HomeMy WebLinkAboutMINUTES - 09112001 - C.104 ' SF L
TO: BOARD OF SUPERVISORS Contra
FROM: Tony Colon, Director —" Costa
o. •r::Gldi :
Community Services Department , oa
DATE: September 11, 2001 A °�` ` County
SUBJECT: AUTHORIZATION TO SUBMIT EARLY HEAD START BASIC GRANT
APPLICATION
Specific Request (S) or Recommendation (S) & Background and Justification
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to
submit the 2002 Early Head Start Basic Grant Application to the U.S. Department
of Health and Human Services, Administration for Children and Families, in the
amount of $1,825,148 for Early Head Start program services to 204
infants/toddlers and their families for the period from January 1, 2002 through
December 31, 2002.
U. FINANCIAL IMPACT:
Approval of this grant application by the U.S. Department of Health and Human
Services, Administration for Children and Families (ACF), will provide funding for
the period from January 1, 2002 through December 31, 2002. County, as the
Grantee, is required to generate a 20% non-federal, in-kind, non-cash match in
the amount of$456,287.
III. CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of
Contra Costa County's community outcomes: "Children Ready for and
Succeeding in School" and "Families that are Safe, Stable and Nurturing."
These outcomes are achieved by offering comprehensive services, including
high quality early childhood education, nutrition, health, and social services,
along with a strong parent involvement focus, to low-income children throughout
Contra Costa County. The overall goal of the program is to bring about a greater
degree of social competence in preschool children from low-income families.
IV. REASONS FOR RECOMMENDATIONS/BACKGROUND:
This application must be delivered to ACF by September 28, 2001. This
application will be reviewed and approved by the Early Head Start Policy Council
prior to submission.
Each year the County is required to submit a grant application to the ACF in
order to receive funding for Early Head Start Program Services. Please see the
attached Incoming Funds Narrative Statement for further detail.
CONTINUED ON ATTACHMENT: P YES SIGNATURE:
---------------------------------=-----------
✓RIECOMMENDATION OF COUNTY ADMINISTRATOR RECOM ENDATI OF OARD COMMITTEE
PPROVE OTHER
SIGNATURE(S):
--------------------- -- ---- ---- -- -
- ---- -----------------------------------------------------
----------------
ACTION OF BOARD 0 APPROVE AS RECOMMENDED_ OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
� AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED U
CONTACT: Tony Colon,646-5990 J4 N SWEETEN,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: CAO
CSD"(3 original,signed,sealed copies)
BY ,1
DEPUTY
CONTRA COSTA COUNTY COMMUNITY SERVICES DEPARTMENT
CONTINUATION GRANT APPLICATION FOR PROGRAM YEAR 2002:
EARLY HEAD START PROGRAM
INCOMING FUNDS NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE. Contra Cost County Early Head Start Program.
2. FUNDING AGENCY. U.S. Department of Health and Human Services, Administration for
Children and Families (ACF).
3. SUBMITTAL STATUS. Request for program continuation.
4. PROPOSED TERM. Funding is requested for the period from January 1, 2002 through
December 31, 2002. However, the report description included in the application covers the period
from January 1, 2001 through December 31, 2004. ACF requires its Grantees to submit a new
Early Head Start Program Plan every three years.
5. CURRENT FUNDING. Federal dollars and local in-kind provide funding. County, as Grantee, is
required to generate 20% in kind match of Federal Early Head Start dollars awarded.
Federal Funding: $ 1,825,148
Local Share: $ 456,287
6. FUTURE FUNDING. Funds are annualized and funding applications are submitted annually.
Applications have been granted for the last 3 years. Funding through federal dollars is expected to
be available.
7. BUDGET SUMMARY. A Federal dollar total of$1,825,148 is expected in these categories:
Personnel: $748,311
Fringe: 237,269
Staff Travel: 11,316
Equipment: 5,840
Supplies: 35,853
Other Child Services (Contractual): 448,986
Occupancy, Nutrition, Other Misc. Costs: 257,346
Indirect 80,227
Subtotal federal dollars: 1,825,148
In-kind contributions (local share)*: 456,287
Total program operation: $2,281,435
1
l
*These services are traditionally provided by parent volunteers in the classroom, in
committees and at the Policy Council, by CHDP forms processing, training and direct
services to Early Head Start children. In addition it includes speech therapy, consultants to
Advisory Boards, and parents' provision of child transportation. The increased federal
emphasis on establishing collaborative relationships with other non-federally funded
agencies has permitted us to include the resources provided by partnerships such as the
Child Start collaboration with the Child Development Division approved by the Board of
Supervisors in June 2001, and other partners throughout the community.
8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates the Early Head
Start Program, administering it through the Community Services Department. Personnel
requirements and payments are outlined in the budget summary. Current staff positions were
previously approved by the Board of Supervisors.
9. PROGRAM NEED. A Community Assessment conducted in 1998 by the Contra Costa County
Community Service Department and the Northern California Council for the Community shows
that Child Care Services are needed for the low-income population in Contra Costa County as well
as the Ca1WORKS and TANF participants. From 19,082 eligible children, including 2,885
Ca1WORKS children, 7,237 are served in subsidized programs. Contra Costa County, through
Early Head Start Family Partnerships, provides children and families with food services,
immunizations, and job referrals in a continuing effort to support the desired outcome of family
health and self-sufficiency.
10. RELATIONSHIP TO OTHER PROGRAMS. The Early Head Start program interfaces with
the county's Employment and Human Services Department and Ca1WORKS program by
providing much-needed childcare. The program also interfaces with the Health Services
Department's .Child Health and Disabilities Prevention Program for early identification and
prevention of child illnesses and disabilities. Duplication of efforts is eliminated through monthly
communications between the programs and Early Head Start staff through exchanges of
information on advisory boards/committees. The Early Head Start program enjoys numerous
interagency agreements with community-based organizations to eliminate other duplications of
efforts. Additionally, Early Head Start is actively seeking to identify areas where waivers to
duplicative federal enrollment process can be identified and implemented.
11. PROJECT GOALS. The continued project goals are:
a. Provide high quality, full day, year round child and family services for 40 infants/toddlers with
special needs.
b. Provide smooth transition from in-home visitation to center-based services.
c. Provide quality child development through family child care homes.
d. Engage in new and innovative, formal collaborations with childcare and community-based
partners to maximize quality services to children and families.
e. Provide full day, year round services to a majority of Early Head Start children and parents.
f. Promote training and staff development opportunities that lead to credentials and certifications
that will meet and exceed the federal and state requirements.
2
12. 1. STATED OBJECTIVES.
A. Provide care for 104 center-based children.
B. Provide care for 44 home-based children.
C. Provide care for 20 family childcare children.
(Total: 204 children to be served)
13. ACTIVITY SUMMARY. Contra Costa County Head Start responds to these goals with a Service
Integration model including all departmental services and establishing direct
recruitment/enrollment linkage to the offices of the Employment and Human Services Department.
"Child Start" offers a service integration model for Ca1WORKS clients, offering immediate crisis
intervention for Ca1WORKS/Early Head Start families in moments of need. In addition to
providing quality child care and developmentally appropriate activities for children, nutritious
meals are provided to children, family advocates ensure medical/dental screening for children
without medical coverage, and mental health contract services for children are provided as needed.
14. EVALUATION METHOD(S). Early Head Start Performance measures are based on continuous
data tracking of families through the "Child Plus" software system including unit-of-service costs,
an annual Parent Policy Council On-site Program Review, an annual client satisfaction survey, an
annual parent interests and needs survey, and an annual Program Information Report.
15. CHANGES COMPARED TO PRIOR YEAR. The program expanded during 2001 by $160,320
in federal funds or 9.6% over the prior year. This increase will allow for cost of living increases
for staff and an increased emphasis on teacher training.
16. POTENTIAL CONTROVERSIAL ISSUES. None.
3