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HomeMy WebLinkAboutMINUTES - 09182001 - C.29 TO: BOARD OF SUPERVISORS Contra FROM: CARLOS BALTODANO, DIRECTOR _ Costa BUILDING INSPECTION DEPARTMENT County apT� UN DATE: September 18,2001 �, n41 SUBJECT: Services to the City of San Pablo SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS AUTHORIZE the Director of Building Inspection to execute a Joint Exercise of Powers Agreement with the City of San Pablo to provide building inspection related services to the City of San Pablo. FISCAL IMPACT None. All costs will be reimbursed by the City of San Pablo. BACKGROUND/REASONS FOR RECOMMENDATIONS The City of San Pablo has requested the County's assistance to perform Building Official services until the City can hire a new Building Official. The County may also be called upon to provide assistance in the areas of plan review, inspections, and zoning/building violation investigations. These additional tasks will be performed on an as needed basis. Being the largest building department in the County, the Department has the technical ability and experience to perform all essential tasks associated with the function. The City Council of San Pablo at its September 4, 2001 meeting authorized the City Manager to execute an agreement with the Contra Costa County Building Inspection Department. The agreement and the resolution are attached to this report. The agreement is the standard agreement that the Board approved for building services for the City of EI Cerrito, and it has been approved as to form by County Counsel's office. CONTINUED ON ATTACHMENT: X YES SIGNATURE RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE T/APPROVE OTHER r SIGNATURE(S): ACTION OF BOAR TA01011004 tfr,Aj APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT 1 AND CORRECT COPY OF AN ACTION TAKEN A E NOES: AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Carlos Baltodano(925/335-1108) ATTESTED:J,f4-rm &19 6 cc: County Administrator John Sweeten,ClhA o the Board of Supervisors County Counsel and County Administrator Community Development Public Works BY ,DEPUTY CB:nr \bdord\sanpablo.jpa Services to the City of San Pablo September 18, 2001 Page Two Contra Costa County Building Inspection Department will provide the services consistent with the guideline and procedures of the City of San Pablo and applicable codes. The Department will work closely with the City's Community Development Department in the implementation of the building inspection services. This will require temporary reassignment of one employee, but the Department does not anticipate the need to augment Department staffing level. SEP-06-01 13 :22 FROM: City of San Pablo ID: 5106200204 PACE 2 RESOLUTION NO. 2001 - 104 A RF.SOLIITION OF THE CITY C011NCILOFTHE CITY OF SAN I'ABI.()A11TII(')RI%IN(:'I'll)4' CITV MANA(:I;R TO EXECU1'E AN AGREEMENT WITH THE CONT11A ( OSSA COUNTV 111111,I)INC INSPI-A FION M.PAM MENT F'OR BUILDING INSPECTION SERVICIES. WHI:RFAS, in Ally of 2001. Personnel conducted a recruitment process tier the ('hic.l Itriil�linl; Off7cial position; and WI l I Rh,AS, the recruitment did not produce qualified candidaics; laid , WI II;R[:AS. as a result, the City Manager and Assistant City Managcr explored other options to cumplctC. the (1110'Ituil(filig 01'1'icial function in the City's Building Inspection l)rill; ;cul WI1I'.RI?AS, the Contra Costa County Building Inspection Department provides said services to other jurisdictions: and WIIf�,1 RIAS, the City Manager and Assistant City Manager determined 1.1411. utilixint; s;rid services will assist the City in its current needs in the Building Inspection Unit ol'(hc Community I)evclohnlcnt I)epartment. N(.)W, 'flll.ftl.l t.)Rh., Ill's HAIiSOI.VED that the City Council of the C iy err Sim 1',1,1110 hereby mahorizv. thr. City Mamtger to execute an agreement with the Contra Costa Cm.mty Iluilding lw�jlcc.tictirn I)cparlment. (lir l;wilding Inspection Services(Exhibit A) . Adopted this 4"' day of September, by the following vote to wit. AVIS- ('01INCII,MEMBI-A.6: Wysingcr. Yalmch-, Brown, Vigil. (ions s NOI-;S: C(XJNC'II,Mf.;MIiFR8: None ABSI-WY: ('0UNC H MI:',MBE1tS: None ABSTAIN: C OUNCII.MFIVIM RS: None ATTI-'ST: APPROVI;.r): /x/Ocnoveva C'allowny, City Clcrk Is/Joseph M: Ciollics..Mayor Ocnoveva (:'allo-w-ly, City(_'lcrk Joseph M. tomes. Maym 1 14ERERY CERTIFY THAT THE FOREGOING IS A FULL,THUG AND CORRECT COPY Or R - 10 1/ c1 rY ct t71;:; SEP-06-01 13: 22 FROM: City of San Pablo ID: 5106200204 PAGE 3 AGREEMENT FOR BUILDING INSPECTION SERVICTS This Agreement is entered into between the City of .1-,an Pablo ("City"), and Contra Costa County ("County") for building inspection services to be provided by Clic County and the City. RECITALS: A. The City desires to hire a County Building Inspection Department staff liersoll to be the City's Building Official to be in charge of the Building Division of the C'ity's Community Development Department. In addition, the City desires, from time to time, to hire other County Building inspection Department stiffto provide inspection, plan checking, responses to citizen complaint and investipilion services to the Building Division of" the City's Community l.)cv001MIc111. Department. 13. The purpose of this Agreement is to set forth the terms and fees fir providing building inspection services to the Building Division of the (:'ity's ('rnllrnunity Development Department. NOW Ti•1EREI`ORF., the parties, for valuable consideration, agree as li)lluNvs: Section 1. SERVICES TO BE, R..FNDERED The City agrees to hire County Building Inspection Department stall' to provide services to the Building Division of the City's Community Development Dehartrnew as set forth in Exhibit A, which is incorporated by reference herein. Tlic City will furnish direction to County Building inspection Department staff as needed through its Community Development Director, who is the department head of its ('011111n111ity i)evelopment Department, in order to accomplish the services listed in this Agreement. The County will provide vehicles and communication equipment as deemed necess..u•y by the County. County state shall remain employees of the County. City shall nut tie responsible fur worker's compensation or any employee benefits, other than provided in this Agreement and attached .Exhibits A & B. Section 2. 'TERM This Agreement is effective from September 5, 2001 throtl�,h March 4, 2002, and will be automatically renewed for additional six month terms unless terminated us sot Porth below. Section 3. PAYMENTOF FEES AND REIMBURSEMENTOF (..'OSIS E:x.cept. as expressly provided in Exhibit B, attached hereto and incorporated herein, the City shall hay the following fees to the County for the scrvices perlOrmed herein: SEP-06-01 13 :22 FROM: City of San Pablo ID: 5106200204 PACE 4 a. The fee for the county staff person who will serve as the City's Building t.lfiicial shall be $65.00 per hour. Inspection, code enforcement and other services provided to the City by County Building; Inspection Department staff not involving plan checking or review Or otherwise covered in Fxhibit 13. shall he as follows: for a1 County Senior Building Inspector, the fox sh;lll ho $65.00 per hour; for it C`.ounty Building Inspector 1I, the fee shall be $60.00 per hour; fora Counly Building Inspector 1, the fee shall be$50.00 per hour. b. The County, through staff of the Building Inspection Department, will submit to the City, it monthly report detailing expenditures and charges. This report Shall include reasonable documentation of expenses incurred, including but not limited to invoices and time sheets. c. flan checking and review fees are set forth in Exhibit 11. Section 4. HOLD HARMLESS AND INDEMNITY County agrees to indemnify and hold harmless the City from the: County's skarc of liability Iior damages caused by the negligence or willful misconduct 0I'the C01111ty, its officers, agents of employees in the County's perfbrnlancC wlkr- this /Agreement. Coll rntyIs obligations tinder this section shall not apply to any chai1nt, cost. or liability caused in whole or in part by the negligence or willful misconduct ol'the City. Ihider lir circumstances shall the County have any liability to City or to any other person or entity, for consequential or special damages, or for any damages based on loss of usc, revenues, profits or business opportunities arising from or any way related to County's perlirmance under this Agreement. City shall defend, indemnify and save harmless County, its officers and employees from all claims, suits or actions or every mime, kind and description brought by or on account of injuries to or death ol'any perform or clannag e to property resulting from anything done or omitted to he done by City. its olficcrs. agents or employees under or in connection with this ag;recinerct or with any work, authority or jurisdiclion of City. Section 5. NU'I cf.:S All correspondence regarding; this Agreement, including; invoices, pityluculs, and 1106c es, shall be directed to the fallowing persons at the following addrosses and telephone numbers: C'Ol_►NTY: Carlos Baltodano Director Building Inspection Department Contra Costa County 651 Pine Street, 3"1 Floor, N. Wing Martinez, CA 94553 (925) 335-1108 SEP-06-01 13: 23 FROM: City of San Pablo ID: 5106200204 PAGE 5 CITY: Ronald Kiedrowski Assistant City Manager/Community Dcvelopmeot Director City of San Pablo One Alvarado Square San Pablo, CA 94806 (510 251-3040 Section 6. 'rERMINATTON a. This Agreement may be terminated by either the City or the County, giving at least 30 days written notice thereof to the other party. h, Should either party be in default.% of the terms of this Ag;ree.ment. the non- &GILLlting; party may give written notice of'such defaults and xhould such deliullts nut be corrected within thirty days after the mailing; of said noticc, this Agreement may then be terminated by the non-defaulting I)tlity by g~ivinec ten d.lys written notice thereof. The parties, by the Director of the County's Building; Inspection Department as authorized by (lie County Board of Supervisors and by the m=ayor oI' the City, eac=h hereunto duly authorized, have executed this Agreement on (lie dale appearing; he low. CONTRA COSTA STA COUNTY CITY OF SAN PABLO Carlos Baltodano Brock 1'. Arne:r IlIdg;. Inspection Dept. Director City Manager Datcd: Dated: Approved as to 1017111: Approved as.to form; fly Dated: Dated: SEP-06-01 13 : 23 FROM: City of San Pablo ID: 5106200204 PAGE 6 EXHIBIT A Duties to he performed by County Building Inspection Department staff flor the City of San Pablo's Ruilding Division of the Community Development Delrnrtment Scope of Duties: Under general direction by the Manager of the ('ity's Community i evelo(►tncni Department ("Manager'), a County Building inspcchon Department staff person will serve as the City's Building Official. In addition, and as requested by the City, through the Manager, other County Building Inspection stal'f persons will provide inspection services in connection with the enforcement of City building, zoning, mechanical, plumbing, electrical, housing and related codes and rCgUlaliorts, including unilbyrn codes as adopted by the City, goveming the construction, alteration, repair ;ind use of buildings and structures. The City, through the Manager, may also request County Building Inspection Department staff, from time to time, to assist in the review of' submitted building plans in connection with applicable building, .uid 70ninp eo des Wid laws and to perform code enforcement services as described below: 1. Building Uffielal Services: The appointed Building Official will have overall responsibility for supervising the work of building inspection staff. The appointed Building Official will plan, organize, coordinate and review the work of all inspectors assigned to all phases of the construction of single and multi-family structures. including public 110usin6, will review "Stop Work" and "Notice to Comply- orders prior 11i their issuance when so requested by the Manager, will provide technical direction and training to building inspectors, will perform over-the-counter plan review of n ott- engineered structures and will perform inspections, including field insficctiun , as described in Section 11, below, when requested to do so by the Managcr. 1 he appointed Building Official will serves as a liaison between the City and bulldkn-s of major development projects. The appointed Building Official will maintain records and prepare reports as required. Il. Inspection Services Inspection services to he provided to the City include the 6611(1wing: Itoview of plans and specifications for buildings and related con tructilin itrvolving installation, repair, replacement and alteration 1i0r compliance with applicable codes and regulations; issuance of building, plumbing and electrical permits; inspection or sites and buildings before consiruclion or rilteratlon W determine compliance of plans with applicable codes and regulations, inspc(tiuns during construction of compliance with Uniform Codes (lJ.F3.(::., U.M.C., tl.l'.C., and N.F.C'.) as adopted by the City of Sari Pablo Municipal Codcs, issuance of' certificates of occupancy. SEP-06-01 13=23 FROM: City of San Pablo ID= S106200204 PAGE 7 Interpretation of applicable codes and regulations; ;:xplanation ol' rcgklircd inspections and construction requirements to owner~, architects, euginccrs, contractors and the public; advice to owners on matters w1ated to building permits; maintenance of records and files of inspectiotis madc, and action laked. Field inspections to check for zoning violations; inspection 0'existing buildi►►l;s to determine hazardous conditions; inspection of construction or alteration hell)b performed without proper building permits. Inspection of the quality of materials and the methods or con.AwCtion lm' l otitigs and foundation, excavations, wood framing, concrete work. steel unction, kidlini, and plastering, tile work, masonry, electrical plumbing and other constructior► wort: to ensure compliance with applicable codes and rCgulL1ti011s. III. Plan Review Services 1. At the request of, and as directed by the City, through the Manager. t.:'minty Building inspection staff shall check plans and specifications for compliauice thereol' with the requirements of the current adopted building, codes and with the City's Municipal Code. 2. Alter the Plans and specifications are delivered to County Building Inspection stag for review, the County Building Inspection staff shall furnish to City ;► written report indicating, whether such plans and specifications are in compliance with applicable codes or not and if not, identifying each h ilurc to comply with such codex. When necessary, County Building inspection staff will meet will► involved architects or engineers to make a determination of compliance. 3. All Plans and specifications to be reviewed will be picked up by County Building Inspection staff from City's offices and returned thereto, at. County's own expense, or will be transmitted to County in mailing bags provided by the: C.ucmty to City at County's expense. IV. Code Enforcemen__t I. At the request of, and as directed by the City, through the Manager. County Building Inspection staff will investigate complaints regarding zoning; violations and/or building code violations. 2. Inspections and investigations will follow the requirements ol'the current building codes, as adopted by the City, and applicable provisions of the City's Municipal Code. 3. Crude enforcement will be performed by County Building; inspection daft at the level of Building Inspector 1. S1rP-06-01 13:24 FROM: City of San Pablo ID: 5106200204 PAGE 8 EXHIBIT B Payment Provisions for Plan Checking and Review Invoices shall be paid promptly, upon the timely approval of authorized City staff. in accordance with the following: Compensation. City hereby Agrees to pay County: 1. As total compensation for the regular plan check services it) be rendered by County pursuant to F..xhibit A of this Agreement, County shall he paid a minimum fee, or a percentage of the plan check fee collected by the City Iona the applicants, based upon the following schedule: 1.1 All plan cheeks services shall include the original elleck and, i I'necessary, up to two follow-up checks. 1.2 I l.ourly rata for subject services for third or additional 1ia11ow-up check or design change check after the issuance of permits is $65.00 per hour. 1.3 flan check fee schedule: 1.3.1 Structural only is 40% of plan check Ice collected by Elie City. 1.3.2 Structural plus energy Title 24 State Administrative: Codc Emcrgy Check is 45%of the plan check fee collected by the City. 1.3.3 Structural fire/life safety, handicapped accessibility. energy, and building code regulations are 70% of the plan check fee collected by the City. 1.3.4 Title 24 State Administrative Code Isnerg.y .and l landic:apre d Accessibility is 10%of the plan check fee. 2. In the event County staff is requested by City to review clrunges on plans or specifications previously checked and follow-up check by County, or to peribrnt any other additional services beyond those described in Iixhibit A of this Agreement, County shall be compensated for such services basod tipon C;ountys' standard hourly rate of$65.00 per hour. 3. 'rhe County entitlement to compensation for regular and/or additional plain check service~ shall be deemed complete upon the City's approval of the services or within 60 days of plan submittal to City, without City objection whichever is I irst. County Building Inspection staff shall submit to City two sets of checked plums .signed by County as plan checked and one set ofcalculations and specification i. Itemised billing services shall be attached as set forth n Nection 5b above. Compensation to County, shall be paid by City within one month of receipt of County's invoice. 4. . Uxcept for the compensation provided herein and in Section 3 of this Agreement. (payment of fees) and as provided in Section 4 (Ilold Harmless and Indemnification) of this Agreement, City shall have no liability tier paynicnt. of SEP-06-01 13: 24 FROM: City of San Pablo ID: 5106200204 PAGE S any costs or expenses incurred by County in connection with tha perlurm�uic� ul' its services tinder this Contract. 5. flan Check Dcadlines: 'rhe County.will endeavor to adhere to (he plan check tin'ic schedule as follows: 5.1 'l.'wo weeks for Sections 1, 1.1; 1.2, 1.3.1, 1.3.2, 1.3.3., :.incl 1.3.4, for pro" ects evaluated to be less than $1,500,000. 5.2 "Three weeks for Sections 1, 1.1, 1.2, 1.3.1, 1.3.2, 1.3.3, and 1.3.4 For projects evaluated to he from $1,500,000 to 5,000,000. 5.3 Four weeks for Sections 1, 1.1, 1.2, 1.3.1, 1.3.2, 1.3.3 and 1.3.34 for projects evaluated to be more than $5,000,000. 5.4 Five working days for each tollow-up check.. The first day of review is the firs working day after receipt ol'plans from City. At the completion of every review, a list of plan review coir1rncnts will he sent to the applicant (or designated party) in addition to the City Building official. Modifications to Sections 1, 1.1, 1.2, 1.3.1, 1.3.2, 1.3:3, and 1.3.4 ahove may he. necessary due to workload and/or quantity of plan submission by City. Cot.mty will notify City at the earliest possible time as to the possibility of a delay on meeting the established deadlines.