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TO:_ • -BOARD OF SUPERVISORS �'�=sF - °� Contra
FROM: Tony Colon, Director
: �q
Community Services Department �-_� .os Costa
DATE: September 11, 2001 �orrA °""`` County
SUBJECT: AUTHORIZATION TO SUBMIT HEAD START BASIC GRANT
APPLICATION � C tA
Specific Request (S) or Recommendation (S) & Background and Justification
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE -the Community -Services Department Director or
designee to submit the 12002-Head-, Start-Basic Grant Application to the U.S.
Department of Health and Human Services, Administration for Children and
Families in the amount of $15,093,059 for Head Start program services to 1,816
children and their families for the period from January.1, 2002 through December
31, 2002.
H. FINANCIAL IMPACT:
Approval of this grant application by the U,S. Department of Health and Human
Services, Administration for Children and Families (ACF), will provide funding for
the period from January 1, 2002 through December 31, 2002. County, as the
Grantee, is required to generate a 20% non-federal, in-kind, non-cash match in
the amount of $3,773,265.
M. CHILDREN'S IMPACT STATEMENT:
The Community Services Department -Head Start Program supports two of
Contra Costae County's community outcomes: "Children Ready for and
Succeeding in School" and "Families that are Safe, Stable and Nurturing."
These outcomes are achieved by offering comprehensive services, including
high quality early childhood education, nutrition, health, and social services,
along with a strong parent involvement focus, to low-income children throughout
Contra Costa County. The overall)goal of the program is to bring about a greater
degree of social competence in preschool children from low-income families.
IV. REASONS FOR RECOMMENDATIONS/BACKGROUND: .
This application must be delivered to ACF by September 28, 2001. This
application will-be reviewed and approved-by the-Head Start Policy Council prior
to submission.
Each year the County is required to submit a grant application to the ACF in
order to receive funding for Head Start Program Services. Please see the
attached Incoming Funds Narrative Statement for further detail.
CONTINUED ON ATTACHMENT: "IES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOM16ENDATIOVBOARD C ITTEE
=APPROVE OTHER
SIGNATURE(S#NA1
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ACTION OF BOAPPROVE AS RECOMMENDED OTHER
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VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
x UNANIMOUS(ABSENT ). AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN: n
ATTESTED • 160'1 1.14 r
CONTACT: Tony Colon,6465660 JOHN SWEETEN,cLERK CLERKOF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: CAO
CSD(3 original,signed,sealed copies)
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CONTRA COSTA COUNTY COMMUNITY SERVICES DEPARTMENT
CONTINUATION GRANT APPLICATION FOR PROGRAM YEAR 2002:
HEAD START PROGRAM
INCOMING FUNDS NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE. Contra Cost County Head Start Program.
2. FUNDING AGENCY. U.S. Department of Health and Human Services, Administration for
Children and Families (ACF).
3. SUBMITTAL STATUS. Request;for program continuation.
4. PROPOSED TERM. Funding ,is requested for the period from January 1, 2002 through
December 31, 2002. However, the,report description included in the application covers the period
from January 1, 2002 through December 31, 2004. ACF requires its Grantees to submit a new
Head Start Program Plan every three years.
5. CURRENT FUNDING. Federal dollars and local in-kind provide funding. County, as Grantee, is
required to generate 20% in kind match of Federal Head Start dollars awarded.
Federal Funding: $ 15,093,059
Local Share: $ 3,773,265
6. FUTURE FUNDING. Funds are annualized and funding applications are submitted annually.
Applications have been granted for the last 36 years. Funding through federal dollars is expected
to be available.
7. BUDGET SUMMARY. A Federal dollar total of$15,093,059 is expected in these categories:
Personnel: $6,188,154
Fringe: 1,962,098
Staff Travel: 90,558
Equipment: 48,298
Supplies: 271,675
Other Child Services (Contractual): 3,712,893
Occupancy, Nutrition, Other Misc. Costs: 2,128,121
Indirect 691,262
Subtotal federal dollars: 15,093,059
In-kind contributions (local share)*: 3,773,265
Total program operation: $18,866,324
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• *These services are traditionally provided by parent volunteers in the classroom, in
committees and at the Policy Council, by CHDP forms processing, training and direct
services to Head Start children. In addition it includes speech therapy,-consultants to
Advisory Boards, and parents' provision of child transportation. The increased federal
emphasis on establishing collaborative relationships with other non-federally funded
agencies has permitted us to include the resources provided by partnerships such as the
Child Start collaboration with the Child Development Division approved by the Board of
Supervisors in June 2001, and other partners throughout the community.
8. STAFFING REQUIREMENTS.' As Grantee, Contra Costa County operates the Head Start
Program, administering it through the Community Services Department. Personnel requirements
and payments are outlined in the budget summary. Current staff positions were previously
approved by the Board of Supervisors.
9. PROGRAM NEED. A Community Assessment conducted in 2001 by the Contra Costa County
Community Service Department and the Northern California Council for the Community shows
that Child Care Services are needed for the low-income population in Contra Costa County as well
as the CalWORKS and TANF participants. From 19,082 eligible children, including 2,885
Ca1WORKS children, 7,237 are served in subsidized programs. Contra Costa County, through
Head Start Family Partnerships, provides children and families with food services, immunizations,
and job referrals in a continuing effort to support the desired outcome of family health and self-
sufficiency.
10. RELATIONSHIP TO OTHER PROGRAMS. The Head Start program interfaces with the
county's Employment and Human Services Department and Ca1WORKS program by providing
much-needed childcare. The program also interfaces with the Health Services Department's Child
Health and Disabilities Prevention Program for early .identification and prevention of child
illnesses and disabilities. Duplication of efforts is eliminated through monthly communications
between the programs and Head Start staff through exchanges of information on advisory
boards/committees. The Head Start program enjoys numerous interagency agreements with
community-based organizations to eliminate other duplications of efforts. Additionally, Head Start
is actively seeking, through the Boost 4 Kids federal initiative, to identify areas where waivers to
duplicative federal enrollment process can be identified and implemented.
11. PROJECT GOALS. The continued project goals are:
a. Provide quality child development in Head Start classrooms.
b. Provide a comprehensive family literacy program that supports reading readiness in children
while improving literacy rates in parents.
c. Provide measurable, result-based child and family outcomes, which demonstrate the
effectiveness of the Family and Children's Services program.
d. Engage in New and innovative, formal collaborations with childcare and community-based
partners to maximize quality services to children and families.
e. Provide full day, year round services to a majority of Head Start children and parents.
f. Promote training and staff development opportunities that lead to credentials and certifications
that will meet and exceed the federal and state requirements.
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• g. Increase community awareness of program services through the development of a marketing
plan to better reach families,community volunteers, and additional staff.
h. Continue to provide quality facilities, which are in line with the County's standards of
excellence.
i. Enhance a Mental Health program that addresses adequate supportive personnel and
appropriate settings for therapeutic services.
12. STATED OBJECTIVES.
A. Provide care for 1,498 center-based children.
B. Provide care for 40 home-based children.
C. Provide care for 69 family childcare children.
D. Provide enhanced center-based'care for an additional 209 children.
(Total: .1,816 children to be served)
13. ACTIVITY SUMMARY. Contra Costa County Head Start responds to these goals with a Service
Integration model including ; all departmental services and establishing direct
recruitment/enrollment linkage to the offices of the Employment and Human Services Department.
"Child Start" offers a service integration model for Ca1WORKS clients, offering immediate crisis
intervention for CalWORKS/Head Start families in moments of need. In addition to providing
quality child care and developmentally appropriate activities for children, nutritious meals are
provided to children, family advocates ensure medical/dental screening for children without
medical coverage, and mental health contract services for children are provided as needed.
14. EVALUATION METHOD(S). Head Start Performance measures are based on continuous data
tracking of families through the "Child Plus" software system including unit-of-service costs, an
annual Parent Policy Council On-site Program Review, an annual client satisfaction survey, an
annual parent interests and needs survey, and an annual Program Information Report.
15. CHANGES COMPARED TO, PRIOR YEAR. The program expanded during 2001 by
$1,882,906 in federal funds or 12'.5% over the prior year. This increase will allow for expanded
services for an additional 67 eligible children and families; as well as provide for cost of living
increases for staff and an increased emphasis on teacher training.
16. POTENTIAL CONTROVERSIAL ISSUES. None.
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