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HomeMy WebLinkAboutMINUTES - 09112001 - C.135 250-0003/A.1.1 :44 TO: BOARD OF SUPERVISORS FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES '- , '= Contra Costa DATE: September 11, 2001 _U County SUBJECT: APPROVING THE THIRD AMENDMENT TO THE CONSULTING SERVICES AGREEMENT FOR A NEW CONTRA COSTA ANIMAL CONTROL FACILITY IN MARTINEZ (WH415B) SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION r I. RECOMMENDATION A. APPROVE a Third Amendment authorizing extra work under the Consulting Services Agreement dated August 17, 1999, with George Miers & Associates, for a New Contra Costa Animal Control Facility in Martinez. The Third Amendment increases the scope of services and increases the payment limit, as modified by the First and Second Amendment, from $539,968.00 to $605,568.00, an increase of$65,600.00. B. AUTHORIZE the Director of General Services to execute the Third Amendment to the consulting services agreement, and to issue written authorizations for extra work, in addition to the authorization for the Third Amendment, provided that the cumulative total extra cost for such additional authorizations shall not exceed $25,000.00. II. FINANCIAL IMPACT There are sufficient funds in the general fund plant acquisition account to cover the amount encumbered by this agreement. The FY 01/02 expenditure appropriation totals $5,540,502.00. CONTINUED ON ATTACHMENT:_X—YES SIGNATURE: f/RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE __L-,4PPROVE OTHER P ..�SIGNATURE(S): ACTION OF BOARD o�l�I APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS XUNANIMOUS(ABSENT ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: BARTON J.GILBERT(313-7100) CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Architectural Division AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. File: 250-0003/A.5 ' County Administrator's Office ATTESTED County Counsel JO EETEN,CLERK OF THE BOARD OF Auditor-Controller SUPERVIS S AND.COUNTY ADMINISTRATOR Animal Services(Via A/D) 1111!/ Consultant(Via A/D) BY lY DEPUTY H:\2000\2500003\00L00340b.doc Page 1 of 2 M382(10/88) APPROVING THE THIRD AMENDMENT TO THE CONSULTING File: 250-0003/A.1.1 SERVICES AGREEMENT FOR A NEW CONTRA COSTA September 11, 2001 ANIMAL CONTROL FACILITY IN MARTINEZ III. REASONS FOR RECOMMENDATIONSBACKGROUND A. On August 17, 1999 the Board of Supervisors approved and authorized the Director of General Services to execute a consulting services agreement with the Consultant for full design and construction observation services for a New Animal Control Facility in Martinez. B. The First Amendment increased the scope of services to provide additional architectural design services relating to a Pinole Animal Services Satellite Facility. C. The Second Amendment increased the scope of services to provide architectural and mechanical design services for a reclaimed water system for the new facility in Martinez. D. The Third Amendment increases the scope of services to provide additional architectural services required to make revisions to previously approved drawings and to provide additive alternate bid items to the plans and specifications to incorporate provisions to increase the capacity of the new Martinez facility to accommodate certain functions which are currently part of the existing Pinole facility. GB:tb H:\2000\2500003\OOL00340b.doc Page 2 of 2 M382(10/88) File: 250-0003/A.1.1.1 THIRD AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR A NEW CONTRA COSTA ANIMAL CONTROL FACILITY IN MARTINEZ (WH415B) 1. Effective Date and Parties: Effective September 11, 2001,George Miers&Associates(herein called"Consultant"),a California Corporation, and the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows: 2. Purpose: On August 17, 1999,the parties entered into a contract entitled"Consulting Services Agreement,"referred to as the"Agreement,"which covers full design and construction observation services for a New Animal Control Facility in Martinez. The Agreement was previously amended: First Amendment dated May 25,2000,and Second Amendment dated April 9,2001.The parties desire to further amend the Agreement to expand the scope of services and to increase the payment limit accordingly. 3. Amendments to Agreement: A. In the Agreement,Paragraph I(e),change the Payment Limit from$539,968.00 to$605,568.00,an increase of$65,600.00. This change shall apply to charges from and after August 23,2001. B. In accordance with Paragraph 14 of the Agreement,provide the following extra services: Increase the scope of services to include additional architectural services required to make revisions to previously approved drawings and to provide additive alternate bid items to the plans and specifications to incorporate provisions to increase the capacity of the new Martinez facility to accommodate certain functions which are currently part of the existing Pinole facility. 4. Effect: Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect. 5. Signature: These signatures attest the parties'agreement hereto: PUBLIC AGENCY CONSULTANT By: Date: By: Barton J.Gilbert (Designate official capacity in the business) Director of General Services Type of business(sole proprietorship,government agency,partnership,corporation,etc.) If corporation,state of incorporation:_ By: (Designate official capacity in the business) Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president or vice-president;the second signature must be that of the secretary,assistant secretary,chief financial officer or assistant treasurer. (Civ.Code,Sec. 1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public. ---------------------------------------- ------------------------------------------------------------ CERTIFICATE OF ACKNOWLEDGMENT State of California ) ss. County of ) On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. WITNESS my hand and official seal. Dated: Notary Public [Notary's Seal] RECOMMENDED FOR APPROVAL: By APPROVED AS TO FORM: Director,Capital Facilities&Debt Management SILVANO B. MARCHESI County Counsel By Deputy LS:aa Page 1 of I FI:\2000\2500003\00L00341 a.doc