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TO: BOARD OF SUPERVISORS �
FROM: ,
William Wafer, M.D. , Health Services Director Contra
By: Ginger Marieiro, Contracts Administrator _ Costa
DATE: July 31, 2002 County
SUBJECT:
Approval of Standard Agreement #29-395-18 with
Office of AIDS
SPECIFIC REQUEST(S)09 COMME ATION(S)`&BACKGROUND AND JUSTIFICATION
RECOMMENDATION-LSI :
Approve and authorize the Health Services Director, or his designee (Wendel
Brunner, M .D. ) to execute on behalf of the County, Standard Agreement
#29-395-18 with the State Department of Health Services, Office of AIDS, in
an amount not to exceed $5, 131 for the County' s AIDS Drug Assistance
Program, for the period from July 1, 2002 through June 30, 2003 .
FISCAL IMPACT:
Approval of this agreement will result in an allocation of $6, 131 from the
State for County' s AIDS Drug Assistance Program (ADAP) for the period from
July 1, 2002 through June 30, 2003 .
The allocation will be used to cover the cost of certain drugs, plus
dispensing fees, for eligible low income persons with AIDS and/or AIDS
related complexes . These funds may not be used to cover patient monitoring,
laboratory testing, or other medical services for persons receiving any of
the drugs . The County may make provisions for copayment by patients,
commensurate with the patient ' s ability to pay.
BACKGOUND J REAS0X S) FOR RECOMMENDATION 6) :
On August 7, 2001, the Board of Supervisors approved Standard Agreement
#29-395-17 with the State Office of AIDS, to cover the cost of certain drugs
which have been included in the AIDS Drug Program by the State and
determined by the U.S. Food and Drug Administration to prolong the life of
a person with AIDS, for eligible low income persons who are infected with
HIV and/or' persons with AIDS and related complexes who meet certain
criteria.
Approval of', Standard Agreement #29-395-18 provides funding for County' s AIDS
Drug Program, based upon actual and projected drug expenditures by the
Department,' through June 30, 2003 .
Four certified and sealed copses of the Board Order should be returned to
the Contracts and Grants Unit for distribution to the State Department of
Health Services .
ATTACHMENT:QQN-TINUED ON Y ,
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOM DATION OF BOARD COMMITTEE
`APPROVE OTHER
SIGNATURES): "
ACTION OF BOARD 9,14 t> ;i.��� y� t'' APPROVED AS RECOMMENDED E OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
>� UNANIMOUS (ABSENTF ` z, t, AND CORRECT COPY OF AN ACTION!TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE BATE SHOWN.
r.,
ATTESTED
JOHN SWEE EN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact PEISt3C1: Wendel Brunner, M.D. 313-6712
Stag Department o Health Services 8Y— r s�=-° f
DEPUTY
Health. Services (Contracts) „ u
BOARD OF SUPERVISORS
Contra
TO: 0
r
FROM: JOHN SWEETEN, •'
COUNTY ADMINISTRATOR Costa
DATE: JULY 28, 2002 - County
SUBJECT: LITIGATION SUPPORT SERVICES FOR JUVENILE HALL EXPANSION,
TAMALPAIS WING PROJECT AUTHORIZATION NO, 0928-WH399B
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract
amendment with Stein, Smith, Rdger and Cohen, LLP to increase the payment limit by
$50,000 to a new payment limit of $75,000 to provide legal services in connection with the
above construction project.
FISCAL IMPACT:
There will be no impact to the General Fund. The contracts will be funded from project funds
previously appropriated. If the County prevails in the lawsuit, every effort will be made to
recover the cast of the contracts as damages payable to the County. In any event, the County's
recovery in the lawsuit should more than cover the cost of the contracts.
BACKGROUND:
On December 1, 1998, the Board awarded a construction contract for the Juvenile Hall
Renovation, Tamalpais Wing project to Patrick M. Donaghue, General Contractor for
$1,034,570. The contract involved the construction of a day room/sleep room/classroom
addition to the existing wing at Juvenile Hall. The addition was to be constructed of cast-in-
place, architectural concrete, with metal security doors and other security features.
In 1999, the contractor performed concrete and other work with serious defects. After notifying
the contractor of the defective work and giving the contractor opportunities to come up with an
acceptable plan to repair or replace the defective work, Staff recommended termination of the
contractor's rights under the contract.
On August 10, 1999, the Board declared that the contractor was in material default, terminated
the contactor's rights under the contract, and authorized legal action against the contractor and
his surety (Insurance Company of the West) for the recovery of additional expenses and other
damages 'incurred by the County as a result of the defective work. Suit was filed by the County
on February 14, 1999. On March 13, 2000, the contractor filed a crass-complaint against the
County seeking $985,000 in damages for alleged wrongful termination of the contract.
In order to effectively present the County's case at mediation and trial and to defend against the
claims asserted by the contractor, the County requires litigation support from Stein, Smith,
Rudger and Cohen, LLP.
J
CONTINUED ON ATTACHMENT: —YS SIGNATURE: ,»
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,,�,:-_RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDA ION O D COMMITTEE -
s'APPROVE OTHER
SIGNATURES)
---------—----—----—-----—------ OF
BOARD ON APPROVE AS RECOMMENDED -- OTHER ---- ~�
x
VOTE OF SUPERVISORS €HEREBY CERTIFY THAT THIS IS A TRUE
t AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT� ' v ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED
CONTACT:
JOHN EETEN,CLERK OF THE BOARD OF
CC: County Counsel
SUPERVISORS AND COUNTY ADMINISTRATOR
CAO-Justice System Programs
Add;tor-Controller(contracts)
`
<<✓�r f ,s , (
BY :'�N -DEPUTY
TO: BOARD OF SUPERVISORS �- 'of.
�tnra
r. Costa
FROM: John Cullen, Director County
Employment and Human Services Department srI cn-
DATE: July 24, 2002
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to EXECUTE a contract with Youth Homes, Inc. (#21-527-3) in the amount of$120,000 for
dedicated group home services in Central and East County, for the period from July 1, 2002
through June 30, 2003.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RRCOMMIi'NDED ACTION!
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to EXECUTE a
contract with Youth Homes, Inc. (#21-527-3) in the amount of$120,000 for dedicated group home services
in Central and East County, for the period from July 1, 2002 through June 30, 2003.
FINANCIAL IMPAC'Ta
$120,000: 100% County
CHILDREN'S IMPACT STATEMENT_
The Dedicated Shelter Group Home program supports three of Contra Costa County's community outcomes:
„Children and Youth Healthy and Preparing for Productive Adulthood"; 19Families that are Safe, Stable and
Nurturing"; and "Communities that are Safe and Provide a High Quality of Life for Children and Families".
This contract will provide children with stable, high-quality residential treatment after entry into the Child
Welfare System.
R A CK(;,R OUNDL
This contract provides for two dedicated group homes (twelve beds), continuing services at established
Central County and East County sites. Both homes are dedicated to Employment and Human Services under
this contract, providing 24-hour intake, a no-restriction admission policy and specialized staffing and services
to accommodate children whose backgrounds may be unknown at time of placement.
Keeping children in Contra Costa County in the least restrictive setting possible helps with visitation and
reunification efforts. Additionally, without these dedicated beds more children would be placed in costlier,
more restrictive facilities outside of Contra Costa County. EHSD also realizes some cost benefits through
improved caseworker access to children.
CONTINUED ON ATTACHMENT: Y S SIGNATURE:
i-RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION O BOARD COMMITTEE
e—APPROVE OTHER
SIGNATURE(S): F
ACTION OF 13440 ON 'r4t � '_ APPROVED AS RECOMMENDED OTHER
r
VOTE OF SUPERVISORS
s
I HEREBY CERTIFY THAT THIS IS A TRUE
_L_UNANIMOUS(ABSENT y���v ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
t
ATTESTED ( 3 i ;
JOHN SWEYTEN,CLERK OF THE BOARD OF
SUPERVISY>RS AND COUNTY ADMINISTRATOR
Contact D, NN ARIy �A �-1'59$3
CC. EHSD CONTRACTS UNIT (VM)
COUNTY ADMINISTRATOR By F , DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
TO: BOARD OF SUPERVISORS
4► intra
eke COSta
FROM: John Cullen, Director - ounty
Employment and Human Services Department r----.--�-
DATE: July 24, 2002
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to AMEND Contract #40-089-5 with Affordable Home Care Agency to increase the total
amount of the contract by $15,525 from $80,000 to a total of$95,525 for the period of
July 1, 2000 through June 30, 2002.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
R C`O 1VIFNDED CTICINr
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to AMEND
Contract 940-089-5 with Affordable Home Care Agency to increase the total amount of the contract by
$15,525 from $80,000 to a total of$95,525 for the period of July 1, 2000 through June 30, 2002.
FINANCIAL IMPAff
$95,525 Multi-purpose Senior Service Program(MSSP), 100% State
RAS SCR TINE
The Multi-purpose Senior Service Program(MSSP)provides case management on a countywide basis for
Contra Costa County residents age 65+years who are eligible for MediCal and certifiable for skilled nursing
facility care. The purpose of the program is to provide case management services, including but not limited to
assessment, care planning, service arrangement, and client monitoring, so clients can safely stay at home and
avoid institutionalization. The increase in the number of individuals age 65+years in need of MSSP services
has increased the need for the availability of services from community agencies.
Affordable Home Care Agency provides personal care, protective supervision, household chores, and respite
services to MSSP clients as referred by case managers. These services are vital to MSSP clients as case
managers strive to maintain individuals age 65+years at home.
CONTINUED ON ATTACHMENT: Y78 SIGNATUR :
_4,-RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATI OF eOARD COMMITTEE
-APPROVE OTHER
SIGNATURES :
s 5 is orf 1 ...... ._.
ACTION OF BOID ]N ., k APPROVED AS RECOMMENDED ' OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED ✓
JOHN SWEgTEN,CLERK OF THE BOARD OF
SUPERVIS'dRS AND COUNTY ADMINISTRATOR
Contact: ROBERT SESSL,ER 3-1605
ccs ELISD CONTRACTS UNIT(EB) :f �,
COUNTY ADMINISTRATOR BY s � 3 $ f , ��, 5 F' �`i�--` DEPUTY
AUDITOR-CONTROLLER
LINDA ANDERSON,SUMMIT
CONTRACTOR
Contra
TO: BOARD OF SUPERVISORS �.
n�= Costa
FROM: John Cullen, Director County
Employment and Human Services Department
DATE: .duly 30, 2002 L".~ f
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
contract with California Translation Service (#20-549-27) in the amount of$100,000 for client
translation services during the period September 1, 2002 through June 30, 2003.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
R_F0MIl FNDEM ACTION*
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to contract with
California Translation Service (#20-549-27) in the amount of$100,000 for client translation services during
the period September 1, 2002 through June 30, 2003.
EINANCIAD IMPACT-
$100,000
MPACT$100,000 Administrative Costs; 20% County ($20,000), 40% State ($40,000), 40% Federal ($40,000).
CHILDREN'S IMPACT STATEMENTw
This contract supports five of the community outcomes established in the Children's Report Card: 1)
"Children Ready for and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for
Productive Adulthood"; 3) "Families that are Economically Self Sufficient"4) "Families that are Safe, Stable,
and Nurturing"; 5) "Communities that are Safe and Provide a High Quality of Life for Children and
Families" by providing on call written and oral translators and translations for clients whose language needs
cannot be adequately met by staff.
BACK RfITTNDI-
The Employment and Human Services Department (EHSD) provides support services to non-English
speaking clients whose primary languages include Korean, Laotian, Tagalog, Russian, Farsi, Afghani,
Vietnamese, and other languages. On-call oral and written translation services provide communication
assistance to EHSD clients whose language needs cannot be met by staff.
California Translation Service was selected from a competitive procurement, Request for Interest (RFI) 169
in July 2002 to provide translation and interpreter services. This contract provides supported communication
necessary for services to clients and to meet California Department of Social Service civil rights
requirements.
CONTINUED ON ATTACHMENT:_Y r SIGNATURE: A" ! a A yPY; ■e
4--*ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
�APPROVE OTHER
SIGNATURE(S): d
ACTION OF lAIQD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT:.., -3y1 %5.} ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: -_- - _ _ AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DON CRUZE 3-1582 ,
EHSD(CONTRACTS UNIT)-SP
COUNTY ADMINISTRATOR BY f f i < —,DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR