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HomeMy WebLinkAboutMINUTES - 07232002 - C38-C42 TO: BOARD OF SUPERVISORS FROM: William Walker, M.D. , Health Services Director n #.a By: Ginger Marieiro, Contracts Administrator Costa DATE. July 10, 2002 aunty SUBJECT: I Approval of Contract #29-506-4 with County of San Mateo SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENUAT ION(S) : Approve and authorize the Health Services Director, or his designee (Donna Wigand, LCSW) , to execute, on behalf of the County, Contract #29-506-4 with County of San Mateo, for the period from July 1, 2002 through June 30, 2003, to pay the County $136, 875, for the provision of professional treatment services for dually diagnosed (developmentally disabled and emotionally disturbed) adolescents . FISCAL IMPACT: Approval of this Agreement will result in a total payment to Contra. Costa County of $136, 875 . BA KINE L /RFAS=S) FOB xtECOMMENpA` IONS) : On July 17, 2001, the Board of Supervisors approved Contract #29- 506-3 with County of San Mateo, for the period from July 1, 2001 through June 30, 2002, for the provision of mental health treatment services for adolescents at the Fred Finch Youth Center. Standard Contract #24-920 with Fred Finch Youth Center provides intensive day treatment program and medication support services for seriously emotionally disturbed children (dually diagnosed) who are enrolled in the Fred Finch Youth Center Residential/Day Treatment Programs. Contra Costa County is acting as the host County for the Fred Finch Program, therefore, counties needing services will need to contract with Contra Costa for those services . Approval of Contract #29-505-4 will allow San Mateo County to continue paying Contra Costa County $125 per day for bed usage at the Fred French Youth Center through June 30, 2003 . x N H I . RECOMMENDATION OF COU Y ADMINISTRATOR 1ECOM4&MbATION OF BOARD COMMITTEE _ -APPROVE OTHER SIGNAT ACTION OF BOARD O APPROVED AS RECOMMENDED OTHER V U 0 VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED *AD JOHN VSOREETERK OF THE BOARD OF COUNTY ADMINISTRATOR Contact Person: �� LCSd (957-5150) SUPER CC: Health Services Dept. (Contracts) Auditor-Controller 1 t Risk Management BY .' 1 � 1 DEPUTY Contractor i TO- BC3Al2C3 OF SUPERVISORS Y FROM: William walker, M.D. , Health Services Director Contra Ginger Marieiro, Contracts Administrator Costa CRATE. July 10, 2002 County sus.IEcT" Approval of Interagency Agreement #29-522-1 with Solano County SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION REC0=NMTZ0N : Approve and authorize the Health Services Director, or his designee (Donna Wigand) to execute, on behalf of the County, Interagency Agreement #29-522-1 with Solana County, to pay the County an amount not to exceed $583 , 116, for the provision of mental health intervention and day treatment services for certain. Severely Emotionally Disturbed (SED) Children at the Seneca. Oak Grave Community Treatment Facility, for the period from July 1, 2002 through June 30, 2003 . SAL IMPAM Approval of this Agreement will result in a total payment to the County in an amount not to exceed $583 , 116 during the term of this Agreement . No County match is required. BOK —MIR SMRKC91Qfl'i=1QN(S) Seneca Oak Grove Community Treatment Facility is a secure facility for children and youth requiring high-level. containment . The facility will serve youth, ages 12-18, who have been rejected by or discharged from other Level 14 facilities due to the severity of their behavioral problems . Community Treatment Facility Services are required to address the specific needs of Contra. Costa and Solano Counties most seriously disturbed adolescents, and to reduce the need for State hospitalization of these children. Solano County has arranged to have 25°s of the program beds (four beds) designated for their use, and will provide Contra Costa County 25ti of program and start-up costs to cover this utilization. Approval of Interagency Agreement #29--522-1, will allow Solano County residents to receive intensive day treatment, medication support, and mental health services at the Seneca Oak Grove Community Treatment Facility through June 30, 2003 . # f G �IGG »fi.�J RECOMMENDATION OF COUNTY ADMINISTRATOR RECON NDATION OF BOARD COMMITTEE zw-APPROVE OTHER SIG ATUR1 j,,,•, ACTION OF BOARD . : APPROVED AS RECOMMENDED _ OTHER sf '} VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ASSENT__ �) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ASSENT: - ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED '; •_ JOHNS E I EIS#* I EfZK tJ> THI=BCfARI OF SUPERVI ORS AND COUNTY ADMINISTRATOR ContactPetson: Donna Wigand, LCSW (957-5150) CC' Health Services (Contracts) Solano County BY ,4 5`Y " `'' DEPUTY A/D:250-0248/A.1.1 To: BOARD OF SUPERVISORS t' CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES _ COSTA DATE: JULY 23, 2002 COUNTY SUBJECT: APPROVE A CONSULTING SERVICES AGREEMENT WITH INTERACTIVE RESOURCES FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR RELOCATION OF THE AUDITIACCOUNT ADJUSTMENT DEPARTMENT AT 50 DOUGLAS DRIVE, MARTINEZ FOR THE DEPARTMENT OF CHILD SUPPORT SERVICES(WW0299) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE a consulting services agreement with Interactive Resources, 117 Park Place, Point Richmond for architectural and engineering services for the relocation of the Audit/Account Adjustment Department at 50 Douglas Drive, Martinez for the Department of Child Support Services. The agreement will provide architectural services for office landscape partitions relocation and modifications, with a payment limit of $33,300.00, which amount shall not be exceeded without prior written authorization by the Director of General Services. 2. AUTHORIZE the Director of General Services to execute the agreement and to issue written authorizations for extra work, provided that the cumulative total extra cost for all such authorizations shall not exceed $2,500.00. FINANCIALIMPACT All project expenses will be paid by the Department of Child Support Services (Budget 0240). BACKGROUND The project involves the relocation of the Audit/Account Adjustment Department from the third floor to the first floor at 50 Douglas Drive, Martinez. Project scope includes the development of a workstation layout plan, modifications to existing workstations and power poles and data/voice outlets relocation. Interactive Resources was selected to provide architectural services and project management services for this project because it successfully provided similar services for other County projects and is familiar with the Department of Child Support Services programs and space requirements. CONTINUED ON ATTACHMENT: YS SIGNATURF- _RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF B ARD COMMITTEE 'APPROVE OTHER SIGNATURE(S): ACTION OF BOA$ N ' i (3 5 } s APPROVED AS RECOMMENDED OTHER r i VOTE OF SUPERVISORS UNANIMOUS(ABSENT 1 AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE Architectural Division AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. A/D File: 250-0248/A.5 County Administrator's Office ATTESTED QoJJ ? < County Counsel JO SWEE N,CLEAK O THE BOARD OF SUPERVISORS Auditor Controller AN OUNTY-ADMINISTRATOR Department of Child Support Services(via A/D) n } Consultant(via A/D) BY { ` fig` �� #� r s� � �z DEPUTY H:\2002\2500248\02L048002b.doc tb Page 1 of 1 M382(10188) A/D:250-0003/A.1,1 TO: . BOARD OF SUPERVISORS CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA DATE: JULY 23, 2002 OUNTY SUBJECT: APPROVE THE SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH LUSTER NATIONAL, INC. FOR THE NEW ANIMAL SERVICES FACILITY, 4800 IMHOFF PLACE, MARTINEZ FOR THE ANIMAL SERVICES DEPARTMENT (WH41:5F) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE the Second Amendment authorizing extra work under the Consulting Services Agreement dated November 14, 2000, with Luster National, Inc. for additional project and construction management services for the New Animal Services Facility, 4800 Imhoff Place, Martinez. The Second Amendment increases the scope of services and increases the Payment Limit from $90,000.00 to $340,000.00. 2. AUTHORIZE the Director of General Services to execute the Second Amendment to the consulting services agreement and to issue written authorizations for extra work, in addition to the authorization for the Second Amendment, provided that the cumulative total cost for such additional authorizations shall not exceed $25,000.00. FINANCIA IMPACT Funds are budgeted in the Plant Acquisition to pay for the additional project and construction management services. BACK-OM1 On November 14, 2040 the Director of General Services approved a consulting services agreement for pre-construction management services for the Martinez Animal Services Facility. Luster National, Inc. was selected to provide project management services for this project during interviews held by the Architectural Selection Committee on July 12, 2000. The First Amendment increased the scope of services and extended the Completion Date from August 1, 2001 to May 31, 2002. `f CONTINUED ON ATTACHMENT:-x-YES SIGNATURE: - f:.,�..... ,.., zj„ fECOMMENDATION OF COUNTY ADMINISTRATOR �RECOMMENDATtON OF BaITO COMMITTEE --±:APPROVE —_OTHER F SIGNATURE(S): .✓ ACTION OF BOAR JO�d 'S APPROVED AS RECOMMENDED OTHER_ VOTE OF SUPERVISORS 4 ' UNANIMOUS(ASSENT_ 1 AYES: ABSENTS: ABSTAIN: _ MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department i HERESY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Architectural Division AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE BATE SHOWN. A/D File: 125-0101/A.5 l% -'-�;2} T`� County Administrators Office ATTESTED.. I , � _ County Counsel JOH ETE CLERK OF THE BOA VI D OF SUPERSORS Auditor Controller AND NTY AiNISTRATOR Animal Services Department(via A/D) Consultant(via A/D) gY i t i' � DEPUTY H:\2000\2500003\00L©03111b.doc Rev.7/11/02 tb Page 1 of 2 M382(10/88) APPROVE THE SECOND AMENDMENT TO THE 250-00031A.1.1 CONSULTING SERVICES AGREEMENT WITH LUSTER July 23, 2002 NATIONAL, INC. FOR THE NEW ANIMAL SERVICES FACILITY, 4800 IMHOFF PLACE, MARTINEZ FOR THE ANIMAL SERVICES DEPARTMENT (WH415F) The Second Amendment increases the scope of services to provide construction management services as it pertains to the construction phase for the new facility and extends the Completion Date from May 31, 2002 to Completion of Construction. tb HA200012500003100L003111b.doc Rev.7/11/02 Page 2 of 2 M382(10/88) File:250-0003/A.1.1 SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR NEW ANIMAL SERVICES FACILITY, 4800 IMHOFF PLACE,MARTINEZ FOR THE ANIMAL SERVICES DEPARTMENT (W H415F) 1. Effective Date and Parties: Effective July 23,2002, Luster National,Inc. (herein called"Consultant"),a California Corporation, and the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows: 2. P On November 14, 2000,the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement," which covers. The Agreement has previously been amended as follows:First Amendment dated July 13,2001. The parties desire to further amend the Agreement to expand the scope of service and to increase the payment limit accordingly. 3. Ammmaidnt to Agreemynt: A. In the Agreement. Section I (c), change the Payment Limit from$90,000.00 to$340,000.00, an increase of$250,000.00. This change shall apply to charges from and after May 1,2002. B. In accordance with Section 14 of the Agreement provide the following: Additional project management services and construction management services as it pertains to the construction phase of the project. C. In Paragraph I(f),extend the Completion Date from May 31,2002 to Completion of Construction. 4. c : Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect. S. SignatuiEe: These signatures attest the parties'agreement hereto: PUBLIC AGCY CONSULTANT LTANT By: Date: Type of business: Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership, Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.) If corporation,state of incorporation: By: Title: (Designate official capacity in the business) By: Title: (Designate official capacity in the business) Nate to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec. It 90 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public. .................................................................................................................................................................................................. CERTIFICA'T'E OF ACKNOWLEDGMENT State of California ) ss County of On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. WITNESS my hand and official seal. Dated: [Notary's Seal] Notary Public RECOMMENDED FOR APPROVAL:, May: r --- APPROVED AS TO FORM: Director,Capital Facilities&Debt Management SILVANO B.MARCHES€ County Counsel By: Deputy ib 11:\3000\2500003\O01-003112a.cioc Rev.7/11/02 page I of I A/D:125-0101/A.I,I TO: BOARD OF SUPERVISORS ,' �� ;. CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES a ._ .. COSTA DATE.: JULY 23, 2002 COUNTY SUBJECT: APPROVE THE THIRD AMENDMENT TO THE CONSULTING i SERVICES AGREEMENT WITH LUSTER NATIONAL, INC. FOR THE NEW ANIMAL SERVICES FACILITY, PINOLE FOR THE ANIMAL SERVICES DEPARTMENT (WH47313) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE the Third Amendment authorizing extra work under the Consulting Services Agreement dated August 22, 2001, with Luster National, Inc. for additional project and construction management services for the New Animal Services Facility at San Pablo Avenue and Sunnyview Drive, Pinole. The Third Amendment increases the scope of services and increases the Payment Limit, as amended by previous amendments, from $25,000.00 to $75,000.00. 2. AUTHORIZE the Director of General Services to execute the Third Amendment to the consulting services agreement and to issue written authorizations for extra work, in addition to the authorization for the Third Amendment, provided that the cumulative total cost for such additional authorizations shall not exceed $5,000.00. FINANCIALIMPACT Funds are budgeted in Plant Acquisition to pay for the additional project and construction management services. BACKGROUND On August 22, 2001 the Director of General Services approved a consulting services agreement for pre-construction management services for the West County Animal Services Facility. Luster National, Inc. was selected to provide project management services for this project during interviews held by the Architectural Selection Committee on July 12, 2000. The First Amendment increased the scope of services to provide additional coordination and cost estimating services and Appendix B, Paragraph F was amended to include a reimbursable limit of $500.00 for reproduction and postage related to the subject prof CONTINUED ON ATTACHMENT:. X. YES SIGNATURE: ;COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOAR "COMMITTEE "'APPROVE _OTHER SIGNATURES): v.r ACTION OF BOA OaC ,r s APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT } AYES: _ NOES: ABSENTS:-ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313«7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Arc cc: General ural D Department AND CORRECT COPY OF AN ACTION TAKEN Accounting Division AND ENTERED ON THE MINUTES OF THE BOARD A1l7 File: 125-0101fA.5 OF SUPERVISORS ON THE DATE �;WN. County Administrator's office ATTESTED County Counsel JON4k, ETE�INIST�RATOR BOARD OF SUPERVISORS Auditor Controller ANNTY A Animal Services Department(via AID) Consultant(via A)D} BY - dao DEPUTY H:\2001\1250101X01G001074b.doc Rev.7!11102 tb Page 1 oft M382(101$8) APPROVE THE THIRD AMENDMENT TO THE 125-0101/A.1.1 CONSULTING SERVICES AGREEMENT WITH LUSTER July 23, 2002 NATIONAL, INC. FOR THE NEW ANIMAL SERVICES FACILITY, PINOLE FOR THE ANIMAL SERVICES DEPARTMENT (WH473B) The Second Amendment increased the scope of services to provide additional coordination and cost estimating services and extended the Completion Date from March 1, 2002 to August 1, 2002. The Third Amendment increases the scope of services to provide construction management services as it pertains to the construction phase for the new facility and extends the Completion Date from August 1, 2002 to Completion of Construction. tb HA2001\1250101\01GO01074b,doc Rev.7111102 Page 2 of 2 M382(10/88) File: 125-0101/A.I.] THIRD AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR NEW ANIMAL SERVICES FACILITY AT SAN PABLO AVENUE AND SUNNYVIEW DRIVE,PINOLE FOR THE ANIMAL SERVICES DEPARTMENT (WH473B) I EftfiyeDW and karats: Effective July 23,2002, Luster National,Inc.(herein called"Consultant"),a California Corporation, and the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows: 1 Purpos : On August 22,2001,the parties entered into a contract entitled"Consulting Services Agreement,"referred to as the"Agreement,"which covers. The Agreement has previously been amended as follows:First Amendment dated January 31,2002 and Second Amendment dated June 20, 2002. The parties desire to further amend the Agreement to expand the scope of service and to increase the payment limit accordingly. 3. endmcuts to Agreemo : A. In the Agreement. Section I (c), change the Payment Limit from$25,000.00 to $75,000.00, an increase of$50,000.00. This change shall apply to charges from and after July 1,2002. B. In accordance with Section 14 of the Agreement provide the following: Additional project management and construction management services as it pertains to the construction phase of the project. C. In Paragraph I(f),extend the Completion Date from August 1,2002 to Completion of Construction. 4Effist: Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect. 5, Signatur : These signatures attest the parties'agreement hereto: PUBLIC AQEN-CY CONSULTANT By: Date: Type of business: Barton J.Gilbert (Designate type-corporation,sole proprietorship,partnership, Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.) If corporation,state of incorporation: By: Title: (Designate official capacity in the business) By: Title., (Designate official capacity in the business) Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec. 1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public, ............................................I ................................................................................................................................................... CERTIFICATE OF ACKNOWLEDGMENT State of California County of N ss On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. WITNESS my hand and official seal, Dated: [Notary's Seal] Notary Public RECOMMENDED FOR APPROVAL: By: APPROVED AS TO FORM: Director,Capital Facilities&Debt Management SILVANO B.MARCHESI County Counsel By:_Deputy tb HA2001\1250101\01GO01075a.doc Rev,7/11/02 Page I of I