HomeMy WebLinkAboutMINUTES - 08152000 - C76-C85 TO: BOARD OF SUPERVISORS
FROMs TONY COL6N, DIRECTOR
COMMUNITY SERVICES DEPARTMENT
DATE: August 15, 2000 .
$tet APPROVAL OF STANDARD AGREEMENT AMENDMENT WITH THE STATE DEPARTMENT OF
COMMUNITY SERVICES AND DEVELOPMENT.
SPECIFIC MUEgT(S)OR RBCOMMYNDATION(S)&BACKGROUND AND JUSTIFICATION
r
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to execute Standard Agreement
#0013-1209 Amendment No. 1 (County Contract #39-806-9) with the California Department of Community
Services and Development in the amount of $32,245 to a new contract total of $416,050 to continue Low-
Income Home Energy Assistance Program (LIHEAP) services for the period from January 1, 2000 through
December 31, 2000.
II. FINANCIAL IMPACT:
This Contract is Federally funded through the California Department of Community Services and
Development. No County funding is required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On October 26, 1999, the Board approved Standard Agreement #0013-1209 (County #39-806-8) with the
California Department of Community Services and Development for 2000 Low-Income Horne Energy
Assistance (LIHEAP) services. The funding increase of $32,245 reflected in this Amendment has been
distributed to help meet needs arising from significant increases in home energy costs. This amendment also
contains minor changes to the language of the Standard Agreement that do not effect the total reimbursable
amount.
This contract amendment will be reviewed and approved as to form by County Counsel prior to submission
to the State.
CONTINUED ON ATTACHM3M YDS SIGNATURE:
—Le&O&SUNDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD commrr EE
yAl'ROVYg i OTHER
ACTION OF BOARD APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERPTTY THAT THIS IS A TRUE
__yU}(ANDdOU5(ABSENT. J�_ _ _ s AND CORRECT COPY OF AN ACTION TAKEN
AYYS: NOESt AND SINTERED ON THE MINUTES OF TIM BOARD
ABSENTS ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN,
CONTACT: TONY COL6N,313-7350 ATTESTED
P TCJ=,0R,CLERIC OF TIM BOARD OF
cc: CAO, \ SUPERVISORS AND COUNTY ADMIIMTATOR
CSD J1 lay=S Si� � 5���� (,��ec5l
BY s /t L{ v DEPUTY
M312 (Tau)
/70
To: BOARD OF SUPERVISORS IGO
I '- CONTRA COSTA
COUNTY
FROM: William B. Walker, M.D.
Health Services Director
DATE: July a 1, 2000
SUBJECT: TOBACCO TAX CAB-75)
SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION
Recommendation:
1. Approve and authorize the Health Services Director to execute and submit to the State
Department of Health Services the application for California Health Care for Indigents
Program (CHIP) funds for fiscal year 2000/01.
2. Authorize the Health Services Director to execute and submit the Standard Agreement for
County Health Services.
3. Authorize the Health Services Director to execute and submit the Description of Proposed
Expenditure of C.H.I.P.
4. Authorize the Health Services Director to execute and submit any application, Standard
Agreement or Proposed Expenditure form amendments which may be required that have
no fiscal consequences.
5. Authorize the Health Services Director to execute and submit the State Public Health
Subvention Certification form.
6. Authorize the Health Services Director to disburse C.H.I.P. Funds based upon State
approval of the Standard Agreement.
7. Direct the Health Services Director to report to the Finance Committee on the block
grant distribution of any non-county hospital discretionary funding in excess of
$25,000.
CONTINUED ON ATTACHMENT: X YES SIGNATURE Lilv 4444/v
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES_.
ACTION OF BOARD ON /IC,(6 U,. -+ I:g APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT } AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN:
Contact Person: Patrick Godley,370-5005
ATTESTED y,&.l% �U.,f--"f fJ, rs2DdC,
CC: County Administrator
Health Services Administration
Attn: George Washnak
Auditor Controller
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY
DEPUTY +- -
7c,
IL Y Financial Impact:
The County estimates it will receive State revenues as follows:
FOR COUNTY OPERATED SERVICES:
C.H.I.P. - Hospital $1,330,000
C.H.I.P. - Other Health Care 70.000
Subtotal — County Operation $1,400,000
FOR NON-COUNTY OPERATED SERVICES:
C.H.I.P. - Hospital $ 90,000
C.H.I.P. — Physician 107.000
Subtotal — Non-County Operation $ 197,000
ESTIMATED 2000/01 REVENUES $1.597,000
III. discussion background:
The passage of the Tobacco Tax and Health Protection Act of 1988 (Proposition 99) and its
implementing legislation, Assembly Bill 75 and Senate gill 960 and assembly bill 1154, made
available monies to reimburse hospitals, physicians, and other providers for uncompensated care
costs, for making capital improvements, and for implementing data systems. These monies are
available to the County for distribution both County operated and Non-County operated entities,
upon application to the State.
Contained within the application are assurances by the County regarding use of these funds.
These assurances apply to both the County operated services as well as the privately operated
services. The funding condition are as follows:
1. Funds must be used to supplement existing levels of services provided and shall not be
used to fund existing levels of service.
2. Counties will be required to provide, or arrange and pay for, medically necessary follow-up
treatment, including prescription drugs for any condition detected as part of a child health
and disability prevention screen.
3. A county will have to maintain a level of financial support of county funds for health services
that is at least equal to its county match plus any overmatch of county funds in the 1988/89
fiscal year.
4. Monies will be accounted for as revenue to the County health Services Plan Update and
Budget, Supplement and cannot be used as county matching funds for any other program
requiring a county match.
5. A county will not be able to impose more stringent eligibility standards for the receipt of
benefits under Section 17000 or to reduce the scope of benefits compared to those which
were in effect on November 8, 1988.
6. Funds will not able available for the support of health services provided to persons detained
in a county or city jail or other correctional facilities.
7. Receipt of funding shall not relieve a county of its obligation to provide indigent health care
as required by Section 17000.
8. Reports will be required on indigent health care program demographic, expenditure, and
utilization data in a manner that will provide an unduplicated count of users for the fiscal
year.
9. All interest earned on the Fund and on each account or sub-account will be accrued to the
benefit of the Fund, account, or sub-account, respectively.
TO: BOARD OF SUPERVISORS i
FROM: William Walker, M.D. , Health Services Director Contra
By: Ginger Marieiro, Contracts Administrator
Costa
DATE: Aagant--2, 2000 County
SUBJECT:
Approval of Standard Agreement #29-500-3 with the State Department
of Mental Health
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)3 BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Donna Wigand, LCSW) to execute on behalf of the County, Standard
Agreement #29-500-3 (State #00-70025) , with the State of California,
Department of Mental Health, for the period from July 1, 2000 through
June 30, 2001, in the amount of $2 , 149, 566, for Medi-Cal specialty mental
health services for eligible residents of Contra Costa County.
FISCAL IMPACT:
Approval of this agreement will result in a total payment limit of
$2 , 149, 666 from the State Department of Mental Health, for Medi-Cal
specialty mental health services . No matching County funds are required.
BACKGROUND/REASON(S) FOR RECOMMENDATION(S) :
On January 14, 1997, the Board adopted Resolution No 97/17, authorizing
the Health Services Department' s Mental Health Division to assume
responsibility, for Fee-for-Service Medi-Cal specialty mental health
services . On April 21, 1998, the Board of Supervisors approved Standard
Agreement #29-500 (as amended by Standard Agreement (Amendments) #29-500-
1 and #29-500-2) with the State Department of Mental Health, for the
period from April 1, 1998 through June 30, 2000 .
Approval of Standard Agreement (Amendment) #29-500-3 will allow the
County to continue to provide services to Medi-Cal beneficiaries, through
June 30, 2001 .
Three sealed/certified copies of this Board Order should be returned to
the Contracts and Grants Unit for submission to the State Department of
Mental Health.
Q�NQEDQN ATTACHMENIL SIQNATUMZM�
RECOMMENDATION OF COUNTY ADMINISTRATOR ECOMM QATION OF BOARD COMMITTEE
eer APPROVE „_OTHER
ACTION OF BOARD ON gitz r
Y__ I S dd APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
-- i HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT-t� ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED 4e� ,L. ! ', ,2ea61
PHIL BXYCHELOR,CLERK OF THE BOARD OF
9
Contact Parson:
Donna Wigand (313-6411) SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services (Contracts)
State Department of Mental Health c ��
BY DEPUTY
TO: BOARD OF SUPERVISORS
William Walker, M.D. , Health Services Director
FROM: By: Ginger Marieiro, Contracts Administrator Contra
Costa
DATE: July 26, 2000 County
SUBJECT Approve Submission of Funding Application #28-631 to The California
Endowment
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
1) .Approve and authorize the Health Services Director, or his
designee (Wendel Brunner, M.D. ) , to submit Funding Application #28-
631 to The California Endowment in the amount of $40, 000 for the
period April 1, 2000 through March 1, 2001 for the Breast Cancer
Patient Navigator Project; and
2) Authorize the Health Services Director, or his designee (Wendel
Brunner, M.D. ) , to accept a subsequent Grant Award and execute the
necessary grant documents, on behalf of the County, if such funding
is awarded.
FINANCIAL IMPACT:
Approval of this Application by The California Endowment will result
in $40, 000 to support the activities of the Department ' s Breast
Cancer Patient Navigator Project . No County funds are required.
REASONS FOR RECOMMENDATIONSZBACKGROUND:
The Breast Cancer Patient Navigator Project is designed to assist
non-English speaking women over age 40 obtain breast cancer
screening services in central and east Contra Costa County.
This Project is an expansion of the existing Breast Cancer Early
Detection Program/Breast Cancer Partnership funded by the California
Department of Health Services . The primary goal of the Partnership
and Patient Navigator Project is to collaborate with private medical
providers, the County' s public health clinics, community-based
organizations, breast cancer survivors and the general public to
make breast cancer early detection a community-wide priority.
Three certified copies of the Board Order should be returned to the
Contracts and Grants Unit .
Af
CONTIN!I,�L'A 1 T
_eRECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
yPPROVE OTHER
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
- I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED Z j�,V O
PHIL BAtdHELOR,CLERK OF THE BOARD OF
Contact Pelson: Wendel Brunner, M.D. (313-6712) SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services (Contracts)
The California Endowment
BY� .!� rt..�....�. ,DEPUTY
TO: BOARD OF SUPERVISORS Cot
William Walker, M.D. , Health Services Director
FROM: By: Ginger Marieiro, Contracts Administrator r Contra
DATE: August 2, 2000 Costa
SUBJECT: Approval of Standard Agreement #28-600-3 with County
the California Department of Education
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S) :
Approve and authorize the Health Services Director to execute, on behalf
of the County, State-required contract documents and to accept State
Department of Education funding in an amount not to exceed $7, 590, for
the period from June 1, 2000 through September 30, 2000, to provide
health and sanitation inspections of the food service operations for the
Summer Food Service Program (SFSP) .
FISCAL IMPACT:
Approval of this Agreement will result in a maximum reimbursable amount
of $:7, 590 from the State for the term of this contract for the Summer
Food Service Program. No County funds are required.
REASONS FOR RECOMMENDATION/BACKGROUND:
The State Department of Education operates summer feeding sites
throughout the State of California to assist families who are working
while their children are not in school . However, the State does not have
enough staff to perform the food service safety evaluations that are
needed at each site, and have traditionally relied on the County
environmental health staff to provide these services .
Approval of Standard Agreement #28-600-3 will allow the Department to
continue these services through September 30, 2000 .
Three certified and sealed copies of this Hoard Order should be returned
to the Contracts and Grants Unit .
-CONTItlUEDON ASIGNATURE
-''RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
PROVE OTHER
SIGNATURERV
ACTION OF BOARD O ' / 4 o APPROVED AS RECOMMENDED ` OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE
1 AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED 4(j
PHIL BAYCHELOR,CLERK OF THE BOARD OF
Contact Person: William Walker, M.D. (370-5010) SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services (Contracts)
California Department of Education
DEPUTY
Contra t
TO: '`BOARD OF SUPERVISORS
nl Costa
FROM: John Cullen, Director / Count
Employment and Human Services DeWe y -
Ronald A. Wetter,Executive Director
Workforce Investment Board
DATE: July 18, 2000
SUBJECT: APPROVE and AUTHORIZE the Employment & Human Services Department Director, or
designee, jointly with the Workforce Investment Board, to ACCEPT the Workforce
Investment Act grant (#29-095-0) from the State of California Employment Development
Department with a funding limit of$4,597,164 for employment programs for the period April
1, 2000 through June 30, 2002.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment & Human Services Department Director, or designee, jointly
with the Workforce Investment Board, to ACCEPT a Workforce Investment Act grant (#29-095-0) from the
State of California Employment Development Department with a funding limit of$4,597,164 for employment
programs for the period April 1, 2000 through June 30, 2002.
FINANCIAL IMPACT:
No County Costs. Activities undertaken as a result of this sub-grant agreement will be funded 100% by the
Federal Workforce Investment Act of 1998.
BACKGROUND:
The U.S. Department of Labor issued Workforce Investment Act (WIA.) grant funding by formula to States
for pass through to local Workforce Investment Boards to provide employment and employment-related
services. On March 7, 2000, the Board of Supervisors (Item 0.157) authorized the submittal of the County
Five Year WIA Plan to the Governor in order to apply for the formula WIA funds. The State of California
Employment Development Department issued a sub-grant in the amount of$4,597,164 to the Workforce
Investment Board of Contra Costa County (WIB). The County through the Employment and Human Services
Department serves as the fiduciary agent for these funds. This action will enable the Department to execute
the sub-grant agreement on behalf of the WIB in order to receive grant funds.
Funds will be used to provide pre-employment services, employment services, job retention, job training, and
supportive services to eligible residents. Specific WIA programs include services for adults, dislocated
workers, and youth.
CONTINUED ON ATTACHMENT: Y SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
L/dPPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD _44(.d._&_ J 2'6516 APPROVED AS RECOMMENDED . C OTHER
VOTE OF SUPERVISORS
\r 1 HEREBY CERTIFY THAT THIS IS A TRUE
Y UNANIMOUS{ABSENT_ ) AND CORRECT COPY OF AN ACTION TAKEN
AYES. NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED ,,�R I Z,..+��.0 Z2 ,/1,,j,t,��J6-'
D
PHIL CHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: IiO1�A,I. ►A W ", >.. a
cc: JOHN CULLEN-EHSD
DON CRUZE—EHSD
WENDY THERRIAN-EHSD
EHSD(CONTRACTS UNIT)-TM
COUNTY ADMINISTRATOR BY)_11-/Y) ,DEPUTY
AUDITOR-CONTROLLER
TO: BOARD OF SUPERVISORS
ER isORs d�
Contra
FROM: William Walker,B .D.,Health Services Director
Costa
DATE: August 7,2000 County
SUBJECT: APPROVAL OF FUNDING FROM THE Y&H SODA FOUNDATION
SPECIFIC REQUEST(S)OR RECONDATION(S)do BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ACCEPT funding from the Y&H Soda Foundation and AUTHORIZE THE CHAIR of the Board of Supervisors and the Health
Services Director to sign a contract for$40,000.
BACKGROUND:
Contra Costa Health Services has been approved for funding from the Y&H Soda Foundation to assist with a comprehensive,
county wide outreach effort to enroll every eligible child in Healthy Families or Medi-Cal.
FISCAL IMPACT:
None
CONTINUED ON ATTACHMENT: No SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE ,.,OTHER
SIGNATURE(S):
ACTION OF BOARD ON Au=st 15, 2000 APPROVED AS RECOMMENDED OTHER
It is further ordered that the Chair is AUTHORIZED TO send a letter to acknowledge the
Y & H Soda Foundation's contribution and express the Board's appreciation.
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT} AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOF : AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact Person:
CC: Heatth Services Administration ATTESTED LiMs t 15, 2000
Julie Ketley(370-5055)
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY ! lit
,DEPUTY
GRANT CONDITIONS
The following conditions required by the Y and H Soda Foundation("Foundation")are incorporated
into the attached Grant Notification and Agreement ("Notification") and form a part thereof:
1. Limitations on Use: Agreements and Warranties of Grantee
The Grantee represents, warrants and agrees as follows:
a. The Grant funds shall be expended only for the purposes stated in the Notification and in
accordance with the Budget attached thereto, and no change, modification, adjustment or
amendment will be made except with the advance written consent of the Foundation.
b. Expenses incurred by the Grantee prior to the date of the Notification shall not be
charged against the Grant except with the written consent of the Foundation.
c. The Grantee warrants and represents that(1)on the date of the Notification the Grantee
is recognized by the Internal Revenue Service as an organization described in Internal
Revenue Code Sections 5010(3) and 509(a), (b)or 0 and has no reason to believe that it
will or should cease to be recognized as such by the Internal Revenue Service. While the
Grant remains unexpended, there shall be no substantial and material changes in the
nature of the Grantee's sources of support (other than changes arising from the Grant or
other unusual grants) which could adversely affect such recognition.
d. The Budget submitted by the Grantee reflecting the use of the Grant and the timing of
all expenditures is true, correct and complete.
e. The Grantee shall not expend any funds from the Grant (1)to carry on propaganda, or
otherwise attempt, to influence legislation, within the meaning of Internal Revenue Code
Section 4945(d) or (e), or regulations promulgated thereunder, (2) except as provided in
Internal Revenue Code Section 4945(f),to influence the outcome of any specific election,or
to carry on, directly or indirectly, any voter registration drive within the meaning of Internal
Revenue Code Section 4945(d) and regulations promulgated thereunder, or (3) for any
purpose other than one specified in Internal Revenue Code Section 1700(2) (B).
f. The Grantee shall be responsible for the expenditure of the Grant in accordance with the
terms of the Notification and these General Conditions and shall maintain adequate records
in accordance with generally accepted accounting principles (GAAP).
g. Except as permitted in writing by the Foundation, no part of the Grant funds will be paid
by the Grantee to organizations or consultants engaged in fund raising or public relations
for services rendered to obtain this Grant.
2. Return of Unexpended Grant Funds
The Grantee shall return to the Foundation any unexpended Grant funds if:
a. The Foundation determines, in its absolute discretion, that the Grantee has not
performed its obligations with respect to the Grant or any warranty or representation of
0002
Grant Conditions
Page two
the Grantee made herein or if the Grantee's application is incorrect in any material respect.
b. The Grantee ceases to be an organization described in Internal Revenue Code Sections
501C7(3) and 509(a) (1), (2) or(3).
c. The purpose for which the Grant has been made cannot, in the opinion of the
Foundation, be accomplished due to changed circumstances or other reasons.
d. The Grantee has not spent all funds in accordance with the terms of the Budget within
ninety(90)days after the time or times specified in the Budget unless the Grantee receives
written approval from the Foundation to delay the expenditure.
3. Reports to the Foundation
Within six months from the date of this agreement and every six months thereafter until six
months after the Grant funds are fully expended, the Grantee shall submit a written report
to demonstrate to the Foundation that the Grant funds have been expended for the project
or program specifically described in the Application for Grant and the supporting information
and data, and such written report shall include financial data supporting such expenditures.
4. Monitoring and Evaluation
In order to assess the effectiveness of the Foundation's grants,the Foundation may monitor
or conduct an evaluation of the project or program funded by this Grant which may include
visits by representatives of the Foundation to observe the Grantee's operating procedures
with respect to this project or program and to discuss the project or program with the
Grantee's personnel.
5. Public Announcements
The Grantee shall review all proposed announcements regarding this Grant with a
representative of the Foundation prior to publication and all such proposed announcements
shall be sent to the Foundation for such review. The Grantee shall also provide information
regarding means of dissemination.
6. Limit of Commitment
This Grant has been authorized by the Directors of the Foundation and is accepted by the
Grantee with the understanding that the Foundation has no obligation to provide additional
funds or other support to the Grantee for the purpose stated above or any other purpose or
project of the Grantee.
Grant Conditions
Page three
7. Interpretation of Agreement
These Grant Conditions, together with the Notification, Budget and grant application,
constitute the entire agreement of the Foundation and the Grantee with respect to the
subject matter herein and therein contained and shall be interpreted under the laws of the
State of California.
8. Certificate of Grantee
Contra Costa Health Services (Grantee") hereby certifies to the Y & H Soda Foundation
that Grantee on the date hereof is recognized by the Internal Revenue Service as an
organization described in Internal Revenue Code Sections 501(c)(3)and 509(x), (b)or(c)
and the undersigned has no reason to believe that Grantee will or should cease to be so
recognized by the Internal Revenue Service. In particular, Grantee has received no
notice from the Internal Revenue Service to the effect that such recognition is under
review or investigation or might be terminated.
Y AND H SODA FOUNDATION
Executed: 20� By:
Judith Murphy
Executive Director
CONTRA COSTA HEALTH
SERVIC�S+
Executed: 20� By t��✓k� -w',
Executive Director
By
Chir" 6KA of Supervisors
CCCoHth.gc
zP
1:14-
Y& Soda Foundation
2TheatreSquare,Suite 211,Orinda,California 94563-3346
(925)2532630 FAX(925)253-1814
July 19, 2000
Ms. Julie Kelley
Assistant for Program and Policy
Contra Costa Health Services
20 Allen Street
Martinez, CA 94553
Dear Ms. Kelley:
We are pleased to advise you that Contra Costa Health Services has been awarded a
multi-year grant in the amount of$40,000. The Terms and Conditions of this grant are as
follows:
1. This grant is to be used for the implementation of three Health Assistance Centers
in Contra County.
2. This is an outright and one time grant. Our check for$20,000 is enclosed and
represents the first payment of this multi-year grant. The second and final
payment of$20,000 will be sent to you in December 2000.
Also enclosed are a copy of this letter and the General Requirements,which are sent to
all Soda Foundation grantees advising them of their reporting and accounting
responsibilities. Together they serve as a contract between the grantee agency and the
Foundation. One copy of each should be signed by both your Executive Director, and by
the Head of your Board, and returned to the Foundation to acknowledge receipt of the
check and acceptance of the grant terms.
We wish you success in your very worthwhile endeavors.
Sincerely yours,
udith Murphy
Executive Director
Ms. Julie Kelley
July 19, 2000
Page Two
Enclosures: (5) (1 original and 1 copy of letter, 2 copies of General Requirements and
check)
Check received and terms accepted:
Date:
Executive Director
Date:
Chair, rd of Supervisors
CCCoHealth.gr00
TO:
BOARD OF SUPERVISORS '
j CONTRA COSTA
COUNTY
FROM: William B.Walker, M.D.
Health Services Director
DATE: August 8, 2000
SUBJECT: Application for San Francisco Foundation Funds
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
Recommendation:
.APPROVE and AUTHORIZE the Health Services Director to submit an application for San
Francisco Foundation funds in the amount of$40,000 for Medi-Cal and Healthy Families outreach
and enrollment activities.
Background:
Contra Costa Health Services is applying to the San Francisca Foundation for funds to assist with
a comprehensive,county-wide outreach effort to enroll every eligible child in Healthy Families or
Medi-Cal.
Fiscal lmp. ct:
None.
CONTINUED ON ATTACHMENT: NO SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON 4 U�Cit J. , 2060 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN:
Contact Person: Julie Kelley 370-5055
ATTESTED CC4-1- a
Health Services Administration PHIL BATCHELOR,CLERK OF THE BOARD OF
13-1 cc��
�-ev
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director - Contra
By: Ginger Marieiro, Contracts Administrator Costa
DATE: August 2, 2000 County
SUBJECT:
Approval of Contract Amendment Agreement #23-271-2 with NSF, Inc.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)S BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS) :
Approve and authorize the Health Services Director to execute on
behalf of the County, Contract Amendment Agreement #23-271-2 with
NSF, Inc. , effective July 3 , 2000, to amend Contract #23-271 (as
amended by Contract Amendment Agreement #23-271-1) to increase the
Contract payment limit by $56, 000, from $198 , 000 to a new total of
$254, 000.
FISCAL IMP CT:
Funding for this Contract is included in the Department's Enterprise
I budget.
BACRGROUNDjREASON(S) FOR RECOMMENDATIONS) :
In November 1999, the County Administrator approved and the
Purchasing Services Manager executed Contract #23-271 (as amended
by Contract Amendment Agreement #23-271-1) with NSF, Inc. , for the
period from November 1, 1999 through October 31, 2000, to provide
the Department with temporary computer programmers and analysts.
Approval of Contract Amendment Agreement #23-271-2 will allow the
Contractor to provide additional hours of service through October
31, 2000.
CONTINUED SQUAT
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME ATION OF BOARD COMMITTEE
APPROVE OTHER
ACTION OF BOAR 0 C`iC 1Y, 20 a c) APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
f -- 1 HEREBY CERTIFY THAT THIS IS A TRUE
7� UNANIMOUS (ABSENT - ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED AOLt5,_0
PHIL BA CHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Pat Godley (370-5007)
CC: Health Services(Contract)
Auditor-Controller
Risk Management BY /f !. l LLc DEPUTY
Contractor
'VIA-SUBGRANT AGREEMENT 9 t..)
NAME OF LOCAL WORKFORCE INVESTMENT AREA: Dist REGISTRATION NO: 8069103
Contra Costa County "MODIFICATION NO: NEW
SUBGRANTOR: State of California SUBGRANTEE. Contra Costa County
Employment Development Department County Administration Building
Workforce Investment Division 651 Pine Street,Room 106
P.O.Box 826880,MIC 69 Martinez,CA 94553-1293
Sacramento, CA 94280-0001
This Subgrant Agreement is entered into by and between the State of California,Employment Development Department,hereinafter the
Subgrantor,and the Contra Costa County ,hereinafter the Subgrantee. The Subgrantee agrees to operate
a program in accordance with the provisions of this Subgrant and an approved Local Training Plan for the aboved-named Workforce
Investment Area filed with the Subgrantor pursuant to the Workforce Investment Act(WIA). This Modification consists of this sheet
and those of the following exhibits as designated with an"X",which are attached hereto and by this reference made a part thereof.
X Funding Detail Chart Exhibit AA,pages I through I
X General Provisions and Standard of Conduct Exhibit BB,pages I through 14
X Title I Adult Exhibit CC,pages 1 through 1
X Title I'Youth Exhibit DD,pages I through 2
X Title I Dislocated Worker Exhibit EE,pages 1 through 1
RECEIVED C
NOV 14 2000
CLERK TR°°c STA ca sOl3s
PTAD
ALLOCATION(s): PRIOR AMOUNT: 0
The Subgrantor agrees to reimburse the Subgrantee INCREASE/DECREASE: 4,597,164
not to exceed the amount listed herein after"TOTAL": TOTAL: 4,597,164
TERM OF AGREEMENT: Terms of Exhibits CC-DD are as designated on each exhibit.
From 04/01/2000 To 06/30/2002
PURPOSE: To initiate the Workforce Investment Act 2000/2001 Title I Master Subgrant by incorporating the Early Youth funds;
Youth funds;Adult funds and Dislocated Worker funds.
APPROVED FOR SUBGRANTOR (EDD) (By Signature) APPR FOR SUBGRANTEE (By Signature)
Name arfa Title
�
LL B RIE,Chief John Cullen, Director
WORKFORCE INVESTMENT DIVISION Contra Costa County EHSD
I hereby certify that to my knowledge,the budgeted funds are This Agreement does not fall within the meaning of Section
available for the period and purpose of expenditures as stated 10295 of Chapter 2 of Part 2 of Division 2 of the Public Contract
herein: Code of the State of California and pursuant to 58 OPS Cal.
Atty.Caen.586,is exempt from review or approval of Dept.of
General Services an the Dept.of Finance:
- Signature of EDD Accounting Officer /rSigfiatiure of Contract Coordinating Officer
3
FUNDING DETAIL SHEET Exhibit AA
- PAGE I of i
SUBGRANTEE NAME: Contra Costa County SUBGRANT NO: R069103
MODIFICATION NO: NEW
I. ALLOCATION
A. B. C. D. E.
PRIOR ADJUSTED
FUNDING SOURCE AMOUNT INCREASE DECREASE ALLOCA'T'ION
TITLE I:Adult
Adult (7/1/2000-6/3012002) (201) 0 1,384,212 4 1,384,212
0 0 0 0
0 1 0 0 0
0 0 0 0
TOTAL TITLE I Adult: 01 1,384,212 01 1,384,212
TITLE 1: YOUTH TRAINING
Youth (711/2000-6/30/2002) (301) 0 700,978 0 700,978
Early Youth (41112000-6/3012002) (340) 0 368,274 0 368,274
0 0 0 0
0 0 1 01 0
TOTAL TITLE I Youth: 01 1,069,252 01 1,069,252
TITLE I: DISLOCATED WORKER
Dislocated Worker (501) 0 2,143,700 0 2,143,700
(7/1/2000-6/30/2002) 0 0 0 0
0 0 0 0
0 0 0 0
TOTAL OTHERS: 01 2,143,700 1 0 2,143,700
GRAND TOTAL: 0_1 4,597,164 0 4,597,164
All references are to the Workforce Investment Act of 1998,Title I,unless otherwise noted.
For modifications purposes only. All other terms and conditions of this exhibit not included herein remain unchanged.
W1A (03/2000)
GENERAL PROVISIONS
and -
STANDARDS OF CONDUCT
`l. Compliance
In performance of this agreement, Subgrantee will fully comply with:
a. The provisions of the WIA and all regulations, directives, policies, procedures and
amendments issued pursuant thereto and/or legislation, regulations, policies,
directives, and/or procedures which may replace WIA;
b. All State legislation and regulations to the extent permitted by federal law and all
policies, directives and/or procedures which implement the WIA.
c. Subgrantee will ensure diligence in managing programs under this agreement
including performing appropriate monitoring activities and taking prompt corrective
action against known violations of the WIA.
d. This agreement contains the entire agreement of the parties and supersedes all
negotiations, verbal or otherwise, and any other agreement between the parties
hereto. This agreement is not intended to and will not be construed to create the
relationship of agent, servant, employee, partnership, joint venture or association
between the Subgrantor and the Subgrantee.
2. Certification
Except as otherwise indicated, the following certifications apply to all Subgrantees.
a. Corporate Registration: The Subgrantee, if it is a corporation, certifies it is
registered with the Secretary of State of the State of California.
b. Sectarian Activities: The Subgrantee certifies that this agreement does not
provide for the advancement or aid to any religious sect, church or creed, or
sectarian purpose nor does it help to support or sustain any school, college,
university, hospital or other institution controlled by any religious creed, church, or
sectarian denomination whatever, as specified by Article XVI, Section 5, of the
Constitution, regarding separation of church and state.
c. National Labor Relations Board: The Subgrantee (if not a public entity), by signing
this agreement, does swear under penalty of perjury, that no more than one final
unappealable finding of contempt of court by a federal court has been issued
against the Subgrantee within the immediately preceding two-year period because
of Subgrantee failure to comply with an order of a federal court which orders the
Subgrantee to comply with an order of the National Labor Relations Board.
WIA(Rev.4/00)
Page I of 14
d. Prior Findings: Subgrantee, by signing this agreement, does swear under penalty
of perjury, that it has not failed to satisfy any major condition in a current or
previous contract or grant with the Department of Labor (DOL) or the State of
California and has not failed to satisfy conditions relating to the resolution of a final
finding and determination, including repayment of debts.
e. Drug-Free Workplace Certification: By signing this subgrant/contract, the
subgranteelcontractor hereby certifies under penalty of perjury under the laws of
the State of California that the subgrantee or contractor will comply with the
requirements of the Drug-Free Workplace Act of 9990 (Government Code Section
8350 et seq. and 29 CFR Part 98) and will provide a drug-free workplace by taking
the following actions:
• Publish a statement notifying employees that unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance is
prohibited and specifying actions to be taken against employees for violations,
as required by Government Code Section 8350(a).
• Establish a Drug-Free Awareness Program as required by Government Code
Section 8355(b) to inform employees about all of the following:
- the dangers of drug abuse in the workplace;
- the person's or organization's policy of maintaining a drug-free workplace;
- any available counseling, rehabilitation and employee assistance programs;
and,
- penalties that may be imposed upon employees for drug abuse violations.
• Provide, as required by Government Code Section 8355(c), that every
employee who works on the proposed subgrant/contract:
- will receive a copy of the company's drug-free policy statement; and,
- will agree to abide by the terms of the company's statement as a condition
of employment on the subgrant/contract.
f. Child Support Compliance Act: In accordance with the Child Support Compliance
Act, the subgrantee/contractor recognizes and acknowledges :
• the importance of child and family support obligations and shall fully comply
with applicable state and federal laws relating to child and family support
enforcement, including, but not limited to, disclosure of information and
compliance with earnings assignment orders, as provided in Chapter 8
(commencing with Section 5200) of Part 5 of Division 9 of the Family Code;
and
• that to the best of its knowledge is fully complying with the earnings assignment
orders of all employees and is providing the names of all new employees to the
WTA(Rev.4100)
Page 2 of 14
New Employee Registry maintained by the California Employment
Development Department (EDD).
g. Debarment and Suspension Certification: By signing this agreement, the
Subgrantee hereby certifies under penalty of perjury under the laws of the State of
California the Subgrantee will comply with regulations implementing Executive
Order 12549, Debarment and Suspension, 29 C.F.R. Part 98.510, that the
prospective participant (i.e., grantee), to the best of its knowledge and belief, that it
and its principals:
.1. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transitions by any federal
department or agency;
2. Have not within a three-year period preceding this proposal been convicted of
or had a civil judgement rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, State or local) transaction or contract under a
public transaction, violation of federal or state antitrust statutes, or commission
of embezzlement, theft, forgery, bribery, falsification, or destruction of records,
making false statements, or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (federal, State or local) with commission of any of the
offenses enumerated in paragraph 2 of this certification;
4. Have not within a three year period preceding this agreement had one or more
public transactions (federal, State or local) terminated for cause of default.
5. Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an
explanation to this agreement.
h. Lobbying Restrictions: By signing this agreement the Subgrantee hereby
assures and certifies to the lobbying restrictions which are codified in the DOL
regulations at 29 CFR Part 93.
1. No federal appropriated funds have been paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an
officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or a employee of a Member of Congress, in
connection with this federal contract, grant loan, or cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of
any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, and officer or employee of
WIA(Rev.4100)
Page 3 of 14
Congress, or an employee of a Member of Congress, in connection with this
federal contract, grant, loan, and cooperative agreement, the undersigned
shall complete and submit Standard Farm-LLL (exhibit 1), "Disclosure Form
to Report Lobbying". In accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for subgrant/contract transactions over
$104,000 (per OMB) at all tiers (including subgrants, contracts and
subcontracts, under grants, loan, or cooperative agreements, and that all
subrecipients shall certify and disclose accordingly.
4. This certification is a material representation of fact upon which reliance is placed
when this transaction is executed. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by Section
1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each failure.
Failure to comply with all requirements of the certifications in Section 2 may result
in suspension of payment under the subgrant/contract or termination of the
subgrant/contract, or both, and the contractor or grantee may be ineligible for
award of future state subgrants/contracts if the department determines that any of
the following has occurred: (1) false information on the certifications, or (2)
violation of the terms of the certifications by failing to carry out the requirements as
noted above.
3. Standards of Conduct
The following standards apply to all Subgrantees.
a. General Assurance: Every reasonable course of action will be taken by the
Subgrantee in order to maintain the integrity of this expenditure of public funds
and to avoid favoritism and questionable or improper conduct. This agreement
will be administered in an impartial manner, free from efforts to gain personal,
financial or political gain. Subgrantee agrees to conform to the nondiscrimination
requirements as referenced in WIA, Section 188.
b. The Subgrantee agrees to comply with the Americans with Disabilities Act (ADA)
of 1990 (42 U.S.C. 12101 et seq.), which prohibits discrimination on the basis of
disability, and all applicable federal and State laws and regulations, guidelines,
and interpretations issued thereto.
WIA(Rev.4/40)
Page 4 of 14
c. Employment of Former State Employees: The Subgrantee will insure that
any of its employees who were formerly employed by the State of California
in a position that could have enabled such individuals to impact policy
regarding or implementation of programs covered by this agreement, will not
be assigned to any part or phase of the activities conducted pursuant to this
agreement for a period of not less that two years following the termination of
such employment.
d. Conducting Business Involving Relatives: No relative by blood, adoption or
marriage of any executive or employee of the Subgrantee, will receive
favorable treatment when considered for enrollment in programs provided
by, or employment with, the Subgrantee.
e. Conducting Business Involving Close Personal Friends and Associates:
Executives and employees of the Subgrantee will be particularly aware of
the varying degrees of influence that can be exerted by personal friends and
associates and, in administering the agreement, will exercise due diligence
to avoid situations which give rise to an assertion that favorable treatment is
being granted to friends and associates.
f. Avoidance of Conflict of Economic Interest: An executive or employee of the
Subgrantee, an elected official in the area or a member of the Local Board,
will not solicit or accept money or any other consideration from a third
person, for the performance of an act reimbursed in whole or part by the
Subgrantee or Subgrantor. Supplies, materials, equipment or services
purchased with agreement funds will be used solely for purposes allowed
under this agreement. No member of the Local Board will cast a vote on the
provision of services by that member (or any organization, which that
member represents) or vote on any matter which would provide direct
financial benefit to that member (or immediate family of the member) or any
business or organization which the member directly represents.
4. Coordination
Subgrantee will, to the maximum extent feasible, coordinate all programs and
activities supported under this part with other programs under the WIA,
including the Wagner-Peyser Act, Title 33 of the United States Code, and other
employment and training programs at the State and local level.
5: Funding
This agreement is valid and enforceable only if sufficient funds are made
available to the State by the United States Government for the Fiscal Year(s)
covered by this subgrant for the purpose of this program. In addition, this
subgrant is subject to any additional restrictions, limitations, or conditions
enacted by the Congress and Legislature or any statue enacted by the
Congress and Legislature which may affect the provisions, terms, or funding of
this subgrant in any manner. The Subgrantor has the option to void or amend
this subgrant to reflect any reduction of funds.
WIA(Rev.4/00)
Page 5 of 14
a. At the expiration of the term of this agreement or upon termination prior to
the expiration of this agreement, funds not obligated for the purpose of this
agreement will be immediately remitted to the Subgrantor, and no longer
available to the Subgrantee.
b. The Subgrantor retains the right to suspend financial assistance, in whole or
in part, to protect the integrity of the funds or to ensure proper operation of
the program, providing the Subgrantee is given prompt notice and the
opportunity for a hearing. Failure on the part of the Subgrantee or a
Subcontractor of the Subgrantee to comply with the provisions of this
agreement, or with the WIA or regulations, when such failure involves fraud
or misappropriation of funds, may result in immediate withholding of funds.
c. The local Chief Elected Official of a unit of general local government
designated as a local Workforce Investment Area shall be liable to the EDD
for all funds not expended in accordance with WIA, and shall return to the
EDD all of those funds. If there is more than one unit of general local
government in a local Workforce Investment Area, the Chief Elected
Official(s) will be individual(s) designated under an agreement executed by
the Chief Elected Official(s) of the local units of government. The Chief
Elected Official(s) designated under the agreement shall be liable to the
EDD for all funds not expended in accordance with the WIA, and shall return
to the EDD all of those funds.
6. Property
All property, finished or unfinished documents, data, studies and reports
prepared or purchased by the Subgrantee under this agreement, will be
disposed of in accordance with the direction of the Subgrantor. In addition, any
tools and/or equipment furnished to the Subgrantee by the Subgrantor and/or
purchased by the Subgrantee with funds pursuant to this agreement, will be
limited to use within the activities outlined in this agreement and will remain the
property of the United States Government and/or the Subgrantor. Upon
termination of this agreement, Subgrantee will immediately return such tools
and/or equipment to the Subgrantor or dispose of them in accordance with the
direction of the Subgrantor.
7. Termination
This agreement may be terminated in whole or in part for either of the two
following circumstances:
a. Termination for Convenience - Either the Subgrantor or the Subgrantee may
request a termination for convenience. The Subgrantee will give a ninety
(90) calendar-day advance notice in writing to the Subgrantor. The
Subgrantor will give a ninety (90) calendar-day advance notice in writing to
the Subgrantee.
WIA(Rev.4/00)
Page 6 of I4
Z9
b. Termination for Cause - The Subgrantor may terminate this agreement in
whole or in part when it has determined that the Subgrantee has
substantially violated a specific provision of the WIA, Regulations or
implementing state legislation and corrective action has not been taken.
• All notices of termination must be in writing and be delivered personally
or by deposit in the U. S. Mail, postage prepaid, "Certified Mail-Return
Receipt Requested", and will be deemed to have been given at the time
of personal delivery or of the date of postmark by the U. S. Postal
Service.
Notices to the Subgrantee will be addressed to:
John Cullen, Director
Contra Costa County Employment & Human Services Department
40 Douglas Drive
Martinez, CA 94553
Attn: Ronald A. Wetter
Telephone N2_9) ii1--i 5nn
Notices to the Subgrantor will be addressed to:
Employment Development Department
Workforce Investment Act
P. 0. Box 826880, MIC 69
Sacramento, CA 94280-0001
WIA(Rev.4/00)
Page 7 of 14
8. Amendments
This agreement may be modified by the Subgrantor upon written notice to the
Subgrantee under the following circumstances:
a. There is an increase or decrease in federal or state funding levels.
b. A modification to the Subgrant is required in order to implement an adjustment or
modification to the local Plan.
c. Funds awarded the Subgrantee have not been expended in accordance with the
schedule included in the approved local Plan. After consultation with the
Subgrantee, the Subgrantor has determined that funds will not be spent in a timely
manner, and such funds are for that reason to the extent permitted by and in a
manner consistent with State and federal law, regulations and policies, reverting to
the Subgrantor.
d. There is a change in State and federal law or regulation requiring a change in the
provisions of this Subgrant.
Except as provided above, this Agreement may be amended only in writing by the
mutual agreement of both parties.
9. Insurance
Except for city and county governmental entities, Subgrantees must provide the
Subgrantor evidence of the coverage specified in a, b, c and d below. The evidence
of coverage shall include the registration number of the subgrant agreement for
identification purposes.
a. Subgrantee will obtain a fidelity bond in an amount of not less than N/A
prior to the receipt of funds under this agreement. If the bond is canceled or
reduced, Subgrantee will immediately so notify the Subgrantor. In the event the
bond.is canceled or revised, the Subgrantor will make no further disbursements
until it is assured that adequate coverage has been obtained.
b. Subgrantee will provide general liability insurance with a combined limit of
$1,000,000-or public liability coverage for $500,000 and property damage coverage
for $100,000. Regardless of the type of coverage secured, a minimum aggregate
of$1,000,000 for public liability and for property damage is required.
c. Subgrantee will provide broad form automobile liability coverage with limits as set
forth in (b) above, which applies to both owned/leased and non-owned automobiles
used by the Subgrantee or its agents in performance of this agreement, or, in the
event that the Subgrantee will not utilize owned/leased automobiles but intends to
require employees, trainees or other agents to utilize their own automobiles in
performance of this agreement, Subgrantee will secure and maintain on file from all
such employees, trainees or agents a self-certification of automobile insurance
coverage.
WIA(Rev.4/00)
Page 8 of 14
d. Subgrantee will provide Worker's Compensation Insurance, which complies with
provisions of the California Labor Code, covering all employees of the Subgrantee
and all participants enrolled in work experience programs..Medical and Accident
Insurance will be carried for those participants not qualifying as "employee"
(Section 3350, et seq. of the California Labor Code) for Worker's Compensation.
e. The Subgrantor will be named as "Certificate Holder" of policies secured in
compliance with paragraphs a-d above and will be provided certificates of
insurance or insurance company"binders" prior to any disbursement of funds under
this agreement, verifying the insurance requirements have been complied with.
The coverage noted in b and c above must contain the following clauses:
1. Insurance coverage will not be canceled or changed unless 30 days prior to the
effective date of cancellation or change written notice is sent by the Subgrantee
to:
Employment Development Department
WIA - Financial Management Unit
P. O. Sox 826880, MIC 69
Sacramento, CA 94280-0001
2. State of California, its officers, agents, employees and servants are included as
additional insured, but only insofar as the operations under this agreement are
concerned.
3. The State of California is not responsible for payment of premiums or
assessments on this policy.
10.Accounting and Cash Management
a. Subgrantee will comply with controls, record keeping and fund accounting
procedure requirements of WIA, federal and State regulations and directives to
ensure the proper disbursal of, and accounting for, program funds paid to the
Subgrantee and disbursed by the Subgrantee, under this agreement.
b. Subgrantee will submit requests for cash to coincide with immediate cash needs
and assure that no excess cash is on deposit in their accounts or the accounts of
any sub-contracting service provider in accordance with procedures established by
the Subgrantor. Failure to adhere to these provisions may result in funds being
provided through a reimbursement process.
c. The Subgrantor retains the authority to adjust specific amounts requested if the
Subgrantor's records and subsequent verification with the Subgrantee indicates
that the Subgrantee has an excessive amount of cash in its account.
WIA(Rev.4/00)
Page 9 of 14
d. Income (including interest income) generated as a result of the receipt of WIA
activities, will be utilized in accordance with policy and procedures established by
the Subgrantor. Subgrantee will account for any such generated income
separately.
e. Subgrantee shall not be required to maintain a separate bank account but shall
separately account for WIA funds on deposit. All funding under this agreement, will
be made by check or wire transfer payable to the Subgrantee for deposit in
Subgrantee's bank account or city and county governmental bank accounts. To
provide for the necessary and proper internal controls, funds should be withdrawn
and disbursed by no less than two representatives of the Subgrantee. The
Subgrantor will have a lien upon any balance of WIA funds in these accounts which
will take priority over all other liens or claims.
f. Failure to adhere to the reporting requirements in item 12 of this agreement will
result in funds not being released.
11.Records
a. If participants are served under this agreement, the Subgrantee will establish a
participant data system as prescribed by the Subgrantor.
b. Subgrantee will retain all records pertinent to this agreement for a period of three
years from the date of final payment of this agreement. If, at the end of three
years, there is litigation or an audit involving those records, the Subgrantee will
retain the records until the resolution of such litigation or audit.
c. The Subgrantor and/or the U. S. Department of Labor, or their designee, will have
access to and right to examine, monitor and audit all records, documents,
conditions and activities related to programs funded by this agreement.
Subgrantee's performance under the terms and conditions herein specified will be
subject to an evaluation by the Subgrantor of the adequacy of the services
performed, timeliness of response and a general impression of the competency of
the firm and its staff.
12.Reporting
Subgrantee will compile and submit reports of activities, expenditures, status of cash
and closeout information by the specified-dates as prescribed by the Subgrantor.
13.Grievance and Complaint System
Subgrantee will establish and maintain a grievance and complaint procedure in
compliance with WIA, federal regulations and State statues, regulations and policy.
WIA(Rev.4100)
Page 10 of 14
14.Conflicts
a. Subgrantee will cooperate in the resolution of any conflict with the U. S.
Department of labor which may occur from the activities funded under this
agreement.
b. In the event of a dispute between the Subgrantor and the Subgrantee over any part
of this agreement, the dispute may be submitted to non-binding arbitration upon the
consent of both the Subgrantor and the Subgrantee. An election for arbitration
pursuant to this provision will not preclude either party from pursuing any remedy
for relief otherwise available.
15.Audits
a. The Subgrantee will maintain and make available to auditors, at all levels,
accounting and program records including supporting source documentation and
cooperate with all auditors. All governmental and non-profit organizations must
follow the audit requirements of OMB Circular A-133 (29 CFR 97.26 and 29 CFR
95.26).
b. The Subgrantee and/or auditors performing monitoring or audits of the Subgrantee
or its sub-contracting service providers will immediately report to the Subgrantor
any incidents of fraud, abuse or other criminal activity in relation to this agreement,
the WIA, or its regulations.
c. Before any funds are released under this agreement, the Subgrantee will describe
how, if it becomes necessary, the Subgrantee will repay disallowed expenditures
with non-federal funds.
16.Disallowed Costs
Except to the extent that the State deteremines it will assume liability, the Subgrantee
will be liable for and will repay, to the Subgrantor, any amounts expended under this
agreement found not to be in accordance with WIA including, but not limited to,
disallowed costs. Such repayment will be from funds (Non-Federal), other than those
received under the WA.
17.Indemnification
a. The following provision applies only if the Subgrantee is a governmental entity.
Pursuant to the provision of Section 895.4 of the California Government Code,
each party agrees to indemnify and hold the other party harmless from all liability
for damage to persons or property arising out of or resulting from acts or
omissions of the indemnifying party.
b. The following provision applies only if the Subgrantee is a non-governmental entity.
WIA(Rev.4/00)
Page 11 of 14
The Subgrantee agrees to the extent permitted by law, to indemnify, defend and
save harmless the Subgrantor, its officers, agents and employees from any and
all claims and losses accruing or resulting to any and all contractors,
subcontractors, materials persons, laborers and any other persons, firms or
corporations, furnishing or supplying work, services, materials, or supplies in
connection with the performance of this agreement, and from any and all claims
and losses accruing or resulting to any persons, firms or corporations which may
be injured or damaged by the Subgrantee in the performance of this agreement.
18.Labor Organizations
Subgrantee will consult with the appropriate labor organizations and/or employer
representatives in the design, operation or modification of the programs under this
agreement.
19.Nondiscrimination Clause
a. The conduct of the parties to this agreement will be in accordance with Title VI of
the Civil Rights Act of 1984, and the Rules and Regulations promulgated
thereunder and the provisions of W1A, Section 188. In addition:
1. During the performance of this subgrant/contract, Subgrantee/ Contractor and
subcontractors shall not unlawfully discriminate, harass or allow harassment,
against any employee or applicant for employment because of sex, race, color,
ancestry, religious creed, national origin, physical disability (including HIV and
AIDS), mental disability, medical condition (cancer), age (over 40), marital
status, pregnancy disabiitiy and denial of family care leave.
Subgrantees/Contractors and sub-contractors shall insure that the evaluation
and treatment of their employees and applicants for employment are free from
such discrimination and harassment. Subgrantee/Contractor and sub-
contractor shall comply with the provisions of the Fair Employment and Housing
Act (Government Code, Section 12900 et seq.) and the applicable regulations
promulgated thereunder (California Code of Regulations, Title 2, Section 7285.0
et seq.). The applicable regulations of the Fair Employment and Housing
Commission implementing Government Code, Section 12990(a-f), set forth in
Chapter 5, Division 4 of Title 2 of the California Code of Regulations are
incorporated into this subgrant/contract or its subcontractors shall give written
notice of their obligations under this clause to labor organizations with which
they have a collective bargaining or other agreement.
2. This Subgrantee/Contractor shall include the nondiscrimination and compliance
provisions of this clause in all subcontracts to perform work under the
subgrant/contract.
WIA(Rev.4/00)
Page 12 of 14
20.Subcontracting
a. Any of the work or services specified in this agreement which will be performed by
other than by the Subgrantee will be evidenced by a written agreement specifying
the terms and conditions of such performance.
b. The Subgrantee will maintain and adhere to an appropriate system, consistent with
federal, State and local law, for the award and monitoring of contracts which
contain acceptable standards for insuring accountability.
c. The system for awarding contracts will contain safeguards to insure that the
Subgrantee does not contract with any entity whose officers have been convicted of
fraud or misappropriation of funds within the last two years.
21.Confidentiality Requirements
The State of California and the Subgrantee will exchange various kinds of information
pursuant to this agreement. That information will include data, applications, program
files, and databases. These data and information are confidential when they define an
individual or an employing unit. Confidential information requires special precautions
to protect it from unauthorized use, access, disclosure, modification, and destruction.
The sources of information may include, but are not limited to, the Employment
Development Department, the California Department of Social Services, the California
Department of Education, the County Welfare Department(s), the County IV-D
Directors Office of Child Support, the Office of the District Attorney, the California
Department of Mental Health, the California Office of Community Colleges and the
Department of Alcohol and Drug Programs. The Subgrantor and Subgrantee agree
that:
a. Each party shall keep all information that is exchanged between them in the
strictest confidence and make such information available to their own employees
only on a "need-to-know" basis.
b. Each party shall provide written instructions to all of its employees with access to
information provided by the other party of the confidential nature of the information
and of the penalties for unauthorized use or disclosure found in section 1798.55 of
the Civil Code, section 502 of the Penal Code, section 2111 of the Unemployment
Insurance Code, section 10850 of the Welfare and Institutions Code and other
applicable local, State and federal laws.
c. Each party shall (where it is appropriate) store and process information in electronic
format, in such a way that unauthorized persons cannot reasonably retrieve the
information by means of a computer.
d. Each party shall promptly return to the other party confidential information when its
use ends, or destroy the confidential information utilizing an approved method of
destroying confidential information; shredding, burning, or certified or witnessed
destruction. Magnetic media are to be degaussed or returned to the other.party.
WIA(Rev.4/00)
Page 13 of 14
A/1
e. If the Subgrantor or Subgrantee enters into an agreement with a third party to
provide WIA services, the Subgrantor or Subgrantee agrees to include these data
and security and confidentiality requirements in the agreement with that third party.
In no event shall said information be disclosed to any individual outside of that third
party's authorized staff, subcontractor(s), service providers, or employees.
f. Each party shall designate an employee who shall be responsible for overall
security and confidentiality of its data and information systems and each party shall
notify the other of any changes in that designation. As of this date, the following
are those individuals:
For the Subgrantor:
Name: Ms. Janet Supriano
Title: Program Manager
Address: EDD, P.O. Box 826880, MIC 69, Sacramento, CA 94280-0001
Telephone No.: (916) 657-3545
Fax No. (916) 653-2467
For the Subgrantee:
Name: ,john Cullen
Title: Director
Telephone No 925-313-1500
Fax No.: 925-313-1575
22.Signatures
This agreement is of no force and effect until signed by both of the parties hereto.
Subgrantee will not commence performance prior to the beginning of this agreement.
WIA (Rev.4/00)
Page 14 of 14
EXHIBIT COVER SHEET
EXHIBIT CC
PAGE I OF 1
REGISTRATION NO: 8069103
MODIFICATION NO: NEW
SUBGRANTEE: Contra Costa County
FUNDING SOURCE: WIA Title I Adult Program GRANT CODE: 201
TERM OF THESE FUNDS: 07/01/2000 TO: 06/30/2002
.........................................................................................................................................
;Use of funds added by this modification is limited to this period and additionally limited by the recapture
;provisions applicable to this funding source.
L......................................................................................................................................1
PROGRAM NARRATIVE
These funds are being incorporated into the Program Year 2000/2001 Master
Subgrt to support the Workforce Investment Act(WIA)Adult Program. These
funds will be available July 1,2000,provided there is an approved local plan on
file with the State of California,the State budget has passed appropriating these
funds,and the Workforce Investment Division has received a?Notice of Obligational
Authority from the.Department of Labor releasing the funds to the State of
California.
---------------------------------------------------------------------------------------------------------------------------------------
;This exhibit adds to and does not replace the terms and conditions of any other exhibit included in this
;agreement which terms and conditions remain in full force and effect.
_...................................................................................................................,.._-.--.-...--.....:
DTPA 30EX(11196)
EXHIBIT COVER SHEET
EXHIBIT DD
PAGE I OF 2
REGISTRATION NO: R069103
1MODIRCATION NO: NEW
SUBGRANTEE: Contra Costa County
FUNDING SOURCE: WIA Title I Early Youth Program GRANT CODE: 340
TERM OF THESE FUNDS: 04/01/2000 TO: 06/30/2002
;Use of funds added by this modification is limited to this period and additionally limited by the recapture
provisions applicable to this funding source.
........................................................................................................................................;
PROGRAM NARRATIVE
This is the initial allocation of Workforce Investment Act(WIA)Early Youth
funds for Program Year 2000/2001. These funds consist of 25 percent of the
allocated Youth funds for this PY,and are being provided to those local areas
that chose to start their youth program on April 1,2000. The balance of these
funds will be available under Grant Code 301 after July 1,2000,provided there
is an approved local plan on file with the State of California,the State budget
has passed appropriating these funds and the Workforce Investment Division
has received a Notice of Obligationai Authority from the Department of
Labor releasing these funds to the State of California.
.....................................................................................................................................
;This exhibit adds to and does not replace the terms and conditions of any other exhibit included in this
;agreement which terms and conditions remain in full force and effect.
_.......................................................................................................................................�
JTPA 30EX(11/96)
EXHIBIT COVER SHEET
EXHIBIT DD
PAGE 2 OF 2
REGISTRATION NO: R069103
MODIFICATION NO: NEW
SUBGRANTEE: Contra Costa County
FUNDING SOURCE: WIA Title I Youth Program GRANT CODE: 301
TERM OF THESE FUNDS: 07/01/2000 TO: 06/34/2002
.................................--•--------------__---_-.......-.---..-.-.......-.-...-----_.........-........-_........---...._-....-.
;Use of funds added by this modification is limited to this period and additionally Iimited by the recapture
;provisions applicable to this fimding source.
......................................................................................................................................1
PROGRAM NARRATIVE
These funds are being incorporated into the Program Year 2000/2001 Master
Subgrant to support the Workforce Investment Act(WIA)Youth Program. These
funds will be available July 1,2000,provided there is an approved local plan on
file with the State of California,the State budget has passed appropriating these
funds,and the Workforce Investment Division has received a Notice of Obligational
Authority from the Department of Labor releasing the funds to the State of
California.
.......................................................................................................................................;
:This exhibit adds to and does not replace the terms and conditions of any other exhibit included in this
;agreement which terms and conditions remain in full force and effect.
........... ........................................................................................................._.-----------------.
JTPA 30EX(11/96)
EXHIBIT COVER SHEET
EXHIBIT EE
PAGE 1 OF 1
REGISTRATION NO: R069103
MODIFICATION NO: NEW
SUBGRANTEE: Contra Costa County
FUNDING SOURCE: WIA Title I Dislocated Worker Program GRANT CODE: 501
TERM OF THESE FUNDS: 07/01/2000 TO: 06/30/2002
,&S,
d and a _
;Use of funds added by this modification is limited to this period limited by the recapture
f
Trovisions applicable to this funding source.
PROGRAM NARRATIVE
These funds are being incorporated into the Program Year 2000/2001 Master
Subgrant to support the Workforce Investment Act(WIA)Dislocated Worker
Services Program. These funds will be available July 1,2000,provided there
is an approved local plan on file with the State of California,the State budget
has passed appropriating these funds and the Workforce Investment Division
has received a Notice of Obligational Authority from the Department of
Labor releasing the funds to the State of California.
.......................................................................................................................................
;This exhibit adds to and does not replace the terms and conditions of any other exhibit included in this
;agreement which terms and conditions remain in full force and effect.
_.....................................................................................................................................
JTPA 30EX(11/96)
VIA - SUBGRANT AGREEMENT
Cleared --"
—76
Nva ME OF LOCAL WORKFORCE INVEST ENT AREA: Dist. 37-342 REGISTRATION NO: R069103
Contra Costa County MODIFICATION NO: I
SUBGRANTOR: State of California SUBGRANTEE: Contra Costa County
Employment Development Department County Administration Building
Workforce Investment Division 651 Pine Street,Room 106
P.O. Box 826880,MIC 69 Martinez,CA 94553-1293
Sacramento, CA 94280-0001
This Subgrant Agreement is entered into by and between the State of California,Employment Development Department,hereinafter the
Subgrantor, and the Contra Costa County ,hereinafter the Subgrantee. The Subgrantee agrees to operate
a program in accordance with the provisions of this Subsrrant and an approved Local Training Plan for the aboved-named Workforce
Investment Area filed with the Subgrantor pursuant to the Workforce Investment Act(WIA.). This Modification consists of this sheet
and those of the following exhibits as designated with an"X",which are attached hereto and by this reference made a part thereof-
Y Funding Detail Chart Exhibit AA,pages I through I
General Provisions and Standard of Conduct Exhibit BB,pages through
X Title I Adult Exhibit CC,pages I through 1
Title I Youth Exhibit DD,pages through
X Title I Dislocated Worker Exhibit EE,pages I through 1
X Title I Rapid Response Exhibit FF,pages I through I
RECEIVED �Vf
NOV 14 2000rPDMO
J �LWv
CLERIC BOARD OF SUPERVISORS
CONTPA CCSTAC7.
ALLOCATION(s): PRIOR AMOUNT: 4,597.164
-The Subgrantor agrees to reimburse the Subzwtee INCREASE/DECREASE: 50.000
not to exceed the amount listed herein after"TOTAL": TOTAL: 4,647,164
TERM OF AGREEMENT: Terms of Exhibits CC-DD are as designated on each exhibit.
From 04/01/2000 To 06/300-002
PURPOSE: To split the Adult and Dislocated Worker funds into two allocations each to coincide with Department of Labors
split year funding and to incorporate Rapid Response funds.
APPROVED FOR SUBGRANTOR, (EDD) (By Signature) APPROVED FOR SUBGRANTEE (By Signature)
UNILATERAL MODIFICATION
SUBGRANTEE SIGNATURE NOT REQUIRED
:Jame and Title
t�B ,Chief
ORKFORCE INVESTMENT DIVISION
I hereby certify that to my knowledge, the budgeted funds are This Agreement does not fall within the meaning of Section
available for the period and purpose of expenditures as stated 10295 of Chapter 2 of Part 2 of Division'_of the Public Contract
herein: Code of the State of California and pursuant to 58 OPS Cal.
Arty. Gen.586,is exempt from review or approval of Dept.of
General Services and the Dept.of Finance:
5i nature of EDD Acc unting Offi rSignature D Contract Coordinating Officer
7E
FUNDING DETAIL SHEET Exhibit AA
PACE I of 1
SUBGRANTEE NAME: Contra Costa County SUBGRANT NO: R069103
MODIFICATION NO: 1
I. ALLOCATION
A. B. C. D. E.
PRIOR ADJUSTED
FUNDING SOURCE AMOUNT INCREASE DECREASE ALLOCATION
TITLE I:Adult
Adult (7/1/2000-6/30/2002) (e01) 1,384,212 0 1,038,159 346,053
Adult(10/l/2000-6/30/2002) (202) 0 1,038,159 0 1,038,159
0 0 0 0
0 0 0 1 0
TOTAL TITLE I Adult: 1,384,112j__ 1,038,159 1 1,038,159 1,384,212
TITLE I: YOUTH TRAINING
Youth (7/1/2000-6/30/2002) (301) 700,978 0 0 700,978
Early Youth (4/1/2000-6/30/2002) (3.10) 368,274 0 0 368,274
0 0 0 0
-0_1__ - 0 0 0
TOTAL TITLE I Youth:F 1,069,2521 0 1 01 1,069,252
TITLE I: DISLOCATED WORKER
Dislocated Worker (501) 2,143,700 0 1,436.279 707,421
(7/l/2000-6/30/2002) 0 0 0 0
Dislocation Worker (502) 0 1,436,279 0 1,436,279
(10/l/2000-6/30/2002) 0 0 1 0 0
TOTAL OTHERS: 2,143,700 1,436,279 1.436,2791 2,143,700
TITLE I: RAPID RESPONSE
Rapid Response (540) 0 50,000 0 50,000
(7/l/2000-6/30/200 0 0 0 0
0 0 0 0
0 0 1 01 0
TOTAL,OTHERS: 0 50,000 0 50,000
GRAND TOTAL: 4,597,164 1 2,524,438 2,474,438 4,647,164
All references are to the Workforce Investment Act of 1998,Title 1,unless otherwise noted.
For modifications purposes only, All other terms and conditions of this exhibit not included herein remain unchanged.
1XTJ% (03/2000)
EXHIBIT COVER SHEET
EXHIBIT CC
'PAGE 1 OF 1
REGISTRATION NO: R069103
MODIFICATION NO: 1
SUBGRANTEE. Contra Costa County
FUNDING SOURCE: WIA Title I Adult Program GRANT CODE: 201
TERM OF THESE FUNDS: 07/01/2000 TO: 06/30/2002
,IY;e ....nc. .........................................................................................................................;
;Use of funds added by this modification is limited to this period and additionally limited by the recapture
;provisions applicable to this funding,source.
PROGRAM NARRATIVE
The purpose of this modification is to reduce the Title I Adult Grant Code#201
to 25%of the full allocation to coincide with Department of Labor's split year
funding. The remaining 75%is being transferred to Grant Code#202 with an
effective date of 10/1/2000.
_.......................................................................................................................................
,This exhibit adds to and does not replace the terms and conditions of any other exhibit included in this
o ,
agreement which terms and conditions remain in full force and effect.
--......................................................................................................................................
DTPA 30EX(11/96)
r
EXHIBIT COVER SHEET
EXHIBIT EE
PAGE 1 OF 1
REGISTRATION NO: R069103
MODIFICATION NO: 1
SUBGRANTEE: Contra Costa County
FUNDING SOURCE: WIA Title I Dislocated Worker Program GRANT CODE: 501
TERM OF THESE FUNDS: 07/01/2000 TO: 06/30/2002
;Use of funds added y.thismodification is-limited to this-period and additionally limited by the.recapture................ ......
;provisions applicable to this funding source.
.......................................................................................................................................J
PROGRAM NARRATIVE
The purpose of this modification is to reduce the Title I Dislocated Worker
Grant Code#501 to 33%of the full allocation to coincide with Department
of Labor's split year funding. The remaining 67%is being transferred to
Grant Code#502 with an effective date of 10/1/2000.
a.......................................................................................................................................
:This exhibit adds to and does not replace the terms and conditions of any other exhibit included in this
:agreement which terms and conditions remain in full force and effect.
_......................................................................................................................................
JTPA 30EX(11/96)
EXHIBIT COVER SHEET
EXHIBIT FF
PAGE 1 OF 1
REGISTRATION NO: R069103
MODIFICATION NO: 1
SUBGRANTEE: Contra Costa County
FUNDING SOURCE: Title I Rapid Response CODE: 540
TERM OF THESE FUNDS: 07/01/2000 TO: 06/30/2001
........................................................................................................................................
;Use of funds added by this modification is limited to this period and additionally limited by the recapture
;provisions applicable to this funding source.
4........................................................................................ ............................................
PROGRAM NARRATIVE
The purpose of this modification is to incorporate Title I Rapid Response
funds.
-------------------................................................................-----................................................
:This exhibit adds to and does not replace the terms and conditions of any other exhibit included in this
:agreement which terms and conditions remain in full force and effect.
.......................................................................................................................................
JTPA 30EX(11/96)