HomeMy WebLinkAboutMINUTES - 07232002 - C48-C52 TO: BOARD OF SUPERVISORS % Contra
' Costa
FROM: Jahn Cullen, Director {
Employment and Human Serv, apartment �' •.._ �' County
,70
DATE: July 8, 2002 s
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to
AMEND the contract with Ms. Ramona Lurvey (#21-766-1) correcting a clerical error by
increasing the payment limit from. $46,260 to a new payment limit of$46,660 for Volunteer
and Emergency Services Program staff position services, Central and East County for the
period July 1, 2002 through June 30, 2003.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
REC NLMI ENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to AMEND the
contract with Ms. Ramona Lurvey (#21-766-1) correcting a clerical error by increasing the payment limit
from $46,260 to a new payment limit of$46,660 for Volunteer and Emergency Services Program staff
position services, Central and East County for the period July 1, 2002 through June 30, 2003.
FINANCIAL IMPACT:
$46,660 Administrative Costs; 20% County ($9,332), 40% State ($18,664), and 40% Federal ($18,664).
CHILDREN'S TMACT STATEMENT:
This contract supports number three, four, and five of the community outcomes established in the Children's
Report Card: 3) "Families that are Economically Self Sufficient,', 4) "Families that are Safe, Stable, and
Nurturing"; and 5) "Communities that are Safe and Provide a High Quality of Life for Children and
Families."
BACKGROUND:
The Volunteer and Emergency Services Program of the Employment and Human Services Department
(EHSD) fundraise and obtain in-kind donations to provide emergency supplemental resources to stabilize
low-income families and individuals in crisis. ESRD receives a grant from the San Francisco Chronicle's
Season of Sharing (SOS) campaign, which the program staff administers. The grant provides housing
assistance to families in crisis. Services provide food., furniture, clothing, toys, and educational supplies
promoting self-sufficiency by removing barriers to employment, housing, and other basic living needs.
Enhancing and supporting the quality of life for the family unit, the program services provide summer
campership donations, tickets to cultural and sporting events, and holiday baskets.
Ms. Lurvey will provide program staff support services including assessment, counseling, and referral to
clients in crisis therefore intervening and minimizing the crisis families experce.
CONTINUED ON ATTACHMENT: YS SIGNATURE:
- )� .0 1 V i
C...---RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
.,,..--APPROVE OTHER
a
SIGNATURE(S):
OF BO* ON 'ti J` 0-
ACTION z; APPROVED AS RECOMMENCtED OTHER
VOTE OF SUPERVISORS
Li'— I HEREBY CERTIFY THAT THIS IS A TRUE
-- UNANIMOUS(ABSENT. - } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED '
JOHW�SWEETE4 CLERK OF THE BOARD OF
SUPE1WISORS AND COUNTY ADMINISTRATOR
Contact: DON CRUZE 3-1582 0.
EHSD(CONTRACTS UNIT)-SP
COUNTY ADMINISTRATOR BY � i �' � �-�� ,DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
TO: BOARD OF SUPERVISORS ss',` Contra
Costa
FROM: John Cullen, Director
,,�,.,., a
Employment & Human Services Depa °' County
DATE: Judy 2, 2002
SUBJECT: APPROVE and AUTHORIZE the Employment"& Human Services Director, or designee, to
AMEND contract (#20-549-26) with California Translation Service increasing the payment limit
by $30,000 from $130,000 to a new payment limit of$160,000 and by extending the term from
June 30, 2002 to August 31, 2002 for client translation services.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to AMEND contract
(#20-549-26) with California Translation Service increasing the payment limit by $30,000 from $130,000 to a
new payment limit of $160,000 and by extending the term from June 30, 2002 to August 31, 2002 for client
translation services.
FINANCIAL IMPACT:
Translation services are considered part of Employment & Human Services Department administrative costs,
funded by 30% County ($39,000 originally, amended increase of$9,000 to a revised limit of$45,000); 30%
State funds ($39,000 originally, amended increase of$9,000 to a revised limit of$48,000); and 40% Federal
($52,000 originally, amended increase of$12,000 to a revised limit of$64,000).
BACKGROUND:
The Employment & Human Services Department (EHSD) client community includes an increasing number of
non-English speaking people whose primary languages include Korean, Laotian, Tagalog, Russian, Farsi,
Afghani, Vietnamese, and others. EHSD requires on-call translation services for clients whose language
needs cannot be met by staff. EHSD recently issued a competitive solicitation (RFI# 171) to obtain a range
of translation service resources to benefit our clients. Amending this contract with California Translation
Service provides communication necessary to conduct business and meet California Department of Social
Service civil rights requirements until the grading of RFI #171 is completed and new contracts can be entered
into.
r
CONTINUED ON ATTACHMENT: YS SIGNATURE:
s_--9ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
a�PPROVE OTHER
SIGNATURE(S):
ACTION OF BO ION �` r APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ^ ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
i y g
., :
ATTESTED � k1 �4 ,J.
JOHNk4WEETEK CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DON CRAZE,x $$2
cc: EHSD(CONTRACTS UNIT)-TM zn
COUNTY ADMINISTRATOR BY ' 3 € Iti 3 (J✓° �-`' DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
TO: BOARD OF SUPERVISORS .,:. Contra
FROM: Leslie T. Knight, Director of Human Resources t
w o t
DATE: July 23, 2002 County
SUBJECT: Contract for Employee Assistance Program
.m
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATICN
RECOMMENDATION:
AUTHORIZE the Director of Human Resources to execute a novation contract agreement with
James J. O'Donnell and Associates effective July 1, 2002 in the amount of $100,000 for the
purpose of continuing to provide an Employee Assistance Program (EAP) for Contra Costa
County,
BACKGROUND:
Mr, O' Donnell has been the EAP director for Contra Costa County for over twenty-five (25)
years and has shaped the EAP into a comprehensive and quality program. He is respected
and trusted by Department Heads, managers, supervisors, Labor Union representatives, and
County employees for his confidentiality, professionalism, and his dedication to his work.
Prior to establishing the current contract with Mr. O'Donnell, the County had contracted with
Occupational Health Services (OHS) to provide EAP services to County employees. When
OHS served notice terminating the contract with the County effective November 30, 1994, the
County Board of Supervisors authorized the Human Resources Department to directly
contract with Mr. O'Donnell as an independent contractor.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: L.,__
- _ ——----------- --- --------------------------- -- -- --=------------ _---------------
RECOMMENDATION
----------------RECOMMENDATION OF COUNTY ADMINISTRATCR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
---- -------s----_-T
-- - -----------------------------------------------------------------------------------------------------------------
ACTION OF BOARD OIC} _APPROVE AS RECOMMENDED OTHER_
VOTE OF SUPERVISORS I HEREBY CERTIFYTHAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
4_1 UNANIMOUS(ABSENT AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES:_ SHOWN.
ABSENT: ABSTAIN: _
ATTESTED I�' I ✓'
CONTACT: Jo, E EN,CLERK OF THE
BOVD OF SUPERVISORS AND
OUNTYADMIt l TRAfOR
e r f3l1,+ � f
CC: Human Resources Department(5-1747) BY r;' }) f
County Administrator 0 P
County Counsel
Auditor-Controller
Benefrts Service Unit,Human Resources Department
In the last several years, there hes been an increase in the utilization of the EAP and a need
to restructure the direction of the EAP to reflect the changing times. In addition to the original
program, there have been numerous requests from departments to provide "Stress
Debriefings" to employee groups and department managers who have experienced traumatic
events. Departments have also requested the EAP to provide special training to management
groups on how to appropriately utilize the EAP. Due to increased demands by managers and
employees, the need arose to revisit and revise the current contract including the fees for
services provided under this program. The primary changes to the contract are highlighted
below:
• Eliminated the maximum number of employee self-referrals and management
referrals available to the County per calendar year;
• Adjusted the contractor's compensation to reflect the increased workload and the
ability to expand the program to include training services for department managers
as well as increased individual counseling services;
• Increased access for assistance under emergency situations to same or next day
response for such programs as "Stress Debriefings";
• Provided the ability for the contractor to hire licensed/certified counselors or
clinicians for the purpose for assisting contractor in carrying out his obligations
under the contract;
• Changed the method of payment for the EAP Director as the payment for this
program fell below the level provided by other Bay Area EAP programs. In order
to compensate the contractor more appropriately, we have tied his COLA
increases to the San Francisco Bay Area Consumer Price Index (CPI).
FISCAL IMPACT:
The total cost for providing the Employee Assistance Program contract shall not exceed
$100,000 for the fiscal year 2002-2003. Each fiscal year thereafter will reflect the increases
determined by the CPI formula. This contract will be funded out of the Workers'
Compensation Trust Fund.
TO: BOARD OF SUPERVISORS
FROM: John Sweeten, County Administrator 6Contra
ti
ff x' = � 5
DATE: July 23, 40 A Cos
'a
SUBJECT: APPROVE Contract with EORM, Inc. " Counly
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACICDttMND AND 3USTIFICATICM
RECOMMENDATION:
APPROVE and AUTHORIZE the Risk Manager to execute a Contract with EORM, Inc. to
provide professional on-site environmental health and safety consulting support effective July 1,
2002 through June 30, 2003 in the amount not to exceed $180,000. The breakdown of costs
shall be shared among the following departments:
Risk ManagementDCJIT Animal Services
$140,000 — $20,000 $20,000
FINANCIAL IMPACT:
Costs for consulting services are funded through the Workers' Compensation Self-Insurance
Trust Fund.
g6gKgR0!jND1REASONS FOR RECOMMENDATION:
EORM, Inc. is a consulting firm consisting of staff possessing specialized technical skills in such
areas as indoor air quality, infectious disease control, industrial hygiene, as well as general and
environmental compliance.
It is requested that technical consulting in the form of two part-time EH&S specialists a total of 3
days a week, continue for the following reasons:
Consulting services have assisted in dealing with OSHA compliance inspections and
responses on behalf of our departments.
CONTINUED ON ATTACHMENT: X- YES SIGNATURE.:
,_-,-RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
4---"'APPROVE OTHER
SIGNATURE(S): r
ACTION OF B ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
UNANIMOUS (ABSENT ) OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN:
ATTESTED
C:WIy DocumentslSoard Order"0-2002\BO-EORW2-03-rtf JQ NSW EN,CLERK OF THE BOARD OF
Contact: Ron Harney(335-1443) S ERVIS S AND COUNTY ADMINISTRATOR
Cc: Risk Management
Auditor-Controller BY s �� � � 3 -0, s` DEPUTY
EORM,Inc.
SUBJECT: APPROVE Contract with ECRM, Inc.
PAGE: 2
DATES July 23, 2002
BACKGROUND/REASONS FOR.RECQMMENDATION (Continued)
• Facility and program assessments are being requested by specific departments, as well as
ergonomic and air quality investigations.
■ development and distribution of federal and state required safety and training tools, continued
training of loss control coordinators, and assisting in the implementation of safety/loss control
programs for our departments.
■ Department requests regarding research and interpretation of federal, state and local health
and safety regulations.
TO: BOARD OF SUPERVISORS
FROM: John Sweeten, County Administrator , "
i1 '>
Contra
1 C
DATE: July , 2002 `
Costa
Uounty
SUBJECT:
Amend Contract with Essential Staffing,
Inc. for Consultation and Staffing Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the Risk Manager to execute a contract amendment with Essential
Staffing, Inc. to increase the payment limit by $10,000 to a new payment limit of$1610,000 for
consulting services and workers' compensation staffing services, with no change in the contract
termination date.
FINANCIAL IMPACT:
Costs for workers' compensation claims administration services are funded through the
Workers' Compensation Self-Insurance Trust Fund.
BACKGROUND/REASONS FOR RECOMMENDATION:
Essential Staffing, Inc. is a firm specializing in workers' compensation claims services. Risk
Management currently has three vacant positions to be filled and two adjusters out for
significant health reasons. These positions are being filled by Essential Staffing personnel. The
contract amendment is being requested to pay invoices for services provided in fiscal year
2001-2002.
CONTINUED ON ATTACHMENT: YES SIGNATURE: .^ �` .
e RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S): y
ACTION OF B D N ` d_3�t; %� APPROVED AS RECOMMENDED OTHER
v
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
UNANIMOUS (ABSENT '? OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN:
ATTESTED
C:IMy DocumentstBoard OrderslBO-2002180-EssStafAmend6- JOk4lo SWELIEN,CLERK OF THE BOARD OF
2002.doc SUPtRVISORS AND COUNTY ADMINISTRATOR
Contact: Ron Harvey(335-1443)
Cc: CAO-Risk Management
Auditor-Controller oy r n S t i
Essential Staffing,Inc. BY —`,' 41�������',�4, DEPUTY