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Home My WebLink AboutMINUTES - 08142001 - C.23 C? yL TO: BOARD OF SUPERVISORS Contra FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR «;;;::;;; s Costa u y. Count DATE: August 14, 2001 Y SUBJECT: AUTHORIZE and APPROVE the Public Works Director to execute Amendment No. 1 to the contract with Shutt Moen Associates increasing the contract payment limit by $15,100 to a new payment limit of$91,600 for the design of the airfield electrical system and airfield signage upgrade at Buchanan Field Airport, Concord area. (90% Federal Aviation Administration, 10% Airport Enterprise Fund) SPECIFIC REQUEST(S)OR RECOMMENDA'HON(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: APPROVE and AUTHORIZE the Public Works Director to execute Amendment No. 1 to the contract between Contra Costa County and Shutt Moen Associates for Airport Improvement Program(AIP)#10;and H. Financial Impact Amendment No. 1 increases the amount of Shutt Moen Associates contract by$15,100.00,to complete the final engineering and design of A1P#10. Grant amount increases will be shared by the FAA and the Airport Enterprise Fund (of which 90% is paid by the FAA and 10% is pa' by the Airport Enterprise Fund). Continued on Attachment: SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON AUGUST 1401 APPROVED AS RECOMMENDED&2j_OTHER I hereby certify that this is a true and correct copy of an action VOTE OF SUPERVISORS taken and entered on the minutes of the Board of Supervisors on xx UNANIMOUS(ABSENT ) the date shown. AYES: NOES: ABSENT: ABSTAIN: ICF:df ATTESTED: AUGUST 14 , 2001 C:\My Documents\Word fi1es\B0\3001\bo7-17 Shutt Moen.doc JOHN SWEETEN, Clerk of the Board of Supervisors and County Orig.Div: Public Works(Aiiport) Contact: (David Mendez 646-5722) Administrator cc: County Administrator Public Works Director Public Works Accounting Auditor/Coniroller By ,Deputy Aviation Advisory Convnittee Federal Aviation Administration CALTRANS SUBJECT: AUTHORIZE and APPROVE the Public Works Director to execute an Amendment No. 1 to the contract with Shutt Moen Associates increasing the contract payment limit by$15,100 to a new payment limit of$91,600 for the upgrade design of the airfield electrical system and airfield signage at Buchanan Field Airport, Concord area. (Airport Improvement Program #10). DATE: August 14, 2001 PAGE: 2 III. Reasons for Recommendations and Backt1round: On September 27, 1994 the Board of Supervisors approved and authorized the Public Works Director,or his designee,to accept a Federal Grant from the Airport Improvement Program in the amount of$1,000,000.00 (90%of the total project). The project included purchasing of land,upgrades to the airfield electrical system and upgrades to the airport signage system at Buchanan Field Airport. On March 25, 1997 the Board of Supervisors approved a contract in the amount of$76,500.00. Amendment #1 will increase the contract amount from $76,500.00 to $91,600.00. The purchase of the parcel of land was completed in May 1995. The final component of this Grant has been under initial design and review for several years. The FAA is in the final stages of their approval of the airfield sign plan. However,due to the FAA approval delays the consultant's charge rates have increased by $15,100. IV. Consequences of Negative Action: The airfield electrical and sign system upgrades would not be completed at Buchanan Field Airport. FIRST AMENDMENT TO AGREEMENT AIP Project No. 3-06-0050-10 The Agreement heretofore made on March 25, 1996, by and between the County of Contra Costa (COUNTY) and Shutt Moen Associates, a California corporation (ENGINEER), is amended as follows: 1. On page 1 of the agreement, paragraph 2, delete the following: • Medium Intensity Runway Edge Lighting for Runway 1R-19L 2. Under Section 2, Special Engineering Services, delete Item B.1. 3. Under Section 2, Special Engineering Services, add the following: C. Perform a preliminary evaluation of the existing airport electrical vault. Pre- pare an itemization of vault equipment, type and rating of regulators, regula- tor circuit identification, and regulator capacity. Make recommendation on vault improvements, regulator replacement, and possible circuit modifica- tions for control of airfield lighting. This item consists of a preliminary analy- sis in order to plan future improvements and does not include the design of any recommended improvements. 4. Under Section 4, Compensation for Services, delete Item A and substitute the following: A. For the Basic Design Services outlined in Section 1, Paragraph A above, the ENGINEER shall be paid a fixed fee of Sixty—Seven Thousand Seven Hundred Dollars ($67,700.00). 5. Under Item 4, Compensation for Services, delete Item D and substitute the follow- ing: D. For the Special Engineering Services outlined in Section 2, Paragraph B and C, the ENGINEER shall be compensated according to the Schedule of Fees shown in Attachment 1. The estimated fee for this work is Nine Thousand Nine Hundred Dollars ($9,900.00). 6. To Page 16 of 16, add the following: 27. Construction Contract Provisions. Should any design work covered by this Agreement result in a Construction Contract between the County and a Con- tractor, the County agrees to require the Contractor to name Shutt Moen As- sociates as Additional Insured on insurance policies required of Contractor and to provide the same Indemnification in favor of Shutt Moen Associates as the County requires for itself. 7. In the attachments to the agreement, Attachment 1, Page 3 of 3, delete Project No. 3, Runway 1R-19L Lighting. 8. In the attachments to the agreement, delete Attachment 2, Schedule of Fees dated September 1, 1996, and insert the attached Schedule of Fees dated March 1, 2000. Except as specifically modified by this Amendment to the Agreement, all terms and condi- tions of the Agreement, as amended, shall remain in full force and effect. COUNTY OF CONTRA COSTA, SHUTT MOEN ASSOCIATES CALIFORNIA BY �� BY Titrin ipal Date /2/310! Date NAC1ients\CC0\Contract\CC0 A1P-10.amendLdoc SHUTT MOEN ASSOCIATES SCHEDULE OF FEES Classification Hourly Rate Principal Engineer $130.00 Associate Engineer $115.00 Engineer IV $ 95.00 Engineer III $ 85.00 Engineer II $ 75.00 Engineer I $ 60.00 Principal.Planner $130.00 Senior Planner $ 95.00 Planner III $ 80.00 Planner II $ 60.00 Planner 1 $ 50.00 Senior Technician $ 75.00 Technician IV $68.00 Technician III $60.00 Technician II $ 55.00 Technician I $45.00 Administrative Analyst $ 50.00 Senior Word Processor $46.00 Word Processor $ 40.00 Survey Equipment; $80.00 per day. Subsistence: Actual subsistence costs will be charged for overnight site visits. Per Diem: Per Diem shall be charged as appropriate. Per Diem will be established at a mutually agreed upon rate. Transportation: As detailed below: 1. Airline travel—coach class air fare. 2. Owned vehicles at$0.40/mile. 3. Owned aircraft: Bonanza F33 $120.00 per hour Piper Archer $90.00 per hour 4. Other, including rented vehicles, at actual cost. Supplies and Materials: Costs of telephone,supplies, blueprints,photostats, printing,binding, and other expenses incurred by each assignment are furnished on the basis of invoiced cost plus ten percent(10%). Subconsultant Services: Furnished on the basis of actual cost plus ten percent(10%). March 1,2000 Buchanan Field Airport Revised Engineering Services Cost Estimate AIP 3-06-0147-04 14-Mar-01 BASIC DESIGN SERVICES Meetings With PG&E/FAA/County Principal 10 Hours @ $130.00 $1,300.00 Engineer IV 24 Hours @ $95.00 $2,280.00 Aircraft 2 Hours @ $120.00 $240.00 Subtotal $3,820.00 Inventory Existing Electrical Principal 4 Hours @. $130.00 $520.00 Engineer IV 32 Hours @ $95.00 $3,040.00 Senior Technician 24 Hours @ $75.00 $1,800.00 Aircraft .1 Ea. @ $120.00 $120.00 Subtotal $5,480. Design New/Modify Signs Principal 8 Hours @ $130.00 $1,040.00 Engineer IV 32 Hours @ $95.00 $3,040.00 Senior Technician 32 Hours @ $75.00 $2,400.00 Subtotal $6,480.00 1 of 3 Design New/Modify Electrical Service Principal 8 Hours @ $130.00 $1,040.00 Engineer IV 32 Hours @ $95.00 $3,040.00 Senior Technician 40 Hours @ $75.00 $3,000.00 Subtotal $7,080.00 Specifications & Bid Documents Principal 8 Hours @ $130.00 $1,040.00 Engineer IV 32 Hours @ $95.00 $3,040.00 Clerical 24 Hours @ $40.00 $960.00 Expenses 1 Hours @ $530.00 $530.00 Subtotal $5,570.00 Bidding Principal 4 Hours @ $130.00 $520.00 Engineer IV 20 Hours @ $95.00 $1,900.00 Clerical 8 Hours @ $40.00 $320.00 Aircraft 1 Hours @ $120.00 $120.00 Subtotal $2,860.00 Electrical Subconsultant MTH Engineers 1 Hours @ $33,100.00 $33,100.00 SMA Mark-up 10% Hours @ $33,100.00 $3,310.00 Subtotal $361410.00 TOTAL BASIC ENGINEERING $67,700.00 2of3 SPECIAL ENGINEERING Evaluate Existing Regulators and Vault Room (Contract Item 2.C.) Principal 8 Hours @ $130.00 $1,040.00 Engineer IV 24 Hours @ $95.00 $2,280.00 MTH Engineers 1 Hours @ $2,300.00 $2,300.00 Senior Technician 16 Hours @ $75.00 $1,200.00 Clerical 4.5 Hours @ $40.00 $180.00 Subtotal $7,000.00 East Side Electrical Service & REIL Problem (Contract Item 2.13.) Principal 8 Hours @ $130.00 $1,040.00 MTH Engineers 1 Hours @ $1,000.00 $1,000.00 Senior Technician 8 Hours @ $75.00 $600.00 Clerical 7 Hours @ $40.00 $280.00 Subtotal $2,920.00 TOTAL SPECIAL ENGINEERING $9,920.00 GRAND TOTAL $779620.00 1 of 1