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Home My WebLink AboutMINUTES - 08142001 - C.107 to. BOARD OF SUPERVISORS 4�1 /4 FROM: Barton J. Gilbert, Director of General Services = Contra Costa DATE: August 14, 2001 County SUBJECT: LICENSE AGREEMENT FOR THE COMMUNITY SERVICES-HEAD START PROGRAM 4951 MAIN STREET, OAKLEY SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION APPROVE a License Agreement, commencing September 1, 2001, with Oakley Union Elementary School District for the premises at 4951 Main Street, Oakley, for continued occupancy by the Community Services-Gehringer Head Start Program, under the terms and conditions more particularly set forth in said License Agreement, and AUTHORIZE the Director of General Services to EXECUTE said License on behalf of the County. II. FINANCIAL IMPACT Payments required are to come from the budget of the Community Services Department. III. REASONS FOR RECOMMENDATION / BACKGROUND Contra Costa County has been using 4951 Main Street, Oakley as a Head Start facility since December 1995. The facility and program provides for childcare development, day care programs, classroom and play area, as requested by the Community Services Department. IV. CONSEQUENCES OF NEGATIVE ACTION Should the Board of Supervisors elect not to authorize the Director of General Services to enter into a one year License Agreement, the on-going program would no longer function and this would be a detriment to the community of Oakley. EfB- ATTACHMENT:RYES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOA O ejol APPROVED AS RECOMMENDED—1�OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: BARTON J.GILBERT(313-7100) CC: County Administrator(via UM) I HEREBY CERTIFY THAT THIS IS A TRUE AND CORECT COPY OF ANTAKEN County Auditor-Controller(via UM) AND ENTERED ON THE M NUTESION OF THE BOARD Lessor(via UM) OF.SUPERVISORS ON THE DATE SHOWN. Health Services(via UM) County Counsel(via UM) ATTESTED Risk Management(via UM) JO N S TEN,CLERK O E BOARD OF Orig:General Services Department-UM S PER ORS AND COUNTY ADMINISTRATOR DLS BY ' DEPUTY G:\I..cascMgt\Davc\Community Services\4951 Main Street\Board Order&memo.doc L GENERAL SERVICES DEPARTMENT Lease Management Division (� 1220 Morello Avenue, Suite 100 Martinez, California Extension 3-7250 FAX 3-7299 DATE: August 1, 2001 TO: John Sweeten, County Administrator &kkuxi— FROM: Barton J. Gilbert, Director of General Services SUBJECT: Agenda: License Agreement Authorization, 4951 Main Street, Oakley (T00509) (August 14, 2001) A license has been negotiated as follows: OCCUPANT: Community Services-Gehringer Head Start Program TERM: one year COMMENCING: September 1, 2001 CANCELLATION: Thirty (30) days notice. RENTAL: $100.00 per month SQUARE FEET: 4,000 SPACE TYPE: Childcare development and day care programs COUNTY RESPONSIBILITY: Interior Maintenance RENEWAL: Five years PREVIOUS RENT: $100.00 per month ADDRESS: 4951 Main Street, Oakley BUILD / WORK AUTH.: T00509 cc: Carol Chan,General Services Department David Silva,General Services Department G:\LeaseMgt\Dave\Community Services\4951 Main StreetToard Order&memo.doc ' w License Agreement Gehringer Elementary School, 4951 Main Street, Oakley This agreement is effective �� , by and between., OAKLEY UNION ELEMENTARY SCHOOL DISTRICT, hereinafter called "LICENSOR" and the COUN'T'Y OF CONTRA COSTA hereinafter called "COUNTY". LICENSOR is the owner of the Gehringer Elementary School, 4951 Main Street, Oakley, California. COUNTY desires to obtain LICENSOR'S permission for operation of a Head Start program in a modular building owned by the County and situated on land provided by the LICENSOR, and LICENSOR is willing to permit such use upon the terms and conditions contained herein. This License is granted pursuant to the provision of the Civic Center Act at Title 2, Division 3, Part 23, Chapter 4, Article 2 Q38130 et seq) of the Education Code regarding.the operation of a child care program. Now, therefore the parties agree as follows: 1. Grant of License. Subject to the terms and conditions of this Agreement, LICENSOR hereby grants to COUNTY an exclusive License to use a portion of land of approximately 4,000 square feet, located on the Gelu-inger Elementary School, 4951 Main Street, Oakley, California, together with rights of ingress and egress. 2. Term. The term of this-lease shall be for twelve (12) months, beginning on the first day of September, 2001 and ending on the last day of August, 2002. 3. Renewal. The Lease will be automatically renewed on a yearly basis for a period of five (5) years, commencing on September 1, 2002, and each September first thereafter unless terminated by either party, as provided in paragraph seven (7) below. 4. Fee. As consideration for this Agreement, COUNTY agrees to pay, commencing September 1, 2001, a monthly fee of One Hundred and NO/100 Dollars ($100.00), payable in advance on the tenth of each month during the term of this License. Payments shall be mailed to: Oakley Union Elementary School District 91 Mercedes Lane Oakley, CA 94561 5. Hold Harmless. COUNTY shall defend, indemnify, save, and keep harmless LICENSOR against all liabilities, judgements, costs, and expenses which may in any way accrue against LICENSOR in consequence of granting of this License, save and except claims or litigation arising from the sole negligence or sole willful misconduct of LICENSOR. 6. Maintenance. All maintenance of the modular building will be the responsibility of the COUNTY. COUNTY shall not suffer any waste on or to the premises subject to this License. 7. Termination. Either party may terminate this Agreement by giving the other party thirty-(30) day's advance written notice. 8. Entire Agreement. This instrument contains the entire agreement between the parties relating to the rights herein granted and the obligations herein assumed. No alteration or variation of this Agreement shall be valid or binding unless made in writing and signed by the parties hereto. COUNTY LICENSOR COUNTY OF CONTRA COSTA, a OAKLEY UNION ELEMENTARY SCHOOL DISTRICT Political subdivision of the State of California — BY b. &LWet-��(-�l By. Director of General Services Superi - endentr designee RECOMMENDED FOR A ROVAL: By— AV.4 Director of apital Facilities and Debt '!!�ge ent By Department Representa ve By rJ4d Lease Manager APPROVED AS TO FORM: SILVANO MARCHESI, County Counsel By- 1J Deputy CONTRA COSTA COUNTY GENERAL SERVICES DEPARTMENT Lease Management Division 1220 Morello Avenue, Suite 100 R c Martinez, CA 94553-4711 Extension 3-7250 SEP g Fax 3-7299 1 ®®� DATE: September 19, 2001 TO: Distribution List FROM: David L. Silva, Leasing Agen SUBJECT: Final Executed License, Gehringer Head Start, 4951 Main Street, Oakley Attached for your files is a final executed License Agreement for 4951 Main Street in Oakley. Also attached is a copy of the Board of Supervisors approval of this license on August 14, 2001. Attachment Distribution List: Al Prince, Community Services Department Teresa Sidrian, Oakley Union Elementary School District Clerk of the Board Carol Ramirez, Auditor-Controller's Department A, .