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Home My WebLink AboutMINUTES - 07252000 - C80-C82 TO: BOARD OF SUPERVISORS FROM: MAURICE SHIU, PUBLIC WORKS DIRECTOR LATE: July 12, 2000 SUBJECT: Discharge Public Works Account Receivable from Accountability for Collection. Project 0672-6U5600 SPECIFIC RFQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION i. Recommended Action: Authorize the discharge from accountability for certain Public Works account receivable as recommended by the Public Warks Director. II. Financial impact: The County will lose $22,838.83 in revenue. These are uncollectible accounts and further attempts at collecting will be a waste of public funds. iii. Reasons for Recommendations and Backeround: All means of collecting the accounts (listed on the attached page) have been exhausted. The accounts have been determined to be uncollectible for one or more of the fallowing reasons: 1)the statute of limitations has expired; 2) the client has filed Bankruptcy; 3) it is not cost effective to continue to pursue collection; 4)pursuant to small claims court judgment. IV. Con-seguenc+es of Negative Action: These uncollectible accounts will remain in our account receivable. SIGNATURE: Continued on Attachment: r " 4 RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON AUGUST 25, 2000 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS NONE X_ UNANIMOUS (ABSENT } AYES:NOES: ABSENT: ABSTAIN: - I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the Orig. Div: Public Works Accounting date shown. Contact: Wanda Quaver(313-2377) ATTESTED: Jtn Y . 2000 Liza Mangabay(313-2232) cc: Jackie Jaynes(313-2367) PHIL BATCHELOR, Clerk of the Board Roger Gilchrist(313-2372) of ervisors aMCOy Administrator By Deputy B04 x ACCOUNTS TO WRITE OFF BY BOARD ORDER FISCAL YEAR 99-00 RESPONSIBLE PARTY/PARTIES CODE. DATE INVOICE AMOUNT DEBRA BERNI S W 01117/97 950284 , 7,349.95 BARBARA KUHN W 03/15/99 950352 302.28 TOTXL CARS E-N 7,652.23 TOTAL DECLARED BANKRUPTCY 0.00 CARLA BADILLO AND DESS CHATTHA W 10/20/95 950213 179.58 KEN THOMPS ON DBA KG TRUCKING WJ 10/08/90 901344 68.45 CHRISTOPHER MATHIAS W 09/14/97 950279 93.50 TOTAL INSUFFICIENT-AMOUNT-(Cas r MOKh:; TO COLLECT) 341.53 TOTAL COUNTY LOST JUDGMENT 0.00 TOTAL REDUCED AMOUNT AWARDED 0.00 CHAD JAMES POPKE W 10/09/97 950280 277.82 SHELLY PINKSTON NCORDINE W 10/11/96 950217 1,840.15 JOSE PINEDA W 04/06/96 950178 1,602.40 AMADCOR C FERNANDES W 06/16/96 950215 277.85 MIGUEL ESPINOZA W 09/19/97 950273 642.12 CINDY MARIE BLAKELY W 02/14/97 950299 5,569.83 COLEEN MICHELLE BRADY W 1 07/30/96 950210 207.09 LIMITATIONS 10,417.26 JOSEPH MICHAEL HtOLTZCLAW W 06/08/96 950202 646.11 JOSEPH DAVIS W 11!17/98 950353 1,307.13 JONJOHN CHRISTIAN FOSTER W 10114/97 950300 2,474.57 TOTAL UNABLE TO LOCATE 4,427.81 GRAND TOTAL 22,838.83 FY99-00 1 TO: BOARD OF SUPERVISORS, CONTRA COSTA COUNTY FROM: PHIL BATCHELOR, COUNTY ADMINSTRATOR DATE: JULY 25, 2000 SUBJECT: WEST COUNTY BROOKSIDE HOMELESS SHELTER REPLACEMENT CONSTRUCTION PROJECT SPECIFIC REQUEST(S)�OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: AWARD contract to Taber Construction Co. in the amount of$1,639,800 for construction of the West County Brookside Homeless Shelter including Alternates 1 and 2. AUTHORIZE the Executive Director of the Housing Authority to execute the contract with Taber Construction Co. upon receipt of satisfactory performance and payment bonds and insurance certificates. ORDER that in accordance with the project specifications and/or upon signature of the contract, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned; GIRDER that the Executive Director of the Housing Authority is authorized to sign any escrow agreements prepared for this project to permit the substitution of securities for moneys withheld by the Housing Authority to ensure performance under the contract, pursuant to Section 22300 of the Public Contract Code; and Pursuant to Public Contract Code Section 4114, DELEGATE the Board's functions under Public Contract Code Sections 4107 and 4110 to the Executive Director or his designee. DECLARE that, should the award of the contract to Taber Construction Co. be invalidated for any reason, the Board would not in any event to have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder established a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (See Public Contract Code Sections 5100-5107). AUTHORIZE $1,977,000 including $1,797,000 from the 2000-2001 Recommended Budget and $180,000 from Plant Acquisition Account No. 0111 to fund construction and related project costs. CONTINUED ON ATTACHMENT: —X—YES SIGNATURE Xt RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON JULY 25 x 2000 APPROVED AS RECOMMENDED X OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A X UNANIMOUS (ABSENT NCNB ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED JULY 25) 2000 PHIL BATCHELOR,CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY ,DEPUTY H;ljaydncntzWSOFFICMWR FWORT)\Wast CC Shelter Taber Contract BOI.doe II. FINANCIAL IMPACT: This contract is to be fully budgeted and funded from Contra Costa County General Funds and Plant Acquisition Expenditure Account No. 0111 as a result of this Board Order. The Housing Authority is to be fully reimbursed for project expenditures. III. REASONS FOR RECOMMENDATION / BACKGROUND Deterioration and limited capacity of the existing 56 bed West County Brookside Homeless Shelter caused Board action on May 14, 1999 to approve $180,000 in funds from the Contra Costa County Public Facilities Authority Series 1997 Certificates for predevelopment work for a new and enlarged shelter, and to authorize the Housing Authority to complete predevelopment tasks including obtaining an architect and bids for a replacement shelter. Of the original funding, $160,969 has been expended or committed to date. On July 6, 2000, the Housing Authority received two bids and Taber Construction was the low bidder at $1,639,800 including two bid alternates. The construction work will enlarge and remodel the unused Women's Work f=urlough Building for 98 beds on the same shelter site. The existing deteriorated shelter will be demolished after completion of the new shelter building. The original estimated cost for the facility was $1.69 million and the current estimate based on the bid price and other costs is $2,091,000. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Supervisors elect not to authorize funds or approve the execution of a contract the County will not be able to carry out the project for provision of more shelter beds for homeless people at the West County Brookside Homeless Shelter and will need to make extensive repairs to the deteriorated temporary modular shelter buildings. V. PROJECT COSTS AND EXPENDITURES Expenditures and commitments to date: On May 14, 1999, the Board authorized $180,000 for the pre-development costs below: Description Estimated Expended/Committed to date Environmental, Testing, Consulting Fees $ 6,000 $11,262 Architectural design fees 120,000 108,348 Engineering, testing, surveying and fees 7,000 11,390 Convert Facility for Winter 1999/00 32,000 19,969 Relocate Community Garden 5,000 0 Project Management (Housing Authority) 10.000 100000 TOTAL $180,000 $160,969 Estimated total project costs including expenditures and commitments to date: Construction costs (Taber Const. low bid incl. alternates) $1,639,800 Architecture, engineering and related costs 130,400 Soil Engineering, testing, surveying and related costs 19,800 Project management 2.5% (Housing Authority) 50,000 Furnishings allowance 50,000 Building Permits, Utility, and Service District fees 82,000 Relocate community garden 5,000 TOTAL PROJECT COSTS $1,977,000 H:VaydamlzWWSCFFICEIWINWORMWast CC Shaker Taber Contract B01.doc