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HomeMy WebLinkAboutMINUTES - 09102002 - C29 TO: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS, WIEDEMANN RANCH GEOLOGICAL HAZARD ABATEMENT DISTRICT(GRAD) FROM: MAURICE SHIU, PUBLIC WORKS DIRECTOR DATE: September 10, 2002 SUBJECT: ACCEPT and APPROVE the 3rd quarter Fiscal Year 2001/02 expense report from the General Manager of the Wiedemann Ranch Geologic Hazard Abatement District (GHAD) for the Wiedemann Ranch CHAD, San Ramon area. (District III)Project No. 7816-6X5511 SPECIFIC REQUESTS)OR RECOMMENDATION(S)&BACKGRO77 AND JUSTIFICATION I. Recommended Action: ACCEPT and APPROVE the 3rd quarter Fiscal Year 2001/02 expense report from the General Manager of the Wiedemann Ranch Geologic Hazard Abatement District (GRAD) for the Wiedemann Ranch CHAD, San Ramon area. II. Financial IMpact: There is no impact on the County General Fund. The Wiedemann Ranch CHAD is funded through assessments levied on properties within the boundaries of the District. Continued on Attachment: X SIGNATURE: f tECOM., MENUDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE ;'PROVE < HER SIGNATURES ACTION OF BONSept . 10, 200,3P 'ROVED AS RECOMMENDED xx OTHER s, VOTE OF SUPERVISORS I hereby certify that this is a true and xx UNANIMOUS(ABSENT_Non ) correct copy of an action taken and AYES: NOES- entered on the minutes of the Hoard of ABSENT: ABSTAIN: Supervisors on the date shown. ATTESTED: September 1.0, 2002 KG:SE:sr JOHN SWEETEN, Cleric of the Board G:\G7pData\SpDistlI3oard Orders\2002\09 September\09-10-02 BO-(WR)01-02 3rd Q Exp Report.doc originator: Public Works Department(Special Districts) of Supervisors and County Contact: Skip Epperly,(313-2253) Administrator cc: Assessor Auditor-Controller ,r� County Administrator By f _.,k*<—Deputy County Counsel Accounting Gray-Bowen and Company,Inc. M.Morton,Eng.Svc. L.Holden,Acct. SUBJECT: ACCEPT and APPROVE the 3r' quarter Fiscal Year 2001/02 expense report from the General Manager of the Wiedemann Ranch Geologic Hazard Abatement District (CHAD) for the Wiedemann Ranch CHAD, San Ramon area. (District 111)Project No. 7816-6X5511 DATE: September 10, 2002 PAGE: -2- 111. Reasons for Recommendation and Backs nd: Can September 1, 1998, the Contra Costa Board of Supervisors, pursuant to the provisions of Section 26550 of the Public Resources Code, adopted Resolution No. 98/438 and formed the Wiedemann Ranch Geologic Hazard Abatement District(GRAD). On April 11, 2000, the G-IAD's Board of Directors and the Contra Costa County Board. of Supervisors approved the annexation of the Presley Henry Ranch Development (City of San Ramon Subdivision 8188) into the Wiedemann. Ranch GHAD, The Board of Supervisors is the Board of Directors of the District. Gray-Bowen and Company, Inc., General Manager of the District has prepared and submitted the attached 3 d Quarter Expense Report, FY 2001/02, Wiedemann Ranch GHAD. Expenditures by the District during the third quarter of this fiscal year totaled$14,366.61 On February 26, 2002, the Board of Directors accepted and approved the fiscal year 2001/2002 Program Budget. The expenditures through the third quarter total approximately 65% of the total budget. IV. Consequences of Negative Action: The quarterly expense report for CHAD operations would not be available to residents and others with an interest in the District. September 10, 2002 TO: Board of Directors FROM: Gray-Bowen and Company, Inc., General Manager Wiedemann Ranch Geologic Hazard Abatement District By: William R. Gray, President SUBJECT: 3rd Quarter Expense Report, FY 2001/02, Wiedemann Ranch CHAD On September 1, 1998, the Contra Costa Board of Supervisors, pursuant to the provisions of Section 26550 of the Public Resources Code, adopted Resolution No. 98/438 and formed the Wiedemann Ranch Geologic Hazard Abatement District(CHAD). On April 11,2000, the GHAD's Board of Directors approved the annexation of the Lyon-Henry Ranch Development (City of San Ramon Subdivision 8188)into the District. The Board of Supervisors is the Board of Directors of the District. Gray-Bowen and Company, Inc., General Manager, prepared this report, including the attached spreadsheets. This report is the representation of management and has not been audited, reviewed or compiled by an independent accountant. There may be classification and timing differences between these reports and the accounting records maintained by Contra Costa County; however, we believe that these differences, if any, are not material and would not significantly change these reports. The following is a summary of expenditures by the Wiedemann Ranch CHAD during the 3rd quarter of the 2001/02 fiscal year a January 1, 2002 through March 31, 2002: FY 2001/2002 3rd Quarter Expenses Annual Program %of Category Expense Year-to-Date Budget 'Total Budget Major Repair Program $0 $0 $0 Preventative Maintenance Program $208.00 $766.00 $10,000.00 7.7% Special Projects $5,224.47 $15,064.92 $20,000.00 75.3% Administration $8,934.14 $16,494.43 $20,000.00 82.5% i Total Expense $14,366.61 $32,325.35 $50,000.00 64.7a10 Expenses. Total expenditures for the third quarter of the 2001/02 fiscal year for the Wiedemann Ranch GHAD totaled$14,366.61. Details regarding expenditures by category are discussed below and shown in detail in the attached spreadsheets. September 10, 2002 Page 2 1. Preventative Maintenance Program. Expenditures under the District's Preventative Maintenance and Operations (PM)program for this quarter were very minimal and were mainly charges for meetings regarding the PM program. 2. Special Projects. Expenditures trached under the Special Projects portion of the District's budget accounted for$5,224.47 or 36.3% of total expenditures during the third quarter of the 2041/02 fiscal year. Most of these charges related to updating the Plan of Control. 3. Administration. Expenditures under the Administrative portion of the District's budget accounted for$8,934.14 or 62..2%a of the Districts expenditures for the 3rd quarter of 2001/02 fiscal year. The bulk of these expenditures relate to the "General Manager Function." This category relates to charges by Gray-Bowen and Company, Inc. for general administration of the GLAD. If you have any questions or would like any additional information, please do not hesitate to call. WRG/kg attachments GAWiedemann Ranch\Administration\Annual and Quarterly Budgets\FY 01-02\3rd Q FY 01-02 Expense Repon.doc c� 0 c x w CO N o. clow 'Coo N cr. -� d `�. ° C3 �� as � c � w . c � \ m _ \ \ k � EA \ \ . -0 / \ � 0 CL ) - e / 3 / � \ \ g 2 wCL c ■ a � . E © 2 . CL R � E \ � 2 ® } 2 t § 0 M / } 0i $ t 2 ƒ ■ � \ \ k ) 0 $ U � C � CO N hi C7 cv c to �s c �u x W a� d `v M d) Q cC1? cn ON 0 � � � CL 00 x W 0 0 E c� CL LL I CS cc - - u I m o .V ri c� m a < s'S 8 0, E c c m � M - U g ' « O C vcz baa ' mTO c� �