HomeMy WebLinkAboutMINUTES - 09122000 - C75-C79 TO: BOARD OF SUPERVISORS Costa
Contra ►
�� _ -
FROM: John Cullen, Director =
Employment and Human Sery c a ent County
DATE: August 15, 2000
SUBJECT: APPROVE AND AUTHORIZE the Employment and Human Services Director, or designee to
ACCEPT California Department of Aging, Older Americans Act, Title III and Title VII funding
for FY 2000/2001 in the amount of$2,421,531. (#29-098)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee to ACCEPT
California Department of Aging, Older Americans Act, Title III and Title VII funding for FY 2000/2001 in the
amount of$2,421,531. (#29-098)
FINANCIAL IMPACT:
Per California Department of Aging Agreement (FF0001-07) County to receive funding in the amount of
$2,421,531. No County match.
BACKGROUND:
The California Department of Aging funding is yearly funding accepted by the Department on behalf of the
County to provide a continuum of care system and services for vulnerable at-risk elderly on a countywide basis
for Contra Costa County residents. Services include, but are not limited to, ombudsman, congregate nutrition,
care planning, home delivered meals, disease prevention and health promotion, and prevention of elder abuse,
neglect and exploitation. The provision of services allows elderly individuals, who may otherwise require
institutionalization, to remain safely in their own residences and affords protections those individuals requiring
a higher level of care.
CONTINUED ON ATTACHMENT: SIGNATURE: r
"RECOMMENDATION OF COUNTY/ ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
-JAPPROVE OTHER
SIGNATURE(S):
ACTION OF BOA N Jr� i CJS � � � � APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
��// I HEREBY CERTIFY THAT THIS IS A TRUE
l` UNANIMOUS(ABSENT._ ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED_5E'. 4eT -" ! /-2 -; 1e&
PHIL.BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: BOB`°SESSLER,3-1605
cc: EHSD CONTRACTS UNIT(EB)
COUNTY ADMINISTRATOR BY �' J r ( C G c �, ,DEPUTY
AUDITOR-CONTROLLER
SHARON JOHNSON (SUMMIT)
CONTRACTOR
{ Contra
TO: BOARD OF SUPERVISORS � �
...... lm Costa
FROM: John Cullen, Direct 4 ' County
Employment and Huma YrIces Department
DATE: August 8, 2000
SUBJECT: APPROVE AND AUTHORIZE the Employment and Human Services Director, or designee to
ACCEPT California Department of Aging, FY 2000/2001 Older Californians Act funds for
community based service programs in the amount of$560,397 AND to SIGN associated
agreements. (#29-097)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee to ACCEPT
California Department of Aging, FY 2000/2001 Older Californians Act funds for community based service
programs in the amount of$560,397 AND to SIGN associated agreements. (#29-097)
FINANCIAL IMPACT:
No County cost. Per California Department of Aging Agreement (CB-0001-07) county to receive funding in
the amount of$560,397.
BACKGROUND:
The Employment and Human Services Department Aging and Adult Services, Adult Area on Aging (AAA)
provides services through contracts with community based organizations to low income, older residents of
Contra Costa County. The contracted services are funded by the Older Californians Act. Services include, but
are not limited to, adult day care, in-home visitation, food bags, respite and training to caregivers.
CONTINUED ON ATTACHMENT:s SIGNATURE:
�PCOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
P� ROVE OTHER
SIGNATURE(S):
ACTION OF BOA D N_ 7 ' - !
_ be� '- A: ,_ APPROVED AS RECOMMENDED } OTHER
VOTE OF SUPERVISORS
-�-- 1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT /I ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED .- 'YTr 'L YJ ber f-?, r CJl1 CJ
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: BOB SESSLER,3.1605
cc: EHSD CONTRACTS UNIT(EB)
COUNTY ADMINISTRATOR BY y � t ,DEPUTY
AUDITOR-CONTROLLER
LINDA ANDERSON (SUMMIT)
CONTRACTOR
Contra
Costa
TO: BOARD OF SUPERVISORS
County
FROM: CARLOS BALTODANO, DIRECTOR
BUILDING INSPECTION DEPARTMENT
DATE: AUGUST 28, 2000
SUBJECT: THE 2000/01 AGREEMENT BETWEEN CONTRA COSTA COUNTY AND THE CITY OF
ANTIOCH FOR THE HOUSING REHABILITATION LOAN PROGRAM.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Approve the 2000/01 Housing Rehabilitation Services Agreement with
the City of Antioch and Contra Costa County for the Housing
Rehabilitation Loan Program and authorize the Chair to execute said
agreement .
FISCAL IMPACT
None .
BACKGROUND/REASONS FOR RECOMMENDATIONS
A. City will receive Community Development Block Grant (CDBG)
funds from the Department of Housing and Urban Development
(HUD) as an entitlement to the City pursuant to the provisions
of Title I of the Housing and Community Development Act of
1974, as amended.
B. The city has approved and authorized the expenditure of One
Hundred Seventeen Thousand, Five Hundred Dollars ($117, 500 . 00)
from said CDBG funds for a housing rehabilitation program for
owner-occupants of single-family homes .
C. County has the demonstrated experience and qualifications to
operate a housing rehabilitation program under the Community
Development Block Grant Program.
D. Washington Mutual Bank is prepared to assist City and County
in achieving the objective of the program by participating
with the City and County in the proposed loan program.
E. This is the thirteenth year the County has contracted with the
City of Antioch for these services and the Building Inspection
Department recommends approval of the agreement .
CONTINUED ON ATTACHMENT: x YES SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(9) a
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT-.&J- ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE
ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE
SHOWN.
ATTESTED
PHIL BATCHELOR, CLERK OF
THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
BY DEPUTY
CONTRACT BETWEEN THE CITY OF ANTIOCH
AND
CONTRA COSTA COUNTY
FOR
HOUSING REHABILITATION
This AGREEMENT, entered into this First day of July 2000, by and
between the CITY OF ANTIOCH, public body corporate and politic,
hereinafter referred to as "CITY", and COUNTY OF CONTRA COSTA, a
political subdivision of the State of California, hereinafter
referred to as "SUBRECIPIENT" .
RECITALS
A. CITY wishes to implement an Owner Occupied Rehabilitation
Program as quickly as possible, and as a result, wishes to
procure the expertise of an agency currently operating such
a program to administer a similar program for the CITY.
B. CITY will receive Community Development Block Grant (CDBG)
funds from the Department of Housing and Urban Development
(HUD) as an entitlement to CITY pursuant to the provisions of
Title I of the Housing and Community Development Act of 1974,
as amended.
C. CITY has approved and authorized the expenditure of One
Hundred and Seventeen Thousand and Five Hundred Dollars
($117, 500) from 2000-2001 CDBG Program funds for owner-
occupied housing rehabilitation loan program for single-
family residents in Antioch.
D. SUBRECIPIENT has requested funds for a housing rehabilitation
revolving loan program.
E. SUBRECIPIENT has demonstrated experience and qualifications to
operate a revolving loan program to fund housing
rehabilitation under the CDBG Program.
F. SUBRECIPIENT represents it has the expertise and background to
provide such services to the CITY
NOW, THEREFORE, in consideration of the recitals and the mutual
obligations of the parties as herein expressed, CITY and
SUBRECIPIENT agree as follows :
1
1 . Scope of Services
SUBRECIPIENT agrees, through its Neighborhood Preservation
Program to perform all the functions necessary to make housing
rehabilitation loans to low and moderate-income owner
occupants of single family homes within the CITY' s Housing
Rehabilitation Target Area, delineated on the attached map
hereto as in Attachment "A" and incorporated herein as part of
the Agreement . These functions include, but are not limited
to the following activities:
a. Marketing of housing rehabilitation program in CITY
as part of SUBRECIPIENT ' s overall marketing effort.
b. Distribution of applications to interested property
owners .
C. Consultations with property owners and explanation
of rehabilitation program requirements .
d. Initial inspection of properties of rehabilitation
program applicants and preparation of inspection
reports .
e. Preparation of rehabilitation contract
specifications and preparation of inspection
reports .
f. Assistance to program applicants with the
preparation of loan application documents .
9. Review and processing of loan application documents
and determination of applicants ' eligibility for
program.
h. Compliance with Federal environmental requirements
with respect to historic, floodplain management,
explosive and flammable operations and toxic
chemical/radioactive materials upon completion by
CITY of Appendix "A" of the Department of Housing
and Urban Development ' s Environmental
Rehabilitation Review Sheet .
i. Review of contractor' s bids to determine that all
items in contract specifications have been
addressed and that proposed costs are reasonable.
2
Verification of contractor' s licenses and
evaluation of contractors ' qualifications . This
shall include verification for work exceeding $2000
that the contractor has a license from the State
Contractors ' Board and a business license from the
City of Antioch.
k. Confirmation that Contractor or subcontractor is
not on list of debarred, suspended or ineligible
contractors .
1 . Periodic progress inspections and final inspection
to determine that rehabilitation work has been
properly performed in accordance with the terms of
the contract .
M. Processing of payments to owners/contractors for
work completed.
n. Collection of loans from property owners .
2 . Eligibility of Loan Applicants
a . In order for a property owner to be eligible for a
rehabilitation loan, applicants must meet the most
current low and moderate-income guidelines established by
the U. S . Department of Housing and Urban Development for
the Community Development Block Grant, and must reside
within CITY' s Rehabilitation Target Area, described in
Attachment "A" .
b. In all other respects, the guidelines established by
SUBRECIPIENT for its Neighborhood Preservation Program
shall apply to rehabilitation loans for CITY residents.
3 . Review of Applications
Prior to initiating any action with respect to a
rehabilitation application from any CITY resident,
SUBRECIPIENT shall submit a copy of application to CITY for
CITY review, in order to determine conformance of proposed
rehabilitation with CITY policies . CITY shall provide
expeditious review of application and notify SUBRECIPIENT in
writing of CITY' s authorization to proceed with processing of
rehabilitation application.
3
4 . Conformance with City Codes and Ordinances
SUBRECIPIENT shall use its best efforts to ensure that all
rehabilitation work carried out under this Agreement is in
conformance with CITY Building and Zoning Codes and
Ordinances .
5 . Compensation for Services
Upon approval of each rehabilitation loan, SUBRECIPIENT shall
invoice CITY for the amount of the loan to be paid with
Community Development Block Grant (CDBG funds) . In addition,
SUBRECIPIENT shall periodically invoice CITY for
administrative and technical services performed by
SUBRECIPIENT in connection with each rehabilitation loan.
Such compensation for services shall be at the rate of $75 . 00
per hour for each hour of time expended by SUBRECIPIENT
Rehabilitation Specialist on the rehabilitation case, except
that the maximum compensation for any rehabilitation case
shall be limited to $3, 500 . 00 . It is understood that the
compensation rate of $75 . 00 per hour is for all administrative
and technical services in connection with the rehabilitation
case, including salary of Rehabilitation Specialist,
administrative oversight, clerical assistance, and overhead
costs . SUBRECIPIENT shall provide time sheets documenting
hours expended on a project basis . See Attachment "B" for
budget .
6. Limitation on Funds
The total costs incurred by SUBRECIPIENT under this Agreement
shall not exceed $117,-500 (One Hundred Seventeen Thousand and
Five Hundred Dollars) , the amount of CDBC funds allocated by
CITY for this rehabilitation program except as permitted by
the generation of program income and carryover from previous
program year ' s allocation.
7 . Term of Agreement
The term of this Agreement shall commence on the date first
appearing in this Agreement and shall continue until June 30,
2001 . This Agreement may be renewed for successive one-year
terms at the discretion of CITY and SUBRECIPIENT .
4
8. Records to be Maintained
The SUBRECIPIENT shall maintain all records required by the
federal regulations specified in 24 CFR Part 570. 506, and that
are pertinent to the activities to be funded under this
Agreement. Such records shall include but not be limited to:
a. Records providing a full description of each
activity undertaken;
b. Records required to determine the eligibility of
activities;
C. Records required to document the acquisition,
improvement, use or disposition of real property
acquired or improved with CNBC assistance;
d. Records documenting compliance with the fair
housing and equal opportunity components of the
CDBG program;
e. Financial records as required by 24 CFR Part
570 . 502, and OMB Circular A-110; and
f. Other records necessary to document compliance with
applicable sections of 24 CFR 570 .
g. SUBRECIPIENT shall retain records for a period of
three years except that all loan records shall be
retained for a period of three years after final
loan repayment .
9. Reporting
SUBRECIPIENT shall report on quarterly basis the race,
ethnicity, handicapped status, gender, familial status and
income status of all tenants. Relevant contractor information
shall be provided.
SUBRECIPIENT shall annually report to CITY on all
rehabilitation loans made with CITY entitlement funds,
including the name of borrower, address and parcel number,
loan amount, the terms of the loans, date of first payment,
amount of repayments, type of rehabilitation work completed
under the loan, program income received and expended, and
program demographic information required for completion of
Annual Grantee Performance Report . This report shall be
submitted to CITY within 30 days after the end of the program
year on June 30 .
5
10. Program income
SUBRECIPIENT shall keep separate accounting of repayments of
loan principal and interest earned from loans made with CITY
CDBG funds . Such program income shall be used for future
rehabilitation activity within CITY and shall be applied,
after its receipt by SUBRECIPIENT, to the next CITY
rehabilitation loan approved by SUBRECIPIENT. Each invoice to
CITY for rehabilitation loan funds shall specify as a credit
the amount of program income to be applied to each
rehabilitation loan. In the event that this Agreement is not
subsequently renewed or is otherwise terminated, SUBRECIPIENT
agrees to repay unspent grant monies including program income
generated under the terms of this Agreement to CITY within 30
days of termination and transfer all accounts receivable
attributable to this activity to CITY.
The SUBRECIPIENT may use program income during the agreement
period for activities permitted under this agreement and
shall reduce payment demands for additional funds by the
amount of any such program income. The County shall provide
the City with an accounting of all program income used
pursuant to this paragraph. Any interest earned on cash
advances from the U. S . Treasury is not program income and
shall be remitted promptly to the CITY.
11 . Compliance with Federal Requirements
In carrying out the terms of this Agreement, CITY and
SUBRECIPIENT shall comply with all applicable Community
Development Block Grant Program Regulations as contained in 24
CFR Part 570 . 502 (a) . and Subpart K, except CITY shall be
responsible for initiation and completion of environmental
review. In addition, SUBRECIPIENT agrees to comply with the
following:
a. CDBG regulations governing the eligibility of fair
housing activities as contained in 24 CFR 570 . 904 .
b. The attachments as listed below of the Uniform
Administrative Requirements for Grants and Cooperative
Agreements to state and local governments (24 CFR part
85) , as applicable, including:
1 . Section 85 . 3, "Definitions"
2 . Section 85 . 6, "Exceptions"
6 ..
3 . Section 85 . 12, "Special grant or subgrant conditions for
"high-risk" grantees;
4 . Section 85 . 20, "Standards for financial management
systems, " except paragraph (a) ;
5 . Section 85 . 21, "Payment" except as modified by Sec.
570 . 513;
6. Section 85 . 22, "Allowable costs";
7 . Section 85 . 26. "Non-federal audits" ;
8 . Section 85. 32 . "Equipment", except in all cases in which
the equipment is sold, the proceeds shall be program
income;
9. Section 85 . 33 "Supplies";
10 . Section 85 . 34 "Copyrights";
11 . Section 85 . 35 . "Subawards to debarred and suspended
paragraph;
12 . Section 85 . 36, "Procurement, " except paragraph (a) ;
13 . Section 85 . 37 "Subgrant";
14 . Section 85 . 40 "Monitoring and reporting program
performance, "except paragraphs (b) through (d) and
paragraph (f) ;
15 . Section 85 . 41, "Financial reporting, except paragraphs
(a) , (b) , and (e) ;
16. Section 85 . 42, "Retention and access requirements for
records";
17 . Section 85 . 43 "Enforcement";
18 . Section 85 . 44 "Termination for convenience" ;
19 . Section 85 . 51, "Later disallowances and adjustments; and
20 . Section 85 . 52 . "Collection of amounts due . "
C. OMB Circular No. A-87 "Principles for Determining Costs
Applicable to Grants and Contracts with State, Local, and
Federally recognized Indian Tribal Governments. "
d. OMB Circular No.. A-128, "Audits of State and Local
Governments . "
e. Environmental Standards as refined in 24 CFR 570 . 604 .
f. "Public Law 88-352"; which refers to Title VI of the
Civil Rights Act of 1964, "Affirmative Action Program" ,
which provides that no person in the United States shall
on the ground of race, color or national origin, be
excluded from participation in, be denied the benefits
of, or be subjected to discrimination under any program
or activity receiving Federal financial assistance. The
SUBRECIPIENT agrees that it shall be committed to carry
out pursuant to the City' s specifications an Affirmative
Action Program in keeping with the principles as provided
7
7
in President ' s Executive Order 11246 of September 24,
1965, and as subsequently amended. The SUBRECIPIENT shall
submit a plan for an Affirmative Action Program upon the
request of the CITY.
g. "Public Law 90-284" ; which refers to the Fair Housing
Act, which states that is the policy of the United States
to provide, within constitutional limitations, for fair
housing throughout the United States and prohibits any
person from discriminating in the sale or rental of
housing, the financing of housing, or the provision of
brokerage services, including otherwise making
unavailable or denying a dwelling to any person, because
of race, color, religion, sex, national origin, handicap
or familial status and which requires that all programs
and activities related to housing and community
development be administered in a manner to affirmatively
further the policies of the Fair Housing Act .
h. Section 109 of Title I of the Housing and Community
Development Act of 1974; which states that no person in
the United States shall on the ground of race, color,
national origin or sex be excluded from participation in,
be denied the benefits of, or be subjected to
discrimination under any program or activity funded in
whole or in part with Community Development funds made
available pursuant to this act.
i . Section 504 of the Rehabilitation Act of 1975; as
amended, which states that no otherwise qualified
handicapped individual in the United States shall solely
by reason of his/her handicap be excluded from
participation in, be denied the benefits of, or be
discriminated against under any program or activity
receiving Federal financial assistance.
j . Age Discrimination Act of 1975; as amended, which states
that no persons in the United States shall, on the basis
of age, be excluded from participation in, be denied the
benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial
assistance.
k. Section 3 of the Housing and Urban Development Act of
1968; which states the work to be performed under this
contract is a project assisted under a program providing
direct federal financial assistance from HUD and is
subject to the requirements of Section S of the Housing
8
;7
and Urban Development Act of 1968, as amended, 12 U. S.C.
1701 . Section 3 requires that to the greater extent
feasible, opportunities for training and employment be
given to lower-income persons within the unit of local
government or the metropolitan area in which the project
is located, and that contracts for work in connection
with the project be awarded to eligible business concerns
which are located in, or owned in substantial part by,
persons residing in the same metropolitan area as the
project .
1. Conflict of interest regulations as contained in 24 CFR
570 . 611; which require, among other things, that except
for approved eligible administrative or personnel costs,
no person who is an employee, agent, consultant or
officer of the SUBRECIPIENT may obtain a personal or
financial interest or benefit from the activity under
this Agreement, or have an interest in any contract,
subcontract, or agreement with respect thereto, or the
proceeds thereunder, either for themselves or those with
whom they have family or business ties, during their
tenure or for one year thereafter. Upon written request
of the AGENCY, the CITY may request the U. S . Department
of Housing and Urban development to grant an exception to
the foregoing requirement on a case-by-case basis in
accordance with 24 CFR 570 . 611 (d) .
M. The SUBRECIPIENT will use its best efforts to afford
minority and women-owned business enterprises the maximum
practicable opportunity to participate in the performance
of this contract . As used in this contract, the term
'minority and female business enterprise means a business
at least fifty-one (51) percent owned and controlled by
minority group members or women. For the purpose of this
definition, "minority group members" are Afro-Americans,
Spanish-speaking, Spanish surnamed or Spanish-heritage
Americans, Asian-Americans, and American Indians . The
CITY may rely on written representations by SUBRECIPIENT
regarding their status as a minority and female business
enterprise in lieu of an independent investigation.
n. The SUBRECIPIENT agrees to comply with the requirements
of the Secretary of Labor in accordance with the Davis-
Bacon Act as amended, the provisions of Contract Work
Fours, and Safety Standards Act, the Copeland (Anti-
Kickback) Act (40 U. S .C. 276, 327-333) and all other
applicable federal, state and local laws and regulations
pertaining to labor standards insofar as those acts apply
9
to the performance of this contract. The SUBRECIPIENT
shall maintain documentation which demonstrates
compliance with hour and wage requirements of this part.
Such documentation shall be made available to the CITY
for review upon request.
The SUBRECIPIENT agrees that, except with respect to the
rehabilitation or construction of residential property
designed for residential use for less than (8)
households, all contractors engaged under contracts in
excess of $2, 000 for construction, renovation or repair
of any building or work financed in whole or part with
assistance provided under this contract, shall comply
with federal requirements pertaining to such contracts
and with the applicable requirements oft he regulations
of the Department of Labor, under 29 CFR, Parts 1, 3, 5,
and 7 governing the payment of wages and ration of
apprentices and trainees to journeymen; provided, that if
wage rates higher than those required under the
regulations are imposed by the state or local law,
nothing hereinunder is intended to relieve the
SUBRECIPIENT of its obligation, if any, to require
payment of the higher wage. The SUBRECIPIENT shall cause
or require to be inserted in full, in all such contracts
subject to such regulations, provisions meeting the
requirements of this paragraph, for such contracts in
excess of $10, 000 .
o. Lead Based Paint . The AGENCY agrees that any
construction or rehabilitation structures with assistance
provided under this contract shall be subject to HUD Lead
Based Paint Regulations at 24 CFR Part 35, and in
particular Sub-part B: thereof.
p. Equal Employment Opportunity. All contracts shall
contain a provision requiring compliance with E.G. 11246,
"Equal Employment Opportunity, " as amended by E.O. 11375,
"Amending Executive Order 11246 Relating to Equal
Employment Opportunity, " and as supplemented by
regulation at 41 CFR part 60, "Office of Federal Contract
Compliance Programs, Equal employment Opportunity,
Department of Labor.
q. Copeland "Anti-Kickback" Act (18 U. S.C. 874 and 40 U. S.C.
276C) . All contracts and subgrants in excess of $2, 000
for construction or repair awarded by recipients and
subrecipients shall include a provision for compliance
with the Copeland "Anti-Kickback" Act (18 U. S .C. 874) as
10
supplemented by Department of Labor regulations (29 CFR
part 3 "Contractors and Subcontractors on Public building
or Public Work Financed in Whole or In Part by Loans or
Grants from the United States") . The Act provides that
each contractor or subrecipient shall be prohibited from
inducing by any means, any person employed in the
construction, completion, or repair of public works, to
give up any part of the compensation to which he is
otherwise entitled. The recipient shall report all
suspected or reported violations to the Federal awarding
agency.
r. Clean Air Act (42 U. S.C. 7401 et . seq. ) and the Federal
Water Pollution Control Act (33 U. S .C. 1251 et. seq. ) , as
amended. Contracts and subgrants of amounts in excess of
$100, 000 shall contain a provision that requires the
recipient to agree to comply with all applicable
standards, orders or regulations issued pursuant to the
Clean Air Act (42 U. S.C. 7401 et . seq. ) and the Federal
Water Pollution Control Act as amended (33 U. S. C. 1251
et . seq. ) . Violations shall be reported to the Federal
awarding agency and the Regional Office of the
Environmental Protection Agency (EPA) .
S . Debarment and suspension (E.O. 12549 and 12689) No
contract shall be made to parties listed on the General
Services Administration' s List of Parties Excluded from
Federal procurement or Nonprocurement Programs in
accordance with E.O. 12549 and 12689, "Debarment and
Suspension. " This list contains the names of parties
debarred, suspended or otherwise excluded by agencies,
and contractors declared ineligible under statutory or
regulatory authority other than E.O. 12549. Contractors
with awards that exceed the purchase threshold shall
provide the required certification regarding its
exclusion status and that of its principal employees .
t . Religious Organizations . The SUBRECIPIENT agrees that
funds provided under this Agreement will not be utilized
for religious activities, to promote religious interests,
or for the benefit of a religious organizations in
accordance with the federal regulations specified in 24
CFR 570 . 200 (j ) .
U. Hatch Act . The SUBRECIPIENT agrees that no funds
provided, nor personnel employed under this Agreement,
shall be in any way or to any extend engaged in the
11
conduct of political activities in violation of Chapter
15 of Title V United States Code.
12 . Certification
The undersigned certifies, to the best of his or her knowledge
and belief, that :
a. No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or
employee of any Agency, a Member of Congress in
connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan or
cooperative agreement .
b. If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any
Agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure Form to Report
Lobbying, " in accordance with its instructions .
C. The undersigned shall require that the language of this
certification be included in the award documents for all
subawards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans, and
cooperative agreements) and that Agency shall certify and
disclose accordingly.
This certification is a material representation of fact upon
which reliance was placed when this transaction was made or
entered into. Submission of this certification is a
prerequisite for making or entering into this transaction
imposed by Section 1352, Title 31, U. S . Code. Any person who
fails to file the required certification shall be subject to a
civil penalty of not less than $10, 000 and not more than
$100, 000 for each such failure .
13 . Insurance
12
City understands and agrees that SUBRECIPIENT is self-insured
for its workers compensation and general liability exposures
and agrees to extend the benefits of this protection to City,
as required in Article 14 . Indemnification of this Agreement
14 . Indemnification
SUBRECIPIENT agrees to indemnify, hold harmless, and defend
CITY, its officers, agents, and employees from and against any
and all claims, demands, lawsuits or other actions for damage
or injury to persons or property arising out of the
performance of this Agreement by SUBRECIPIENT or its officers,
employees, partners, directors, or agents .
CITY agrees to indemnify and hold harmless SUBRECIPIENT, its
officers, agents, and employees, from City' s share of all
liability, losses, costs, or expenses, including attorney' s
fees, arising out of the negligent acts, errors, omissions, of
City, its officers, agents, or employees, arising out of or
connected with this Agreement for its operations .
This provision shall survive any termination of this
Agreement .
15. Amendments
Should Federal or State regulations, laws, funding
requirements or funding amounts applicable to the subject of
this Agreement be adopted or revised during the term, hereof,
this Agreement shall be deemed amended, as necessary, to
assure conformance with such Federal and State requirements .
If such amendments result in a change in the funding, the
scope of services, or schedule of the activities to be
undertaken as part of this Agreement, except as necessary to
comply with Federal or state requirement, such modifications
will be incorporated only by written amendment of this
Agreement .
16. Termination of Agreement
CITY or SUBRECIPIENT may terminate this Agreement at any time
by giving written notice of same and specifying the effective
date thereof, at least fifteen (15) days before the effective
date of such termination. If the Agreement is terminated by
CITY as provided herein, SUBRECIPIENT shall be paid for all
13
work done on behalf of CITY under the terms of this Agreement,
up to the effective date of termination.
17 Inspection of Work
It is understood that periodic review of SUBRECIPIENT' s work
under this Agreement may be necessary and the right to so
review is reserved by CITY. CITY shall have access to any
books, documents, papers and records of SUBRECIPIENT which are
directly pertinent to the work performed under this Agreement
with exception to confidential attorney/client materials. The
SUBRECIPIENT hereby agrees to have an annual agency audit
conducted in accordance with OMB Circular A - 128 . Any
deficiencies noted in audit reports must be fully cleared by
the SUBRECIPIENT within 30 days after receipt by the
SUBRECIPIENT. Failure of the COUNTY to comply with the above
audit requirements will constitute a violation of this
contract and may result in the withholding of future payments .
18 . Cessation of Funding
In the event the Federal funding for this Agreement ceases,
this Agreement is terminated. In the event of unforeseeable
budget adjustments by the Federal Government, this Agreement
is subject to re-negotiation.
19. Project Representation and Notices
CITY and SUBRECIPIENT hereby designate the following agents to
act as project representatives in the matters dealing with the
performance of work under this Agreement and for receipt of
all notices :
CITY: Douglas R. Ward
Community Development Director
CITY OF ANTIOCH
P. O. Box 5007
Antioch, CA 94531-5007
SUBRECIPIENT:
Mickie Perez, Chief
Housing Rehabilitation Coordinator
Neighborhood Preservation Program
651 Pine St. , 4th floor
Martinez, CA 94553-0152
14
(Page 14 Intentionally left blank)
15
x
IN WITNESS WHEREOF, this Agreement is executed by the City of Antioch and by the County
of Contra Costa.
CITY OF ANTIOCH COUNTY OF CONTRA COSTA
Br.�• By: , ...�
DOUGLAS WARD, ,Bo of Sup sors
Comm. De . Department
APPROVED AS TO FORINT: ATTESTED
Phil Batchelor, Clerk,of the
Board of Supervisors and
County Administrator
WILLIAM R. GALSTAN,
City Attorney t
By:222, I" jt�
DEPUTY
CERTIFICATION:
MICKIE PEREZ, Chief
Property Conservation Division
APPROVED AS TO FORM:
By:
LILL FUJII Ij
DEPUTY COUNTY COUNSEL
16
ATTACHMENT "A"
Owner--Occupied Dousing Rehabilitation
Revolving loan ,program provides leveraged zero or low interest
deferred loans to rehabilitate owner-occupied housing for
low/moderate income households. Target area is generally bordered
by Cavallo Road, "L" Street, Worrell/Putnam Drives and San Joaquin
River. Additional areas include the area surrounding Turner
Elementary School and the area northeast of Minaker and E. 13th
Street.
"building Inspection Department ���"� LrC� Carlos Baltodano
Director of Building Inspection
PROPERTY CONSERVATION DIVISION Costa
NEIGHBORHOOD PRESERVATION PROGRAM County
651'Pine Street, 4th Floor
Martinez, California 94553-6152
PCC! (925) 335-1111
NPP (925) 335-1137
FAX (925) 646-4450
ATTACHMENT "B"
si
CITY OF ANTIOCH
NEIGHBORHOOD PRESERVATION PROGRAM
BUDGET FOR 2000-01 FISCAL YEAR
Allocation $117, 500
5 households to be assisted at $20, 000 = $100, 000
Administrative casts @ $3 , 500 = $17, 500
CCC Building Inspection matching admin - $11, 000
F f
t
Contra `z"
TO: BOARD OF SUPERVISORS Costa
FROM: Warren E. Rupf, Sheriff-Coroner County
DATE: July 20, 2000
SUBJECT: APPROVAL OF GRANT APPLICATION FOR THE STATE IDENTIFICATION
SYSTEMS PROGRAM GRANTS
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
ADOPT Resolution authorizing the Sheriff, on behalf of the County, to submit an application to
the State of California, Office of Criminal Justice Planning, to receive $163,156 for the
purchase a LiveScan Fingerprint Capture System.
II. FINANCIAL IMPACT:
NONE. The amount of funding from this grant is sufficient to purchase the desired equipment.
The grant does not have a matching-funds requirement.
Ill. BACKGROUND/REASON(S) FOR RECOMMENDATIONLSZ
The California State Office of Criminal Justice Planning has funding available to assist specific
jurisdictions with the purchase of Ten Print Fingerprint System Packages. The Richmond Police
Department is one of these specific agencies. Since the Sheriffs Office is responsible for the
Centralized Information Systems for all of Contra Costa County, the Sheriffs Office is submitting
this grant application on behalf of Richmond.
IV. CONSEOMENCES OF NEGATIVE ACTION:
Failure to adopt the attached Resolution would result in loss of the opportunity to purchase the
LiveScan Fingerprint Capture System at no cost to the County.
't '3ix 6 7" Ay
CONTINUED ON ATTACHMENT: YES SIGNATURE: �-�-
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE (S):
ACTION OF BOARD ON Id, 460 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT" } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact Person:Stacey Sutter Henderson,5-1540
CC: Sheriff-Coroner ATTESTED_ 41eiP7 4e,--
., vZC7oc/
CAO,Justice System Administration PHIL BATCHELOR,CLERK OF THE BOARD OF
`�-S-�UPERVISORS AND COUNTY ADMINISTRATOR
BY)2_)_) !''�} cz._� ,DEPUTY
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on September 12, 2000 , by the following vote:
AYES: Supervisors Gioia, Uilkema, DeSaulnier and Canciamilla
NOES: None
ABSENT: Supervisor Gerber
ABSTAIN: None
SUBJECT: State Identification System Grant Program
RESOLUTION OF THE GOVERNING BOARD Resolution NO. 2000/306
WHEREAS the Board of Supervisors, Contra Costa County, desires to receive funds made
available through a certain project designated the State Identification System Grant Program,
to be funded, in part, from funds made available through the Program administered by the Office
of Criminal Justice Planning (hereinafter referred to as OCJP).
AND WHEREAS the Board of Supervisors, desires to use these funds to purchase a Livescan
Fingerprint Capture system to be placed in the Juvenile Section of the Richmond Police
Department.
NOW, THEREFORE, BE IT RESOLVED that the Sheriff-Coroner of the County of Contra Costa
is authorized, on behalf of the County, to submit the proposal to OCJP and is authorized to
execute on behalf of the Board of Supervisors the Grant Award Agreements, and to make minor
changes as requested by the State to maintain compliance with State and Federal requirements.
IT IS AGREED that any liability arising out of the performance of this Grant Award Agreement,
including civil court actions or damages, shall be the responsibility of the grant recipient and the
authorizing agency. The State of California and OCJP disclaim responsibility for any such liability.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant
expenditures controlled by this body.
IT IS ALSO AGREED that this award is not subject to local hiring freezes.
1 hereby certify that this is a true and correct
copy of an action taken and entered on the
minutes of the Board of Supervisors on the
date shown.
ATTESTED: September 12. 2000
PHIL BATCHELOR, Clerk of the Board
of Supervisors and County Administrator
02 r Deputy
cc: Orig. Department: Sheriff-Coroner(5 certified copies)
County Administrator, ATTN: George Roemer
Auditor-Controller
RESOLUTION No. 2000/386
TD: BOARD OF SUPERVISORS ,i � �. Contra
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR AND Costa
GUS S. KRAMER, ASSESSOR County
DATEI SEPTEMBER 12, 2000
SUBJECT:
APPROVE STATE PROPERTY TAX ADMINISTRATION CONTRACT
SFECIFI;REOUEST(S)Sit!RECOMMENDATION{B)•BACKGROUND AND JUSTIFICATION
RECOMMENDATION.
Approve and authorize the Chair of the Board of Supervisors to execute a contract
between Contra Costa County and the State Department of Finance. This contract
provides $2,022,000 in Property Tax Administration Funds to the Assessor's Office in
2000-2001 for improving operations and to offset funding shortfalls. All interest earned by
these funds while in the trust account will be credited to the trust account for enhancing the
property tax administration system.
BACKGROUND.
At the November 23, 1995 Board meeting, the Board approved the County's participation
in AB818 which is the source of the Property Tax Administration funding. AB818 makes
available over $2 million to the County in fiscal years 1995-96, 1996-97 and 1997-98. If
the Assessor's Office performs annually at the anticipated level, these funds will not have
to be repaid to the State. The Assessor's Office received the funds in 1995-96, 1996-97
and 1997-98 and performed at a level where these funds did not have to be repaid.
In 1997, the Legislature approved AB719, a continuation of AB818, for an additional three
years of funding. On December 1, 1998 the Board approved the County's participation in
AB719. The Assessor's Office in coordination with the County Auditor, County
Administrator and County Counsel has developed a performance and spending plan for
2000-2001 that has been approved by the State Department of Finance and will result in
funding within 30 days after the contract has been signed y both pa
CONTINUED ON ATTACHMENT* YES i SIGNATURE*
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CMITT
PPROYE OTHER
r
ACTION OF BOARD ._ s f J " L" " -` --APPROVED AS RECOMMENDED OTHER�..
VOTE OF SUPERVISORS
'}� I HEREBY CERTIFY YNAY THIS It A TRUE
`UNANIMOUS{ABSENT .; AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF,THE BOARD
ASSENTz ASSTAIN: OF SUPERVISORS ON THE DAYS SHOWN.
Contact: Lori Koch (925) 313-7474 � 1,
0 -
CC,
CCzAdministrator(T. Enea)
ATTESTEDZ4'2190
Assessor PHIL BATCHELOR,CLERK OF THE BOARD OF
Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR
County Counsel
BY � �' ,DEPurY
M3S2 1,creay
s
July 25, 2000
AGREEMENT FOR STATE-COUNTY
PROPERTY TAX ADMINISTRATION PROGRAM
THIS AGREEMENT is entered into thisIday of 2000, by
and between the County of Contra Costa (County) and th State Department of Finance
(State).
WITNESSETH:
WHEREAS, Revenue and Taxation Code Section 95.31 provides that upon recommendations
of the Assessor, and by resolution of the Board of Supervisors, the County may elect to
participate in the State-County Property Tax Administration Program, administered by the
State; and
WHEREAS, the County elects to participate in the State-County Property Tax Administration
Program and to apply for a loan of$2,022,000 for fiscal year 2000-2001.
WHEREAS, the County finds it necessary to apply for this loan to enhance its property tax
administration system; reduce backlog of new construction; prepare a defense for each
appeals case that is scheduled by the Assessment Appeals Board; enroll Proposition 8
declines in value; reduce backlog of non-mandatory audits; and maximize value enrollment
capabilities; and
WHEREAS, in order to participate in the State-County Property Tax Administration
Program, the County must enter into an agreement with the State;
NOW, THEREFORE, the parties agree as follows:
1. PERIOD OF AGREEMENT
This agreement shall commence upon the date of execution by both parties and shall
expire on June 30, 2002.
2. LOAN AMOUNT
The State agrees to make available to the County a loan in the amount of$2,022,000
for fiscal year 2000-01.
3. COUNTY-REQUIREMENTS
The County agrees to use the funds received from the State to enhance the property
tax administration system. The County agrees not to use this loan to supplant the
Assessor's current level of funding. The County understands and agrees that in order
for the County to be eligible to participate in this State-County Property Tax
Administration Program,it must maintain a base staffing, including contract staff, and
total funding level in the Assessor's Office, independent of the loan proceeds provided
pursuant to this Act, equal to the levels in the 1994-95 fiscal year exclusive of the
amounts provided to the Assessor's Office pursuant to item 9100-102-001 of the
Budget Act of 1994.
The 1994-95 fiscal year base funding and staffing levels, as determined by the
Assessor's Office and the Chief Administrative Office of the County, which shall be
deemed to satisfy this requirement is as follows:
Gross Appropriations $7,503,192
Total Budgeted Positions 118
4. RECEIPT OF FUNDING
In fiscal year 2000-01, the County shall receive payment of$2,022,000 within thirty
(30) days after the approval of this agreement by both parties.
5. DEFINITION OF REPAYMENT
Repayment of the loan shall be evaluated based upon the Assessor's performance
under the following criteria:
(a) Reduces the July 1, 2000 backlog of 7,160 new construction assessments by
June 30 by completing the accumulated number of reassessments. In 2000 we
are also updating the property records to improve our characteristics file used
in evaluating comparable sales. (Weighted 10% for determining percentage
of success.)
Accumulated Number
Accumulated of Reassessments Backlog
Year Workload (Est.) Completed (Est.) Goal
2000-01 24,230 17,870 6,360
2
(b) Reduces the July 1, 2000 backlog of 5,874 property re-inventory by June 30
as stated below by completing the following accumulated number of property
re-inventories. In 2000 we will update our sales and property records to
improve our characteristics file used in evaluating comparable sales.
(Weighted 5% for determining percentage of success.)
Accumulated Number
Accumulated of Inventories Backlog
Year Workload {Est.) Completed (Est.) Goal
2000-01 8,900 4,026 4,874
(c) Reduces the July 1, 2000 backlog of 307 appeal cases. We will prepare a
defense for all assessment appeal cases that are scheduled by the Assessment
Appeals Board. (Weighted 60% for determining percentage of success.)
Accumulated Accumulated Goal
Appeals Appeals (Appeals Not
Year Scheduled(Est.) Defended (Est.) Defended
2000-01 2,418 2,418 0
The potential assessed value loss for year 2000-01 is in excess of$2.3 billion.
(d) Reduces the July 1, 2000 outstanding backlog of 16,348 Proposition 8
reductions in value to be reviewed by June 30 of each fiscal year as stated
below by completing the following accumulated number of reviews.
(Weighted 10% for determining percentage of success.)
Accumulated Number
Accumulated of reviews Backlog
Year Workload (Est.) Completed(Est.) Goal
2000-01 61,390 55,042 6,348
3
(e) Reduces the July 1, 2000 backlog of 200 non-mandatory audits by June 30 as stated
below by completing the following accumulated number of audits. The non-
mandatory audits are a result of unreturned Business Property Statements. (Weighted
15% for determining percentage of success.)
Accumulated Number
Accumulated of Audits Backlog
Year Workload (Esta Completed (Est.) Coal
2000-01 1,622 1,497 125
In measuring payment, the following formula shall be used:
A + (B-C) "A" = The actual accumulated number of reassessments/audits
A completed or assessment appeals defended
"B" = The backlog goal/appeals not defended
"C" = The achieved backlog/appeals not defended
For example.
If the achieved backlog for (a) above for 2000-01 is 6,700, the above formula will produce
the following:
6,360 - 6,700 = -340; 17,870 - 340 = 17,530/17,870= 98.10%
If the achieved backlog for (a) above for 2000-01 is 6,100, the above formula will produce
the following:
6,360 - 6,100 = +260, 17,870 + 260= 18,130/17,870 = 101.45%O
The percentage of success including percentages over 100, for each of the five goals ("a"
through "e") will be weighted according to the percentages identified in each category to
determine the total percentage of success. If this total is 95% or greater, the loan shall be
considered to have been repaid. If the percentage is less than 95%, that percentage
multiplied by the loan amount shall be considered the amount that has been repaid.
If the workload increases for items ("a" through "e") of section 5 by 10% or more the target
backlogs for each year will be automatically increased by the numeric amount of the
workload increase.
4
In addition, the Assessor will continue compliance with section 469 of the Revenue and
Taxation Code, and continue processing and monitoring Proposition 8 decline in value
assessments.
6. RENEGOTIATION OF THE REPAYMENT DEFINITION
At the request of the County, the State agrees to renegotiate in good faith the
definition of repayment specified in Section 5, if there is any major misfortune or
calamity occurring in the County proclaimed by the Governor to be in a state of
disaster and affecting 1% of the assessable parcels in the County. If an agreement is
not reached, the provisions of Section 5 will apply; however, the repayment date will
be extended to June 30 of the fiscal year following the year in which the loan is made
and, upon request, the County will be granted a repayment extension as provided in
Section 95.31 of the Revenue and Taxation Code.
7. PROPOSED USE OF LOAN
The County plans to use the funds received from the State and interest earned by these
funds to fund appraisal, clerical and support positions, overtime as needed, and to
enhance its property tax administration system, as specified in Exhibit A.
It is understood and agreed that funds received by the County pursuant to this program
shall be deposited into a trust account to be used as required by Revenue and Taxation
Code Section 95.31. Any funds remaining in the account at the end of each annual
term may be rolled over to the next fiscal year for authorized uses consistent with the
provisions of Section 95.31.
It is also understood that upon satisfaction of the terms set forth in Section 5 as
repayment for each annual loan, the State will have no further claim on these funds
provided the County continues to meet the requirements stipulated in Section 3.
However, in the event that the County has not expended all of the loan proceeds, the
County may, at its option, return to the State all or a portion of any unspent loan
proceeds to reduce the amount of the loan.
8. FAILURE TO REPAY LOAN AMOUNT
If the County fails to repay the loan as specified in Sections 5 and 6 the State shall
notify the County and Controller. The Controller shall make an apportionment to the
General Fund on behalf of the County in the amount of that required payment for the
purpose of making that payment. The Controller shall make that payment only from
monies credited to the Motor Vehicle License Fee Account in the Transportation Tax
Fund to which the County is entitled at the time under Chapter 5 (commencing with
Section 11001) of Part 5 of Division 2 of the Revenue and Taxation Code, and shall
thereupon reduce, by the payment, the subsequent allocation or allocations to which
the County would otherwise be entitled under that chapter. It is understood and
agreed that partial payment of the loan will be accepted by the State in accordance
with the formula established by Section 5. The State shall be entitled to recover only
that portion of the loan considered unpaid as established by Section 5.
9. REPORTING CRITERIA
Upon request, the County agrees to provide to the State, by March 31 of each fiscal
year, an Interim Report listing the projected impact of the increased funding in the
current and subsequent fiscal year regarding the number of reassessments/audits
completed, appeals defended, June 30 backlog, and the average increment of assessed
value change associated with items (a) through (e) of Section 5 of this contract, plus
similar information relating to Proposition 8 "Decline in Value" claims.
The County will also provide to the State by July 30 of the following fiscal year a
report listing the actual workload, number of reassessments/audits completed or
appeals defended, the achieved June 30 backlog, and the average increment of
assessed value change associated with items (a) through (e) of Section 5 of this
contract, plus similar information relating to Proposition 8 "Decline in Value" claims.
This report will be verified by the County's Auditor-Controller.
10. PROJECT RESPONSIBILITY - COUNTY
County will provide a Project Director who will be responsible for ensuring the
objectives under this agreement are met. The Project Director will monitor County
performance.
County's Project Director will serve as liaison with the State's Project Director on an
as needed basis.
County's Project Director shall provide direction to the State in the areas relating to
County policy, and information and procedural requirements.
County's Project Director for this agreement shall be:
Lori Koch, Assistant Assessor
Office of the Assessor
834 Court Street
Martinez, CA 94553
(925) 313-7474
County shall notify the State in writing of any change in the name or address of
County's Project Director.
11. PROJECT RESPONSIBILITY - STATE
The State will provide a Project Director who will be responsible for State
performance under this agreement. The Project Director shall be a full-time employee
of the State.
The State's Project Director for this agreement will be:
Betty Yee, Chief Deputy Director
State of California
Department of Finance
State Capitol, Room 1145
Sacramento, CA 95814
(916) 445-4141
The State's Project Director will serve as liaison with County's Project Director on an
as needed basis.
The State shall notify the County in writing of any changes in the name or address of
the State's Project Director.
7
12. EXCLUSIVE AGREEMENT
This agreement constitutes the complete and exclusive statement of understanding
between the parties which supersedes all previous agreements, written or oral, and all
other communications between the parties relating to the subject matter of this
agreement.
13. CHANGES AND AMENDMENTS
The County and the State reserve the right to change any portion of the work required
under this agreement or to amend such other items and conditions as may become
necessary. Any such revisions shall be accomplished only with the written approval
of the Contra Costa County Board of Supervisors and the State.
14. NOTICES
All notices or demands required or permitted to be given or made hereunder shall be
in writing and shall be deemed to have been given if made by hand delivery with
signed receipt, or as shown on the receipt when mailed by first-class, registered or
certified mail, postage prepaid, addressed to the County and State at their respective
addresses designated below or at such other address as County or State shall have
furnished in writing to the other.
The designated addresses of respective parties for the purpose of notice are as
follows:
COUNTY: STATE:
Contra Costa County State of California
Office of the Assessor Department of Finance
834 Court Street State Capitol, Rm. 1145
Martinez, CA 94553 Sacramento, CA 95814
Attn: Lori Foch Attn: Betty Yee
Assistant Assessor Chief Deputy Director
s
Contra Costa County
Office of County Administrator
651 Pine Street
Martinez, CA 94553
Attn: Phil Batchelor
County Administrator
IN WITNESS WHEREOF:
The County of Contra Costa Board of Supervisors has caused this agreement to be subscribed
by the chairman and the seal of said Board to be hereto affixed and attested by the Executive
Officer and Clerk hereof, and the State has caused this agreement to be signed by its duly
authorized officer this 12-;0- day of. --', 2000.
COUNTY OF CO RA COSTA
B r
VI E-Ch , Board o Supervisors
ATTEST: Phil Batchelor, Clerk State: State Department of Finance
of the Board of Supervisors and
County Administrator
BysBy
APPROVED AS TO FORM BY
COUNTY COUNSEL.
VICTOR J. WESTMAN
By_J04 07d
Deputy
9
Exhibit A OFFICE OF THE ASSESSOR
PROPERTY TAX ADMINISTRATION PROGRAM
ESTIMATED LOAN ALLOCATION
FY 2000-01
LOAN AMOUNT $29022,000
TOTAL 1999-00 CARRIED FORWARD $ 246,928
Staffing:
Appraisal Staff(1 Supervising Appraiser, 2 Appraisers, 1 Auditor) 300,500
Technician Staff(6 Technicians) 325,500
Funding to maintain 9495 Budgeted Positions 593,400
Appraisal Staff Overtime 20,000
Temporary Retiree Staff 10,000
Assessment Appeal Support 20,000
Contract Appraisers & Consultants 100,000
Consultants for Major Assessment Appeals 400,000
Total Staffing 1,769,400
Systems and Processing Modifications & Training:
Hardware, Software, and Maintenance, Furniture 217,600
Computer Assisted Appraisal System 63,750
Tax Collector Collection System 60,000
Land Information System Upgrades 123,178
Technical Training 35,000
Total Systems and Processing $499,528
TOTAL ALLOCATION $2,268,928
Estimates do not include attrition, step increases, and overhead Attrition will be back
filled to maintain the contractually agreed to staffing level.
The $593,400 funding will help to attain and maintain 9495 staffing level.
The Auditor-Controller and Treasurer-Tax Collector will bill the Assessor for
reasonable and necessary costs directly related to achieving the performance goals of
Section 5 of the contractual agreement between the County and State, and meeting the
requirements of Section 95.31 of the Revenue and Taxation Code.
10