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HomeMy WebLinkAboutMINUTES - 08072001 - C.60 TO: ` BOARD OF SUPERVISORS G Contra FROM: Gary Villalba ,fc County Veterans Service Officer Costa �: - -�.- < County DATE: August 7, 2001 '`T cou'� SUBJECT: FY 2001-2002 COUNTY SUBVENTION PROGRAM CERTIFICATE OF COMPLIANCE AND MEDI-CAL COST AVOIDANCE PROGRAM AGREEMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION Recommendation: Authorize the Chair of the Board of Supervisors to sign the attached County Subvention Program Certificate of Compliance and the Medi-Cal Cost Avoidance Program Agree- ment as administered by the California Department of Veterans Affairs (CDVA). Copy of CDVA bulletin attached for information. Financial Impact: The above agreements enhance the county general fund. CDVA estimates the FY 2001- 2002 Contra Costa County allocation for County Subvention to be approximately $50,000.00 per sections 972 and 972.1 of the Military and Veterans Code of California. The estimated allocation for Medi-Cal Cost Avoidance activity is approximately $25,000.00 per section 972.5 of the Military and Veterans Code. Background: CDVA administers the above two revenue programs per California Code of Regulations, Title 12, Subchapter 4. CDVA conducts annual audits of our operation to determine if our workload is consistent with reported workload activity. v CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE .G APPROVE OTHER SIGNATURE (S): ACTION OF BOARD APPROVED AS RECOMMENDED x OTHER VOTE OF SUPERVISORS /�� (' ,,,, Q I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS.(ABSENT / ���Y� ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THEA DATE S-HiOWN. Contact: Gary Villalba 313-1481 �cj/u -'' "11a(�l CC: County Administrator ATTESTED County Auditor John Sweeten, CLERK OF THE BOARD OF State of California SUPERVISORS AND COUNTY ADMINISTRATOR County Veterans Serivice Officer OIL BY DEPUTY M382 (10/88) i 1 .' 1 1 1 '1 1 ��� `� 1 �� i ., 1 1 i 1 .t i i i i i i 1 1 1 i 1 ,� 1 ,i 1 1 1 ,, .t 1 1 i �1 �� i �1 1 1 i 1 1 i 1 ' 1 �' 1 1 �1 t 1 ,, 1 It '� 1 ,' 1 ,t '� ., 1 1 i 1 w. CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS SUBVENTION CERTIFICATE OF COMPLIANCE 2001/2002 Fiscal Year Contra Costa COUNTY SUBVENTION PROGRAM Charge: Contribution to counties toward compensation and expenses of their County Veterans Service Office according to Military and Veterans Code Sections 972, and 972.1, a State General Funds Expenditure, and 972.2, a Special Fund Expenditure. County Certification: I certify that Contra Costa County has appointed a veteran to serve as the County Veterans Service Officer according to California Code of Regulations Title 12, Subchapter 4. This County Veterans Service Officer will administer the aid provided for in Military and Veterans Code Division 4, Chapter 5. I further certify that the County Veteran Service Officer will assist every veteran of the United States, as well as their dependents and survivors, in presenting and pursuing such claim as they may have against the United States. The County Veterans Service Officer and all accredited staff will also assist in establishing veterans, dependents and survivors' rights to any privilege, preference, care or compensation provided for by the laws and regulations of the United States, the State of California, or any local jurisdiction. I also agree that this county, through the County Veterans Service Office, will maintain annual records for audit. These records will be maintained until the final allocation of fiends for the subject fiscal year is issued by the CDVA. We will also submit reports in accordance with the procedures and timelines established by CDVA. The County Veterans Service Officer will permit CDVA representatives to inspect all facilities and records. I further authorize the County Veterans Service Officer to actively participate in the promotion of the California Veterans License Plate program. Chair, ounty Board A Supervisors Date (or other County Official authorized by the Board to act on their behalf) (rev 6/01) CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS MEDI-CAL CERTIFICATE OF COMPLIANCE 2001/2002 Fiscal Year Contra Costa COUNTY MEDI-CAL COST AVOIDANCE PROGRAM I certify that Contra Costa -County has appointed a County Veterans Service Officer (CVSO) in compliance with California Code of Regulations, Title 12, Subchapter 4. Please consider this as our application to participate in the Medi-Cal Cost Avoidance Program authorized by Military and Veterans Code Section 972.5. I understand and will comply with the following: 1. All activities of the CVSO for which payment is made by the CDVA under this agreement will reasonably benefit the Department of Health Services (DHS) or realize cost avoidance to the Medi-Cal program. All County Eligibility Workers who generate a Form CA-5 (Veterans Benefits Referral) will be instructed to indicate the applicant's Welfare Aid Code on the face of the form. 2. All monies received under this agreement will be allocated to and spent on the salaries and expenses of the CVSO. 3. This agreement is binding only if federal funds are available to the CDVA from the DHS. 4. The CVSO is responsible for administering-this program according to the California Code of Regulations, Title I2, Subchapter 4. C Chai County Bo of Supervisors Date (or other County Official authorized by the Board to act on their behalf) (rev 6/01) CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS - Veterans Services Division 1227 "O" Street, P.O. Box 942895 Sacramento, CA 95814 (9 16) 653-2573 FAX (916) 653-2563 Veterans Services Division DATE: June 15, 2001 BULLETIN NUMBER: 01-07 TOT.aL, PAGES: 2 TO: COUNTY VETERANS SERVICE OFFICERS SUBJECT: REQUIRED FORMS AND AGREEMENTS - - The enclosed forms are being provided for your convenience and information. As usual, the Department must have the original copy of the agreements for both Subvention and Medi- Cal completed and returned to this office before any payments can be authorized. The Department must have the original Claim for Subvention Funds completed by your authorized County official along with a copy of your county's Expenditures before payments can be authorized. It is also imperative that this office receives your DVS-16 for tabulation of your workload for Subvention and vledi-Cal payments. Please submit your DVS-16 and Claim for Subvention Funds by July 31, 2001. All other forms and agreements are due as soon as possible. Required forms to be submitted to the CDVA: 1. Subvention Certificate of Compliance for FY 2001/2002 2. Medi-Cal Certificate of Compliance for FY 2001/2002 3. Claim for Subvention Funds for FY 2000/2001 - 2nd installment (January 1 —June 30, 200 1) 4. DVS-16 for the period (January 1 —June 30, 2001-) 5. DVS-20 for the period (January 1- June 30, 2001) 6. DVS-20MC for the period (January 1 —June 30, 2001) 7. DVS-30 Budget/Expenditure Information Sheet. Page 2 BULLETIN June 15, 2001 When your current total budget becomes available, it is crucial that you specify this dollar amount in the top portion of your DVS-30. You may attach any supporting documentation to this form. NO substitutions will be accepted. GLEN M. HALSEY, Chief Veterans Services Division Enclosures: CC: Bruce Thiesen, Interim Secretary Gerald Rucker, Undersecretary California Veterans Board District Offices (Oakland, Los Angeles, San Diego) This bulletin format will be used by the CDVA Veterans Services Division as a standard way of communicating-na information to County Veterans Service Officers. The objective is to provide a format that can be easily maintained by the cvsO. The first two digits in number of each Bulletin will show the year of issue,the following number indicates the consecutive number of the issue during the year. CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS SUBVENTION CERTIFICATE OF COMPLIANCE 2001/2002 Fiscal Year Contra Costa COUNTY SUBVENTION PROGRAM Charge: Contribution to counties toward compensation and expenses of their County Veterans Service Office according to Military and Veterans Code Sections 972, and 972.1, a State General Funds Expenditure, and 972.2, a Special Fund Expenditure. County Certification: I certify that Contra Costa County has appointed a veteran to serve as the County Veterans Service Officer according to California Code of Regulations Title 12, Subchapter 4. This County Veterans Service Officer will administer the aid provided for in Military and Veterans Code Division 4, Chapter 55. I further certify that the County Veteran Service Officer will assist every veteran of the United States, as well as their dependents and survivors, in presenting and pursuing such claim as they may have against the United States. The County Veterans Service Officer and all accredited staff will also assist in establishingveterans, dependents and survivors' rights to any privilege, preference, care or compensation provided for by the laws and regulations of the United States, the State of California, or any local jurisdiction. I also agree that this county, through the County Veterans Service Office, will maintain annual records for audit. These records will be maintained until the final allocation of hinds for the subject fiscal year is issued by the CDVA. We will also submit reports in accordance with the procedures and timelines established by CDVA. The County Veterans Service Officer will permit CDVA representatives to inspect all facilities and records. I further authorize the County Veterans Service Officer to actively participate in the promotion of the California Veterans License Plate program. Chair, e0unty Boar of Supervisors Date (or other County Official authorized by the Board to act on their behalf) (rev 6/0 l) CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS MEDI-CAL CERTIFICATE OF COMPLIANCE 2001/2002 Fiscal Year Contra Costa COUNTY MEDI-CAL COST AVOIDANCE PROGRAM I certify that Contra Costa -County has appointed a County Veterans Service Officer(CVSO) in compliance with California Code of Regulations, Title 12, Subchapter 4. Please consider this as our-application to participate in the Medi-Cal Cost Avoidance Program authorized by Military and Veterans Code Section 972.5. I understand and will comply with the following: 1. All activities of the CVSO for which payment is made by the CDVA under this agreement will reasonably benefit the Department of Health Services (DHS) or realize cost avoidance to the Medi-Cal program. All County Eligibility Workers who generate a Form CA-5 (Veterans Benefits Referral) will be instructed to indicate the applicant's Welfare Aid Code on the face of the form. 2. All monies received under this agreement will be allocated to and spent on the salaries and expenses of the CVSO. 3. This agreement is binding only if federal funds are available to the CDVA from the DHS. 4. The CVSO is responsible for administering-this program according to the California Code of Regulations, Title I2, Subchapter 4. Chair, untyBo of Supervisors Date (or other County Official authorized by the Board to act on their behalf) (rev 6/01) CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS - Veterans Services Division 1227 "O" Street, P.O. Box 942895 Sacramento, CA 95814 (916) 653-2573 FAX (916) 653-2563 Veterans Services Division DATE: June 15,2001 BULLETIN M.ry1BER: 01-07 TOTAL PAGES: 2 TO: COUNTY VETERANS SERVICE OFFICERS lb SUBJECT: REQUIRED FORMS ANTI) AGREEMENTS The enclosed forms are being provided for your convenience and information. As usual, the Department must have the original copy of the agreements for both Subvention and Medi- Cal completed and returned to this office before any payments can be authorized. The Department must have the original Claim for Subvention Funds completed by your authorized County official along with a copy of your county's Expenditures before payments can be authorized. It is also imperative that this office receives your DVS-16 for tabulation of your workload for Subvention and Medi-Cal payments. Please submit your DVS-16 and Claim for Subvention Funds by July 31, 2001. All other forms and agreements are due as soon as possible. Required forms to be submitted to the CDVA: 1. Subvention Certificate of Compliance for FY 2001/2002 2. N1edi-Cal Certificate of Compliance for FY 2001/2002 3. Claim for Subvention Funds for FY 2000/2001 - 2nd installment (January 1 —June 30, 2001) 4. DVS-16 for the period(January 1 —June 30, 200 p) 5. DVS-20 for the period (January 1- June 30, 200 1) 6. DVS-20MC for the period (January 1 —June 30, 200 1) 7. DVS-30 Budget/Expenditure Information Sheet. Page 2 BULLETIN June 15, 2001 When your current total budget becomes available, it is crucial that you specify this dollar amount in the top portion of your DVS-30. You may attach any supporting documentation to this form. NO substitutions will be accepted. GLEN M. HAL.SEY, Chief Veterans Services Division Enclosures: CC: Bruce Thiesen, Interim Secretary Gerald Rucker, Undersecretary California Veterans Board District Offices (Oakland, Los Angeles, San Diego) This bulletin format will be used by the CDVA Veterans Services Division as a standard way of communicating information to County Veterans Service Officers. The objective is to provide a format that can be easily maintained by the CVSO. The fust two digits in number of each Bulletin will show the year of issue,the following number indicates the consecutive number of the issue during the year.