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Home My WebLink AboutMINUTES - 09102002 - C1-C5 TO: BOARD OF SUPERVISORS FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR DATE: September 10, 2002 SUBJECT: Approve Project Contingency Fund Increase for the Livorna Road AC Overlay Project, Project No. 0662-684236-02, Alamo area. Specific Request(s)or i;tecommendation(s)&Background&Justification I. Recommended Action: APPROVE project contingency fund increase of $18,000 for a new total of $44,800 effective September 10, 2002 in order to compensate the contractor, Top Grade Construction, Inc. for unforeseen extra work associated with paving fabric installation and additional traffic control services. II. Financia! Impact: The project contingency funds are currently insufficient to cover the inFreased cost.The increase in contingency funds will be funded by Measure C. Continued on attachment: X yes SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE = APPROVE OTHER J SIGNATURE(S): ACTION OF BOA ON: Sent _ in 20[)9. APPROVED AS RECOMMENDED xx OTHER .r VOTE OF SUPERVISORS xx UNANIMOUS (ABSENTNone} AYES: NOES: I hereby certify that this is a true and correct copy of an ABSENT: ABSTAIN: action taken and entered on the minutes of the Board of Supervisors on the date shown. Contact: Mike Carlson,(925)313-23201 Orig.Div.: Pw(CATTESTED: Septernbe cc: County Administratortor r 10, 200Auditor-Controller JOHN SWEETEN, Clerk of the Board of Supervisors and Public works County Administrator - Accounting - Construction.R.Bruno - Design Contractor By_ Deputy RB:tb G:\GRPDATAICONST\BO\20C210-S EPTEMBER\APPROVECONTI NG EN CYLEVORNARDAC.DOC SUBJECT: Approval of contract contingency fund increase for the Livorna Road AC Overlay Project. Project No.0662- 6R4236-02,Alamo area DATE: September 10, 2002 PAGE 2 OF 2 1111!. Reasons for Recommendations and Background: Additional funding is needed to pay the contractor for the extra work outside the original contractual agreement and for the increased bid item quantities. At the request of Public Works Department, the contractor installed pavement fabric on Livorna Road, which was not part of the original scope of work. The work was done on an agreed price generating Change Order No. 3. Consequently,the additional funding will cover the increase in bid item quantities for the pavement repair and the additional crack filling performed within County limits.As of a result,the cost for the work exceeded the allowable contingency fund amount. Approval of an increased contingency fund amount is necessary to compensate the contractor for the work. IV. Consequences of Negative Action: The lack of approval would prevent successful completion of this contract and preclude payment to the contractor for required work. r' � � I III III Ill l Ill II II I VIII iIl ill I Illi I Illi l Ii IIII II 3 Recording Requested By: Centra Costa County Public Works Dept. CONTRA COSTA CO Recorder Office Construction Division STEPHEN 1, WEIR Clerk-Recorder 255 Glacier Drive DOC— 200 -�0322709-00 Martinez, CA 34553 Wedmosday, SEP 11, 2002 13:54:11 FRE $0.00 Return to: Ttl Pd $0,00 Nbr-0001040204 Irc/R9/1-1 WHEN RECORDED, RETURN TO CLERK BOARD OF SUPERVISORS BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA In the Matter of Accepting and Giving ) RESOLUTION OF ACCEPTANCE Notice of Completion of Contract for } and NOTICE OF COMPLETION Livorna Road AC Overlay ) (C.C. § 3086, 3093) Proiect No.0662-6R4236-02 } RESOLUTION NO. 2002/ 521 The Board of Supervisors of Contra Costa County RESOLVES that: The County of Contra Costa on May 22, 2002 contracted with Top Grade Construction, Inc., for pavement overlay over a portion of Livorna Road from Danville Blvd. to Acacia Lane in the Alamo area, with St. Paul Fire and Marine Insurance Company as surety, for work to be performed on the grounds of the County; and The Public Warks Director reports that said work has been inspected and complies with the approved plans, special'provisions and standard specifications and recommends its acceptance as complete as of July 31, 2002. Therefore, said work is ACCEPTED as completed on said date, and the Clerk shall file with the County Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract. PASSED BY THE BOARD on September 10, 2002 by the following vote: AYES: Supervisors Gerber, Uilkema, DeSaulnier, Glover, and Gioia NOES: None ABSENT: None CERTIFICATION AND VERIFICATION I hereby certify that this is a true and correct copy of an Contact. Mike Carlson (925)313-2321 action taken and entered on the minutes of the Board of Orig. Dept.:Public works(Const.) Supervisors on the date shown. cc: Record and Return Auditor Public Works- Accounting ATTESTED: September 10-2002 - Construction, R. Bruno JOHN SWEETEN, Clerk of the Board of Supervisors and - Env.,C. Sellgren County Administrator - Traffic,S. Kersevan Contractor r RB:kl By �,Deputy G:\GrpData\Const\BOQ002\10-September\ACCEPTANCE-LivornaRDAC.doc RESOLUTION NO. 2002/ 521 Y; Recording Requested By: CONTRA COSTA Co Recorder Office Contra Costa County Public works Dept. Construction Division STEPHEN L� WEIR Clerk-Recorder 255 Glacier Drive DOC— 2@&-032271 @-00 Martinez, CA 94553 Wednesday, SEP 11, 2002 13:54:16 FRE $,0.00 Return to: Tt l Pd $0.00 Nbr-0001040205 WHEN RECORDED, RETURN TO CLERK I r c/R9/1-2. BOARD OF SUPERVISORS BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA In the Matter of Accepting and Giving } RESOLUTION OF ACCEPTANCE Notice of Completion of Contract for } and NOTICE OF COMPLETION Park Avenue Improvements } (C.C. § 3086, 3093) Project No.0662-6R4226-02 ) RESOLUTION NO. 20021 522 The Board of Supervisors of Contra Costa County RESOLVES that: The County of Contra Costa on June 19, 2002 contracted with B & B Grading & Paving, Inc., for reconstruction of a portion of Park Avenue from Sussex Street to Kilburn Street in the Clyde area, with Great American Insurance Company as surety, for work to be performed on the grounds of the County, and The Public Works Director reports that said work has been inspected and complies with the approved plans, specialprovisions and standard specifications and recommends its acceptance as complete as of August 15, 2002. Therefore, said work is ACCEPTED as completed on said date, and the Clerk shall file with the County Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract. PASSED BY THE BOARD on September 10, 2002 by the following vote: AYES: Supervisors Gerber, Uilkema, DeSaulnier, Glover, and Gioia, NOES: None ABSENT: None CERTIFICATION AND VERIFICATION I hereby certify that this is a true and correct copy of an Contact: Mike Carlson (925)313-2321 action taken and entered on the minutes of the Board of Orig. Dept.:Public works(Const) Supervisors on the date shown. cc: Record and Return Auditor Public works- Accounting ATTESTED: September 10, 2002 - Construction,R.Bruno JOHN SWEETEN, Clerk of the Board of Supervisors and Env.,C. Se#!gran County Administrator- Traffic, S. Kersevan Contractor R8:kj By Deputy G:tGrpData\Const\803 2002\10-September\ACCEPTA#NCE-ParkAve.doc RESOLUTION NO. 20021 522 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY,CALIFORNIA Adopted this Resolution on September 10, 2002 by the following vote: coy AYES: Supervisors Gerber, Uilkema, DeSaulnier, Glover, and Gioia NOES: None ABSENT: Nene ABSTAIN: None RESOLUTION NO. 2002/ 5 2 3 SUBJECT: Approve and Authorize the Public Works Director to fully close a portion of San Pablo Darn Road on September 15, 2002 from 7:00 a.m. through 7:00 p.m.,for the purpose of the El Sobrante Stroll, El Sobrante area. (District I) RC-02-07 IT IS BY THE BOARD RESOLVED that permission is granted to El Sobrante Chamber of Commerce to fully close San Pablo Dam Road,except for emergency traffic,on September 15,2002 for the period of 7:00 a.m. through 7:00 p.m. subject to the following conditions: 1. Traffic will be detoured via traffic control plan approved by public works. 2. All signing to be in accordance with the State of California Manual of Traffic Controls. 3. El Sobrante Chamber of Commerce shall establish and maintain free of obstruction,a 20-foot wide emergency lane through the entire length of the closure for use by emergency vehicles and personnel during the closure. 4. El Sobrante Chamber of Commerce shall comply with the requirements of the Ordinance Code of Contra Costa County. 5. Have on file with the County Public Works Department at the Application and Permit Center a Certificate of Insurance in the amount of$1,000,000 for Comprehensive General Public Liability, which names the County as an additional insured. b. Obtain approval for the closure from the Sheriff's Department,the California Highway Patrol and the.Fire District. I hereby certify that this is a true and correct copy of an action BH:ew taken and entered on the minutes of the Board of Supervisors on G:�GrpDatalEnssv®\Bo\2002\9-10-02\RC-02-07 BOl.doc the date shown. Originator:Public Works(APC) Contact: Bob Hendry(335-1375) September o mb e r 10 2002 ATTESTED: p � c" cxP Sheriff-Patrol Div.Commander JOHN SWEETEN,Clerk of the Board of Supervisors and County Administrator By ,Deputy RESOLUTION NO. 2002/ 5 2 3 TO: BOARD OF SUPERVISORS i FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR DATE: September 10, 2002 SUBJECT: APPROVE and AUTHORIZE the Public Works Director to Execute an Agreement for Real Property Services between the County of Contra Costa and Dean Chapman & Associates for the State Route 4 East, Railroad Avenue to Loveridge Road Project, Pittsburg Area Project No.:46601-6X4287 SPECIFIC REQUEST(S)OR RECOWENDATION(S)&BACKGROUND AND JUSTIFICATION 1. Recommended Action: APPROVE and AUTHORIZE the Public Works Director to execute, on behalf of Contra Costa County an Agreement for Real Property Services with Dean Chapman & Associates in the amount of $50,000 effective from June 1, 2002 to June 1, 2003 for appraisal and expert witness services in connection with the State Route 4 East, Railroad Avenue to Loveridge Road Project. I1. Financial impact: Payments under this contract are covered from funding by the Contra Costa Transportation Authority(OCTA). Costs will be charged directly to the project. Ili. Reasons for Recommendations and Background: Dean Chapman & Associates has provided appraisal services for the State Route 4 East Project in the past. County staff members wish to continue retaining the professional services of this firm because of its current involvement, reliable performance and experience in appraisal of the type of parcelsinvolved. Therefore, staff is requesting approval of a $50,000 contract for appraisal and expert witness services. The Agreement extends through the completion of all assigned tasks. IV. Consequences of Negative Action: The County would be unable to retain the services necessary to complete the assigned project in a timely manner. Continued on Attachment: SIGNATURE: ,48COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE - APPROVE T ER SIGNATURE(S): ACT16N OF BOA N_S a P-t e mb e r 10, 2 OQ 2 APPROVED AS RECOMMENDED OTHER VOTE OF SUPT* SORS xx UNANIMOUS(ABSENT None ) AYES: NOES: I hereby certify that this is a true and correct ABSENT: ABSTAIN: copy of an action taken and entered on the minutes of the Board of Supervisors on the dm:eh date shown. G:1GrpDaWRealPropl2002-Files\BOs&RES\BODeanChapman.doc Orlg.Div: Public Works(R/P) ATTESTED:_ September 10, 2002 Contact: D.Murdock(313-2168) JOHN SWEETEN,Clerk of the Board of cc: County Administrator Supervisors and County Administrator Auditor-Controller(via R/P) t P.W.Accounting By_ Deputy Deputy Board Orders Senior Clerk,Adm.