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HomeMy WebLinkAboutMINUTES - 09252001 - SD.2 TO: BOARD OF SUPERVISORS L Contra FROM: INTERNAL OPERATIONS COMMITTEE o " f _ ;s Costa DATE: SEPTEMBER 25, 2001 dSTq COUPi County SUBJECT: CONTRACT FOR FACILITATOR FOR THE INDUSTRIAL SAFETY ORDINANCE PUBLIC PARTICIPATION PROCESS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Paper, Allied Industrial, Chemical and Energy Workers (PACE) International Union in the amount of $20,000 to provide facilitation services to assist the public in reviewing, understanding, voicing their concerns and preparing comments in response to safety plans and programs, and audits thereof, required of the Tosco Refinery at Crockett/Rodeo under the County's Industrial Safety Ordinance, for the period September 1, 2001 through January 31, 2002. FINANCIAL IMPACT: The Board of Supervisors previously approved an allocation of$50,000 to be charged through facility inspection fees for this program. The Internal Operations Committee decided to conduct the public participation program in phases by area, and decided to allocate $20,000 of the $50,000 approved by the Board for this, the first phase of the program. BACKGROUND: The Board of Supervisors adopted an Industrial Safety Ordinance (ISO) that took effect on January 15, 1999 and supplements requirements of the Federal Risk Management Program and the California Accidental Release Prevention Program. The ISO currently applies to seven industrial facilities in unincorporated Contra Costa County, and requires them to develop safety plans, implement safety programs, and investigate and conduct root-cause CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _X—RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): YI _ •. JOHN GIOIA, CHAIR MARK DeSAULNIER ACTION OF BOARD O �GYJ APPROVE AS RECOMMENDED Q•T4&R The following person presented testimony: Jim Payne, PACE, P.O. Box 349, Martinez. VOT OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENTAND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTE CONTACT: JULIE ENEA(925)335-1077 JOHN EETEN,CLERK OF THE BOA D OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: HEALTH SERVICES DIRECTOR - HSD HAZMAT PROGRAM AUDITOR-CONTROLLER HEALTH SERVICES DEPARTMENT CONTRACTS AND GRANTS INTERNAL OPERATIONS COMMITTEE STAFF BY EPUTY 1 - „ PAM t ,i '�rl.i. '1: .1.1'. � ° ..f.., ..1.. .-. i{i=r1 .r . ... s �J .. � .'i•.:' � ., .l , .. y•... ,:'{� ,. :tet ;:i:. - �' sod •.. .. ,1.. :`, .1'. r.l:_..�1;�� LQ 11 'WAS , owl MW��TAWOO •r. 1 PACE Contract for ISO Public Participation Process September 25, 2001 Inta'rnal Operations Committee Page 2 analyses of specific incidents. The ISO also requires County staff to audit and inspect these facilities, and approve their safety plans. In addition, the ISO allows the public the opportunity to provide input into the development of the safety plans and programs. On December 12, 2000 the Board of Supervisors requested County staff to develop an enhanced public participation program to assist the public in reviewing, understanding, voicing their concerns and preparing comments in response to safety plans and programs, and audits thereof, required of local refineries under the County's Industrial Safety Ordinance. On April 3, 2001, the Board approved staffs program, which included the hiring of an entity to serve as a facilitator for the public participation process, and requested the Internal Operations Committee to establish criteria for the selection of the facilitator and to conduct public meetings to receive input on the public participation process. On May 7, the Internal Operations Committee conducted an evening meeting in Rodeo to consider a draft request for proposals (RFP) for a firm to facilitate public participation in the Industrial Safety Ordinance, and to receive public input on the RFP and the process. As a result of the meeting, County staff was asked to return to the Committee on June 4 with a revised draft RFP and suggestions for potential appointees to a selection committee. Committee staff provided this information to Rodeo meeting participants in advance of the June 4 meeting. On June 4, the Internal Operations Committee approved the revised draft RFP and directed staff to issue it with a response deadline of July 6. The Committee also directed staff to organize a public meeting to receive comments on the RFP responses. This meeting was held on July 19 in Rodeo. No responses were received at that time; however, responses received subsequent to that meeting were given due consideration by the Internal Operations Committee as part of the selection decision. The Internal Operations Committee, at its regularly scheduled meeting on August 6, 2001, reviewed proposals submitted StrategiComm; McDaniel Lambert Inc.; Ecology and Environment, Inc.; PACE; and Inform Public Relations, and recommends that the Board of Supervisors award the contract for this project to PACE. The PACE proposal will be a joint effort of PACE, its Local Unions and the Labor Occupational Health Program at the University of California at Berkeley. 4r am .1 .. :. _. .... ,t. .c " .. � .. � •� �1���'' � . .moi•. ..iL•i...•. .. ., .lv ,.j • 1 ' REQUEST TO SPEAR FORM 0 (THREE (3) MINUTE LIMIT) Complete this form and place it in the box near the speakers' rostrum before addressing the Board. Name: wt IN e �p 3 - a ? a 7 Phone: Address: To 341 City: A4L-71/76 Z I am speaking for myself or organization: P (name of organization) CHECK ONE: I wish to speak on Agenda Item # Date: My comments will be: general for against I wish to speak on the subject of I do not wish to speak but leave these comments for the Board to consider: SPEAKERS 1. Deposit the "Request to Speak" form (on the reverse side) in the box next to the speaker's microphone before your agenda item is to be considered. 2. You will be called on to make your presentation. Please speak into the microphone at .the podium. 3. Begin by stating your name and address and whether you are speaking for yourself or as the representative of an organization. 4 . , Give the Clerk a copy of your presentation or support documentation if available before speaking. S. Limit your presentation to three minutes. Avoid repeating comments made by previous speakers. (The Chair may limit length of presentations so all persons may be heard) .