HomeMy WebLinkAboutMINUTES - 09281999 - SD4 BOA OF SUPERVISORS
FROM. TONS' COWN, DIRECTOR
COMMUNTIT Y SERVICES DEPARTMENT
DATA: September 21, 1999
APPROVE PROGRAM YEAR 2000 HEAT? START BASIC GRANT APPLICATION.
Spume RRQ '.4`7 m OR 3ABCo1638+mDATn7Nm k SAC3CGPOuND Arm JUSTMCA'MON
I. ECOI'MEND D AC' Io
APPROVE and AUTHORIZE the Community Services Department Director or designee to submit the
2000 Head Start Basic grant Application to the U.S, Department of Health and Human Services,
Administration for Children and Families in the amount of $11,588,398 for Head Start program
services to 1,659 children and their families for the period from January 1, 2000 through December
31, 2000,
II, FINANCIAL I I*ACT.
Approval of this grant application by the U.S. Department of Health and Human Services,
Administration for Children and Families (ACE), will provide funding for the period from January 1,
2000 through December 31, 2000. County, as the grantee, is required to generate a 20% non-federal,
in-kind, non-cash rematchin the amount of$2,897,100.
III. REASQNS FORCOMI MENDA TIONSIIIAC gItCIL�4 :
This application must be deliverer) to ACF by October 1, 1999. This application will be reviewed and
approved by the Mead Start policy Council prior to submission.
Each year the County is required to submit a grant application to the ACID in order to receive funding
for Head Start Program Services. Please see the attached Executive Summary for further detail.
CONTINUED ON A1TaAC Lkf E�2 j—!L
YES f
% COM14°S@7dATT 3N G3F CE3€'M Y Y A lM lYisYeAATGR RECOMMENDAMON OF BOARD COMMIT=
APPROVE OTS
AC3 ON OF BOARD ON� � �
, APPROVED As RECOMMENDED
b OTS OF SUPERVISORS
I HEREBY CBBFM THAT THIS Is A TRUE
tCttANIIo-4?a1�(ASSENT g >` } AND COR"CT COPS'OF AN A8`O.d TAKEN
AM NOES. AND ENTERED€N MM mBNUM Of T=BOARD
Aeric": ABSTAIN. OF SM- VISORS ON Tax DATE&F3(3WN,
CONTACT- TONY COL6N,323-73501 �
4PU49a"ATaBLO !.STRD
cc: CAO
C$m3 sed S ; v X52 a't V SUPERVISORS AND'COUNTY AZ3?FIBdtS`?T"TOR
.x
MM (10m) B � DFPCIB
::
9,
CONTRA COSTA COUNTY COMMUNITY SERVICES DEPARTMENT
READ START PROGRAM
CONTINUATION GRANT APPLICATION FOR PROGRAM YEAR 2000
INCOMING FUNDS NARRATIVE STATEMENT
1. PROJECT/PROGRAMPROJECT/PROGRAM TITLE. Contra Cost County Head Start Programa
2. FUNDING AGENCY. U.S. Department of health and Hunan Services, .Administration. for
Children and Families (ACF).
3. SUBMITTAL STATUS. Request for program continuation.
4. PROPOSED TERNL Funding is requested for the period from January 1, 2000 through
December 31, 2000. This is an application for continuation of the Mead Start Program Plan
submitted and approved last year for the three (3) year period beginning January 1, 1999 and
ending December 31, 2001. ACF requires Grantees to submit: annual 'updates of Head Start
Program flans to secure continued funding of operations during years two and tree respectively.
S.
CURRENT FUNDING. Federal dollars and local in-kind,provide funding. County, as Grantee, is
required to generate 20% in find match of Federal Head Start dollars awarded.
Federal Funding: S 11.,588,398
Local Share- S 2,897,100
6, FUTURE FUNDING. Funds are annualized and funding applications are submitted annually.
Applications have been granted for the last 33 years. Funding through federal dollars is expected
to be available.
7. BUDGET SUMMARY. A Federal dollar total of 11,588,298 is expected in these categories;
Personnel: $ 3,985,133
Fringe: 1,488,049
`ravel: 76,460
Equipment and Furniture: 653,000
Supplies. 190,535
Contractual; 2,066,102
Others 3.1.29,119
Subtotal federal dollars: 11,588,398
In-kind contributions (local share)*: 2.897.100
'Dotal program operation: 14,485,498
*These services are traditionally provided by parent volunteers in the classroom, in
committees and at the Policy Council, by CHDP forms processing, training and direct
services to Head Start children. In addition it includes speech therapy, consultantsto
Advisory Boards, and parents' prevision of child transportation. The increased. federal
1
emphasis on establishing collaborative relationships with outer; non-federally funded
agencies has permitted us to include the resources provided by partnerships such as the
Child Start collaboration with the Gild Development Division approved by the Board of
Supervisors in June 1999, and other partners throughout the community.
8. STAFFING REQUIREMENTS. .As Grantee, Contra Costa County operates the Head Stant
Program., administering it through the Community Services Department. personnel requirements
and payments are outlined in the budget summary. The Board of Supervisors approved the current
staffing pattern in. June 1999 when it adopted the resolution to establish the Family and Children`s
Services Division.
9. PROGRAM NEED. A Comm. unity Assessment conducted in 1998 by the Contra Costa County
Community Service Department and. the Northern California Council for the Community shows
that Child Care Services are needed for the low-income population in Contra Costa County as well
as the C:alWORKS and TANP participants. From 9,500 eligible children, including 4,800
CalWORKS children, 2,710 are served in subsidized programs. Contra Costa County, through
Head Start Family Partnerships, provides children and families with food services, immunizations,
and job referrals in a continuing effort to support the desired outcome of family health and self-
sufficiency.
elfsufficiency.
1€1. RELATIONSHIP TO OTHER PROGRAMS. The Head Start program interfaces with the
county's Employment and Human Services Department and CalWOR S program by providing
much-needed childcare. The program also interfaces with the Health Services Departmenfs Child
Health and Disabilities Prevention Program for early identification and prevention of child
illnesses and disabilities. Duplication of efforts is elin-Anated through monthly communications
between the programs and Head Start staff' through exchanges of information on advisory
boards/committees. The Head start program enjoys numerous interagency agreements with
community-based organizations to eliminate other duplications of efforts. Additionally, Head Start
is actively seeking, through the Boost 4 Kids federal initiative, to identify areas where waivers to
duplicative federal enrollment process can be identified and implemented.
11. PROJECT GOALS. The continued project goals over the next two years are:
A. Provide full day,year round services to a majority of Head Start children and parents.
E. Provide parent education to establish a medical home and. to navigate the managed care
system.
C. Pully utilize and develop all resources through fortmal collaborations.
D. Develop a single point of access to comprehensive services for Head Start families.
E. Develop a health education plan.
E. Enhance the existing full inclusion program countywide by addressing the fall scope of
disabilities.
G. Establish new facilities in areas of highest need.
12. STATED OBJECTIVES.
A.I. Continue programmed utilization of half-day/part-year Head. Start slots for full-day/full-
year "Child Mart" child care partnerships with the Child Development program: 446 slots
2
._. _..... _.... _._.
...... ........ .... .. ........ ........ ......... ...... .........
in the year 2000 and an additional 143 slats in the year 2001. The 1399 goal called for the
conversion of 300 slots.
A.I1. Continue identifying parent needs related to full-day/full-year child care services.
Complete 446 related Family partnership agreements in the year 20€0.
Complete 143 related Family Partnership agreements in the year 2001.
The 1999 goal called for 300 Family Partnership agreements.
A.M. Refine the management system based on fiscal accountability that ensures utilization of the
grantee's remaining 470 part-day slots for full-day/full-year "Child Start" partnerships.
B.I. Expand upon the training calendar established in 1999 which provided training in the areas
of anemia prevention, immunizations, navigating managed care, and nutrition. Eased on an
analysis of the results of the 1999 offerings, establish new training topics and relate the
training outcomes to Contra.Costa County's Children's Report Card outcome number two.
13.11. Review and revise the CHDP Interagency Agreement to ensure time efficient referrals and
access to managed care health services throughout the county. The current agreement is
being revised to focus on an age 0 to 5 scope of services.
C.I. Refine fonnal contracts and interagency agreements to compare language to practice in the
field. Make recommendations for improvement. Revise all existing contracts and
interagency agreements as necessary.
131,11. A single point of access to Child Health and Development services and Community
Partnerships has been established using the Family Advocate position as the vehicle. The
position is supervised at the site level, thus ensuring community-based appropriate
services. The Head Start Recruiting and Enrollment unit will be restructured to provide
central intake for all inter/intra-departmental services. Eligibility tracking and service
provision will be managed using the computer based ChildPlus system..
D.III. A user-friendly plan based on a single point of access to all Community Services
Department resources and related partnerships at 24 sites in Contra Costa County will be
implemented in 2004. The Community Services Department has also successfully
negotiated to use the Interim 99 (PRISM) as an integrated measuring and monitoring tool
to serve all of its collaborative programs involving state funds.
E.I. Continue and enhance, by developing two additional themes, the three programmatic
health education campaigns on "Nutrition for Children°s Development", "Anemia
Prevention", and "Immunization" developed in 1999. Measure and analyze the impact of
the education campaigns utilizing parent surveys,pre-, and post tests.
F. Coordinate with Speech Education Local Plan Area (SELPA) School Districts to present
ongoing training for staff with the goal of increasing their knowledge and ability to provide
services to children with disabilities. Efforts will include: developing a system for staff
needs assessment in the area of training; }Manning joint training activities; training staff
regarding the regulations and program philosophy of the Family and Children's Services
Division, SELPA, and other participating agencies; and coordinating training calendars.
G. Identify existing facilities in areas of highest need in Contra Costa County and screen
facilities for feasibility for preschool classroom operation..
13. ACTIVITY SUMMARY.ARY. Contra Costa County Dead Start responds to these goals with a Service
Integration model including all departmental services and establishing direct
recruitment/enrollment linkage to the offices of the Employment and Human Services Department.
"Child Start" offers a service integration model for CalWORKS clients, offering immediate crisis
3
intervention for Cal C.RKS/Head Stmt families in moments of need such as: Emergency bill
payments, weatherization, elder care, food services and food distribution to Head Start centers as
well as emergency shelter on the basis of the staffs cultural competency in understanding families'
needs.
14, EVALUATION METHOD(S). lead start performance measures are based on continuous data
tracking of families through the "Child lulus" software system including unit-of service costs, an
annual parent Policy Council On-site Program Review, an annual clientsatisfaction survey, an
annual parent interests and needs survey, and an annual Program Information Report.
15. GRANGES COMPARED TO PRIOR YEAR. The program expanded during 1999 by
$580,800. This will allow service for an additional 72 children. The program has identified
additional non-profit community partners to provide further full-day/full-year services.
16. POTENTIAL CONTROVERSIAL ISSUES. Head Start has continued' to realize an enhanced
reputation, building upon the positive outcomes of the past several years, Service expansion and
increasing community partnerships have greatly enhanced the status of the Head Start program
throughout the community. There are no identified controversial issues at this point.
4
4
TO: BOARD OF SUPERVISORS
MOM: TONrY COLON, DIRECTOR
CON04UNTrY SERVICES DEPARTMENT
I>AM September 21, 1999
sem; AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR EARLY HEAD STAT
FUNDS,
Sft=CRZQtMffM SFX XCOW A`fZ4`N(S)&9e1.CICGROUND AND JUSTIFICATION
I RECQNMEN.TDED ACTION.
APPROVE and AUTHORIZE the Cornnnunity Services Director or designee to submit a grant
application to the U.S. Department of Health and Human Services, Administration for Children and
Families, in the amount of $1,548,997 for Early Head Start program services to 204
infants/toddlers and their families for the period from January 1, 2000 through December 31, 2000.
II. FINANCIAL IMPACT:
Approval of this grant application by the U.S. Department of Health and Human Services,
Administration for Children and Families (ACF), will provide finding for the period from January
1, 2000 through. December 31, 2000. County, as the Grantee, is required to generate a 20% non-
federal, in-bind, non-cash match in the amount of$387,250.
IIL CHILDREN'S N'S LM-PACT STATEMTEML
The Community Services Department Head Start Program supports two of Contra Costa County's
community outcomes, "Children Ready for and Succeeding in School" and "Families that are
Safe, Stable and Nurturing." These outcomes are achieved by offering',comprehensive services,
including high duality early childhood education, nutrition, health, and spacial services, along with a
strong parent involvement focus, to low-income children. throughout Contra Costa County. The
overall goal of the program is to bring about a greater degree of social competence in preschool
children from low-income families. An Early Head start program will allow the County to expand
these services to children ages 0 to 3 years.
IV. REASONS FOR RECQTMMENDATI0NS1 ACQIt0UND:
Please see the attached. Executive Summary.
,.
CONTMED ON Az t°AC : SIGNATt3REa
R=mmLwAnoN OF COUNW ADIa Ui ATOR _RECOmHzNDATION OF soAIt,9° comKTX=
ACTTOtd OF BOARDOFd "FROM AS RECOWXNDED owm__
f
VOTE OF S'sPr`a, VLSORS
I Y CLLQ M THAT TM ISA TRIS
A AMeLiCILS(ABSENT 3 f $ > 1 AND CORUCT COPY OF AN ACTION Tilt
XEN
AgES: ALOES: AND ENTERED ON TIM M NVM OF THE BOARD
ABSENTI ABSTAIN. OF'SUPERVISORS ON THE DATE SHOWN,
CON'''TACT; TONY CCI„6N.313-7354
cc: CAO FCLUX OF Am OF
CSD (`4 or� " �z� s������ � r� SUPERMORS AND COUNTY ADmrgm'RAToR
Contra Costa County Community Services Department
Mead Start Program
Early Bead Mart Basic Grant
Application for Program Year 2000
EXECUTIVE SUMMARY
INCOMING FUNDS NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE. Contra Costa County Early headStam Program.
1 FUNDING AGENCY. U.S. Department of Health and Human Services,
Administration for Children and Families (SCF).
3. SUBMITTAL STATUS. Request for continuation of an existing program.
4. PROPOSED T MT . Funding is requested for the period from January 1, 2000
through December 31, 2000,
5. CURRENT FUNDING. Funding is prodded by federal dollars and local in-kind
contributions. County, as Grantee, is required to generate a 20%m in-kind match of the
total project budget.
Federal funding: $1,548,997
Local share: $ 387,250
6. FUTURE FUNDING. Early Bead Start is a new program with funding modeled after
the Head Start Program. Applications for the Bead Start Basic Grant have been
submitted and granted for the last 32 years. Future funding through federal dollars is
expected to be available with similar regularity for Early Head Start...
7, BUDGET SUMMARY. Federal fonds totaling $1,548,997 are budgeted for the
following categories.
Personnel: $ 721,084
Fringe: 269,252
Occupancy: 62,912
Staff Travel: 8,593
Nutrition: 35,615
Equipment and Furniture: 6,900
Supplies: 44,465
Ether Child Services (Contractual): 353,154
Ether Parent Services: 2,500
Ether Disc. Costs: 44.921
Subtotal federal dollars: $ 1,548,997
In-kind contributions (local share)*: _387.254
Total programa operation: $ -- -1,936,247
1
*In-kind services are provided by parent volunteers in the classroom, on
committees and on the Policy Council, by CHDP forms processing, training,
and direct services to Head Start children. In addition they include speech
therapy, consultants to Advisory Boards, and parents' 'provision of child
transportation.
S. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates the Early
Head Start Program, which is administered by the Community Services Department.
Personnel requirements and payments are outlined in the budget summary. Current
staff positions were previously approved by the Board of Supervisors.
q. PROGRAM NEED. Information from the Child Care Council suggests that one of the
greatest needs for child care in Contra Costa County is for quality linfant/toddler slots.
This is particularly crucial given the time limits and work requirements now faced by
parents receiving federal assistance through the CaIWORKs program. However, much
of the exempt care available in Contra Costa is lightly monitored and not required to
meet the high standards adhered to by Early Head Start.
10. RELATIONSHIP TO OTHER PROGRAMS. The program ;interfaces with the
county's CaIWO KS program on service delivery and cross-training. The program
also coordinates with the Health Services Department Child Health and Disabilities
Prevention Program, local schools, and the regional Center of the East Bay for early
identification and prevention of child illnesses and disabilities and cross-training.
Duplication of effort is eliminated through monthly communication between the
programs and staff exchange on advisory boards/committees. Early Dead Start has
developed numerous relationships with community-based organizations to obtain
additional client services at no cast to the program..
11. PROJECT GOALS.
A. Provide quality child development in Early Dead Start classrooms.
E. Provide quality child development through home-visiting component.
C. Provide quality child development through family child care homes.
1.2. STATED OBJECTIVES.
A. Provide 122 center-based slots (Las Deltas, International Market, Balboa, George
Miller, Fairgrounds, YMCA contract).
B. Provide 72 home-based slots.
C. Provide 10 family child care slots.
13. ACTIVITY SUMMARY. Contra Costa County Head Stant responds to these goals with
a Service Integration model including all departmental services and establishing direct
recruitment/enrollment linkage to the offices of the Employment and Human Services
Department. "Child Start" offers a service integration model for CaIWORKS clients,
offering immediate crisis intervention for CaIVdORKS/Head Start families in moments of
meed such as: Emergency hill payments, weatherization, elder care, food services and
2
.x917, I Z
food distribution to Head Start centers as well as emergency shelter on the basis of the
staffs cultural competency in understanding families` needs.
14. EVALUATION ME' HOD(S). Early Head Start enrollment, provision of services,
the child's educational progress, and the family's progress to 'self-sufficiency are
tracked in the Child Plus database. Interim program information reports are generated
as needed to assess service delivery and impact, and an annual program information
report is performed. In addition., the Parent Policy Council reviews training and
facilities ,plans, and conducts an annual on-site program review. Participating families
respond to an annual client satisfaction survey that includes information on quality of
teaching and facilities..
15. CHANGES COMPARED TO PRIOR YEAR (if any), Funding represents an
increase of $31,676 or 2.1% over the prior year. This will be the first full year of
operation of the program, so personnel costs are substantially higher and equipment and
facilities casts are substantially lower than the prior year.
16. POTENTIAL CONTROVERSIAL ISSUES. Mone.
3