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Home My WebLink AboutMINUTES - 08132002 - C105 TO: BOARD OF SUPERVISORS '. CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA DATE: AUGUST 13, 2002 COUNTY SUBJECT: REQUEST TO PURCHASE A MULTI-PURPOSE MEDICAL AND 6,16 OUTREACH VEHICLE FOR THE COMMUNITY SERVICES DEPARTMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE and AUTHORIZE the Fleet Manager to purchase a multi-purpose medical and outreach vehicle for the Community Services Department. FINANCIAL IMPACT Funds for the purchase are included in the Community Services Department's FY2002/03 budget, which will be financed by a Head Start Continuation Grant from the U. S. Department of Health and Human Services. The estimated acquisition cost for the vehicle is $125,000. BACKGROUND The Community Services Department is purchasing a multi-purpose medical and outreach vehicle to be used as a Head Start Outreach Vehicle. The vehicle will be used to provide disabilities services, dental, medical and vision screening. This vehicle is not on the Board Approved Master List for Vehicle Replacement in FY2002/2003. Therefore, in accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced vehicle. Based on a review of the need for the new vehicle and consideration of alternative fueled vehicles, the Fleet Man... er recommends approval of this request. This request has been reviewed and approved by the rty; Administrator for consideration by the Board of Supervisors. ° . CONTINUED ON ATTACHMENT: YES SIGNATURE: tk IECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE -L--kPPROVE OTHER SIGNATURE(S): ACTION OF BOA4D ON AuMt 13, 2W2 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT None e ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(913-7100) Originating Dept.:General Services Department cc: General Services Department f HEREBY CERTIFY THAT THIS i5 A TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Fleet Management Division August 13, 2002 Auditor-Controller(via F/M) ATTESTED Community Services Dept(via F/M) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR k�f y� �'� 'f( ,! � DEPUTY F:WehicteReptecemehtBoardOrders\CommSvcs\BO PurchMcbileHealthUnitAug132002.doe FM:MAK Page 1 of 1 M382(10188) OU/27/02 THU 14:34 FAX 510 313 70$$ C1JCi�d`1`y"S�#iVIUE CI*R 11�vv VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department: Community Services Department Date: ! Authorized Signature: WTelephone: (925) 646-5910 � Printed Name: Stephan Betz 'l. Reason and justification for vehicle request: Head Start Outreach Vehicle. Multi-purpose vehicle for disabilities services, dts and medics v s enoon screen ng. 2. Fending Source: (Budget information will be used to prepare Beard Order): Aec r>u._n-�- Head Start Continuation Grant- U.S. Dopar ent of Health and human Servi es WIs an appropriation adjustment needed? Yes 13 No 't .ff ,t rA A� �.. Fiscal Officer: Name: Telephone: 3. Description of vehicle or equipment requested (if applicable, complete an accessories form}: _ See specification sheet attached '6C e0C-R-A/1► ' 4. Is an aitemative fuel vehicle acceptable? 0 Yes I No If no, reason clean air vehicle will not work: 5. If replacement, which vehicle or equipment is being replaced: Type: N/A Vehicle/Equipment Number: Odometer/Hours: 6. Reason purchase cannot wait until next budget cycle: FOR GSD FLEET MANAGEMENT AND COUNTY ADMINISTRATOR% USE Is vehicle/equipment an addition to the fleet? Yes Cl No 2. If vehiclelequipment is for replacement, an inspectiontevaluation to be completed by Fleet Manager: Date Inspected: ' Vehicle/Equipment: Make: '`` Model: Year: Condition of vehicle and/or equipment and life expectancy: Accumulated Depreciation: Estimated Salvage Value. 1t Estimated Cost of Request: 3, Fleet Manager Signature: Date: C 4. DAO Approval: 13 Yes 1771 No if Yes, Date of Board Order: CAO Approval Signature: date: t3'�M$t7tilVtkaidt*Equipat�ntRssqucst.dac 1213?/Ot ` Community ServicesDepartment Contra Had Start Grantees Office 2,425€3esso t..arlE SIM'O 120 Administration � Concord, California 941520 4t ',0 2520 Stanwell Drive, Suites 200 err 1)(14b 5940 ,oncord, CA 94520 County fax (93� )646 Fax 19225)646-5904 04 ecruitment/Enroliment 'font'Collin � � � patriciaStroh Fxelifiv? Diiector IA S11. ` ;1a•< Mr. Frank Morgan 2467 Waterbird Way Martinez, CA 9455; Mr. Morgan, Enclosed you will tine paperwork regarding the Multi-Purpose medical and outreach we wish to purchase. I asked that Farber Specialty Vehicles send me their documents in electronic form, as you requested, however, 1 am still awaiting the email born them. I didn't want this to sit any longer without any forward progress. 'That is why I am sending you what I have. Should You have any questions, please contact tie at(925) 646-5981. Sincerely, Todd Halt Contracts and Grants Administration OXCINOUNS srvvicts -1-11 Affirmative Action 1 An Equal oppoilunit.y Employer SAI NUMBER: " DEPARTMENT OF HEALTH A%,...+, MAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES PMS DOCUMENT NUMBER: FINANCIAL ASSISTANCE AWARD i 09CH0375137 1.AWARDING OFFICE. 2.ASSISTANCE TYPE: 3.AWARD NO.: 4,AMEND.NO.: Region IX Office for Children and Families Discretionary Grant 09CH0375137 2 S.TYPE OF AWARD: 6.TYPE OF ACTION: 7.AWARD AUTHORITY: SERVICE Supplement 42 USC 9801 ET SEQ. 8.BUDGET PERIOD: 9.PROJECT PERIOD: 10.CAT NO.: 01/01/2002 THRU 12/31/2002 INDEFINITE 93600 11.RECIPIENT ORGANIZATION: 12.PROJECT/PROGRAM TITLE: CONTRA COSTA COUNTY AUDITOR/CONTROLLER FULL YEAR HEAD START{PART DAY) COMMUNITY SERVICES DEPT. HANDICAPPED SERV€CES/T&TA 2520 Stanwell Dr.,Suite 200 Concord CA 94520 Tony Colon, Executive Director 13.COUNTY: 14.CONGR.DIST: 15.PRINCIPAL INVESTIGATOR OR PROGRAM DIRECTOR: CONTRA COSTA 07 Pat Stroh,Program Manager 16.APPROVED BUDGET: 17.AWARD COMPUTATION: Personnel............................ $ 5,369,648 A.NON-FEDERAL SHAR�........... $ 3,977,361 12.50% Fringe Benefits.................... $ 1,941,704 B.FEDERAL SHARE................... $ 27,843,165 87.50% Travel....._......... $ 160,855 18.FEDERAL SHARE COMPUTATION: Equipment........................... $ 567,497 A.TOTAL FEDERAL SNARE.................................. $ 27,843,165 Supplies_............................. $ 891,232 B.UNOBLIGATED BALANCE FEDERAL SHARE,.......$ 13,416,577 Contractual.......................... $ 3,6:29,692 C, FED.SHARE AWARDED THIS BUDGET PERIOD.$ 14,426,588 Facilities/Construction......... $ 11,593,994 19.AMOUNT AWARDED THIS ACTION: $ 0 (ether................................... $ 3,389,549 20.FEDERAL$AWARDED THIS PROJECT Direct Costs..........._....... $ 27,544,171 PERIOD: $ Indirect Costs____..... $ 298,994 21.AUTHORIZED TREATMENT OF PROGRAM INCOME: At %of$ DEDUCTIVE In Kind Contributions........... 0 22.APPLICANT EIN: 23.PAYEE EIN: 24.OBJECT CLASS: Total Approved Budclet(**)-. Is 27,843,165 1-946000509-A1 P-T683 - 41.51 25.FINANCIAL INFORMATION: ORGN DOCUMENT NO. APPROPRIATION CAN NO. NEIN AMT. UNOBLIG, NONFED% R09 09CH037537 75-1-1536 2001 G094122 $13,101,889 R09 09CH037536 75-1-1536 2001 G094122 {$13,101,889} 26.REMARKS: (Continued on separate sheets) Client Population: 1816. Number of Delegates: 1. This grant is paid by the Payment Management System(PMS)See attached payment info. All previous terms and conditions remain in effect. (**)Reflects only federal share of approved budget. There are special conditions attached to this award. (**)Cost under the line item'Facilities/Construction'are to be used as described in the grantee's application for the following:Facility Purchase Amount$5,832,473;Major Renovation Amount$234,13 , nd Construction Amount$5,527,387. 27.SIGNATURE-ACF GRANTS O ICI=R DATE: 2B.SIGNAT E R FYtNG FUN AILABILITY� ` John W.Codin tetty A hit j U 29.SIGMA E AND TLE-PR, RAM OFFICI { ) i D E: Gerald A. Gomez,As date hector,Chi ren &Youth Deelopme'nt Uni# DGCM-3-785 (Rev.86) '1 SAI NUMBER: T OF HEALTH AND c._. 1AAN SERVICES b t ISTRATION FOR CHILDREN AND FAMILIES PMS DOCUMENT NUMBER: INANCIAL ASSISTANCE AWARD 09CH0375137 NG OFFICE: 2,ASSISTANCE TYPE: 3.AWARD NO.: 4.AMEND.NO. Office for Children and Families Discretionary Grant 09CH0375/37 2 Ir OF AWARD: 6,TYPE OF ACTION: 7.AWARD AUTHORITY: RVICE Supplement 42 USC 5801 ET SEQ. UDGET PERIOD: 9.PROJECT PERIOD: 14.GAT NO.:011001/2002 THRU 12/31/2002 01/01/1966 THRU 93600 11.RECIPIENT ORGANIZATION: CONTRA COSTA COUNTY AUDITOR/CONTROLLER,COMMUNITY SERVICES DEPT. 26.REMARKS: (Continued from previous page) This grant approves funds for the attached projects as carryover funds from program.year 36 to 37. The amount of the reprogrammed unobligated balance from program year 36 is from the grantee's Interim Financial Status Report(SF-269)dated March 31,2002. These funds must be obligated by December 31,2002. The Regional Office will not authorize the carry-over of these funds to future budget periods. Based on original proposals(grant applications)in-kind waiver applies to all projects except the following:Powers'classroom furniture,Verde playground equipment($54,000), George Miller Modular#f2 and playground equipment($59,895),Fairground site,and modular purchase for First Baptist Church. DGCM-3-785(Rev. 86) Page 2 of 2 PLAYGROUND $47,044 CLASROO1V11ITt� $60,000 MODLM R#2 $121,391. PLAYGROUND #2' $59,895 FAIRGROUND SITE MODULAR $1553880 PLAYGROUND $47,000 BROOKSIDE � $234,134 ' BATHROOMS FIRST BAPTIST CHURCH - _ $1911,000 MODULAR PURCHASE MONUMENT CORRIDOR (2-classroom: modular) $774,540 BAYO VISTA SITE (2-classroom modular) $539,500 STAFF/RESOURCE LIBRARY (Modular) $6861000 CONTRA COSTA COUNTY 09CH0375 - FY 2002 .DETAILED APPROVED COSTS :BEAD START PROGRAM PROJECT DESCRIPTION EY 2002 ~` APPROVAL POWERS CONSTRUCTION $4,681,3 87 PLAYGROLND ( $I00,000 CLASSROOM FURNITURE $540,000 VERDE CONSTRUCTION $846,000 PLAYGROUND $54,000 MODULAR $69500 PLAYGROUND $80,000 FAIROAKS MODULAR. $716,202 PLAYGROUND $47,000 CLASSROOM FURNITURE $97,000 MODULAR.#2 $60300 PLAYGROUND $47,000 CLASSROOM FURNITURE � $60,000 I E1IE MODUIAr _ _ $7 48)000 PLAYGROUND ` $47,000 CLASSROOM FURNITURE � $97,000 GEOR.CE MILLER SITE MODULAR 1 $603,000