HomeMy WebLinkAboutMINUTES - 09122000 - C135-C139 Al ha/ CSA
p �en
TO: BOARD OF SUPERVISORS
FROM: BARTON J. GILBERT,DIRECTOR.OF GENERAL SERVICES Centra
Costa
DATE: September 12, 2000 County
SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR
ARCHITECTURAL AND PROJECT MANAGEMENT SERVICES FOR
VARIOUS BUILDING REMODELING AND CONSTRUCTION PROJECTS
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
APPROVE a Consulting Services Agreement with Daniel L. Rainey, Architect, 104 Devin Place,
Martinez, for architectural and project management services for various building remodeling and
construction projects. The agreement will be effective September 12, 2000, with a payment limit of
$100,000.00. AUTHORIZE the:Director of General Services to execute the agreement.
II. FINANCIAL IMPACT
Funds will not be encumbered by the agreement, except when services are ordered on a project-by-
project basis by the Architectural Services Manager. Such services will be charged to the appropriate
capital project fund or to department funds when services are requested by client departments.
III. RECOMMENDATIONS/BACKGROUND
1. Daniel Rainey has been providing architectural services, project management, and computer aided
drafting services for various projects, as a consultant and as a contract employee for the County
since August, 1990.
2. On May 1, 1998 the Consultant's contract employee status expired.
3. On March 2, 1999 the Board authorized the Director of General Services to execute a consulting
services agreement with the Consultant. The payment limit of the March 2, 1999 agreement is
expended.
CONTINUED ON ATTACHMENT: ,YES SIGNATURE:
_.! ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD -2 C? " APPROVED AS RECOMMENDED_ OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT i
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
File:Alpha/Open CSA /
County Administrator's Office ATTESTED cr
County Counsel PHIBATCHELOR,CLERK OF THE BOARD OF
Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR
Consultant(Via A.D.)
BY4� DEPUTY
H:\—ALPHAkRain0008\07210101cm.doo Page 1 of 2 M382(10188)
APPOVING CONSULTING SERVICES AGREEMENT FOR Alpha/Open CSA
ARCHITECTURAL AND PROJECT MANAGEMENT SERVICES FOR September 12, 2000
VARIOUS BUILDING REMODELING AND CONSTRUCTION
PROJECTS
4. The Architectural Division must keep up with client and contractor needs on a timely basis to
reduce delays in designing, remodeling and building County facilities and to avoid contractor
claims for delay damages. The Architectural Division, under this Agreement, will be able to issue
work orders to the Consultant for each assignment, Each order will include a payment limit and a
work authorization charge number. This Agreement will help the Architectural Division perform
its professional services with continuity and with improved efficiency.
LS:cm
H:\—ALPHA\Rain0008\07210101cm.doc Page 2 a12 M382(10/88)
aok
250-00291A.1.1
TO BOARD OF SUPERVISORS
FROM: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES Contra
Costa
DATE: September 12, 2000 County
SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES
FOR TENANT IMPROVEMENTS,2530 ARNOLD DRIVE, SECOND FLOOR,MARTINEZ FOR
EMPLOYMENT AND HUMAN SERVICES DEPARTMENT(WPA470)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE a consulting services agreement with Artech Design Group, 1350 Treat Boulevard, Suite
190, Walnut Creek, California 94596, for architectural services. The agreement will be effective
September 12, 2000, with a payment limit of$58,950.00,which amount shall not be exceeded without
prior, written authorization by the Director of General Services. The agreement shall apply to charges
for services from and after July 21,2000.
B. AU'T'HORIZE the Director of General Services to execute the agreement and to issue written
authorizations for extra work, provided that the cumulative total extra cost for all such authorizations
shall not exceed$6,0100.00.
II. FINANIAL,IMPACT
There are sufficient funds in the general fund plant acquisition account to cover the amount encumbered by
this agreement.
III. REASONS Fes,,R Ct)NDUNDATIQNS/BACK ROIM
A. The project involves remodeling the second floor of an existing building at 2530 Arnold Drive,
Martinez for Employment and Human Services Department as described in the schematic floor plan
design prepared by Specialized Office Services and Products and dated June 23,2000.
CONTINUED ON ATTACHMENT: _YES SIGNATURE: faj&4
_ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
,__ F'PROVE OTHER
r
SIGNATURE(S):
ACTION OF BOARD UGC) APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT }
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
Accounting AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
File: 250-0029/A.5
County Administrator's Office ATTESTEDi�t „ . 071 Cl
Auditor-Controller P IL BATCHELOR,CLERK OF THE BOARD OF
E&HSD(Via A/D) SUPERVISORS AND COUNTY ADMINISTRATOR
Consultant(Via A/D)
BY DEPUTY
H:i2000125000291001_02919bAoc Page 1 of 2 M382(10168)
ARPROVING CONSULTING SERVICES AGREEMENT FOR 250-0029/A.1.1
ARCHITECTURAL SERVICES FOR TENANT IMPROVEMENTS, September 12, 2000
2530 ARNOLD DRIVE, SECOND FLOOR,MARTINEZ FOR
EMPLOYMENT AND HUMAN SERVICES DEPARTMENT
B. Artech Design. Group was selected to provide architectural services for this project because of their
previous involvement with this program and department and their knowledge of County guidelines and
requirements.
C. Negotiations have been completed and an appropriate agreement is ready to sign.
D, The County must proceed with this agreement for professional services because it does not have
sufficient staff to provide the services.
H:\2000\2b00029\OOLO2919b.doc Page 2 of 2 M382(10/88)
Contra
CostaC
.� County
TO: BOARD OF SUPERVISORS
FROM: Dennis M. Barry, AICP
Community Development Director
DATE: September 19, 2000
SUBJECT: CONTRACT WITH CONTRA COSTA CENTRE ASSOCATION FOR CONTRACT SERVICES
(Contract C33445-00)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
REcommyNnAlIONS
1. Approve and authorize the Community Development Director or
his designee to execute a contract with Contra Costa Centre
Association to manage the Transportation Demand Management
(TDM) program for the Pleasant Hill BART Station Area in the
amount of $179,470. 00 for services from July 1, 2000 through
June 30, 2001.
2. Authorize the Director of Community Development to charge up
to $30, 000.00 to the Pleasant Hill BART Station Area TDM Fee
Account during 2000-2001 for staff costs related to
monitoring the TDM program and, if needed, a financial audit.
3 . Direct the Auditor-Controller to deposit $25, 000.00 from the
Pleasant Hill BART Station Area Account to the Contra Costa
Centre Association Van Replacement Account for the period.
2000-2001.
FISCAL IMPACT
Hone to County General Funds. The Pleasant Hill Station Area
Program is funded by the Pleasant Hill BART Station Area TDM
Fee Account, which was established in 1983 by a voluntary
assessment of the property owners.
CONTINUED ON ATTACHMENT: X YES SIGNATURE ,
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
41-11 APPROVE OTHER
SIGNATURE(6)
ACTION OF BOOaON '� + Q,20VOAPPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
- UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.,
Orig: Judy Coons (925) 335-1.287 ATTESTED__,�_& e"���"�
cc. Community Development Department
Carol Ramirez, Auditor-Controller PHIL BATCHELOR, CLERK OF
County Administrator THE BOARD OF SUPERVISORS
Judy Coons (CDD) AND COUNTY ADMINISTRATOR
B. lc.�- , DEPUTY
BACKGROUND/REASONS FOR RECOMMENDATIONS
Contra Costa County has required a Transportation Demand
Management (TDM) program for the Pleasant Hill BART Station
Area since 1986 to encourage the use of alternative modes of
transportation by station area employees in order to mitigate
the traffic impacts resulting from the development of the area.
The County has entered into an agreement with the Contra Costa
Centre Association to manage the TDM program for the Pleasant
Hill BART Station Area each year since 1990. These agreements
are funded by the Pleasant Hill BART TDM Fee Account, which was
created by a voluntary assessment of the property owners. The
most recent agreement expired on O'une 30 2000.
The program is completely voluntary, offering commute
alternative services to station area employees. There is not
mandate requiring participation by employers or any penalty for
nonparticipation.
The project agreement for 2000-2001 covers a 12 month period
form 0`uly 1, 2000 to O'une 30, 2001. It continues funding for
operating vanpools, for operation a noontime shuttle service to
nearby Commercial areas, for on-site transit ticket sales, and
for marketing and information programs. The 2000-2001
agreement has been reviewed by County Counsel's Office as to
form.
This Board Order also authorizes County staff to expend up to $
30,000.00 during the period of the agreement for project
monitoring and a financial audit if required.
ontiog
. '' Costa
TO: BOARD OF SUPERVISORS County
FROM: Dennis M. Barry, AICD
Community Development Director
DATE: September 19, 2000
SUBJECT: CONTRACT AMENDMENT WITH DOROTHY CARRADINE FOR CONTINUING CONTRACT
SERVICES
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
RECOMMENDAITONS
Authorize the Community Development Director or his designee to execute a contract amendment
with Dorothy Carradine in the amount of$40,000.00 for continuing contract employee services. This
amendment, effective 09/01/00, increases the contract amount from $36,110.00 to $76,1101.00 and
will extend the contract through 09/15/01.
ETSCAL TMPAC_`T'
No impact to the County General Fund. The cost of the contract and this contract amendment are
covered by solid waste/recycling AB 939 fees.
RACKGROtINDZREASONNS FOR RE OMMEN ATIONS
The Community Development Department employs contract-employees. Some contract-employees
will exceed the $ 25,000.00 level when an amendment or new contract is recommended.
Mrs. Carradine will serve as a Resource Recovery Specialist for the Recycling Hotline and various
other recycling and waste reduction programs in the Conservation Programs Division.
CONTINUED ON ATTACHMENT: Y SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMM2 EE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON -5�k,-tLL 4, -2000 APPROVED AS RECOMMENDED OTHER .
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT - TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION 'TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: __ _______ MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Orig: Judy Coons (925) 335-1287 ATTESTED. � ' " /�, .)600
cc: Community Development Department
Carol Ramirez, Auditor-Controller PHIL BATCHELOR, CLERK OF
County Administrator THE BOARD OF SUPERVISORS
Judy Coons (CDD) AND COUNTY ADMINISTRATOR
BY ,_f t c , DEPUTY
4 Contra
' Costat-�`
County
TO: BOARD OF SUPERVISORS
FROM: Dennis M. Barry, AICD
Community Development Director
DATE: September 19, 2000
SUBJECT: CONTRACT AMENDMENT WITH MUNDIE & ASSOC FOR CONTINUING ENVIRONMENT
CONTRACT SERVICES (Contract # 46706-00)
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
RRC'OMMEN DATIONS
Authorize the Community Development Director or his designee to execute a contract
amendment with Mundie& Assoc in the amount of$32,854.62 for continuing environmental
services. This amendment, effective May 25, 2000, increases the contract amount from
$140,000.00 to $172,854.62.
Flet. IMPA_Cm
The additional cost for the environmental review is included in the departmental budget.
BACKG-ROUND/RR,RASQNS FOR RECOMMENDATIONS
On January 26, 1999. The Board authorized a General Plan Amendment study for the review of
the Urban Limit Line, The budget for this General Plan Amendment study was approved by the
Board on April 6, 1999.
The firm of Mundie and Associates was selected based on a competitive bid process. In
addition to a competitive bid price, the firm's experience is particularly well suited for preparing
the environmental review documents for the Urban Limit Line General Plan Amendment study.
Additional work was required for the study, thus this increase.
CONTINUED ON ATTACHMENT: ' SIGNATU aw
f
ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDAT2 N OF BOARD
COMMITTEE
PROVE _. OTHER
SIGNATURE{S} ;
ACTION OF BO ON 2 - 0400 APPROVED AS RECOMMENDED _ OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Oriq: Judy Coons (925) 335-1287 ATTESTED - e--/-n s /.�� ,20
cc: Community Development Department
Carel Ramirez, Auditor-Controller PHIL BATCHELOR, CLERK OF
County Administrator THE BOARD OF SUPERVISORS
Judy Coons (CDD) AND COUNTY ADMINISTRATOR
Y �
B2 t 1 DEPUTY