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HomeMy WebLinkAboutMINUTES - 11052002 - C1-C5 . ......... ................................. ....... �• l TO: BOARD OF SUPERVISORS FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR DATE: November 5, 2002 SUBJECT: Approve Project Contingency Fund Increase for the 2002 Cul-de-Sac Improvements Project, Project No. 0662-6R4226-02, Countywide. specific Request(s)or Recommendation(s)&Background&Justification I. Recommended Action: APPROVE project contingency fund increase of $8,000 for a new total of $36,315 effective November 5, 2002 in order to compensate the contractor, MCK Services, Inc. for extra work due to unforeseen conditions. 11. Financial lmpact: The project contingency funds are currently insufficient to coverthe increased cost. The increase in contingency funds will be funded by Traffic Congestion Vefy rids. Continued on attachment: X yes SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ,---APPROV OTHER SIGNATURE (S): Ez ACTION OF BOA ON: NmrAmh-,r 5, 20(12 APPROVED AS RECOMMENDED XX OTHER® VOTE OF SUPERVISORS XX UNANIMOUS (ABSENT ) I hereby certify that this is a true and correct copy of an AYES: NOES: action taken and entered on the minutes of the Board of ABSENT: ABSTAIN: Supervisors on the date shown. Contact: Mike Carlson,(925)313-2320 NOVEMBER 05 ATTESTED: y 2002 Orig.c: County Administrator Div.: PW(Ctor cJOHN SWEETEN, Clerk of the Board of Supervisors ervisors and cc: Auditor-Controller County Administrator Public Works - Accounting I' - Design coon,R.Bruno BY 'ZiA4Lt� , Deputy Contractor r '� RB:tb GAGRPDATAICONSTW8 2002111-NOVEMBERIAPPROVECONTINGENCY2002CULDESAC.DOC SUBJECT: Approval of contract contingency fund increase for the 2002 Cul-de-sac Improvements Project, Project No. 01662-684228-02, Countywide [SATE: November 5, 2002 PAGE 2 0)F 2 Ill. Reasons for Recommendations and Background: Due to the increased cost associated with uncharacteristically damp subgrade,additional funding is needed to pay the contractor for the extra work outside the original contract. IV. Consequences of Negative Action: The lack of approval would prevent successful completion of this contract and preclude payment to the contractor for required work. TO: BOARD OF SUPERVISORS FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR DATE: November 5, 2002 SUBJECT: Approve Project Contingency Fund Increase for the Thompson Lane Reconstruction Project, Project No. 0662-684291-02, EI Sobrante area. Specific Request(s)or Recommendations)&Background&Justification 1. Recommended Action: APPROVE project contingency fund increase of $15,000 for a new total of $26,412 effective November 5, 2002 in order to compensate the contractor, Fanfa, Inc. for unforeseen extra work associated with asphalt concrete conforms and existing item increases. ll. Financial impact: The project contingency funds are currently insufficient to cover the increased cost The increase in contingency funds will be funded by Measure C. Continued on attachment: X yes SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECRO MENDATIOT F BOARD COMMITTEE APPSIGNATURES (7Yr ACTION OF BOA N: NQZMFEt 05, 2002d APPROVED AS RECOMMENDED xx OTHER VOTE OF SUPERVISORS xx UNANIMOUS (ABSENT ) I hereby certify that this is a true and correct copy of an AYES: NOES: action taken and entered on the minutes of the Board of ABSENT: ABSTAIN: Supervisors on the date shown. Contact. Mike Carlson,(925)313¢2820 ATTESTED: NOVEMBER 05, 2002 Orig.Div: PW(Constr) JOHN SWEETEN, Clerk of the Board of Supervisors and cc: County Administrator Auditor-Controller County Administrator Public Works - Accounting - Construction,R.Bruno By , Deputy - Design Contractor RBAb G:IGRP DATAIC©NST\SM2002111-NO V EMBER\APPROVECO NTI N GENCYTHOMPSON LN.DOC SUBJECT: Approval of contract contingency fund increase for the Thompson Lane Reconstruction Project. Project No. 0662-684291-02, EI Sobrante area DATE: November 5, 2002 PAGE 2 03F 2 Ill. Reasons for Recommendations and Background: Additional funding is needed to pay the contractor for extra work outside the original contractual agreement. At the request of Public Works Department, the contractor removed the unsuitable material and placed additional Aggregate Base (AB). Two sections of the Portland Gement Concrete (PCG) curb at the driveways were removed and replaced at a lower grade. The constructed curb sections were originally not built according to plans, and the contractor was instructed to remove and replace the sections. Public works modified the plans and lowered the curb grades. With the modification,the AB must be regarded and the contractor agreed to perform the work at the cost of the materials, PCC. Also,Asphalt Concrete (AC)conforms work behind the curb was AC but the plans did not indicated AC conforms. IV. Consequences of Negative Action: The lack of approval would prevent successful completion of this contract and preclude payment to the contractor for required work. TO: Board Of Supervisors FROM: Maurice M. Shiu, Public Works director DATE: November 5, 2002 SUBJECT: Authorize the Public Works Director to execute a consulting services agreement Amendment with TRS Consultants, Inc. for On Call Subdivision Inspection, San Ramon area, (District III) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND 7USTMICATION 1. Recommended Action: AUTHORIZE the Public Works Director to execute a Consulting Services Agreement Amendment effective October 10, 2002 with TRS Consultants, Inc. for On Call Subdivision Inspection. il. Financial Impact: There will be no impact on the County General Fund. The Consulting Services Agreement Amendment limit increase is $110,000 for a new total of $320,000 and shall be paid for by Developer Fees (100%). Continued on attachment: X yes SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE �APPROV OTHER t_. SIGNATURE (S): ACTION OF BOD N: NnygcER n-s, -)1'179 APPROVED AS RECOMMENDED xx OTHER VOTE OF SUPERVISORS I hereby certify that this is a true and correct copy of an xx UNANIMOUS {ABSENT ) action taken and entered on the minutes of the Board of AYES: NOES: Supervisors on the date shown. ABSENT: ABSTAIN: Contact: Mike Carlson,{926}31'-32321 ATTESTED:._ NOVEMBER 05, 2002 olig.Div.: PW(Constr) JOHN SWEETEN, Clerk of the Board of Supervisors and cc: Auditor-Controller E.Kuevor,cao County Administrator R.Bruno,Construction R.Gilchrist,Accounting Consultant By ����Q,,�, : Deputy MC:kj G.'IGRPDATA%CONST,50%200ZI t-NOYEMSEMSA-TRS•SUB NSP.DOC SUBJECT: Authorize the Public Works Director to approve a Consulting Services Agreement Amendment with TRS Consultants, Inc. DATE: NOVEMBER 5,2002 PAGE 2 of 2 Ill. Reasons for Recommendations and Backaround: Due to the overwhelming amount of development in the Dougherty Valley area, it is necessary to offer further assistance to our field inspectors. It is anticipated the development work will continue well into the winter months, which will require this additional assistance. IV. Consequences of Neciative Action: If the consultant Services Agreement Amendment with TRS Consultants, Inc. is not approved, it may not be possible to complete inspections. ell C � � AMENDMENT NO. 1 CONSULTING SERVICES AGREEMENT PROJECT NAME: On Call Subdivision Inspection 1. Parties; Effective on October 10, 2002, the County of Contra Costa, a political subdivision of the State of California, hereinafter referred. to,as "Public Agency," and TRS Consultants, Inc., hereinafter referred to as "Consultant," mutually agree and promise as follows; 2. Purpose: The parties desire to amend the agreement they entered into effective April 1, 2002, entitled "Consulting Services Agreement," hereinafter referred to as the"Agreement." The Agreement is for providing subdivision inspection services, permit inspection, and other field support associated with development work in the County.This Amendment provides for an increased pay limit due to the continued assistance required for subdivision inspection, permit inspection, and other field support, and increases the payment limit $110,000 for a new total of $320,000. 3. Amendment(s) Agreement; A. The Payment Limit, Item 1(e)of the existing Consulting Services Agreement is amended to now read $320,000. 4. Remaining Provisions. Except for the changes made by this Amendment, all provisions of the Agreement shall remain in full force and effect. b. Signatures. These signatures attest the parties` agreement to this Amendment. PUBLIC AGENCY CONSULTANT By: Maurice M. Shiu By: Public Works Director (Designate official ca city in the business) V t Ott By: ,/ By: x• s�t�l -�' (Designate official capacity in the business) Note to Consultant: For corporations, the contract must be signed by two officers. The first signature must be that of the chairman of the board, president or,vice-president;the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasure. (Civ. Code, Sec, 1190 and Corps. Code, Sec. 313). The acknowledgement below must be signed by a Notary Public. CERTIFICATE OF ACKNOWLEDGEMENT State of California, ) )ss. County ofg& ) On this date written below, before me,the undersigned Notary Public, personally appeared the person(s) signing above for Consultant, personally known to me eykfefiee) to be the person(s) whose name(s) 4e/are subscribed to the within instrument and acknowledged to me thatiie 94 /they executed the same in I49A"r/their authorized capacity(les), and that by h /their signatures) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. Witness my hand and official seal. Dated: ,sem► -�� - AGeai1'A ANN GARD6N Carrrni,�c�#1 ,/' n►pLtXc-Cb"W o NOTA YPUB canto Gama+CCU* Vc— Wim= APPROVED AS TO FORM: VICTOR J. WESTMAN County Counsel G:1t rpDatakConst\Contracts\CSA\200ZCSA-TRS-subinsp-sm i.doc s 1 e CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of Contra Costa On , (tel -g2 2before me,Beverly Sue McMurdo.N21M Public Date Name and Title of Officer personally appeared 1_,j" 'wc,= &terse - Name(s)of Siper(s) personally known to me 0 proved to me on the basis of satisfactory evidence To be the person(s)whose name(s)is/are subscribed BEVERLY SUEto the within instrument and acknowledged to me XMM - �coomft that helshe/they executed the same in his/her/their can"Caft+fir authorized capacity(ies), and that by his/her/their Ml►C .Eaetaecit' e signature(s)on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. c Place Notary Seal Above Signature ofNotaiy Public r Order N4. 615-5761 EXHIBIT "Air LEGAL DESCRIPTION THE LAND DESCRIBED HEREIN IS SITUATED IN THE STATE OF CALIFORNIA, COUNTY OF CONTRA COSTA, UNINCORPORATED AREA, AND IS DESCRIBED AS FOLLOWS: PORTION OF LOT 7,BLOCK C,MAP OF POINSETTIA LAND COMPANY,WEST PITTSBURG TRACT,UNIT NO. 1,FILED JUNE 8, 1926,MAP BOOK 19, PAGE 506, CONTRA COSTA COUNTY RECORDS,DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF LANDS DESCRIBED IN THE DEED TO MARY VAGLIENTE BANCHERO RECORDEDD NOVEMBER 26, 1947,IN BOOK 1150 OF OFFICIAL RECORDS,PAGE 580;THENCE ALONG THE NORTHERLY LINE OF SAID LOT 7,EASTERLY 144 FEET,MORE OR LESS, TO THE INTERSECTION WITH A LINE THAT IS PARALLEL WITH AND 25 FEET WESTERLY OF THE EAST LINE OF SAID LOT 7;THENCE ALONG SAID PARALLEL LINE,SOUTH 0 DEGREES 05' WEST,50 FEET,MORE OR LESS,TO THE NORTHEAST CORNER OF TBE LAND DESCRIBED IN THE AGREEMENT OF SALE IN FAVOR OF JOHN F.SPENCER,ET UX, RECORDED MARCH 9, 1950, IN BOOK 1519 OF OFFICIAL RECORDS, PAGE 389;THENCE ALONG THE NORTHERLY LINE OF SAID LAST"MENTIONED LAND AND THE WESTERLY PROLONGATION THEREOF,WESTERLY 143 FEET,MORE OR LESS,TO THE EASTERLY LIFE OF SAID LAND DESCRIBED IN THE DEED RECORDED IN BOOK 1150 OF OFFICIAL RECORDS, PAGE$80;THENCE ALONG SAID EASTERLY LINE,NORTHERLY 50 FEET TO THE POINT OF BEGINNING. A.P.N. 096-020-066 CLTA Preliminary Report Recording Requested By: CONTRA COSTA Co Recorder Office Contra Costa County Public Works Dept. Construction Division STEPHEN L. WEIR Clerk-Recorder 255 Glacier Drive DAC— 20&—@412825-00 Martinez, CA 94553 Wsdnaaday,, NOV 06, 20e2 11:23:13 FRE $0.00 Return to: Tt l Pd $0.00 Nbr-0001139599 WHEN RECORDED, RETURN TO CLERK I re/RS/1-2 BOARD OF SUPERVISORS BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA In the Matter of Accepting and Giving ) RESOLUTION OF ACCEPTANCE Notice of Completion of Contract for and NOTICE OF COMPLETION 2002 Cul-de-Sac Improvements (C.C. § 3086, 3093) Proiect No.0662-6R4228-02 ) RESOLUTION NO. 2002/ 691 The Board of Supervisors of Contra Costa County RESOLVES that: The County of Contra Costa on July 3, 2002 contracted with MCK Services, Inc., for replacing existing asphalt concrete pavement and replace with new asphalt pavement, Countywide (see exhibit A), with Fidelity and Deposit Company of Maryland as surety, for work to be performed on the grounds of the County; and The Public Works Director reports that said work has been inspected and complies with the approved plans, special provisions and standard specifications and recommends its acceptance as complete as of October 15, 2002. Therefore, said work is ACCEPTED as completed on said date, and the Clerk shall file with the County Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract. PASSED BY THE BOARD on November 6, 2002 by the following vote: AYES: SUPERVISORS UILKEMA, GERBER, DESAULNIER, GLOVER, AND GIOIA NOES: NONE ABSENT: NONE CERTIFICATION AND VERIFICATION I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Contact: Mike Carlson (925)313-2321 Supervisors on the date shown. Orig. Dept.:Public Works(Const.) cc: Record and Return AuditorNOVEMBER 05, 2002 Public works- Accounting ATTESTED: z Construction,R. Bruno JOHN SWEETEN, Clerk of the Board of Supervisors and - Env.,C.Sallgren County Administrator - Traffic,S. Kersevan Contractor By ,Deputy RB:ki X G:\GrpData\Const\BM2002\11-November\ACCEPTANCE-2002CuldeSac.doc RESOLUTION NO. 2002/691 CONTRA COSTA COUNTY PUBLIC WORKS CONSTRUCTION DIVISION 2002 CUL-DE-SAC IMPROVEMENTS Project No.: 0662-6R4228-02 EXHIBIT "A" ROAD NAMES: 1. Julianne Court— Site 1 2. Norman Court— Site 2 3. Del Rio Court— Site 3 4. Joplin Court— Site 4 5. Hannibal Drive— Site 5 6. Theresa Lane— Site 6 7. Stephens Court— Site 7 8. Standish Court-- Site 8 9. Ray Anne Court— Site 9 10. Heide Court— Site 10 11. Friar Court— Site 11 12. Marion Court— Site 12 13. Oakmont Court— Site 13 14. Highlands Place — Site 14 15. Highlands Court— Site 15 16. Highlands Road— Site 16 17. Lea Court— Site 17 IIII III III I III II IIII II II III II III III I IIII�II I IIIN ,s Redording Requested By: CONTRA COSTA Co Recorder Office •"" Contra Costa County Public Works Dept. STEPHEN L. WEIR Clerk-Recorder Construction Division DOC— 200--0412826W-00 255 Glacier Drive Martinez, CA 94553 Wednesday, NOV 06, 2002 11:23:16 FIRE $0.00 Return to: Tt 1 Pd $0,00 Nbr-0001136602 Ire/RS/1-3 WHEN RECORDED, RETURN TO CLERK BOARD OF SUPERVISORS BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA In the Matter of Accepting and Giving } RESOLUTION OF ACCEPTANCE Notice of Completion of Contract for and NOTICE OF COMPLETION Thompson Lane Reconstruction ) (C.C. § 3086, 3093) Proiect No.0662-684291-02 ) RESOLUTION NO. 2002/ 692 The Board of Supervisors of Contra Costa County RESOLVES that: The County of Contra Costa on July 31, 2002 contracted with Fanfa, Inc., for reconstructing pavement structural section, Installing drainage pipe, ashpalt concrete dike& minor grading on Thompson Lane in the EI Sobrante area, with Great American Insurance Company as surety, for work to be performed on the grounds of the County; and The Public Works Director reports that said work has been inspected and complies with the approved plans,special provisions and standard specifications and recommends its acceptance as complete as of October 15, 2002. Therefore, said work is ACCEPTED as completed on said date, and the Clerk shall file with the County Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract. PASSED BY THE BOARD on November 5, 2002 by the following vote: AYES: SUPERVISORS UILKEMA, GERBER, DESAULNIER, GLOVER, AND GIOIA NOES: NONE ABSENT: NONE CERTIFICATION AND VERIFICATION I hereby certify that this is a true and correct copy of an Contact: Mike Carlson (925)313-2321 action taken and entered on the minutes of the Board of Ctrig. Dept.:Public Works(Const.) Supervisors on the date shown. cc: Record and Return Auditor Public works- Accounting ATTESTED: NOVEMER 05, 2002 - Construction,R.Bruno JOHN SWEETEN, Clerk of the Board of Supervisors and - Env., C.Sellgren County Administrator - Traffic, S.Kersevan Contractor , RB:kj By ,Deputy G:\GrpData\ConstlB0\2.002\11-November\ACCEPTANCE-ThompsonLn.doc RESOLUTION NO. 2002/ 692