimated Annual Budgets Consultand TOTALS Service Major Repair PM & Ops Special Program Program Projects Administration Gray-Bowen and $0 $25,000 $8,000 $17,000 $50,000 Company, Inc. Geotechnical $0 $0 $0 $0 $0 Civil $0 $0 $0 $0 $0 Engineering TOTALS $0 $25,000 $8,000 $17,000 $50,000 GAWiedemann Ranch\AdministrationlAnnual and Quarterly Budgets\FY 02.031Program budget.doc Gray Bowen and Company,Inc. Page 9 of October 10,2002 General Manager