HomeMy WebLinkAboutMINUTES - 09192000 - D3 TC: BOARD OF SUPERVISORS Contra
Cost.
FROM: TONY COLON, Community Services Director County
DATE: September 19, 2000 ;
SUBJECT: REPORT ON 2001 EARLY HEAD START PROGRAM AND
GRANT FUNDING
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SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
1. CONSIDER report on 2001 Early Head Start Program.
2. CONSIDER approving and authorizing the Community Services Director, or designee,
to:
a. Submit a grant application for the 2001 Early Head Start Program Year to the U.S.
Department of Health and Human Services in the amount of$1,664,828 to provide
continued services to 204 infants and toddlers and their families for the period
from January 1, 2001 through December 31, 2001. (Federal Funds, 20% Non-
cash In-kind Match Required)
b. Submit a grant application for the Head Start Program to the;U.S. Department of
Health and Human Services in the amount of $12,376,879 to provide continued
services to 1,659 children and their families for the period from January 1, 2001
through December 31, 2001. (Federal Funds, 20% Non-cash In-kind Match
Required)
CONTINUED ON ATTACHMENT:YES SIGNATURE:
- -- -----_----___----_-___--_-_.�-_----------------------------------------------------------------------
OMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S): C
--- -----_.._.-----_---_----------------------------------------------------------------
ACTION OF BOARD APPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN AND ENTACTION EN
ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED44—
CONTACT:PAT STROH(925)648-5993 IL B CHELOR,CLER OF THE
BOAR i°SUPERVISORS AND
CC: COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR
COMMUNITY SERVICES DEPARTMENT
AUDITOR-CONTROLLER
BY CD DEPUTY
TO: BOARD OF SUPERVISORS
FROMt TONY COL6N, DIRECTOR
COMMUNITY SERVICES DEPARTMENT
DATE: September 12, 2000
sT,BJEcr:
AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR EARLY HEAD START
FUNDS.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to submit a grant application to
the U.S. Department of Health and Human Services, Administration for Children and Families, in the arnount
of$ 1,664,828 for Early Head Start program services to 204 infants/toddlers and their families for the period
from January 1, 2001 through December 31, 2001.
11. FINANCIAL IMPACT:
Approval of this grant application by the U.S. Department of Health and Human Services, Administration for
Children and Families (ACF), will provide funding for the period from January 1,2001 through December 31,
2001. County, as the Grantee, is required to generate a 20% non-federal, in-kind, non-cash match in the
amount of$41.6,207.
III. CHILDREN'S IMPACT STATEMENT:
The Community Services Department Early Head Start Program supports two of Contra Costa County's
community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable
and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality
early childhood education, nutrition, health, and social services,along with a strong parent involvement focus,
to low-income children throughout Contra Costa County. The overall goal of the program is to bring about a
greater degree of social competence in preschool children from low-income families. The Early Head Start
program allows the County to offer these services to children ages 0 to 3 years.
IV. REASONS FOR RECOMMENDATIONS/BACKGROUND:
This application must be delivered to ACF by October 1, 2000. This application will be reviewed and
approved by the Head Start Policy Council prior to submission.
Each year the County is required to submit a grant application to ACF in order to receive funding for Early
Head Start Program Services. Please see the attached ExecutiveSu fur er t ' .
CONTINUEI)ON ATTACHMENT:_ YES SIGNATUREt
d� t
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS j''*
UNANIMOUS(ABSENT•...�.L 1.-+" I RZREBY CERAM THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Ate. NOES: AND ENTERED ON THE MINS)M OF TITS BOARD
ABSENIt ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: TONY COL6N,313-7350 ATTESTER
PHIL TCH,OR CLERK{317 BOARD OF
CC: CAO E1
Tj
ND COUNTY ADMINISTRATOR
b
M3E2 (10/86} BY DEPUTY
Contra Costa County Community Services Department
Continuation Grant Application for Program Year 2001:
Early Head Start Program
EXECUTIVE SUMMARY
INCOMING FUNDS NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE. Contra Costa County Early Head Start Program.
2. FUNDING AGENCY. U.S. Department of Health and Human Services, Administration
for Children and Families (ACF).
3. SUBMITTAL STATUS. Request for continuation of an existing program.
4. PROPOSED TERM. Funding is requested for the period from January 1, 2001 through
December 31, 2001.
5. CURRENT FUNDING. Funding is provided by federal dollars and local in-kind
contributions. County, as Grantee, is required to generate a 20`�'io in-kind match of the
total project budget.
Federal funding: $ 1,664,828
Local share: $ 416,207
6. FUTURE FUNDING. Early Head Start is a new program with funding modeled after
the Head Start Program. The County is entering its 3rd year as an Early Head Start
grantee. Applications for the Head Start Basic Grant have been submitted and granted for
the last 35 years. Future funding through federal dollars is expected to be available with
similar regularity for Early Head Start.
7. BUDGET SUMMARY. Federal funds totaling $1,664,828 are budgeted for the
following categories.
Personnel: $822,196
Fringe: 294,327
Staff Travel: 8,593
Supplies: 61,324
Other Child Services (Contractual): 326,291
Occupancy,Nutrition, Other Misc. Costs: 128,886
Indirect 23,211
Subtotal federal dollars: 1,664,828
In-kind contributions (local share)*: 416,207
Total program operation: 2,081,035
*In-kind services are provided by parent volunteers in the classroom, on
committees and on the Policy Council, by CHDP forms processing, training, and
1
direct services to Head Start children. In addition they include speech therapy,
consultants to Advisory Boards, and parents' provision of child transportation.
8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates the Early
Head Start Program, which is administered by the Community Services Department.
Personnel requirements and payments are outlined in the budget summary. Current staff
positions were previously approved by the Board of Supervisors.
9. PROGRAM NEED. Information from the Child Care Council suggests that one of the
greatest needs for child care in Contra Costa County is for quality infant/toddler slots.
This is particularly crucial given the time limits and work requirements now faced by
parents receiving federal assistance through the CaIWORKs program. However, much of
the exempt care available in Contra Costa is lightly monitored and not required to meet
the high standards adhered to by Early Head Start.
10. RELATIONSHIP TO OTHER PROGRAMS. The program interfaces with the
county's CaIWORKS program on service delivery and cross-training. The program also
coordinates with the Health Services Department Child Health and Disabilities
Prevention Program, local schools, and the Regional Center of the East Bay for early
identification and prevention of child illnesses and disabilities and cross-training.
Duplication of effort is eliminated through monthly communication between the
programs and staff exchange on advisory boards/committees. Early Head Start has
developed numerous relationships with community-based organizations to obtain
additional client services at no cost to the program.
11. PROJECT GOALS.
A. Provide quality child development in Early Head Start classrooms.
B. Provide quality child development through a home-visiting component.
C. Provide quality child development through family child care homes,
D. Provide quality child development enhancement to existing contractors to provide
programs that meet Early Head Start standards.
E. Ensure a user-friendly program based on seamless services to families through a
Single Point of Contact to all Community Services Department resources and
related partnerships and collaborations.
12. STATED OBJECTIVES.
A. Provide care for 109 center-based infants.
B. Provide care for 33 home-based infants.
C. Provide care for 20 family child care infants.
D. Provide enhanced center-based care for an additional 42 infants.
(Total: 204 infants to be served)
13. ACTIVITY SUMMARY. The Community Service Department's Family and Children's
Services Division responds to these goals with a Service Integration model including all
departmental services and establishing direct recruitment/enrollment linkage to services
from the departments of Health and Employment & Human Services. Immediate crisis
intervention is provided for CalWORKs/Early Head Start families in moments of need. In
2
addition to providing quality child care and developmentally appropriate activities for
infants, nutritious meals are provided to infants, family advocates ensure medical/dental
screening for children without medical coverage, and mental health contract services for
children are provided as needed.
14. EVALUATION METHOD(S). Early Head Start enrollment, provision of services, the
child's educational progress, and the family's progress to self-sufficiency are tracked in
the Child Plus database. Interim program information reports are generated as needed to
assess service delivery and impact, and an annual program information report is
performed. In addition, the Parent Policy Council reviews training and facilities plans,
and conducts an annual onsite program review. Participating families respond to an
annual client satisfaction survey that includes information on quality of teaching and
facilities.
15. CHANGES COMPARED► TO PRIOR YEAR (if any). Funding represents an increase
of$257,644 in federal funds or 18% over the prior year. This will be the second full year
of operation of the program, so personnel costs are substantially higher and equipment
and facilities costs are substantially lower than the prior year.
16. POTENTIAL CONTROVERSIAL ISSUES. None.
3
TO: BOARD OF SUPERVISORS
FROMt TONY COL6N, DIRECTOR
COMMUNITY SERVICES DEPARTMENT
DATE: September 12, 2000
SUBJECT:
AUTHORIZATION TO SUBMIT DEAD START BASIC GRANT APPLICATION.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Department Director or designee to submit the 2001
Head Start Basic Grant Application to the U.S. Department of Health and Human Services, Administration for
Children and Families in the amount of$12,376,879 for Head Start program services to 1,659 children and their
families for the period from January 1, 2001 through December 31, 2001.
II. FINANCIAL IMPACT:
Approval of this grant application by the U.S. Department of Health and Human Services, Administration for
Children and Families (ACF), will provide funding for the period from January 1, 2001 through December 31,
2001. County, as the Grantee, is required to generate a 20% non-federal, in-kind, non-cash match in the amount
of$3,094,220. .
III. CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of Contra Costa County's community
outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable and Nurturing."
These outcomes are achieved by offering comprehensive services, including high quality early childhood
education, nutrition, health, and social services, along with a strong parent involvement focus, to low-income
children throughout Contra Costa County. The overall goal of the program is to bring about a greater degree of
social competence in preschool children from low-income families. The Head Start program allows the County
to offer these services to children ages 4 to 5 years.
IV. REASONS FOR RECOMMENDATIONS/BACKGROUND:
This application must be delivered to ACF by October 1, 2000. This application will be reviewed and approved
by the Head Start Policy Council prior to submission.
Each year the County is required to submit a grant application to ACF in order to receive funding for Head Start
Program Services. Please see the attached Executive Summary for further detail.
CONTINUED ON ATTACHMENTt YES SIGNATUREt
RECOM U NDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
_APPROVE OTHER
ACTION OF BOARD ON APPROVED AS RECOMMENDED)L OTHER
VOTE OF SUPERVISORS
1 HEREBY CERFfTY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAXLN
AYES: NOESi AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT.. ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: TONY COL6N,313-7350 ATTESTED
der•. P BATCHELOR CLERX F BOARD OF
CC: CAOCSD � ALL((} t�� S VISORS AND CO ADMINISTRtATOR
M382 (10/88)
BY_-(]" DEPUTY
CONTRA COSTA COUNTY COMMUNITY SERVICES DEPARTMENT
CONTINUATION GRANT APPLICATION FOR PROGRAM YEAR 2001:
HEAD START PROGRAM
INCOMING FUNDS NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE. Contra Cast County Head Start Program.
2. FUNDING AGENCY. U.S. Department of Health and Human Services, Administration for
Children and Families (ACF).
3. SUBMITTAL STATUS. Request for program continuation.
4. PROPOSED TERM. Funding is requested for the period from January 1, 200€ through
December 31, 2001. This is an application for continuation of the Head Start Program Plan
previously submitted and approved by the County for the three (3) year period beginning January
1, 1999 and ending December 31, 2001. ACF requires Grantees to submit annual updates of Head
Start Program Plans to secure continued funding of operations during years two and three
respectively.
5. CURRENT FUNDING. Federal dollars and local in-kind provide funding. County, as Grantee, is
required to generate 20% in kind match of Federal .Head Start dollars awarded.
Federal Funding: $ 12,376,879
Local Share: $ 3,094,220
6. FUTURE FUNDING. Funds are annualized and funding applications are submitted annually.
Applications have been granted for the last 35 years. Funding through federal dollars is expected to
be available.
7. BUDGET SUMMARY. A Federal dollar total of$12,376,879 is expected in these categories:
Personnel: $5,125,879
Fringe: 1,653,241
Staff Travel: 77,030
Equipment: 40,000
Supplies: 226,188
Other Child Services (Contractual): 3,050,299
Occupancy, Nutrition, Other Misc. Costs: 1,739,662
Indirect 464,580
Subtotal federal dollars: 12,376,879
In-kind contributions (local share)`: 3,094,220
Total program operation: $15,471,099
1
*These services are traditionally provided by parent volunteers in the classroom, in
committees and at the Policy Council, by CHDP forms processing, training and direct
services to Head Start children. In addition it includes speech therapy, consultants to
Advisory Boards, and parents' provision of child transportation. The increased federal
emphasis on establishing collaborative relationships with other non-federally funded
agencies has permitted us to include the resources provided by partnerships such as the
Child Start collaboration with the Child Development Division approved by the Board of
Supervisors in June 1999, and other partners throughout the community.
8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates the Head Start
Program, administering it through the Community Services Department. Personnel requirements
and payments are outlined in the budget summary. Current staff positions were previously
approved by the Board of Supervisors.
9. PROGRAM NEED. A Community Assessment conducted in 1998 by the Contra Costa County
Community Service Department and the Northern California Council for the Community shows
that Child Care Services are needed for the low-income population in Contra Costa County as well
as the CalWORKS and TANF participants. From 9,500 eligible children, including 4,800
CalWORKS children, 2,710 are served in subsidized programs. Contra Costa County, through
Head Start Family Partnerships, provides children and families with food services, immunizations,
and job referrals in a continuing effort to support the desired outcome of family health and self-
sufficiency.
10. RELATIONSHIP TO OTHER. PROGRAMS. The Head Start program interfaces with the
county's Employment and Human Services Department and Ca1WORKSprogram by providing
much-needed childcare. The program also interfaces with the Health Services Department's Child
Health and Disabilities Prevention Program for early identification and prevention of child
illnesses and disabilities. Duplication of efforts is eliminated through monthly communications
between the programs and Head Start staff through exchanges of information on advisory
boards/committees. The Head Start program enjoys numerous interagency agreements with
community-based organizations to eliminate other duplications of efforts. Additionally, Head Start
is actively seeking, through the Boost 4 Kids federal initiative, to identify areas where waivers to
duplicative federal enrollment process can be identified and implemented.
11. PROJECT GOALS.The continued project goals are:
a. Provide quality child development in Head Start classrooms.
b. Provide quality child development through a home-visiting component.
c. Provide quality child development through family child care homes.
d. Ensure a user-friendly program based on seamless services to families through a Single Point
of Contact to all Community Services Department resources and related partnerships and
collaborations.
e. Provide full day, year round services to a majority of Head Start children and parents.
12. STATED OBJECTIVES.
A. Provide care for 1,218 center-based children.
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B. Provide care for 40 home-based children.
C. Provide care for 59 family child care children.
D. Provide enhanced center-based care for an additional 342 children.
(Total: 1,659 children to be served)
13. ACTIVITY SUMMARY. Contra Costa County Head Start responds to these goals with a Service
Integration model including all departmental services and establishing direct
recruitment/enrollment linkage to the offices of the:Employment and Human Services Department.
"Child Start" offers a service integration model for CaIW'ORKS clients, offering immediate crisis
intervention for Cal'WORKS/Head Start families in moments of need. In addition to providing
quality child care and developmentally appropriate activities for children, nutritious meals are
provided to children, family advocates ensure medical/dental screening for children without
medical coverage, and mental health contract services for children are provided as needed.
14. EVALUATION METHOD(S). Head Start Performance measures are based on continuous data
tracking of families through the "Child Plus" software system including unit-of-service costs, an
annual Parent Policy Council On-site Program Review, an annual client satisfaction survey, an
annual parent interests and needs survey, and an annual Program Information Report.
15. CHANCES COMPARED TO PRIOR YEAR. The program expanded during 2000 by$788,481
in federal funds or 7% over the prior year. This increase will allow for cost of living increases for
staff and an increased emphasis on teacher training.
16. POTENTIAL CONTROVERSIAL ISSUES. None.
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