HomeMy WebLinkAboutMINUTES - 08072001 - C.72 4_ 135-9903/A.1.1
TO:
TO: ' BOARD OF SUPERVISORS 0-1
7V
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES
Contra
Costa
DATE: August 7, 2001
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- County
SUBJECT: APPROVING THE SECOND AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT FOR REMODEL AND OFFICE LANDSCAPE PARTITIONS
MODIFICATIONS, 1305 MACDONALD AVENUE,RICHMOND (WH368B)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE Second Amendment authorizing extra work under the Consulting Services Agreement
dated November 16, 1999, with Daniel Rainey, Architect, for architectural services for Remodel and
Office Landscape Partitions Modifications, 1305 MacDonald Avenue, Richmond for Employment and
Human Services Department. The Second Amendment increases the scope of services and increases
the payment limit from $213,557.00 to $303,248.00, an increase of$89,691.00.
B. AUTHORIZE the Director of General Services to execute the Second Amendment to the consulting
services agreement and to issue written authorization for extra work, in addition to the authorizations
for the Second Amendment, provided that the cumulative total extra cost for such additional
authorizations shall not exceed $25,000.00.
II. FINANCIAL IMPACT
Architectural costs are one component of a total project cost currently estimated at $4,673,550.00. This
project will be financed by a bond issue later in FY 2001-02. Debt service payments are included in the
FY 2001/02 budget for the Department of Employment and Human Services. Debt service payments are
allocated across all EHS program areas as part of the Department's general and administrative overhead
costs. These costs are eight percent (80%) funded by the Federal and State governments and twenty
percent (20%) funded by the County.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND
A. On November 16, 1999 the Board of Supervisors approved and authorized the Director of General
Services to execute the original consulting services agreement with the Consultant. The agreement
provides for the construction document phase, bidding phase and contract administration services for
the Remodel and Office Landscape Partitions Modifications, 1305 MacDonald Avenue, Richmond for
Employment and Human Services Department.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: &10MAA
_konFFECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
--APPROVE OTHER
SIGNATURE(S):
ACTION OF BOA 0,lJMWt On APPROVED AS RECOMMENDED�_OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT ZUA V 1
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
File: 135-9903/A.5
County Administrator's Office ATTESTED �A I
Auditor-Controller JOHN YEN,CLERK OF THE BOARD OF
County Counsel SUPERVISORS AND COU TY ADMINISTRATOR
Employment&Human Services(Via A/D)
Consultant(Via A/D) BY DEPUTY
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APpROV1NG SECOND AMENDMENT TO CONSULTING 135-9903/A.1.1
SERVICES AGREEMENT FOR REMODEL AND OFFICE August 7, 2001
LANDSCAPE PARTITIONS MODIFICATIONS, 1305 MACDONALD
AVENUE, RICHMOND FOR EMPLOYMENT AND HUMAN
SERVICES DEPARTMENT
B. The First Amendment increased the scope to provide:
1. Additional architectural and consulting services due to design changes and expanded project scope.
Scope changed to:
a. Demolition and reconstruction of additional sections of the office work areas on the first, second
and third floors.
b. Increased the number of workstations from 183 to 253.
c. Added a new two-story elevator tower.
2. Appendix B, Paragraph F was amended to add reimbursable expenses for items in Appendix B,
Paragraph D, subparagraphs 3, 4 and 5 in the amount of$7,500.00.
C. The Second Amendment increases the scope of service and provides for additional design services for
the period February 1, 2001 through June 15, 2001.
1. First Floor Revisions: Remodel reception area located at southeast corner of floor to remove
existing built-in reception stations; remove and reconstruct wall between reception and waiting
room; and add four new walk-up windows. Remove eight built-in interview rooms at north and
northwest sides of floor, and replace with systems furniture workstations. Remodel men's and
women's rooms to construct dressing room for clothes closet, and an additional interview room.
Relocate existing janitor's room to east side of building.
2. Second Floor Revisions: Redesign standard workstation in open office to down size from a 7' x 9'
workstation to a 7' x 8' workstation and design additional work counters along central corridor.
Redesign northeast quadrant of floor to accommodate volunteers, fraud, appeals, storeroom and
data control.
3. Third Floor Revisions: Redesign south half of floor to accommodate the General Assistance
Program including a new waiting/reception area and classroom.
4. Complete schematic design and design development for new elevator tower.
5. Appendix B, Paragraph F is amended to increase reimbursable expenses from $7,500.00 to
$8,500.00.
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