HomeMy WebLinkAboutMINUTES - 08072001 - C.123 "" L = Contra
TO: BOARD OF SUPERVISORS C.41 - _ .......:
FROM: INTERNAL OPERATIONS COMMITTEE
Costa
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DATE: AUGUST 7, 2001 sra
Count
SUBJECT: ADULT VOLUNTEERS FOR THE COUNTYWIDE YOUTH COMMISSION
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. INCORPORATE additional requirements (Attachment 1) into the adult volunteer position
description.
2. CHANGE the appointment terms for Districts IV and V to coincide with the Youth
Commissioner terms and those of the other district adult volunteer terms: September 1 —
August 31 and EXTEND the terms from one to two years.
3. AGREE that each District Office is to issue timely press releases and other forms of
announcements of adult volunteer vacancies.
4. INCLUDE the Countywide Youth Commission staff in the interview and selection process of
adult volunteer candidates.
BACKGROUND:
On June 5, 2001, the Board of Supervisors requested that the Internal Operations Committee
assist the Countywide Youth Commission (CYC) in securing adult volunteers to supervise and
coordinate the youths participating on the Commission. The action of the Board that
originally established the Countywide Youth Commission (September 13, 1994) included a
requirement for one adult volunteer from each Supervisor's District to provide advice,
supervision and transportation to the youths on the Commission. In addition, it was
recommended that each County Supervisor be responsible for selecting his or her adult
volunteer.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S): \Aj� 'Zzt'�.
JOHN GIOIA, CHAIR MARK DeSAULNIER
ACTION OF BOARD ON All lls t 7, 2001 APPROVE AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
X UNANIMOUS(ABSENT none ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED Allgust 7, 2001
CONTACT: JULIE ENEA(925)335-1077 JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
CC: COUNTYWIDE YOUTH COMMISSION STAFF
BOARD OF SUPERVISORS DISTRICT OFFICES
INTERNAL OPERATIONS COMMITTEE STAFF
CLERK OF THE BOARD(MADDY BOOK)
BY ,DEPUTY ��`'
Countywide Youth Commission Adult Volunteers August 7, 2001
Infernal Operations Committee Page 2
The CYC has an extreme need for adult volunteers: By September 1, 2001, we expect that
only one of five adult volunteer positions will be filled. The Commission has experienced
some difficulties with retaining adult volunteers in the past because the responsibilities and
requirements of the positions were not sufficiently specific, District announcements of new
opportunities were not timely, and the terms of the appointments were not long enough for an
adult volunteer to become most effective at carrying out his/her responsibilities.
To assist the District Offices in securing qualified and committed adult volunteers to serve on
the CYC, our Committee recommends that each County Supervisor timely recruit and
advertise for adult volunteers and provide potential applicants with the attached description of
the requirements and responsibilities of a CYC Adult Volunteer. We also recommend that the
CYC staff be included in the interview and selection process.
To enable all of the CYC adult volunteers to become highly effective, we recommend that the
terms of appointment be extended from one to two years. It is expected that most of the
learning and orientation process would occur in the first six months to one year, and that the
volunteers would be most effective in the second year of their terms. The UC Cooperative
Extension Department, which sponsors the CYC, has instituted mandatory requirements for
all adult volunteers that include an orientation process. In addition, the CYC staff will
encourage adult volunteers to develop leadership and meeting facilitation skills to further
assist the youths on the Commission.
WUL-0�-2001 19:44 CCCSUPERUISOR JOHN GIOIA 510 374 3429 P.03iO3
' R
-' Suggested Job Description for
Countywide Youth Commission (CYC)
Adult Volunteers
➢ Attend meetings and events of CYC on a regular basis
Mentor Commissioners on meeting protocol, commission issues, and events
planning
Show initiative in supporting commissioners and/or staff
A Provide transportation to commissioners,particularly those from your district
9 As needed,help staff and Commissioners set up and cleanup meetings, gather
supplies,perform other tasks to support meetings
(Mandatory)Participate in orientation process required by UC Cooperative
Extension which includes the following: Be a minimum of 18 years of age;
complete application form; submit fingerprints for a background check; view
an orientation video;provide proof of vehicle insurance and valid California
Driver's license
➢ Participate in meeting and leadership training to facilitate youth participation
9 Demonstrate previous experience working with youth and/or reasons for
applying to work with CYC
.1obDescr AdultVolunteer 6/11/01
TOTAL P.03