HomeMy WebLinkAboutMINUTES - 09252001 - C.59 'ro: BOARD OF SUPERVISORS
j FROM: Barton J. Gilbert, Director of General Services - Contra
DATE: September 25, 2001
� �••'' ° Costa
County
SUBJECT: LEASE FOR THE COORDINATED TRIAL COURTS
815 COURT STREET, MARTINEZ
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
APPROVE a Lease, commencing October 1,.2001, with U. S. Postal Service for the premises at
815 Court Street, Martinez, for continued occupancy by the Coordinated Trial Courts, under the
terms and conditions more particularly set forth in said Lease, and AUTHORIZE the Director of
General Services to EXECUTE said Lease on behalf of the County.
II. FINANCIAL IMPACT
Payments required are to come from the budget of the General Property Budget unit within the
General Services Department. It was anticipated that the County would exercise the Option to
extend this Lease and funds were allocated for the rent as part of the 2001-2002 approved
County budget.
III. REASONS FOR RECOMMENDATION / BACKGROUND
Provide for use of parking spaces as requested by the Coordinated Trial Courts of Contra Costa
County. The parking spaces are used by the Coordinated Trial Courts for judges' parking.
o&G4TWWE0-AI4 ATTACHMENT: b/1—YES SIGNATURE:
� Cly
0-RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
&--APPROVE OTHER
r
SIGNATURE(S):
ACTION OF BOAR N APPROVED AS RECOMMENDED —eT-K
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT •1 )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: County Administrator(via L/M) 1 HEREBY CERTIFY THAT THIS IS A TRUE
Count Auditor-Controller via UM AND CORRECT COPY OF AN ACTION TAKEN
Y ( ) AND ENTERED
O THE MINUTES OF THE BOARD
Lessor(via L/M) OF SUPERVIS ON THE DATE SHOWN.
Coordinated Trial Courts(via UM) QO
County Counsel(via UM) ATTESTED
Risk Management(via L/M) �'JOWN SWEETEN,CLERK OF THE BOARD OF
Orig:General Services Department-L/M SUPERVISORS A D COUNTY ADMINISTRATOR
BY _ DEPUTY
GALeaseMgt\STEVE\815bdo03.doc
GENERAL SERVICES DEPARTMENT
Lease Management Division
1220 Morello Avenue, Suite 1.00 G - b7
Martinez, California
Extension 3-7250
FAX 3-7299
DATE:- September 11, 2001
TO: John Sweeten, County Administrator
FROM: Barton J. Gilbert, Director of General Services
SUBJECT: &A en a: Lease for the Coordinated Trial Courts, 815 Court St., Martinez
(9/25/01)
A lease renewal has been negotiated as follows:
OCCUPANT: Coordinated Trial Courts of Contra Costa County
TERM: 5 years COMMENCING: October 1, 2001
OPTION: None CANCELLATION: 30 days by either party
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RENTAL: $680.00 �`'�
SPACE TYPE: 17g spaces n arkis �P`
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COUNTY RESPONSIBILITY: None
RENEWAL: Yes PREVIOUS RENT: $595.00
ADDRESS: 815 Court Street, Martinez
BUILD / WORK AUTH.: T00904
cc: General Services Department
Christie Beardsley
Coordinated Trial Courts of Contra Costa County
Document?
/70: BOARD OF SUPERVISORS
FROM: Barton J. Gilbert, Director of General Services Contra
'= Costa
DATE: September 25, 2001 -
County
SUBJECT: LEASE FOR THE COORDINATED TRIAL COURTS
815 COURT STREET, MARTINEZ
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
APPROVE a Lease, commencing October 1,.2001, with U. S. Postal Service for the premises at
815 Court Street, Martinez, for continued occupancy by the Coordinated Trial Courts, under the
terms and conditions more particularly set forth in said Lease, and AUTHORIZE the Director of
General Services to EXECUTE said Lease on behalf of the County.
II. FINANCIAL IMPACT
Payments required are to come from the budget of the General Property Budget unit within the
General Services Department. It was anticipated that the County would exercise the Option to
extend this Lease and funds were allocated for the rent as part of the 2001-2002 approved
County budget.
III. REASONS FOR RECOMMENDATION / BACKGROUND
Provide for use of parking spaces as requested by the Coordinated Trial Courts of Contra Costa
County. The parking spaces are used by the Coordinated Trial Courts for judges' parking.
69WFINWE66Pi ATTACHMENT: YES SIGNATURE: PA/
RECOMMENDATION OF COUNTY ADMIN,STRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE(S): /
ACTION OF BOARO, APPROVED AS RECOMMENDED —e"tffR
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: County Administrator(via L/M) 1 HEREBY CERTIFY THAT THIS IS A TRUE
Count Auditor-Controller(via L/M AND CORRECT COPY OF AN ACTION TAKEN
County Atlli
( ) AND ENTERED THE MINUTES OF THE BOARD
Lessor(via L/M) OF SUPERVIS ON THE DATE SHOWN,
Coordinated Trial Courts(via LJM) ,7
County Counsel(via L/M) ATTESTED v!
Risk Management(via L/M) JO SWEETEN,CLERK OF THE BOARD OF
Orig:General Services Department-UM SUPERVISORS A D COUNTY ADMINISTRATOR
BY DEPUTY
GALeaseMgt\STEVE\8 15 bdo03.doc
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UNI TED STATES
rPOSTAL SERVICE. 011tleaSe Agreement
Facility Name/Location
MARTINEZ-COURT STREET STATION(054782-GOI) CONTRA COSTA COUNTY
815 COURT STREET MARTINEZ, CA 94553-9991 Project: E91840
1. THIS LEASE, by and between the UNITED STATES POSTAL SERVICE, hereinafter called Lessor, and County
of Contra Costa, hereinafter called the Lessee, whose address is 1220 Morello Avenue, Suite 100
Martinez CA 94553-4711, to use and occupy the property hereinafter described under the terms and subject to the
conditions contained herein.
2. The Lessor hereby leases to the Lessee the following described premises:
Exclusive use of seventeen(17)exterior parking spaces at the Martinez Court Street Station, 815 Court Street, Martinez,
California,County of Comtra Costa.
to be used exclusively for the following purpose(s):
Parking for County Police Department
3. TO HAVE AND TO HOLD the premises with their appurtenances for the following term:
FIXED TERM: The term beginning Oct 01, 2001 and ending Sep 30, 2006 for a total of 5
year(s) .
4. The Postal Service may terminate this Agreement at any time by giving 30 days prior written notice to the Lessee.
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5. The Lessee shall pay the Lessor an annual rent of $8, 160.00
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***Eight Thousand One Hundred Sixty and 00/100 Dollars*** .
payable at the rate of $680.oo per month in advance. Rents for part of a month shall be prorated. All
payments shall be made payable to the Disbursing Officer, United States Postal Service, and contain the following
Postal Service finance/sublocation number for identification purposes: 054782-G01. All payments are to be paid by
check or money order and delivered to the Disbursing Officer, Accounting Service Center, U.S. Postal Service, P.O.
Box 21888, Eagan, MN 55121-0888 by mail or otherwise on or before the first day of each month. A late fee will be
charged on all rents that are not received within thirty (30) days from the date the rents are due. The first and last
month's rental is due in advance and must be in the form of a certified check or money order, made payable to the
Disbursing Officer, U.S. Postal Service and submitted to the Contracting Officer along with signed copies of this lease
agreement.
6. The Lessor shall furnish the Lessee with services and utilities as follows:
Parking lot lamp replacement, electrical utility, general repairs and maintenance as
required.
If the heating or air conditioning services are provided under this lease, the Lessor agrees to maintain temperatures in
the demised premises in accordance with current Postal Service standards for postal buildings. In the event of a fuel
shortage or change in applicable law or regulation where the Lessor is required to cut back or curtail fuel consumption,
the Lessee agrees to accept heating or air conditioning at whatever level is available.
7. Lessee has inspected and knows the condition of the leased premises and agrees to accept same in its 'as is'
condition. It is further understood that the leased premises are hereby leased to Lessee without any obligation on the
part of Lessor to make any additions, improvements or alterations thereto.
8. Lessee shall not make any additions, improvements, repairs, or alterations to the leased premises without the prior
written consent of Lessor in each and every instance. If this provision is violated, Lessee is liable for the cost of removal
and restoration, plus applicable administrative cost.
9. The Lessor shall, except as otherwise specified herein and except for damages resulting from the act or negligence
of the Lessee, its agents or employees, maintain in good repair and tenantable condition the demised premises,
REOUTLSE(May 1999,v2.2) 1
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UNITED STATES
AMM POSTAL SERVICE, Outlease Agreement
18. In the event that a state or local tax is imposed upon the occupancy, use, possession, or leasehold interest of or in
the real property herein leased, the obligation for the payment of the tax will be wholly that of the Lessee.
19. No member of or delegate to Congress or Resident Commissioner shall be admitted to any share or part of this
lease agreement, or to any benefit that may arise therefrom; but this provision shall not be construed to extend to any
corporation or company.if the agreement be for the general benefit of such corporation or company.
20. The Lessee's name and location may be placed on the building directory, floor directory and/or door plate, if the
building is so equipped. No signs of the Lessee shall otherwise be placed inside or outside of the demised premises
unless specifically authorized by the Lessor in writing.
21. The Lessee warrants that no person or selling agency has been employed or retained to solicit or secure this lease
upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide
employees or bona fide established commercial or selling agencies maintained by the Lessee for the purpose of
securing business. For breach or violation of this warranty, the Lessor shall have the right to annul this Lease without
liability, or, in its discretion, to require Lessee to pay in addition to the contract price or consideration, the full amount of
such commission, percentage, brokerage, or contingent fee.
22. The failure of Lessor to insist in any one or more instance upon performance of any of the terms, covenants, or
conditions of this Lease shall not be construed as a waiver or relinquishment of the future performance of any such term,
covenant, or condition. Lessee's obligation with respect to such future performance shall continue in full force and
effect.
23. Any notice or advice to or demand upon Lessee shall be in writing and shall be deemed to have been given or made
on the day when it is deposited in the mail by certified mail to the Lessee's address indicated in paragraph 1, or at such
other address as Lessee may hereafter from time to time specify in writing for such purpose. Any notice or advice to or
demand upon Lessor shall be in writing and shall be deemed to have been given or made on the day when it is
deposited in the mail by certified mail to the Lessor's Contracting Officer at the address indicated on the signature page
herein, or at such other address as Lessor's Contracting Officer may hereafter from time to time specify in writing for
such purpose. The Contracting Officer is the Lessor's representative and is the only person who has authority to sign or
amend the terms or conditions of this Lease.
24. The Lessee agrees that he will not discriminate by segregation or otherwise against any person or persons because
of race, color, creed, sex or national origin in furnishing, or by refusing to furnish to, such person or persons the use of
any facility, including any and all services, privileges, accommodations and activities provided therein.
25. Except with the prior written consent of Lessor, Lessee shall neither transfer nor assign this lease or any of its rights
hereunder, nor sublet the leased premises or any part thereof or any property thereon nor grant any interest, privilege or
license whatsoever in connection with this Lease. In the event the Lessor consents to the subleasing or assignment of
this Lease, Lessee shall remain obligated to pay rent and to perform all other covenants under this Lease.
26. Lessee acknowledges that he acquires no right by virtue of execution of this Lease to claim any benefits under Title
39, Code of Federal Regulations, Part 777. (Relocation Assistance and Real Property Acquisition Policies)
27. If the property leased is located in a State requiring the recording of leases, the Lessee shall comply with all such
statutory requirements at Lessee's expense.
28. Access to the leased space is available 7 days a week, 24 hours a day. However, scheduled use beyond one
10-hour shift per day and/or 5 days per week is subject to an additional charge to compensate for additional services
and/or utilities. Lessee hours of operation are to
29. Hazardous/Toxic Conditions Clause: The Lessee must comply with all state and local rules, laws, regulations,
ordinances and licensing or permit requirements which affect the environment and physical integrity of the leased
REOUTLSE(May 1999,v2.2) 3
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GUNI TED STATES
POSTAL SERVICE Outlease Agreement
EXECUTED this day of
CORPORATION
COUNTY OF CONTRA COSTA, a politcal (a California Corporation)
i
Affix Corporate Seal
Print Name&Title Signature
L~A IAS•4VC*w00h-_ DiR,OAP FAC e0ZAr Ale�M'T
Print Name&/Title re
1
Print Name&Title U Signa ure
Print Name&Title Signature
Print Name&Title Signature
Print Name&Title Signature
FORM APPROVED
Lessee Address: 1220 Morello Avenue, Suite 100 Martinez CA 94553-4711 SILVANO B.B MICHEST,Coun Counsel
Deputy
""
Telephone No: (510)313-7260 y DP tY
9'21 01
Tax Id: 94-6000509
Witness Witness
ACCEPTANCE BY THE ST SERVICE
Date: 4 � 6
LILITH Y RAMBUR, REAL ESTATE SPECIALIST
Contracting Officer ignature of Contracting Ver
SEATTLE FACILITIES FIELD OFFICE
PO BOX 9724 FEDERAL WAY WA 98063-9724
Address of Contracting Officer
Witness Witness
Contact Person: LILITH Y RAMBUR,(253)874-7276
16
REOUTLSE(May 1999,v2.2) 5
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UNITEDSTATES Rules and Regulations
' POSTAL SERVICE..
Governing Conduct on Postal Property
c. Parking without authority, parking in unauthorized locations or in
locations reserved for other persons, or continuously in excess of 18
hours without permission,or contrary to the direction of posted signs is
prohibited. The section may be supplemented by the postmaster or
installation head from time to time by the issuance and posting of
specific traffic directives as may be required. When so issued and
posted, such directives shall have the same force and effect as if
made a part thereof.
10. Weapons and Explosives. No person while on property shall carry
firearms,other dangerous or deadly weapons,or explosives,either openly
or concealed,except for official purposes.
E. NONDISCRIMINATION
There must be no discrimination by segregation or otherwise against any
person or persons because of race,color, religion,national origin,sex,age
(persons 40 years of age or older are protected), reprisal (discrimination
against a person for having filed or for having participated in the processing
of an EEO complaint-29 CFR 1613.261-262), or physical or mental
handicap,in fumishing,or by refusing to furnish to such person or persons
the use of any facility of a public nature, including all services, privileges,
accommodations,and activities provided on postal property.
Members of the U.S. Postal Security Force shall exercise the powers of
special policemen provided by 40 U.S.C. 318 and shall be responsible for
enforcing the regulations in this notice in a manner that will protect Postal
Service property. Postal Inspectors may likewise enforce regulations in
this notice.
F. PENALTIES AND OTHER LAW
1. Alleged violations of these rules and regulations are heard and the
penalties prescribed herein are imposed, either in a Federal District Court
or by a federal magistrate in accordance with applicable court rules.
Questions regarding such rules should be directed to the regional counsel
for the region involved.
2. To the extent applicable under 39 CFR Part 232, whoever shall be
found guilty of violating the rules and regulations in this notice while on
property under the charge and control of the Postal Service is subject to
fine of not more than $50 or imprisonment of.not more than 30 days or
both. Nothing contained in these rules and regulations shall be construed
to abrogate any other federal laws or regulations or any state or local laws
and regulations applicable to any area in which the property is situated.
RERULES (v2.2,June 1999) R-2