HomeMy WebLinkAboutMINUTES - 09281999 - C80-C84 TO. BOARD OF SUPERVISORS
FROM Warren E. Ru f§ €eriff-Coroner 1 Contra
DATE: September 9, 1999 Costa
County
SUBJECT: Agreement Between Sheriff's Office and Health Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIMCATECN
RECOMMENDATION:
AT# :
APPROVE and AUTHORIZE the Sheriff or designee r"d the Director of Health Services or
designee to execute an interdepartmental services agreement for the period of September 7,
1999 through March 30, 2000. Said agreement will allow the Office of the Sheriff to provide
security services management to the health Services Department.
FISCAL IMPACT:
NONE. The full cost of the services provided by the Sheriffs Office to the Health Services
Department will be transferred frorn the Sheriffs Office budget to the Health Services
Department budg t.
BACKGROUND:
The Health Services Department requires ssist nce in managing, analyzing and planning forth it
security Asada. specifically for the Contra Costa County Regional Medical Center and Clinics. The
Sheriffs Office has the ability to provide these services to the Health Services Department. Udder
the proposed agreement, the Office of the Sheriff will perform ars analysis of Health Services'
security staffing structure, planning, training, policies and recruitment. Upon completion of the
initial term of the agreement, health Services and the Sheriff's Office will determine whether or not
Health Services will continue to contract with the Sheriffs Office for these services.
}
CON i!3'CUED ON ATTACHMENT: NO SICNATURF�-( I .—.I'.— %
_
—/,L' RECOMMENDATION OF COUNTY A[>R�WSTRATCI� EECC3IF MENCATION OF 80ARI MITTBE
APPROVEOTHER
SIG
ACTION OF BOARD ON�� �2 s r�f v���' ��2 use��/`�� APPROVED AS RECOMMENDED '� OTHER
VOTE OF SUPERVISORS
r' I HEREBY CERTIFY":`FIAT THIS IS A TRUE
UNANIMOUS (ABS NT01
AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES ES OF THE BOAR`)
ABSENT: ABSTA€N: - -- - OF SUPERVISORS ON THE DATE SHO1%A INN.
Contact,Person.Stacey L. Henderson,5-1540 1'--
/
"C: CAO,Jus?Ice Syster^s Adrn!nistraflon ATTR ESTER t_�'" �� �7Ze - C;2 L,1;/
Auditor-Control!sr
She dff ¢c"afle,Abut€on) PHIL BATCHELOR,CLERK OF THE BOARD OF
So-vices Department(VIA SC) SUPERVISORS AND COUNTY ADItt€IN€STRATOR
By J ,ar, a DEPUTY
TO: BOARD OF SUPERVISORS �
I ROW Warren E. Ru fg Sheriff-Coroner Contra
Costa
DATE: September 7, 1999 999 County
Sf BjE T. Contract with City of Oakley
SPECIFIC REQUES'T($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
MMENDATION:
APPROVE and AUTHORIZE the Sheriff or designee to execute a contract on behalf of the
County with the Cid of Oakley, for the period of October 4, 1999 through June 30, 2000. Said
contract will allow the County, through the Office of the Sheriff, to assign one Sheriffs
Lieutenant to the City of Oakley, for the purpose of establishing and managing the City's Police
FISCAL IMPACT:
NONE. The full cost of the services provided to the City of Oakley under this contract will be
reimbursed to the County by the City,
BACKGROUND:
The City of Oakley became incorporated on July 1, 1999, Under the laws governing city
incorporations in California, the County must continue to provide the same lural of services to the
newly'Incorporated City as during the period preceding incorporation. Although the Sheriffs Office
continues u to provide public safety and law enforcement services to the City of Oaksey area in the
sarne manner as when the area was unincorporated, these services did not and do not include the
level of law enforcement management services that the new City requires. Officials with the City
of Oaksey have expressed an intent to contract with the Sheriff s Office for law enforcement services
beginning i July, 2000; however, much work must be done in the mean time to establish a Police
Department for the City. Oakley has requested that the Sheriff's Lieutenan o will act as the City
Police Chief be assigned beginning in October 1999 to establish thrice De rtment.
CONT;NUEC ON ATTACHMENT: IAC S€GNATUR.
L
RECOMMENDATION OF COUNTY ADMINISTRATOR
I�ECC31vt�ElvfaaAT€t t RCC�€�J3aT�EE
APPROVE OTHER
��,� ' yr' { r `�
ACTION OF BOARD ">; M; ./� APPROVED AS RECCFJ€MENDED " OTHER
VOTE OF SUPERVISORS
�V i HEREBY CERTIFY"THAT'T!S IS A TRUE
_. €NAN€�sAOUS (ASsENT_� _) AND CORRECT COPY OF AN ACT!O i'IAKEN
AYES: €OES: AND ENTERED ON THE#WINES OF THE BOARD
ASCENT: ABSTAIN:_ OF SUPERVISORS ON THE DATE aEdtJWN,
Contact Person:Stacey L.Henderson,5-1540 �
CC: CAC; 'ustice Systems Administration A T T E S T E 0 �`� �i
Aud€tor/Ccntrc€€er
Sheff(tor dlstr dta 0r.) PH:!L BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY AC'v W STrRATGR
TO. BOARD OF SUPERVISORS CO '
RA
FROM: FINANCE COMMITTEE ',:• COSTA
Joan Glom COUNTY
Donna Gerber a,
DATE: SEPTEMBER 28, 1999
SUBJECT: CONT COSTA CONVENTION AND VISITORS BUREAU CONTRACT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1, ACCEPT the report on the financial benefits of the contract with the Contra Costa
Convention and Visitor's Bureau ( CCVB),
. APPROVE and AUTHORIZE the County Administrator, or designee, to Sign a contract with
the Contra Costa Convention and 'visitors Bureau for $91,609, for services during fiscal
year 1999 —2000.
BACKGROUND:
Over the last thirteen years, the County has contracted with the Contra Costa Convention and
Visitors Bureau to promote the use of hotel and convention facilities located in the unincorporated
area of the County, Contra Costa County's financial contribution to CCCVB is based on a ratio
of 3 t 1 with the City of Concord contributing 75% of the funding needed for VB's operating
budget and the County contributing the remaining %.
On September 13, 1999, the Finance Committee reviewed the financial benefits of the services
provided by CCCVB and recommended renewing the annual contact with CCCVB.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADti4I ISTRAT R—RECOIAA S IAT€OIC CF� D COMMITTEE
APPROVE OTHER
SIGNATURE(S).
ACT]£ f3F � � s 3 .; �c r 4 r s `✓ APPROVED AS RECOMME DEC � CTHEp
VOTE OF SUPERVISORS
,,, I HEREBY CERTIFY THAT THM I s A
UNANIMOUS(ABSENT '�- TRUE AND CORRECT COPY OF AN
AYES:--
YES: _ NOES. ACTION TAKEN AND ENTERED
ABSENT:: ABSTAII4:_ ON MINUTES OF T HE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: 'harry Enea(335=#094)
CC: Ccu:ty Administrator ATTESTED 4 ' �.,-
CCCVS PHIL BATCHELOR CLERK OF
THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
OFFICE OF THE COUNTY ADMINISTRATOR
CONTRACOSTA COUNTY
51 Rne Sweet, 10"' Floor
Mart€r<ez, Clifornia 94553
TO. Finance Committee
John Gioia
Donne Gerber
FROM: � Tony Enea, Senior Deputy County Administrator
BY: Laura Strobel; Management Analyst
,ATE. September 13, 1999
SUBJECT; Contra Corte Convention and Visifor's Visitor'sBureau
RECOMMENDATIONS
I, ACCEPT the report on the financial benefits of the contract with the Contra Costa
Convention and Visitor' Bureau (C CVB),
2. CONSIDER renewing 12 month contract with CCCVB.
BACKGROUND
Contra Costa County has contracted with the CCCVB since 1931 to promote tourist and
convention development activities on behalf of the Sheraton Concord Hotel. Contra
Costa County's financial contribution to CCCVB is based on a ratio of 3 to 1 with the
City of Concord contributing 75% of the funding needed for CCCVBs operating budget
and the County contributing the remaining 25%, The contract amount for fiscal year
1998-99 was $91,621.
On June 9, 1999, the Finance Committee approved a methodology to evaluate the
financial benefits of the services provided by CCCVB in order to decide whether to
continue contracting with the agency. Staff was directed to assess the impact of
CCCVB's activities on the amount of Total Occupancy Tax (TOT) received from the
Sheraton, the amount of rent received from the Sheraton, and to assess the "spin-off'
effect of additional visitors at the Sheraton on other County revenues.
C CVB is responsible for promoting weekend bookings at the Sheraton Concord hotel
(otherwise known as the "soft" occupancy period) which account for approximately 30%
of the total occupancies. During fiscal year 1998-99, the Sheraton reported 69,959 total
_ A"` 1
roam nights Looked and it was determined that CCCVB was responsible for 5,371 of
the room nights hocked (8% of the total) through their marketing activities.
On August 9, Staff met with the representatives of the Sheraton, CCCVB and the City of
Concord to review the € ethod, data, and the calculation of benefits. What follows is
summary of the results.
Study the impact of the Total Occupancy Tax (TOS') received by the County as a
result of bookings t the Sheraton which are attributed to CCCV 8s activities.
The Totai Occupancy `fax received from the Sheraton amounted to $575,238 from fiscal
year 1998-99. $46,419 in TOT resulted from: the % occupancy generated by CCCVB.
study the Impact that increased bookings have on the total rent received by the
County Airport.
The rent received from the Sheraton by the Buchanan Field Airport is based on a
oornbination of both minimum and percentage rent. The minimum rent is the baso
amount paid by the hotel each month and the percentage rent results from the sales of
beverages, food and the rental of rooms and oars each months $148,733 of a total
$315,593 was received as percentage rent from the Sheraton for fiscal year 1993-99.
By using the same % calculation, it was determined that CCCVB brought in
approximately $11,944 in rent received from the Sheraton.
The "'spin-off,"effect of visitors at the Sheraton on other County revenues.
The International Association of Convention and Visitors Bureaus (IA VB) has
estimated an average daily delegate expenditure of $77.21 (outside hotel facilities). By
using this figure, it was determined that €CCV activities resulted in a return of
$4.927 from sales tax on County property. This figure was arrived at by taping the total
7,494 delegates referred by CCCVB to the Sheraton, multiplying by the average stay
per delegate (three days) and estimating that approximately 30% of the expenditures
would occur on County property (the Golf Course, Sam's Club and SportsMart premises
are located next door and car rental services are located at the Sheraton). This
amounted to ars estimated $492,477 spent on County property. The 1% sales tax return
to the County would amount to $4,927.
Attachments:
CCCVB Direct Benefit Calculation & Discussion of Other Benefits
Sales `fax Revenue Distribution for Contra Costa County
Transient Occupancy Tax Collections (Sheraton Inn-Airport)
Average Daily Delegate Expenditure (IAV )
CCCVB Annual Statistical Activity Report
Child Care Affordability Fund Distribution
DB contract for fiscal year 1998-99
THIS A.G E-MMNT, made and entered into on this � day of SEv 19 , by and
between the COUNTY OF CON" RA COSTA, a political subdivision of the state cif Californi
(hereinafter "COUNT `l°` "), and the CONTRA COSTA CONVENTION A.N� VIS7 ORS BUREAU,
a private,non-profit corporation,(hereinaffer'BUT AU").
WHEREAS, pursuant to the provisions of Section 26100 (b) of the Gover=ent Code of the
State of California, COUNTY may expend certain monies accruing to the General Fund for the
purpose of ana' 41g known the resources of the county.
WHEREAS, the BUREAU has special knowledge and experience, together with available
facilities and personnel, for the maintenance of an office. to serve as a public information and
convention: bureau for the advertising and prornotion of the resources of the CO NNITL ' and the
people thereof by r.ethods which, in the judgment of the BUREAU and the COUNTY, will be of
benefit to tlhe people of the COUNTY; and
WHEREAS, said BEAU is willing to undertake the services hereinafter set fore on
behalf of.e COUNTY in the manner and for the purposes hereinafter provided.
NOW, TEIEREFORE, mi consideration of the faith-fil performance of the term and
conditions herein,the parties hereto agree as follows:
L Performance of Services. The BEAU hereby contracts with. the COUN7Y to
perform the seMces herein set forth.
Description of Services. The BUREAU will carry on tourist and convention
development activities of a public character herein mentioned on behalf of the Sheraton. Concord
Hotel for the County and shall use its facilities and experience to secure as beneficial a return as
possible from the expenditures made by it. The specific goals and objectives of said activities 4
shall be as set forth in Exhibit A (Marketing Plai), which is attached hereto and incorporated ✓
herein by Wyss reference. The BUREAU will conduct as goodfaith effort to expand activities to
additional prams of the County and, through its marketing materials, to promote the County Is
image as as whole.
. Pgy ents Except as otherwise provided. herein, COUNTY shall pay BUREAU for
and in consideration of services to be performed by BUREAU during the 1999-2000 fiscal year,
Ninety One Thousand Six Hundred Nine :dollars ($91,609), with payments being rade twice
during the year: Forty Five Thousand Eight Hundred Four Dollars and Fifty Cents ($45,804.513)
upon execution of this agreement, and Forty Five Thousand Eight Hundred Four Dollars and
Fifty Cents ($45,804E50) on February 1, 20K
4. Reporflng. The BUREAU shall furnish COUNTY with a monthly report, which
includes the financial condition of the BUREAU, and an annual audit on October 1, 2000
covering the Fiscal Fear 1999-2000. Each report shall specifically address the goals and
objectives set forth in Exhibit A of this Agreement.
BUREAU shalt furn%sh COUNTY with reports on the BUREAUs activities on May 15,
2000, covering the three preceding fiscal year quarters, and on August 15, 2000, which shall
cover all of the fiscal year 1999-2000. Each report shall specifically address the goals and
objectives set forth in Exhibit A of this Agreement.
5m Term. The agreement herein shall be in effect from July 1, 1999 though June 313,
2000. This Agreement may be extended or, prior written approval of boil parties to said
extension and approval of both parties to the amount of payment for services,
near Me Pkasamt HM 94RTStadem
2
6.
tndent Contractor. in the performance of the activities required by this
Agreement the rec
- pies ognize that the BLJR- EAU is acting an independent contractor. All
,art -
officers, agents and employees of the BI- EAUshall not be deemed to be agents or employees of
the Nr-'O'LTN—; Y. The COUNT Y shall not be liable to BUREAU or any person or net-sons acting for
BUREAU for any death, injury, or property desk xtion or damage received or claimed resulting
frorx activities undertaken pursuant to this Agreement, except for liabilities and claims which &rise
solely from acts or ornissiorls oil the COUNT TLY, its pa vers, agents, and, employees for which the
COUNITY shall be liable.
7. Notices All notices required herein shall be sent first. class mail to the parties as
follows:
To COUNTY County of Contra Costa
Attn: CountyAdmunistrator
651 Pine Street, I Ith.floor
Martinez,CA 94553
ToBUREAU Contra Costa Convention and Visitors Bureau
1333 Willow Pass Road, Suite 204
Concord, California
94520
Notices shall be deemed efffectively served upon deposit it;. t .e United States mail with first
class postage prepaid.
8. Indemnification. The BUREAU, shall defend, hold harmless and indemnify the
COUNTY and their officers, agents and, employees, from all liabilities and cl6ms for death,
sickness, or injury to persons or dam.-ge to property, including without limitation all consequential
damages, from any cause whatsoever connected with the operations of the BUREAU hereunder,
resulting from the acts or omissions, negligent or otherwise, of the BUREAU-, or its agents or
3
employees.
9a "llus Agreement sliall not be assigned by BTUREAU witliout die
prior written consent of the COUNT.
10. Entjre. ee e Tlus Agreement represents the entire agreement between the
owtes and supersedes any-prior written contract, or ame-Ildments thereto, and any oral agreements.
11. Amendment 'lMs Agri eement may be amended, naodified, or changed by the parties
provided that saA atmendmeent, modification owH
r change is in ting and approved by bo&-i parties.
4
IN " TSS WHERE,OF, t=he part<e-s hereto have exec ed this Agreement &,e day and
year first above written.
CONTIRA COSTA CONVENTION AND visrrO S BUREAU
A Califomia corporation
BY:
imeri Cpacic, Presidetit
Board of Directo-rs
BY:
Maze". Storrs, Executive Director
COUNTY € F CONTRA cos'l-A,
A general lawn county
BY:
Chairperson
County Board of Supervisors
ATTEST:
BY:
Clem of the Board
5
D OF SUPERVISORS
PROD`:. Warren E. Rapt, Sheriff-Coroner j.- Contra
Costa
DATE: September 14, 1939
County
SUBJECT: Contract between Office of the Sheriff and Alameda-Contra Costa Transit District
SPECIFIC REQ°,SEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION'
FIND that there is a "social need," as required in Government Code Section 26227, justifying the
Sheriff-Coroner, or his designee, to execute a contract on behalf of Contra Costa County with
Alameda-Contra Costa Transit District, and
AUTHORIZE the Sheriff-Coroner, or his designee, to execute a contract, on behalf of the County
with Alameda-Contra Costa Transit District to provide security services for its facilities, employees
and patrons in Contra Costa County for the period October 1, 1999 through September 39, 2004.
FICA. IMPACT:
There is no impact on the County. All assts of services will be reimbursed by the Contractor. Fund
to provide services are included in the FYI 999-2000 budget.
BACKGROUND:
In 1994 the Board found that there was a "social Deed' for the Sheriff Coroner to contract with
Alameda-Contra Costa Transit District to provide security service to the District in Contra Costa
County and authorized hili to enter into a five-year contract to provide those services. That
contract expires September 39, 1999, and both the Office of the Sheriff and Alameda-Contra Costa
Transit District wish to continue the contractual relationship.
CaN5EQUE:NCES OF NEGATIVE ACTIQN:
Failure to find that there is a "social need" or to authorize the Contract will result in the Sheriff
Coroner discontinuing these services, and force the Transit District to locate another provider of
security services in Contra Costa County.
r
CONT!NUE0 ON ATTACHMEN'T: NO SIGNATURE:
RECOMM.ENDA,T;CN OF COUNTY ADMNISTRATOR REC NDAT€O.,N OF BOARD CJI MP,,7 F
APPROVEOTHER
IA ( �°
ACTION OF BOARD APPROVEDAS RECOMMENDED OTHER
V07E OF SUPERVISORS
HEREBY CERTIFY THAT THIS IS A-1 RUE
UNANMJ'—.OUS (ABSENTAND CORRECT COPY Of:ANA TION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: —ABSTAIN: OF SUPERVISORS ON THE CATS SHIOINN.
Contact,Person:
CC:€ athy Martin:5-#529 ATTESTED �r����,' � � :2 Lf s;�2
CAO,Justice Adrnlnt s ration
Auditor/ContlroI€sr
Sheriff(fair c.strlbut cr) PHIL BATCHELOR,CLERK OF THS BOARD OF
SUPERVISORS AND COUNTY AMNISTRATOR
Sw / DE PUT'
r_
14
TO- BOARD OF SUPERVISORS Y. _ CONTRA
2 `v
11 w TN STA
rb.d
FROM- Phil Batchelor „ /
County Administrator COUNTY
DATE: SEPTEMBER 1 , 1999
SUBJECT, CONTRACT AMENDMENT WITH MARK MORRIS AND ASSOCIATES
€ y €
UND AND J 'nRCATM
. C MM ` fQ
1, AUTHORIZE the County Administrator or his designeeto execute a contract =endmert
on behalf of the CountlY, with Mark Morris Associates increasing b 18,000 the contract limit
to $83,x 00 for SafeFutures project management and evaluation services.
EI_NANCiAL IMPACT,
.
Funding is includes In the existing Federal SafeFutures authonzabonfrom OJJDP, Tears will
e no cost to the County.
he
end
personnel to work with the Probation Department to develop a riskineeds assessment
procedures for youth o Probation. This s ` eeassessment protocol also r�pUired
under the current Safel'utures contract with OJJDP. The additional funds will pay for these
additional services through September 30, 1999.
Negative action could limit the County's ability to comply with Federal requiremants associated
with the SafeFuturesarant.
CO ED ON ATTACH € W, --YES SU TURF:
, < I �°F
RE OMMENDATMN OF COUP AMUMTRAT _RECOMMENDAT*MbP0W COMMiTTEE
jAP RRZsVE OTHER
iG A:rURE( )o
ACTiON OF BOARD ON APPROVED ASEC END D3 dK OTHER
VIMC E OF FIE 71MORS
r s HEREBY CERT THAT THISA
€
_ NAN SOUS �a ENT rL,_ _a_$ 'TRUE AND CORRECT COPY OF AN
AYES; _N F_ ACT30N TAKEN.AND ENTERED
ASSENT_ AASSTAW-___ ON WNUTES OF THE BOARD OF
SUPERMORS ON THE DATE SHOWN.
€55 r c r
CAO ATTESTED ✓? �?` ,.?
ML BATCHELOR,CLERK OF
THE BOARD OF SUPERWSORS,
AND COUNTY ALMMST TOR
Y /