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Home My WebLink AboutMINUTES - 08152000 - C164-C169 TO: BOARD OF SUPERVISORS FROM: Barton J. Gilbert, Director of General Services Contra Carta DATE: August 15, 2000 County SUBJECT: Approval To Use City Of Concord's Bid To Purchase Modular �J► Building For Community Services Headstart Program, Baypoint and Authorize Director of General Services to Sign Contract SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION 1. Approve the use of City of Concord's bid for a modular classroom building for a "piggyback" contract for Community Services Headstart Programs to purchase a modular classroom building for location at Ambrose Community Center in Baypoint. 2. Authorize the Director of General Services to sign a contract for $183,820 to purchase one modular classroom building from Pacific Program Management,Inc. IL FINANCIAL AND PROGRAMMATIC IMPACT Purchase of a modular classroom through the use of City of Concord's bid reduces the length of time to implement additional programs for Headstart, which allows more children to be enrolled in Headstart classes for which Community Services receives federal funding. III. BACKGROUND Staff from Community Services, General Services, and the Administrator's Departments have been meeting to coordinate the best ways to add Headstart classrooms for which Community Services is currently receiving funding for sites at Davis Park and Ambrose Community. Previous projects ended up taking much longer than planned, and staff wants to expedite the process within appropriate guidelines. Being able to use another public agency's bid process for portable modular classrooms that can be built at the factory and delivered to the sites became the best option for these two sites. While site work and playground equipment also must be provided, the modular building takes the longest time to build. It can be started after approval of a contract, while the remainder of the work is being completed to meet the project schedule at Ambrose. —RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION 0 B RD COMMITTEE --`APPROVE OTHER SIGNATURE(S): ACTION OF BOARD - &�iCt r ii / ,-Iwo APPROVED AS RECOMMENDED —OTHER VOTE OF SUPER ORS UNANIMOUS(ABSENT } AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT. CC: County Administrator-Facilities and Debt Management I HEREBY CERTIFY THAT THIS IS A TRUE County Auditor-Controller-Contracts Unit AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD County Counsel OF SUPERVISORS ON THE DATE SHOWN. Community Services Administration Orig:General Services Department ATTESTED !iJ6& r O A",.2ee Administration PF BATCHELOR, LLr ERK OF THE BOARD OF Accounting SUPERVISORS AND COUNTY ADMINISTRATOR Architectural Services Purchasing BY '" - 121t -t.r DEPUTY BO Purchase Modular Bldg for CSHeadstart Baypoint via City Concord 7312000.doc . 146 TO: BOARD OF SUPERVISORS FROM: Barton J. Gilbert,Director of General Services Contra Costa DATE: August 15, 2000 County SUBJECT: Approval To Use City Of Concord's Bid To Purchase Modular Building For Community Services Headstart Program, Davis Park and Authorize Director of General Services to Sign Contract SPECIFIC REQUESTS OR RECOMMEN ATION($)&UC-KGROUND AND JUSTIFICATION I. RECOMMENDATION 1. Approve the use of City of Concord's bid for a modular classroom building for a "piggyback" contract for Community Services Headstart Programs to purchase a modular classroom building for location at Davis Park in San Pablo. 2. Authorize the Director of General Services to sign a contract for $183,820 to purchase a modular classroom building from Pacific Program Management, Inc. pending approval of San Pablo's City Council. II. FINANCIAL AND PROGRAMMATIC IMPACT Purchase of these modular classrooms through the use of City of Concord's bid reduces the length of time to implement additional programs for Headstart, which allows more children to be enrolled in Headstart classes for which Community Services receives federal funding. IIL BACKGROUND Staff from Community Services, General Services, and the Administrator's Departments have been meeting to coordinate the best ways to add Headstart classrooms for which Community Services is currently receiving funding for sites at Davis Park and Ambrose Community Center. Previous projects ended up taking much longer than planned, and staff wants to expedite the process within appropriate guidelines. Being able to use another public agency's bid process for portable modular classrooms that can be built at the factory and delivered to the sites became the best option for these two sites. While site work and playground equipment also must be provided,the modular building takes the longest time to build. It can be started after approval of a contract, while the remainder of the work is being completed to meet the project schedule for Davis Park. RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD cOMMI "PPROVE OTHER SIGNATURES: LL4 ACTIONOF BOA N�{,�a"-f /Sj � APPROVED AS RECOMMENDED _OTHER VOTE OF SUP VISORS UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN. MEDIA CONTACT: I HEREBY CERTIFY IS A TRUE CC: County Administrator-Facilities and Deist Management AND CORRECT COPYHAT OF ANIACTION TAKEN County Auditor-Controller-Contracts Unit AND ENTERED ON THE MINUTES OF THE BOARD County Counsel OF SUPERVISORS ON THE DATE SHOWN. Community Services Administration orig:General Services Department ATTESTED C �<.&4?"- / 6ro U Administration PHILBATCHELOR,CLERK OF THE BOARD OF Accounting SUPERVISORS AND COUNTY ADMINISTRATOR Architectural Services Purchasing BY !r�I r t L� ,DEPUTY Bo Purchase Modular Bldg for CSHeadstart DavisPark via City Concord 73 12000.doc .+ +! TOBOR OFv SUPERVISORS C nef P'9 FROM: Keith B. Richter, Fire Chief Costa July 12, 2000 Count' DATE: SUBJECT: CONTRA COSTA COUNTY FIRE. PROTECTION DISTRICT DISPATCH AND BATTALION CHIEF COVERAGE CONTRACT-WEST COUNTY SPECIFIC REOUEST(S)OR RECOMMENDATION(S)3 BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: , AUTHORIZE the Fire Chief, Contra Costa County Fire Protection District, to execute a contract with the City of Richmond at an annual cost of$84,108 for the provision of emergency dispatch services and Battalion Chief coverage by the City for the benefit of the Contra Costa County Fire Protection District during the period ending June 30, 2001, (Budgeted) REASONS FOR, REQQMMENDATIONJBACKQRQ ND The City of Richmond provided management services including training, emergency communications and dispatch) to the West County Fire District for over 10 years. Effective July 1, 1994 the West County Fire District was annexed to the Contra Costa County Fire District. Since Contra Costa County Fire became involved in the management of the former West County Fire District, the services provided by the City have been scaled down, however, because of the operational characteristics of the West County portion of the District, it is still necessary to continue to contract for certain services from the City of Richmond. In the meantime, Contra Costa County Fire District is working to transfer the dispatching responsibilities of its two West County Stations from the City of Richmond to its own dispatch center in Pleasant Hill. In addition, Contra Costa County Fire District is exploring alternate methods of providing full-time Chief Officer coverage in the West. Once the above is completed, dependence on the City of Richmond will diminish and the subject contract will terminate. CONTINUED ON ATTACHMENT: SIGNATURE: i�&' i /RF,COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE C APPROVE _ _ OTHER r SIGNATURES ACTION OF BOAR O dLCJ APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED-4& y 0 Contact: A/C Argo (930-5503) PHIL BATCHELOR,CLERK OF THE BOARD OF cc: rich Seithel y County Admin. Off. SUPERVISORS AND COUNTY ADMINISTRATOR City of Richmond Fire Department Contra Costa County Fire District BY DEPUTY TO: BOARD OF SUPERVISORS CONTRA FROM: Leslie T. Knight, Director of Human Resources `ryCOSTA C DATE: August 15, 2000 BOUNTY SUBJECT: Renewal of contract with Industrial Employers and Distributors' Association SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION Approve and Authorize the Director of Human Resources, or designee, to execute a renewal contract with Industrial Employers and Distributors' Association (I.E.D.A), with a payment limit not to exceed $137,870 to provide labor relations services during the period July 1, 2000 through June 30, 2001. BACKGROUND IEDA has had a long-standing relationship with the County and employee organizations that represent employees of the County. IEDA has represented the County in labor relations matters since 1973. Renewal of this contract would maintain the continuity of services and the long-term knowledge of the inter-workings of the County and it's departments. FISCAL IMPACT There is no significant increase in cost associated with the renewal of this contract through June 30, 2001. CONTINUED ON ATTACHMENT: _ SIGNATURE: ��, " RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE --,,,,„,.APPROVE OTHER SIGNATURE(S): ACTION OF BOA N � X600 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT UNANIMOUS(ABSENT _I COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. Orig.Dept: Human Resources Department (5-1766) ATTESTED ra ,t L.0- f.1,_,gad 6✓ cc: County Administrator PHIL A`fCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR M882(10/88) BY A r !- �('t f t.i,t ,DEPUTY J� TO. BOARD OF SUPERVISORS 4�' IV FROM TONY coL6N, DIRECTOR. COMMUNITY SERVICES DEPARTMENT DATE- August 15, 2000 scWEM AUTHORIZATION TO AMEND PURCHASE ORDER FOR. SECURITY GUARD SERVICES SPSCTYC OR RECOIwII+�NDATION{S BA ROUND AND 7USTTFICATION I. OMMENI�EI1 �CTIO r APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Community Services Department Director, to increase the payment limit of Purchase Order #88382 with Guardian Security Agency by $24,000 to a new payment limit of$124,000 and extend the term from June 30, 2000 through September 30, 2000 for security guard services in West County. II. FINANCLkL IMPACT: No County funding is required. Funding is included in the Department's proposed FY 2000-01 budget. III. REASONS FOR:RECOMNIENDATIONS/BACKGROUND: Effective July 15, 1999, the County executed an amended Purchase Order #88382 with Guardian Security Agency in the amount of $60,000 for security guard services for the period from January 4, 1999 through December 31, 1999. On March 21, 2000, the Board of Supervisors approved an amendment to Purchase Order #88382 with Guardian Security Agency to add funds and extend the term to a new total payment limit of$100,000 for the period from March 31, 2000 through June 30, 2000. The Purchasing Division has recommended that the Community Services Department request Board authorization to increase the payment limit to $124,000 and extend its term through September 30, 2000. This will allow sufficient time to complete the competitive bid and award process required for selection of a new security service provider, so that a Standard Contract will be in place on October 1, 2000. Approval of this request will allow for the continued provision of security guard services at Community Services Department Child Care Centers in West Contra Costa County. CONTINUED ON ATTACIDdENTi� SIGNATURE- f-=COM 9WDAn0N OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COVINUTTEE APPROVE -OTHER ACTION OF BO N. T 2006 APPROVED AS RECOIrlJ+3 MEDX OTHER VOTE OF SUPERVISORS I HEREBY CERFM THAT THIS IS A TRUE UNANIMOUS{ABSENT } AND CORRECT COPY OF AN ACTION TAKEN AYFSt NOES- AND ENTERED ON THE HDR)TES OF THE BOARD ABSENT- ABSTAIN: OF SUPERVEORS ON THE DATE SHOWN. CONTACT: TONY COL6N,313-7950 ATWTED PHII.��`�' TC WR,CL=OF THE BOARD OF cc' CAO SUPERVISORS AND COUNTY ADbUNISTRATOR CSD M332 (ICVU) BY �L t Z — - DEPUTY TO: BOARD OF SUPERVISORS ' 1 FROM: Warren E. Rupf, Sheriff-Coroner Contra DATE; July 11,2400 Costa County SUBJECT: Contract with Helicopter Adventures, Incorporated SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: AUTHORIZE the Sheriff or his designee to execute, on behalf of the County, a contract extension with Helicopter Adventures, Inc. for the period July 1, 1999 through December 31, 2000 with a payment limit of$150,000. FISCAL IMPACT: This would be a no-cost contract extension. This program is funded by AB3229 monies and other revenue budgeted in the Sheriffs 2000-01 budget. This contract requires no new County General Funds. BACKGROUND: On June 15, 1999 the Board of Supervisors authorized the Sheriff to contract with Helicopter Adventures Inc.to support the operations of the law enforcement helicopter program. This contract is for$150,000 for the period July 1, 1999 through June 30, 2000. Sufficient funding remains within that$150,000 authorization to continue the contract for an additional six months, and authorization to enter into a no-cost extension is requested. r CONTINUED ON ATTACHMENT: NO SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE —OTHER SIGNATURES : ACTION OF BOARD ON .2 o APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS 1 AND CORRECT COPY OF AN ACTION TAKEN AYES--� W gam. NOES: ~" AND ENTERED ON THE MINUTES OF THE BOARD ABSENT::--L 'ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. Contact Person: JJ� CC:Stacey Sutter Henderson,5-1544 ATTESTED)&CL6 CAO,Justice Administration — Auditor/Controller Sheriff(for distribution) PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR DEPUTY