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HomeMy WebLinkAboutMINUTES - 09102002 - C172 :.To:. BOARD OF SUPERVISORSO iii NTRA FROM: Barton J. Gilbert, Director of General Services COSTA GATE: September 10, 2002 COUNTY SUBJECT: Extension of Emergency Declaration Regarding Fire damage and Security Measures SPECIFIC REQUESTS)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1, RECOMMENDATION: DETERMINE that there is not a need to continue the emergency action taken by the Board of Supervisors on May 7, 2002, pursuant to Public Contract Code Sections 20134 and 22050 to repair fire damage and implement security measures at the County Administration Building, 551 Pine Street, Martinez. 11. FINANCIAL IMPACT Subject to a $10,000.00 deductible, fire damage control and repair costs are covered by the County Property Damage Trust Fund up to $50,000.00 and by CSAC Excess Insurance Authority Property Insurance Policy over $50,000.00. Ill. BACKGROUND A. On May 1, 2002, the County Human Resources Department experienced a fire that damaged the file cabinets, fixtures, walls, and ceilings on the second floor, as well as smoke damage to both the second and third floors and damage to other floors as may later be determined. B. By Resolution No. 6, dated May 7, 2002, the Board 1) found that an emergency exists, 2) delegated to the General Services Director the authority to proceed in the most expeditious manner with the evaluation, assessment, and implementation of fire damage repair and restoration, 3) directed the General Services Director to make reports to the Board, as required by the Public Contract Code Section 22050, stating the reasons justifying why the emergency will not permit a delay resulting from competitive solicitation for bids and why the action is necessary to respond to the emergency, in order to enable the Board to review the emergency action and to determine that there is a need to continue the action, 4) further delegated to the County Administrator and Director of Human Resources and/or their designee(s) the authority to proceed in the most expeditious manner with the evaluation and assessment of security needs and the implementation of necessary security measures, 5) authorized CONTINUED ON ATTACHMENT: YES SIGNATURE: v' RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OFR COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BO RD N 10, 2002 APPROVED AS RECOMMENDED- OTHER r VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT UNANIMOUS(ABSENT Ntme ) COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. Ong.Dept: General Services Department ATTESTED Sept ember`'10, 2002 cc: CountyAdmifttrat©r JOHN SWEETEN,CLERK OF THE BOARD OF General Serfs SUPERVISORS AND COUNTY ADMINISTRATOR Human Resources Risk Management !x BY ,DEPUTY M382(10188) the Risk Manager, General Services Director, County Administrator, and County Auditor-Controller to disburse funds as required to implement fire damage repair and restoration and to evaluate, assess, and implement security measures, 6) declared that the project, as an emergency, is exempt from the provisions of the California Environmental Quality Act under Public Resources Code Section 21080(b)(2) and (4) and Section 15269(b) and (c) of the State CEQA Guidelines. C. Immediately after the hre, the Director of General Services commenced: 1) assessment of fire damage 2) debris removal, 3) ventilation of the second and third floors, 4) installation of new locking devices on the second floor, 5) hired a security guard. D. Further evaluation, assessment, and implementation of fire damage repair and restoration are needed. Restoration of the file area and appropriate duplication of files is necessary. In addition, security measures need to be assessed and implemented. Therefore, it is necessary to continue the emergency action previously taken by the Board in order to complete the cleaning, restoration and security measures in the shortest possible time. To halt the continuing work and solicit open competitive bids to complete the work would greatly prolong the process and extend the impact on Human Resource Department operations and services. E. It is necessary to continue to ventilate the fire damaged area and to further assess measures to restore, duplicate and/or relocate files. Additionally, a security guard is still assigned to the second floor and the Department continues to assess the need for additional or alternate security measures. Therefore, it is necessary to continue the emergency action previously taken by the Board. F. Most of the fire repair work has now been completed, although the damaged files may still need to be restored and/or relocated. The security guard remains on the 2nd floor during regular business hours. The Human Resources Department continues to assess the need for additional or alternate security measures. Therefore, it is necessary to continue the emergency action previously taken by the Board. G. The Human resources Department continues to assess the need for additional or alternate security measures. The security guard remains on the 2nd floor during regular business hours and in the lobby area until midnight, Monday through Friday. Therefore, it is necessary to continue the emergency action previously taken by the Board. H. Security guards remain in the building during regular business hours and in the lobby area until midnight Monday through Friday. The implementation of building security measures should be completed within 30 days, therefore, it is necessary to continue the emergency action previously taken by the Board. 1. Fire repair work has been completed. Building security measures have been implemented on the first floor, and the Security Guard contract has been terminated effective August 31, 2002. MD:ah