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HomeMy WebLinkAboutMINUTES - 08062002 - C56-C60 L O i Centra TO: BOARD OF SUPERVISORS Costa FROM: John Cullen, Director r County Employment and Human Services Depart e-S&P DATE: July 9, 2002 SUBJECT: APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to AMEND revenue agreement (#29-071) with the Contra Costa Community College District, Los Medanos College, by increasing the agreement payment limit by $50,000 from $150,000 to a new payment limit of$200,000 and by extending the term from June 30, 2001 to June 30, 2002. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION ./]ECC?MMPNjIED ACTION: APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to AMEND revenue agreement (429-071) with the Contra Costa Community College District, Los Medanos College, by increasing the agreement payment limit by $50,000 from $150,000 to a new payment limit of$200,000 and by extending the term from June 30, 2001 to June 30, 2002. FINANCIAL. IMP A C'T: Revenue agreements. No County cost. BACKGR.OIiND_ The Contra Costa Community College District receives a State allocation of CalWORKs funds for services to CalWORKs participants enrolled as students at the Contra Costa Community College District College campuses. This revenue agreement will allow Employment and Human Services to identify and receive reimbursement from Contra Costa Community College District for the services provided at on-campus sites. The original revenue agreement period was from October 1, 1999 through June 30, 2000 for a total of $75,000 in CalWORKs funding. The allocation was increased in increments as follows: $75,000 through June 30, 2001, and this amendment before the Board for an increase of$50,000 for the period July 1, 2001 through June 30, 2002. CONTINUED ON ATTACHMENT- YIDS SIGNATURE: R ; ECOMMENDATION OF COUNTY((ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): —_. z f ACTION OF BOAO ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS s I HEREBY CERTIFY THAT THIS IS A TRUE ?�. UNANIMOUS{ABSENT f i `4°.zy ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. C ATTESTED JOHN SWEET fEN,CLERK OF THE BOARD OF SUPERVISOkt AND COUNTY ADMINISTRATOR Contact: 'SD S� � IAz�T; I3'', „•y cc: EHSD(CONTRACTS UNIT)-TM } '< COUNTY ADMINISTRATOR BY . r �..��'- a� % �•= a � i ,DEPUTY AUDITOR—CONTROLLER CONTRACTOR rv: BOARD OF SUPERVISORS f ' �rOn Cc" Costa FROM: John Cullen, Director County Employment and Human Services Departmen y 5 � DATE: July 9, 2002 SUBJECT. APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to ENTER into a revenue agreement with Contra Costa Community College District to claim up to $428,000 of the District's CalWORKs State funds allocation for FY 2001/2002 AND EXTEND the contract period of the corresponding contract (#21-506-4) with Contra Costa Community College District for childcare services, from July 1, 2001 through June 30, 2002. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)S BACKGROUND AND JUSTIFICATION RECOMMENDED ACT-ION: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to ENTER into a revenue agreement with Contra Costa Community College District to claim up to $428,000 of the District's CalWORKs State funds allocation for FY 2001/2002 AND EXTEND the contract period of the corresponding contract (#21-506-4) with Contra Costa Community College District for childcare services, from July 1, 2001 through June 30, 2002. FINANCIAL,I P'AC:E, No County cost. The agreement allows up to $428,000 of childcare costs incurred by the County to be reimbursed with CalWORKs funds allocated to the Contra Costa Community College District. BACKGROUND- The ACKGRO 1ND:The Contra Costa Community College District receives a State allocation of CalWORKs funds for services to CalWORKs participants enrolled as students at the Contra Costa Community College District College campuses. This revenue agreement will allow Employment and Human Services to identify and receive reimbursement for up to $428,000 in childcare costs of the participants enrolled in FY 2001/2002. CONTINUED ON ATTACHMENT: YS SIGNATURE: 'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ,-'APPROVE OTHER ACTION OF Bq�AtI ON a L ?_ APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS 'UNAN€MOUS(ABSENT '�5''< , ;=..._ ' 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED_ s . CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: WENDY THERRIAN 3-1593 _ cc: EHSD CONTRACTS UNIT(EB) COUNTY ADMINISTRATOR BY ,DEPUTY AUDITOR-CONTROLLER CONTRACTOR TO: BOARD OF SUPERVISORSContra FROM: Gary Villalba rr�-�'x 1.11 } County Veterans Service Officer .. CJt.,.runt OAT€: August 6, 2002 SUBJECT: FY 2002-2003 COUNTY SUBVENTION PROGRAM CERTIFICATE ' Sot OF COMPLIANCE ANIS MEDT-CAE COST AVOIDANCE PROGRAM AGREEMENT SPECIFIC REOUEST(S}OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION Recommendation: Authorize the chair of the Board of Supervisors to sign the attached County Subvention Program Certificate of Compliance and the Medi-Cal Cost Avoidance Program Agree- ment as administered by the California Department of Veterans Affairs (CDVA). Copy of CDVA bulletin attached for information. Financial.Impact: The above agreements enhance the county general fund. CDVA estimates the FY 2002- 2003 Contra Costa County allocation for County Subvention to be approximately $50,000.00 per sections 972 and 972.1 of the Military and Veterans Code of California. The estimated allocation for Medi-Cal Cost Avoidance is approximately$25,000.00 per section 972.5 of the Military and Veterans Code. 13ackgdround: CDVA administers the above two revenue programs per California Code of Regulations, Title 12, Subchapter 4. CDVA conducts annual audits of our operation to determine if our workload is consistent with reported workload activity. CONTINUED ON ATTACHMENT- X YES SIGNATURE: -. RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF HOARD COMMITTEE .,,,r.r.�'7�PPROVE OTHER SIGNATURES: ``� ACTION OF B ON £ iyj 'i as ' APPROVED AS RECOMMENDED . OTHER A .°" VOTE OF SUPERVISORS a- I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT � %' Y } AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. contact: Gary Villalba 313-1481 , County Administrator ATTESTED ` b "_ o County Auditor John Sweetens CLERK OF THE BOARD OF State of California SUPERVISORS AND COUNTY ADMINISTRATOR County Veterans Service Officer M382 (10!8$) BY £, �t�'���.} 'r ' 6,1,,, DEPUTY CALIFORNIA DEPARTMENT OF 'VETERANS AFFAIRS SUBVENTION CERTIFICATE OF COMPLIANCE FISCAL YEAR 2002/2003 ` Contra Costa COUNTY SUBVENTION PROGRAM Charge.: Contribution to counties toward compensation and expenses of their County Veterans Service Office according to Military and Veterans Code Sections 972, and 972.1, a State General Funds Expenditure, and 972.2, a Special Fund Expenditilre. County Certification: I certify,that Contra Costa County has appointed a veteran to serve as the County Veterans Service Officer according to California Code of Regulations Title 12, Subchapter 4. This County Veterans Service Officer will administer the aid provided for in Military and Veterans Code Division 4, Chapter 5. I further certify that the County Veteran Service Officer will assist every veteran of the United States, as well as their dependents and survivors, in presenting and pursuing such claim as they may have against the United States. The County Veterans Service Officer and all accredited staff will also assist in establishing veterans, dependents and survivors' rights to any privilege, preference, care or compensation provided for by the laws and regulations of the United States, the State of California, or any local jurisdiction. I also agree that this county,through the County Veterans Service Office, will maintain annual records for audit. These records will be maintained until the final allocation of funds for the subject fiscal year is issued by the CDVA. We will also submit reports in accordance with the procedures and timelines established by CDVA. The County Veterans Service Officer will permit CDVA representatives to inspect all facilities and records. I further authorize the County Veterans Service Officer to actively participate in the promotion of the California,Veterans License Plate program. h ' , ounty Board of Supervisors Date-J, County Official authorized by the Board to act on their behalf) {Rev 5/02} CALIFORNIA DEPARTMENT OFVETERANS AFFAIRS MEDT-CAL CERTIFICATE OF COMPLIANCE FISCAL YEAR 2002/2003 Contra Costa COUNTY MEDI-CAL COST AVOIDANCE PROGRAM I certify that Contra costa County has appointed a County Veterans Service Officer(CVSO) in compliance with California Code of Regulations, Title 12, Subchapter 4. Please consider this as our application to participate in the Medi-Cal Cost Avoidance Program authorized by Military and Veterans Code Section 972.5. 1 understand and will comply with the following: I. All activities of the CVSO for which payment is made by the CDVA under this agreement will reasonably benefit the Department of Health Services (DHS) or realize cost avoidance to the Medi-Cal program. All County Eligibility Workers who generate a Form CA-5 (Veterans Benefits Referral)will be instructed to indicate the applicant's Welfare Aid Code on the face of the form. 2. All monies received under this agreement will be allocated to and spent on the salaries and expenses of the CVSO. 3. This agreement is binding only if federal funds are available to the CDVA from the DHS. 4. The CVSO is responsible for administering this program according,to the California Code of Regulations, Title 12, Subchapter 4. C4air,)County Board of Supervisors fate (orbt`her County Official authorized by the Board to act on their behalf) CA , �E IA..)EPA»LTI�lEI' '1' V T ANSA 'FAIR Si to Services Di is.1 n 941895 Y�l _ Sacrfd C. ` 9581.E !161653 2573 A9�1 ..653-2563 Veterans Services Division DATE: June 25,2002 BULLETIN NUMBER: 02-05 TOTAL PAGES: 7 TO: CVSO's SUBJECT: REQUIRED FORMS AND AGREEMENTS JUL 0 1 2002 The enclosed forms are being provided for your information. VUERANS SCRCE 0"C'CE MARTINEZ ;;�i_TOR IA • DVS-30 - Budget/Transmittal Sheet must be submitted with attachments. • Subvention and Medi-Cal Agreements -must be submitted to this office as soon as possible. • Claim for Subvention Funds -must be signed by your authorized county official and returned to this office by July 31, 2002. • DVS-16-must be completed and returned to this office by July 31, 2002. • DVS- 20MC -must be completed and returned to this office by July 31, 2002. • College Fee Waiver Report/Tally - must be submitted to this office by July 31, 2002. Please note that the enclosed forms must be submitted in order for payments to be authorized. If you are unable to transmit any of the above by July 31,2002,please contact Ms.Nancy Noriega. As always we look forward to working with you. GLEN M. HAALSEY, Chief Veterans Services Division Cc: Bruce Thiesen, Secretary Tom Kraus,Undersecretary District Offices (Oakland,Los Angeles, San Diego) California Veterans Board This bulletin format will be used by the CDV'A Veterans Services Division as a standard way of communicating information to County Veterans Service Officers. The objective is to provide a format that can be easily maintained by the CVSO. The first two digits in number of each Bulletin will show the year of issue,the following number indicates the consecutive number of the issue during the year. TO: BOARD OF SUPERVISORS Contra FROM: William Walker, MD Health Services DirectorCosta DATE: July 19, 200 ou1 I ` �. y SUBJECT: Authorization to submit the 2002 County , Consolidated Application for McKinney-Vento homeless Assistance Funding SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE AND AUTHORIZE the Director of the Health Services Department or his designee to execute and transmit, on behalf of the County, cities and other agencies, a Consolidated Application for the 2002 McKinney-Vento Homeless Assistance Funding along with the necessary certifications and assurances to the Housing and Urban Development Department (HUD). BACKGROUND: The annual Consolidated Application, in response to the Housing and Urban Development Notice of Funds Availability (NOFA) for McKinney-Vento Homeless Assistance Funding, is a primary source of funding to Contra Costa County agencies for providing housing and services for the homeless. This year, $850 million is available to Homeless Assistance Programs throughout the country. Contra Costa County's "pro rata" need is expected to be approximately $1.7 million in 2002. Historically, Contra Costa County has received substantially more than our established "pro rata" need - all of which goes to supportive housing and services to homeless individuals and families in Contra Costa County. Since 1996, the County has submitted an annual Consolidated Application for Continuum of Care Homeless Assistance Program funds. In 2001, Contra Costa County received its largest allocation to date of$4.6 million. Currently, the County Homeless Program, Continuum of Care Advisory Board, and the community are in the midst of preparing the Consolidated Application for the 2001 NOFA. CONTINUED ON ATTACHMENT , ,_YES ---_--SIGNATURE----- o ------------------------------------------------------------------------------- ------------------------------------------------------------ :,: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): - ----—----'--------- ---- �; u��� --------------- ACTION OF BOARDrSN se r # a APPROVE AS RECOMMENDED OTHER s' VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT ? t,.x f' s° ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE:DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED � e S a>tis� � CONTACT: Lavonna Martin 5-6140 JOHN S ETEN CLERK OF THE BOARD`6F SUPERVISORS AND CC: Health Services Administration COUNTY ADMINISTRATOR Health Services—Contracts and Grants Health Services—Homeless Program DEPUTY Page 2 The Homeless Continuum of Care Advisory Board has established a process for the 2002 NOFA that is aligned with HUD priorities and provides for the continual strengthening of the County's Consolidated Application. HUD is insistent that the application demonstrates clear evidence of community oversight through the Continuum of Care Board. The Contra Costa Homeless Continuum of Care Advisory Board has approved the community process and timeline for the development of the County's Consolidated Application this year. The County Homeless Program is working with the Homeless Continuum of Care Advisory Board and community agencies to strengthen this year's application and maximize the amount of HUD funding that comes to Contra Costa agencies. For the fourth year, the County Homeless Program and the Continuum of Care Advisory Board is working with HomeBase, a Bay Area homeless policy organization, to assist with the community participation process. In addition, HomeBase will provide technical assistance to applicants and coordinate the consolidation of the application. We are confident that the long standing relationship and familiarity of HomeBase with Contra Costa County agencies will work to strengthen the overall Consolidated Application — bringing the maximum federal funding into Contra Costa to provide services to those in our community who need it the most. TO: BOARD OF SUPERVISORS Contra FROM: William Walker, MD Health Services Director Costa DATE: July 19, 2002 coy n SUBJECT: Authorization to submit application and receive •(P Funding from 2002 HUD Continuum of Care Homeless Assistance Fund to support the construction of the West County Permanent Supportive �- Housing. SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: A. Approve and Authorize the Director of Health Services Department or his designee to execute and transmit an application along with the necessary certifications and assurances to the Department of Housing and.Urban Development (HUD) McKinney-Vento Continuum of Care Homeless Assistance funding to support the construction of a permanent housing facility in`Nest County. B. Authorize the Director of Health. Services Department or his designee, if awarded funding, to accept up to $699,800 in HUD McKinney-Vento funding and enter into contract with HUD to perform all responsibilities in relation to receipt of the funding and contracted provisions for construction of the West County facility. FISCAL IMPACT The $699,800 requested in HUD funding is necessary to begin the construction of the West County. Family Center. The development of this permanent housing program will provide 32 families will help families exit the streets permanently. No more than 50% of the total new construction budget can be requested of this funding source. Additional funding including federal and city government funding is being sought for construction of the housing program. f CONTINUED ON ATTACHMENT: }OYES SIGNATURE' ___----------- r _r f ------------ ____---- -----------------------------------------_-__----__------------____-_ _-_ `RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION RECOMMENDAT#ON OF BOARD COMMITTEE ,j.,�APPROVE OTHER SIGNATURE(S):u� ? ✓' ------------------- R ----- ---- -----------_.------------------------------_-----------.------------_..------------------------- ACTION OF BOAAD�ON_ APPROVE AS RECOMMENDED 4`_ OTHER i; VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE t j AND CORRECT COPY OF AN ACTION TAKEN ` -- UNANIMOUS(ABSENTAND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN, ASSENT: ABSTAIN: ATTESTED CONTACT: Lavonna Martin 5-6140 JOHN WEETEN,CLERK OF THE BOARD OF SUPERVISORS AND CC: Heath Services Administration COUNTY ADMINISTRATOR Heath Services—Contracts and Grants Health Services—Homeless Program BY DEPUTY BACKGROUND: The Health Services Department seeks funding for construction of the West County Family Center to be located in West County. The Center is a new construction project aimed at targeting homeless families with at least on parent disabled by mental illness, substance abuse, HIV/AIDS, or dual/multiple diagnoses and is considered a high priority within the County's Continuum of Care strategy. It is designed to house 32 homeless Contra Costa families with an emphasis on families maintaining their permanent, safe, and affordable housing. One effort of the project is to target families from the year-round emergency family shelter programs in Concord and Martinez and those exiting transitional housing programs. Continuing services will be provided to ensure that the family is connected with services and other means of support that will sustain the family in independent housing. We believe that this approach is critical to ending the devastating effect that homelessness has on our families with children.