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Home My WebLink AboutMINUTES - 09102002 - C160 TO: BOARD OF SUPERVISORS `;, Contra FROM: Kenneth J. Corcoran + Auditor-Controller Costa °'� _ ' DATE: Sept. 10, 2002 co i County n Revolving SUBJECT: Annual Report o g and Cash Difference 6'10 Funds, Overage Fund, and Shortages SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: ACCEPT the Annual Report on Revolving and Cash Difference Funds, Overage Fund and Shortages for fiscal year 2001-2002 from the County Auditor-Controller. BACKGROUND: Provisions of Government Code Sections 29321.1 and 29370.1 and Contra Costa County Board of Supervisors' Resolution No. 92/525 authorize the County Auditor-Controller to establish, increase, reduce or discontinue Revolving Funds and Cash Difference Funds. Provisions of Government Code Sections 29380.1 and 29390.1 and Contra Costa County Board of Supervisors' Resolution No. 83/1082 authorize the County Auditor-Controller to replenish the Cash Difference Funds and to transfer money in the Overage Fund to the General Fund. This report is submitted with respect to these authorities and to conform with Government Code Sections 29321.1, 29370.1, 29380.1 and 29390.1. CONTINUED ON ATTACHMENT: NO SIGNATURE: - --- - ---A,-T- - -0 --- -.... 'N' ---- - -----------------------------------------------------------------------------------,----------_--_-------------- r RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CO1v1A711TTEE tPROVE OTHER r SIGNATURE(S):' ---------------------- .� ., ACTION OF B ARI ON �PPROVE AS RECOMMENDEDOTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE Jy AND CORRECT COPY OF AN ACTION TAKEN F UNANIMOUS(ABSENT i, `a- - } AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED CONTACT: JACK COOPER 646-2161 JOHN SWEEN,CLERK OF THE BOARD OF SU ERVISORS AND COUNTY ADMINISTRATOR CC: COUNTY AUDITOR-CONTROLLER BY � DEPUTY Office of COUNTY AUDITOR-CONTROLLER Contra Costa County Martinez, California July 30, 2002 TO: Honorable Board of Supervisors FROM: Kenneth J. Corcoran, Auditor-Controller SUBJECT: Annual Report on Revolving and Cash Difference Funds, Overage Fund, and Shortages Provisions of Government Code Sections 29321.1 and 29370.1 and Contra Costa County Board of Supervisors'Resolution No. 921525 authorize the County Auditor-Controller to establish, increase, reduce or discontinue Revolving Funds and Cash Difference Funds. Provisions of Government Code Sections 29380.1 and 29390.1 and Contra Costa County Board of Supervisors'Resolution No. 83/1062 authorize the County Auditor-Controller to replenish the Cash Difference Funds and to transfer money in the Overage Fund to the General Fund. With respect to these authorities and to conform with Government Code Sections 29321.1, 29370.1, 29380.1 and 29390.1, we submit this report showing the details of the following balances as of June 30, 2002. Revolving and Cash Difference Funds within the County General Fund $ 355,045.00 Other Revolving Funds 46,981.64 Overages 1,402.29 Shortages 1,673.03 Revolving and Cash Difference Funds within General Fund 100300 Account# Title Amount 0020-0004 Building Inspection Petty Cash $ 2,500.00 0020-0005 Probation Petty Cash 5,100.00 0020-0006 Policy and Innovation Institute Petty Cash 100.00 0020-0008 Sheriff-Coroner Petty Cash 2,615.00 0020-0009 Employment and Human Services (EHS)Petty Cash 12,000.00 0020-0011 In Home Support Services Petty Cash 4,000.00 0020-0012 Public Works Petty Cash 3,640.00 0020-0013 Human Resources Petty Cash 700.00 0020-0014 Agriculture Petty Cash 450.00 0020-0015 General Services Petty Cash 630.00 0020-0016 Treasurer-Tax Collector Petty Cash 695.00 0020-0017 County Counsel Petty Cash 50.00 0020-0019 County Administrator Petty Cash 100.00 0020-0023 County Clerk-Recorder Petty Cash and Cash Difference Fund 1,140.00 0020-0026 Office of Revenue Collection Petty Cash 500.00 0020-0027 Health Services Petty Cash 1,000.00 0020-0029 Community Development Petty Cash 175.00 0020-0032 Auditor-Controller Petty Cash 100.00 0020-0035 Community Services Petty Cash 2,400.00 0020-0037 District Attorney Petty Cash 11,550.00 0020-0039 Public Defender Petty Cash 1,000.00 0020-0041 Office of Emergency Services Petty Cash 100.00 0020-0042 EHS Private Industry Council Petty Cash 400.00 0020-0043 Animal Services Petty Cash 950.00 0020-0044 Cooperative Extension Petty Cash 100.00 0020-0045 Veterans'Resources Center Petty Cash 50.00 0020-0046 Assessor Petty Cash 100.00 0020-0047 Child Support Services Petty Cash 700.00 0020-0049 EHS Immediate Need Imprest Fund 300,000.00 0020-0051 Public Administrator Petty Cash 2,000.00 0020-0052 Training Institute Petty Cash 200.00 Total $ 355.045.00 2 Other RevolvingFunds Funds Fund and Account# Title Amount 120600-0020 County Library Petty Cash $ 2,460.00 131100-0010 Treasurer-Tax Collector Cash Difference Fund (628.36) 140100-0020 Airport Enterprise Petty Cash 400.00 145000-0020 Hospital Enterprise Petty Cash 30,000.00 200300-0020 Bethel Island Fire District 100.00 202000-0020 CCC Fire Protection 500.00 248900-0020 County Service Area M-17 Petty Cash 1,500.00 265100-0020 County Service Area P-1 Petty Cash 6,000.00 276000-0020 County Service Area R-10 Petty Cash 1,500.00 816100-0020-0048 Law Library Trust Petty Cash 150.00 817900-0020 Children and Families Trust Petty Cash 5,000.00 Total $ 46.981.64 3 Overages Overage Fund 810900 Account# Title Amount OF 5000209 Office of Revenue Collection $ 10.54 OF 5000355 County Clerk-Recorder 498.49 OF 5000366 Animal Services 85.55 OF 5000378 Patient Accounting 280.56 OF 5000380 Clerk Elections .45 OF 5000315 Treasurer 1.22 Fund# 120600-0621 County Library* 525.48 Total $ 1.402.29 Overages were transferred to General Fund Revenue on July 26,2002 as permitted by Government Code Section 29380.1. *Library overages have been deposited to the County Library Fund. 4 Shortages Fund and Account# Title Amount 100300-0015 Treasurer-Tax Collector $ 201.00 100300-0026 Office of Revenue Collection .10 100300-0035 DCAP Administration 400.00 100300-0355 County Clerk-Recorder 370.25 100300-0366 Animal Services 283.30 100300-0452 Health Services—Environmental Health 100.00 100300-0467 Health Services—Mental Health 48.00 100300-0650 Public Works 6.67 145000-0540 Health Services--Hospital Enterprise 84.00 120600-0620 County Library 179.71 Total $ 1.673.03 Shortages were replenished during fiscal year 2001-2002 in accordance with Government Code Section 29390.1. KJC/TVH 0105RARl.DOC 5 Office of COUNTY ALTDITOR-CONTROLLER Contra Costa County Martinez, California July 30, 2002 TO: Honorable Board of Supervisors FROM: Kenneth J. Corcoran, Auditor-Controller d SUBJECT: Annual Report on Revolving and Cash D/fference Funds, Overage Fund, and Shortages Provisions of Government Code Sections 29321.1 and 29370.1 and Contra Costa County Board of Supervisors'Resolution No. 92/525 authorize the County Auditor-Controller to establish, increase, reduce or discontinue Revolving Funds and Cash Difference Funds. Provisions of Government Code Sections 29380.1 and 29390.1 and Contra Costa County Board of Supervisors'Resolution No. 83/1062 authorize the County Auditor-Controller to replenish the Cash Difference Funds and to transfer money in the Overage Fund to the General Fund. With respect to these authorities and to conform with Government Code Sections 29321.1, 29370.1, 29380.1 and 29390.1, we submit this report showing the details of the following balances as of June 30, 2002. Revolving and Cash Difference Funds within the County General Fund $ 355,045.00 Other Revolving Funds 46,981.64 Overages 1,402.29 Shortages 1,673.03 Revolving and Cash Difference Funds within General Fund 100300 Account## Title Amount 0020-0004 Building Inspection Petty Cash $ 2,500.00 0020-0005 Probation Petty Cash 5,100.00 0020-0006 Policy and Innovation Institute Petty Cash 100.00 0020-0008 Sheriff-Coroner Petty Cash 2,615.00 0020-0009 Employment and Human Services (EHS) Petty Cash 12,000.00 0020-0011 In Home Support Services Petty Cash 4,000.00 0020-0012 Public'Works Petty Cash 3,640.00 0020-0013 Human Resources Petty Cash 700.00 0020-0014 Agriculture Petty Cash 450.00 0020-0015 General Services Petty Cash 630.00 0020-0016 Treasurer-Tax Collector Petty Cash 695.00 0020-0017 County Counsel Petty Cash 50.00 0020-0019 County Administrator Petty Cash 100.00 0020-0023 County Clerk-Recorder Petty Cash and Cash Difference Fund 1,140.00 0020-0026 Office of Revenue Collection Petty Cash 500.00 0020-0027 Health Services Petty Cash 1,000.00 0020-0029 Community Development Petty Cash 175.00 0020-0032 Auditor-Controller Petty Cash 100.00 0020-0035 Community Services Petty Cash 2,400.00 0020-0037 District Attorney Petty Cash 11,550.00 0020-0039 Public Defender Petty Cash 1,000.00 0020-0041 Office of Emergency Services Petty Cash 100.00 0020-0042 EHS Private Industry Council Petty Cash 400.00 0020-0043 Animal Services Petty Cash 950.00 0020-0044 Cooperative Extension Petty Cash 100.00 0020-0045 Veterans'Resources Center Petty Cash 50.00 0020-0046 Assessor Petty Cash 100.00 00200047 Child Support Services Petty Cash 700.00 00200049 EHS Immediate Need Imprest Fund 300,000.00 0020-0051 Public Administrator Petty Cash 2,000.00 0020-0052 Training Institute Petty Cash 200.00 Total $ 355,045.00 2 Other Revolving,-Funds Fund and Account# Title Amount 120600-0020 County Library Petty Cash $ 2,460.00 131100-0010 Treasurer-Tax Collector Cash Difference Fund (628.36) 140100-0020 Airport Enterprise Petty Cash 400.00 145000-0020 Hospital Enterprise Petty Cash 30,000.00 200300-0020 Bethel Island Fire District 100.00 202000-0020 CCC Fire Protection 500.00 248900-0020 County Service Area M-17 Petty Cash 1,500.00 265100-0020 County Service Area P-1 Petty Cash 6,000.00 276000-0020 County Service Area R-10 Petty Cash 1,500.00 816100-0020-0048 Law Library Trust Petty Cash 150.00 817900-0020 Children and Families Trust Petty Cash 5,000.00 Total $ 46,9U.64 3 Overages Overawe Fund 810900 Account# Title Amount OF 5000209 Office of Revenue Collection $ 10.54 OF 5000355 County Clerk-Recorder 498.49 OF 5000366 Animal Services 85.55 OF 5000378 Patient Accounting 280.56 OF 5000380 Clerk Elections .45 OF 5000315 Treasurer 1.22 Fund# 120600-0621 County Library= 525.48 Total $ 1.402.29 overages were transferred to General Fund Revenue on July 26,2002 as permitted by Government Code Section 29380.1. *Library averages have been deposited to the County Library Fund. 4 Shortages Fund and Account# Title Amount 100300-0015 Treasurer-Tax Collector $ 201.00 100300-0026 Office of Revenue Collection .10 100300-0035 DCAP Administration 400.00 100300-0355 County Clerk-Recorder 370.25 100300-0366 Animal Services 283.30 100300-0452 Health Services —Environmental Health 100.00 100300-0467 Health Services—Mental Health 48.00 100300-0650 Public Works 6.67 145000-0540 Health Services —Hospital Enterprise 84.00 120600-0620 County Library 179.71 Total 1.673.03 Shortages were replenished during fiscal year 2001-2002 in accordance with Government Code Section 29390.1. KJC/TVH 6105RAR1.DOC 5