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MINUTES - 09211999 - C239
IOC-03 x TO. BOARD OF' SUPERVISORStra INTERNAL OPERATIONS COMMITTEE FROM: Costa September 13, 1999 �° ..��� County D AT£`. syr "tit i SUBJECT> REPORT ON GEOLOGIC HAZARD ABATEMENT DISTRICTS (GHADs) SPECfFFC REQUEST(S)OR RECOMMENIDATION(S)&BACKGROUND ANC JUSTIFICATION RECOMMENDATIONS: ACKNOWLEDGE receipt of this report from the Internal Operations Committee on the subject of Geologic hazard Abatement Districts (GHADs). BACKQROUND., On February 2, 1999, the Beard of Supervisors referred to our Committee the question of the financial viability of GHADs. This issue has been raised at LAFCO and Supervisor Uilkema decided to take a closer lack at GHADs in the County. On September 13, '1999,our Committee met with Maurice Shiu and gather members of the Public Works Department staff; Dennis Barry, Community Development Director; Bill Gray and William Wigginton, the General Managers of the Board of Supervisors-governed GHADs in the County; and Uri IEliahu, President of EN EO, Inc., geotechnical consultants to a number of GHADs in the County and elsewhere in California. There are five GHADs in the County that are governed by the Board of Supervisors; lackhawk, Canyon Lakes,Weidemann Ranch, Hillcrest Heights and Tradewinds. Attached is background information ori each of the GHADs, including financial information from the Public Works Department staff. CONTINUED ON ATTACHMENT: ._,. .YES S;GNAWRE: -RECOMMENDATION OF COUNT ADMINtSTRATO€i RE CO.MMENISATION OF ROARO COiL M!TTEEAPPRO OT A^ SIGNATURE 5 61CTIOP�t3F BS9A#li3{JN m APPI�Ov£ A CC31�1?MENDED �� OTI15R' _ or the recommendation of Supervisor Uilkema, this item was removed from further referral to the Internal operations Committee . VOTE OF SUPERVISORS I HEREBY CERTIFY THAI'THIS IS&'RUIE XX UNANIMOUS{ASSENT _ m m ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: m AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: _ABSTAIN: OF SUPERVISORS ON THE BATE SHOWN ATTEST;OetembE'' 21., 1999 Contact See Page 3 PHIL BATCHELOR,CLERK OF THE BOARD OF cc: a" SUPERVISORS AND COUNTY ADMINISTRATOR 1 ! IOC-0 The following points were rade by one or another of those present. We are recording these comments simply for their future use as GHAD issues may come to the attention of the Board of Supervisors. We would like to emphasize that we did not have any homeowners present at our meeting. Our Committee is not necessarily endorsing any of the comments mar° are we recommending that the Board act on any of these comments at this time. The General Managers for their respective districts maintain that each of the GHADs is in sound financial shape, although it was noted that Tradewinds is so small a GHAD that if there is a major lass within the district it will be difficult to fund it. The Cather four GHADs claim to be in good shape. However, Mr. Gray noted that he is undertaking a reserve study to determine what an adequate reserve is for the GHADs he manages and that this information should be available in a few months. It was suggested that GHADs should be required, where appropriate, as a condition of approval of the development and that all such GHADs should be governed by the Board of Supervisors, rather than a locally elected Board of Directors of residents of the GHAD. This comment was made because the experience of those present was that locally elected Boards of Directors often do not tape as long a view as does the Board of Supervisorsand have difficulty raising assessments to the level needed to provide an adequate reserves for future needs. It was suggested that unless the developer is required to finance a large share of the reserves of the GHAD, the minimum size for a GHAD should be set at 350 grits. Otherwise it is difficult to raise sufficient funds to provide an adequate reserve. It was noted, for example, that if there is a likely landslide hazard which will damage 1% of the homes in a development, then in a development of 400 homes, the reserves gust provide sufficient funds to replace four homes. If the GHAD has only 10 homes, it is still necessary to finance the replacement of one home, a much more difficult task with so few homes contributing. It was also noted that non-contiguous territory can be annexed to an existing GRAB and it might be preferable in the future to annex developments to one of the existing GHADs. There were comments made to the effect that there are alternative financing mechanisms such as a drainage benefit assessment. However, the Community Development and Public Works Department staffs indicated they had very real reservations about using these alternatives to a GHAD because of the increased liability exposure to which they would subject the County. ® It was noted that the conditions of approval for the Weidemann Ranch required that the developer provide an upfront payment to the GHAD of $200,000 and then perform all of the functions of the GHAD for a period of three years, during which time the GHAD will continue to receive revenge from the assessments, bort will have no expenditures. In this way, the GHAD should have aDrell-established reserve by the time it assumes responsibility for geologic hazards. This may be a model that should be followed in the future. -2- IOC-03 The Internal Operations Committee will consider this iters removed as a referral to the Committee unless the Board of Supervisors wishes to ask the Committee to explore gather aspects of GHADs. cc: County Administrator Public Works Director Community ity Develop ent Director County Counsel Bill Cray, President, William R. Gray & Co. 1324 Bonanza Street, Suite 204, Walnut Creek, CA 94595 William S. Wigginton, GEOLEX, Inc. P.C. Sax 374, Aptos, Cts 95001 Uri Eliahu, President, ENGEO, Inc. 2441 Crow Canyon Road, Suite 249 Sari Ramon, CA 94553-1545 -3- _. _...__......__. . . .__. ..... ......... _.. ...... ....._....._ ._.............._. . ....... ........ ........ ........ ...... ........ ...._.... ........ ........ ......... ........ .......... PUBLIC WORKS DEPARTMENT CONTRA COSTA COUNTY DATE: September 8, 1999 TO: Claude L.Van Marter,Assistant County Administrator FROM Skip Epperly, Special Districts Coordinator SUBJECT. Internal Operations Committee, Information Request Enclosed please find a summary of all the active GIIAD's in the unincorporated areas of Contra Costa County and status reports prepared by each of the two GRAD general managers for the September 13, 1999 Internal Operations meeting. The GHAD general managers and Public Works staff will attend the meeting to answer questions and discuss the issues with the Committee. Please feel free to contact me at x 3-2253 if I may provide you with any additional information. SE:kw G:kGxpData\SpDist\Skip\i 999\g9September\ CVanMsrermena.dac cc: M.Shia,Transportation,Deputy F.Bai:enge"Engineering services M.Moron,Engir:mering sei-vices ......... _...... .. ........._. .. ......._.... ............_ ............ ........ ........ ......... ...... ..... . ..... SUMMARY OF CONTRA COSTA COUNTY GHADS I G AD ; Year Acres Limits ; Ad Valorem Assessment s Formed s j (Per Parcel) (Ann al E Blackhawk i 1986 , 5,000 2,200 ' $430 (Approx) Canyon Lakes 1985 1,050 1 2,146 Single. Family $155.45 Townhome $104.12 Blackhawk and Canyon Lakes: The Blackhawk and Canyon Lakes areas are comprised of soft remediating sandstone and clay prone to new landslides and reactivation of old landslides. Geotechnical studios show that new development and proposed development exists on existing and possible landslide areas. The plan of control recommends monitoring and remondiating those slides that effect improved property. Hillcrest Heights 1996 17 66 1 $875.00 1 The Elft for subdivision 7582, Hillcrest Heights, recognized that stability analysis was needed for the existing and reconstructed areas within the project site, The analysis was done in 1996 and { recommended the re-engineering of the site to include the installation of subsurface drains, 5-58 I ditches, J-ditches and certain retaining structures. The analysis also recommended that the ground water levels be monitored and maintained below the repaired level to insure stability of ! the site. Construction of these improvements was completed in the spring of 1996. Houses are now being built. Annual'revenues are derived from annual parcel assessments. Tradewinds j 997 38 47 $160.00 Tradewinds (Sub 7636): The Tradewinds GHAD was required to mitigate the potential for erosion and downstream siltation by the monitoring of :3-58 ditches, drains, and collector structures installed along its open space slopes. Revenues are derived from annual parcel assessments. Although the district encompassed steep hillslopes, no active landslide hazards exist on this site. The risk of erosion is high and the district retains a geotechnical consultant to make periodic inspections of the drain facilities to insure adequate drainage exists. Wiedemann Ranch 1998 1,143 371 $550.00 Wiedemann Ranch GHAD (Sub. 7575): The Conditions of Approval for the Weldemann Rano; development required the formation of a GHAl3 prior to filing of the first find map. The environmental impact report for the development identified numerous geologic hazards that � required the CHAD be formed. The services the CHAD will provide and the improvements it will maintain include (a) evaluating the performance of the natural and excavated slopes, the surface drainage and ditches to prevent certain geologic hazards within the District, (b) performing certain temporary and permanent mitigation, repairs and improvement measures to control geologic hazards within the CHAD, and (c) maintaining debris benches, drainage systems and instruments , such as piezometeres, settlement monitors and inclinometers. The developer was required to provide seed monies for the capital reserve account in the amount of $200,000.00. Individual assessments will be levied in fiscal year 99100 j September 8, 1999 :kw G:\GrpData\SpDist\Skip\1999\07July\C-HADS summary.dcc GRADS FINANCIAL, STATUS 1998-99 Fiscal Year (Answer's Question 3) 7/l/98 Revenue Expenditures Fund Fund Fund Received Thru Balance No. Balance Thru 8/11/99 8/11/99 At 8/11/99 2860 Blackhawk GHAD 2,397,106.37 1,868,393.29 -1,374,168.05 2,891,331.61 2861 Canyon Lakes CHAD 1,203,301.75 402,452.73 -474,468.95 1,131,285.53 2862 Hillcrest Heights GHAD 54,882.34 61,221.86 -8,919.64 107,184.56 2822 Weide an Ranch CHAD 200,000.00 -1,071.80 198,928.20 t 2823 CA Tradewinds GHALD 8,020.61 -284.96 7,735.65; RG:'Kw 9/8/99 gAspdisftkip19999NO8Aug1GHAaS status 16 kh, k G HADr Geologic H id Abatement District 1999 S. September 7, 1999 TO: Claude L. 'Tan Marter,Assistant County administrator' FROM: William RGray and Company, General Manager Blackhawk GHAD By i11la _ .dray,President 01 SUBJECT: Blackhawk Geologic Hated.Abatement District(CHAD) I response to your memorandum of July 29 1999,we are forwarding inf rnation regarding the formation,funding and current activities of the Blackhawk Geologic Hazard Abatement District(GHA.ID). FORMA"ON OF THUGHAD. On April 22, 1986,the Contra Costa County Board of Supervisors adopted three resolutions which resulted in the formation and funding ofthe Blackhawk Geologic Hazard Abatement District(GHAD). Resolution No. 86/209 provided for the addition of geologic hazard abatement extended services with County Service Area M_23(Blackhawk area). Resolution No, 86{21-€1 approved f&radon of a HA.D pursuant to the provisions of Section 26550 of the Public Resources Coe and appointed the Board to act as the Board of Directors of the GHAD. Resolution No. 861211 approved.a Joint Exercise of Powers Agreement QEPA)between the County and the GHAD,to among other things,provide for the funding of CHAD operations through a transfer of a portion of CSA -23 revenues. FUNDING FOR GHAD OPERATIONS. The Blackhawk GHAD is.funded through County service At a(CSA)M-23. CSA M-23 was established in.Tune of 1977 (Resolution' 71477)to perform a variety of maintenance related functions. Pursuant to its authority under the County Service Area Law,the County levies an ad valorem tax for -23 purposes based upon the assessed value of all real property located within CSA 3. Revenues received,from these levies are credited in the County treasury to the account ofC A M-23. On.April 22, 1986 by Resolution 861209 the Board expanded services performed by -23 to include geologic hard abatement. Surplus CSA M-23 revenues are transferred to the GHAD pursuant to an April 1986 Joint Exercise of Powers Agreement(J PA)between theCounty and the CHAD Resolution No. 86/211). As defined in the JEPA,"surplus revenues"include all CSA M-23 revenues after deductions for 1)drainage maintenance extended services within M-23 (as defined) 1820 Sonanza Street,Sdite 204 'a"rwt Creak,California 94596; Ph:(025)974-0395 F-ax,(626) 47-3177 ghad wrgray:cam ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ...... ._. ........ .......... .. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... September ' 199 Page d ) lighting extended eruiees with€n 2 11 reaiiig23 revs `etc b tra ferredd the -HD and deposited such dr acc nts th Beard of Di�rccters�f t GHQ� spec f ....�R The�� ��sf D�t�ars���e appnlnted ttra osta �t Treasurer to act m�the Treuxr f the BIaeka k GHA D b Res club" leo. 86/369, The'1're as�rer de sits HD finds a eparrate interest bei€ng �A accc t. 1�t ant tc the terms of the J FAQ all interest earned ort finds idited to the benefit of and re wined by the GHAD. tis irr p-0rmt t natetIW the Bl khaNA GHQ applied fer and received shite and, fWdall disaster relief`funding thro .gh the Federal EinergencY ivlanagerncnt .gene �� d the State err er enc etvic s The lilaekhawk H 1� received aver 1 t} Of �om these sources during 98199. TNS BALANCE94 attached are preadsb is sh��ring the b�gint�an axed;�ear�end u balances foz br�tlt M3 aid the irce 'The blaxce i the Blaekhm G,H. reserve accou tis e rrenllV in eXcess Of 3,1 rxalllIon, R venu s from M-23 ar 991131}are estimated tri be in exceas of$l xni lion aid interest on ix veistrnents will add aroer lll,( . f circ reserves are available to cover projected expenses,:. The ' apprdved F8/ -pr � dt z�eldd �c1for a sertre td to,tet nir e:the appropriate eveI freserves that the E3Hsliould maintain. `Y 98/99PROJECTS. . .s a result� h. av `V`°lino"r fn l�eb�z� l 1 8,the ladkhww famed with repair cif ever U .dslidea. The hoard of l iredtnrs ppr sexed prd t to J dget identified ager 1. rniIlic n in a m .e. air projects. IDples the,spproVed prdgr�n budget will lie available fir the tx�terx� l Operations o r ttee t their epterrtb r 13: 1999 me ting, 3pv OM r1T 's "anter F' 98199 pease import zs taehCd showing actual expenditures durting rhe frst nine rnnth of lastresr. The q €arer d fat yexend report it not het cpletea sufficient funds ar available to cornplcte the repairsfall current landslides s gull as erfbn all ether required activities of the 131ac ha is GHAD, OTHIERISSUES. As.muted above,the approved.FY 98199pr grabudget;ix�cl�ed ho do fir a esexe to tts help define apprepri to level of reserxes for the lackh W RAD in addition;thea r vedI programs budget Ise includes fi nd' t0 evaluaftands;if apr spriate,update the PI'm of Control Bor the HA D. Th Plan o CoAtroll dunes the QA 's responsibilities with respect to preentic and repair of IandsWes v�rilhin the be Ades ofthe fiA . A initial review of issues related tc the deserve tut as well as rhe flan of on tol update suggested that the Plan df Control updateneeds tc be eernpleted(gid appravedb the oa before the .eserve d can ebxcomp,eted. t bcr 1999 gage If YOU R c an r qu tions car buid like additicng . nfohn tion on t c cr " t misted issues, las dst sittc cell: 'ursanrto � ucst b Pres e tat the .. h 3, 1999 r tin f t e t� W,R /k cc DOm ob r,Board.cif Directors,BH�GHAD fie AIM Pubiic WbAsDircctor Skiff ern Public Wbrks O o 00 C7�Oc 00 M 00 'ITm cl, M 0 00 1 Z i 0 �o te) 00 Ci. 'vl C tC9 t`-i.00 M CS 9 69 60-, 16 to OC Cd C1 1Cl t'q G 0G M M CS w b9 69 fis} � � �d1 � 6�9 � � �o � "� O C7 CC C7 C7 C7 CJ C> C7 CJ ca C7 C> et e}! 69 C: CM,i kn aK 00 C� G C c C7 i 00 �. 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Ct o1 47 ......... ......... ....._._.....__. . .._..... _........ ......... ......... .................. ..._ ........ ........ ........ ............ ........ ...... ........ ........ ........ ........_. ........ ......... csr � c� c� r-.. c�a:r. r;cr � oor�.�cn i E0LaMt-- 4M •--E- 0€0MCDsayE E t7) Ge' i33 r a G°Y SS E � E UJ c 7 Q0 CCs Ln a) N C N "j: x:66 63 69 63€69 65,€te- 0 co U) 49c9613,!V}613j— €0f� totQ " r 0 i Edi m 0 611�61�64 Std t3 E tit i ' m r-- Lo M Cas to it.JfDw m w to 4t 4-6 CL E CiLY: raO fl(D M (M <0 to CD Co ` (D Mto ^a,,'0 eo �c E 2 C7 c6 C8 m t-- M a6 Gil 6 i N9 t,-E 6 J r- CD Cry N W N CSs CIO N Er- CD :f�) r N Co E Cf) C 3 1 M 31, Q) X� V) co '�3 r — i`-E N Cu ttF m 4V;CST N 0 611,61%603� E : � C? € c\Fl � ca � � � r,r. t~.tr) c� � occyNt GS C N c E i3! 0w q, N C O C O1.- w E tom- r 0, co ce),,r: :�, �} ss at)car<uro tn'N N°m co r- mcliI IQ cy�v!191 a € E u cc E <as tri o r r csi r- 61*vi v e Ec�r ss:�s r r r E r r E e E C> � OCJi.� C�CJC7cQC.^. C7C7.L7et � rc, MN �o tz7c� � to t r L^c t� C35 1- 1 i b3 ,�., f{3��,.fs3 r 'Al r, CelE ? wwcoMtl- D5:r , e Mw00 ?. i :1=1 q :� ci N CJi!V? M a� li Grs +# E 4F3 C :N d r-.?~.. r- tr';0 CIS ao r., M 0 d <r- _ f� tts mt li> C CD Crl Cv) x tD C7 r-. <". E r ,ttStcsry vC") rcWtri (nLoin �: � 0 U):co {CS Lo Cls N;N ItT C9)�(�7 M t oEf3 69 N'LtiF N N CV:N }' cn E t 3 a3it �3 6%6% 4 c E E E co Co:0 coG mCflm :3):zeG`) Z, ClsCas E C35 Cas:Ci) a) M Cas L')) :J1;CSS tTs�ds 0,11M C35:� r r r r r r i r P- r r r r r ......... ......... ......... ......... ......... ......... ......... ......... ....... .......... .._...... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ...... ......... ......... ......... ......... 60khwk GHAT Geologic Hazard Abatementtit September 7, 199 TO: Board of Directors FROM: Williams R. Gray and Company,General Manager Blacklawk GHQ By William R. Gray,President [AA, if SUBJECT: quarter,FY 1998/99 Expense Report The 131ackhawk GRAD was formed ars April 22, 1986 by the Contra Costa.Cour ty Beard of p r sa (Resoluti 86/210)pursuannt to Section 265.50 of the Public Res€ru�ces G de. The Board sof supervisors serves as the Board of Directors cafe GHAD. The Board appointed William R. Grey and Coman y,Inc;, a�atif�rr�i Co oration, as General Manager,effective April 1, 1998. A Joint Exercise of Powers Agreement(JEPA)between the County and the CHAD provides funding for:GRAD operations through a transfer ofrevenues from GSA M-23. The following is a summary of Blackhawk GHAD expenses for the period January 1, 1999 through March 30, 1993; f r �rt�r E d {ay/y g dg p y�� q g§t�W I$ p9{qry' �` e41 b-Dat e 4�I1�.tjL3t.:3�Tepair Prog am d yf`8f a7 7R $ S 312'Al reventat€ve Maintenance Program $06C92 $7318==." I I¥ ro ects 12,69&80 $37,41111; Administration Total,Expense 41"CIOX&M Details regarding expenditures by function are attached. Major Repair Programa GRAD contractors substantially completed repair oflandslides at 53/49 Chestnut place and Lot 12,Eagle Midge Place. I addition,GHAD completed repairs at 3200 Fox geek.and 4350 Quail Run Lane and began work to repair a slide to the rear of39 Rosewood Place Prevenlati*ve antenance and Operations. The GHAD's Preventative Maintenance and Operations Prograrn' Iudes van'ous activities. Details related to expenditures this past quarter are attached. Special Projects. A.s noted m prior quarterly reports, the GHAD's aprovedpr6gra budget includes a number of special projects. During this past quarter,our focus has been on 1820 Bonanza Strut,Suite 204 ain.ut Greek,ac.'I£rnia 945 Ph:(925)974-0396 Fac:(925)947.3177 ohadOwgraycorn r 71999 de f t��f � a� meed res Dual b the HAD.(.$ r i with tlhe u to is etc t �r activity a well as con i sued or. o up datel and autu ate e H.W's ee�� s to Ara to � adn�iuist:alone,tar e���r��s fast cart r included d o : TIO ( er I m a e veil ac u ti aud.b kkei an offer s ppott cc s. 6t i c es the �I m a r Mien Y %ill m . Grafi mad �d ncstmetranc he quarry is tleditedin r rents des yea tc dr trati tie�a sr e it ria u,adr�ir istratlo c�t�ie Prev6riti ve Ma x�terz nce Program and/or tO t PecI .I P.. I is� � e drat ap fielo:tl:Ose:s eel is pogramareas. If:y ou I a ues io s r ou 1 e any add�tlow � nna-ion, odd cit hesidate tc call, wlbsure Ga van SHAD Q1 � . r abatement istri t September 7, 1.999 Claude L. Van 1Marter,Assistant aunty Admmini trat x FR Wil"iam X Gr d mpa x ene 1 Mann Cann LamesGHAD s z � S �ilha .. Grafi,President ;u$ IWEC sT: axen Lames lOz azd Abuteert hitt re 0 e'to fur memoranduin of July9� 1993,we lorw in ati�n erdr� the fzntien} ndin and current aedvitiesof e yin sakes e lmgie Hazard Abatumemt, tri t(GH D). !"IO OF Tkl IN �e t June , 985,the Contra,Costa ntv B, dmf uper isors,pursuant to the previsions m Sectia b�the bIN esourees cede, d�pted es iU—idn o. d formed. any n Lakes eolo e 1�azasd batenment District;{GHAD)— ��n csther ,the�.us�luti n sp imted the Bo d of . e isots o serge as the bah n irea, r �l � I�. the Board a pointed lir. diehard A. I l stro tc save as initial e rat l ager f the HA . , : tre erve as GRAD eral r until his nti l dean.in ;< bxar 191 . 1 I G FI F .ATI � O luly 15, iX86,tlh Gi en ai n,a er presentiM 4,:R s prepped p cant to Section 26551 of the Public esus ees Cede, getting ierth.:,recommend end ti sn related to initisl Midget scar the s 3, est st ssessrnextso be levied against property within the istet am a deur%ptlonfe ; etho�l' sed im fo�ulat g the ropo d as essrnents ism pe within the l ist et. tori lull,29, 1 956,fl, if a ootid pblio hearing,the Bod ordered that the costs end xpen es o�'�aintaining anal wrating GRA irrsp�evetn is be assessed against rmpewithin th e.GHAD amid confirmed:the assessments proposed i the General manager's deport. rope assessments it in the Mare ad ust l annually,On Jeal I Ofuaoh dear to reflect inerees in thens�er pried lade (CPI)for the San ranees-eland etrr Blit A ea. The a, i t l a�.ual per unit rates for the 1999/00 seal year.used on the t�o Of use,axed int l~arnl Lehed> 515 . 5 per unit Tom muses. $104.12 per unit {820 Bonanza Stmet,Suite 204 'Nalllut Cmak,Cal`€forma 94596 Ph.,(925)974-0.395 Fax.(925).,N7-3177 eptet ber T 1393 ssnddnif ntal X77.74 r unit corn e a o>t37 79 a lucre t 214 pa cels vatbin t .e Caiy�n.L...*eshuld enerte , . V0 u dorm Y 991 . Pursuant b l e olutivd 2No.8 1 7 all fwd g nerTate 1 by th se s ess ents} all ntpe t � bere€n,i sere aced i€ paste ae a t fir the e clusz'?e lin t f the C y Lal�es �t RcV nu from interest In est . nts for P 3 1 €3 i est znat t h 0 �l#�.00 The .� applld fir received darter. rel€ef undin tura h the Federal FEM. ', w e nt�� ney fl�� m � tie t t € ff c 0 r � � � ��( S . Th ya�� �.kke GRA r �� ,er$30.000 J.nFE t ur.n ' 98199. yan ,fix anticipates Conlntxeden tfr,stn t€€ nt ttfllitriet xaa 75s result 0frrl� urnplted b the in 1 3 e "Mu=d nth th re a cifthe W is n yin Landslide'. 'he AD d the stn i €t �' erarandu of nderstndinzncterlel �e GRAD.�i€nisterOd tblS m''Y tended rep r pr�sj�ct. d Tie est r at ba r e i the€� s- eve ac c tet, f e is ewer l l ith, n. uffiei nt are �railable to uund ��repair in it ceeti�riie > 9 19 � T o .s a result-thea ."lel l in " in ebr y cif l 9 ,the any Lal s faced lth impair� �number of lame l�ndslidea> the est si ..f. tr the at axyvn landslide. �eeuse e Iandl%de itpatd faetlitie lint ned b the F ooc. ontrr� I ist et#� Hl pr sed jc� d ceded repair. foet3ardsiret rs apprQetl F 9 /93�lsgra bidet identie3 aver { , in Mair ep r prnjet ts< .pies of tl e r a u et ll�e avm', br�e tnterrIperatinsrrunittee t tber eptrler , 1993 cretin . eepf the 's qua er °x' /99 opens l ep rt att hed slew aetu l e endzt Buri 6:first nine tint s of t yew. Thd £ sl er n l y e yet yet eOnpietp . s noted absve,aceient fundi eav ilbl t e�arnplet �e repair of llrrent andsltdes well perfdr�n all ether TNUT, aeti�ities cif�e Canyon ales�a D. OTHERE . Tie pp v d V � / 3 no b eet l��lu e��cl� fmr .esery study t hdlg define sppr , nate evel f se ver fir the RA, Tlxe'bud,get else in. fundi.n tc vsI at end,; f appropriat $ 4 044 fe AI3' Plsn�f br� bl lu ' 9n of Control d t .e H.t D's respr�nsibili es Wl r speet to preventiu d pair a�`landslide vait the b �d�es of the € . An h€ztial r e , I Ate t th eserve Study as well :e Plan of control update su ested that the Plan _...... ......... ......... ......... ......... ......... ......... ......... ......... ......... ..............._.... .. _. ... ..._.._.. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ember 5 1999 PO OfC6 l u d to S c p t sn r v la r i i Reserve If u have y u sh.r u x d lie am I t ar stz n yin t r r l t ssu s, l .se nest state t cam: Pursuant tea;Y request,I l t,b r s� at �t rr r 3, tin tie m era. Olk e Sana d Or, B � c�fMeetorsf BH R In ,"Cit anaer, It cad M! ie wilfi ,P i `o s Director �P ma ..er, Publ€e rks ..........__.. . . _.. ...... _. . ..... _.._..._.. ......... ......... ..._._... _..._._.. ......_.. ........... ......... ......... .._...... .......... 08/25199 Canyon Lakes GHAD Administration ion 3rd Quarter January through Marga 1999 DR ; £ r #f s 4"1 U Budget Expenses Expenses FY 88199 ,fan a Mar°99 Year to Crate Administration Insurance 1,500.00 0,00 0.00 Legal Fees General Counsel e County Counsl 4,000.00 1,006.05 1,006.05 Special Counsel 2,000.00 0.00 3,976.75 Total Legal Fees 5,000.00 1,005.05 4,982.80 Office Expense Equipment 1,500.00 58.82 87.00 Office Supplies 1,500.00 0.00 33.26 Postage and[delivery 300.00 19.37 13?.37 Printing and Reproduction 800.00 94.91 94,91 Rent 2,000.00 0.00 421.90 Repairs/Maintenance 500.00 0.00 0.00 Telephone 1,200.00 467.038 1,249.24 Total Office Expense 7,800.00 540,98 1,905.64 Outside Services Auditor,tax collector,etc. 3,500.00 0.00 0.00 Public Works Dept 4,000.00 0.00 0.00 Total Outside Services 7,500.00 0,00 0.00 Staffing/Admin Support Accounting/Bookkeeping 7,500.00 2,931.0© 4,923.63 Contracted Temporary Help 3,000.00 0.00 0.00 Education&"Training 600,00 1,750.00 1,750.00 FEMA 210.003 2,633.05 General Manager Function 28,000.00 6,645,403 '9,6134.30 Subscriptions,memberships 250.003 0.00 4.30 Travel&Ent 300.00 0.00 1.24 Update AAssessernent Roll 14:0010.04 181.54 4,670.16 Total Staffing/Adm in Support 49,650°00 11,717.90 33,812,38 Taxes&Licenses 0,00 0;00 0.00 Total Administration 72,490,00 13,354.13 40,700.82 Wi lfam R.Gray and Company General Manager _...__... __.. _...... . ..._... ..... ........ ............. ......._... . ......... ......... _...._._. ......... ......... ...... ...... _. . .. .. _. ........ ...._................ Canyon Lakes GHAD � Hajar Projects Program 3rd Quarter fart €< ��t I January through March 1999 Budget Expenses Expenses FY 98/99 Jan-Mar'99 Year to Date Major Repair Program Construction and Repair Contracted Work 0.00 125,786.10 Labor and Equipment Rental 0.00 51,832.62 Landscaping repair/replacement 0.00 5,340.00 Materials and Supplies 0.03 0.00 'total Construction and Repair 168,600.00 0.00 182,958.72 Contract Administration 0.00 Contract Administration 7,968.80 31,345.64 Inspection/Material Testing 291.00 291.00 Total Contract Administration 8,430.00 9,259..80 31,636.64 Project Development 0.00 Engineering 0.00 Civil Engineering 0.00 540.00 Geotechnical Engineering 111.00 20,215.00 Total Engineering 16,860.00 111.00 20,755.00 Licenses and Permits 0,00 2,224012 7,951,52 Project Management/Oversite 16,860.00 1,M.90 26,604.60 Total Project Development 33,720.00 3,386.02 55,211.22 Total Major Repair programa 210,750.00 11,645.62 269,806.58 Wi"'arn R.Gray and Company General Manager _.. ......... ......... ................. _ . ........ ........ .......... ............ ........... .......... ......... ......... ......... _ _._.. _.... ........................................ ........ ........... Canyon Lakes GHAD Preventative Maintenance and Operations Program 3rd Quarter 3�� = �•: January through March 1999 �{ ; Budget Expenses Expenses FY 98199 ,tan Mar'99 Year to Date Preventative Mairst&Opns Admin Prev Mai ntf Opns program 7,500,00 289.75 1,477.95 Operations aerial photograhyf photo interp 4,300.00 6.00 2,489.75 Incident Response/Hmownr Rai 13;000.60 3.03 3.03 Plez,subihortz drain monitor 5,000.06 375.03 3,634.75 settlernentfd€stress monitoring 4,500.00 0.60 0.00 Total Operations 23,500.00 375.00 6,12440 Preventative Mat tt Program B-58 ditches clean&winteriz 8,666.60 3.00 8,850.33 B-58 ditches-repair&replace 5,600,00 0,00 0.312 Debris cleanup/minor repair 95,036.00 0.00 2,698.30 Horiz drains/sub-drains-maint 7,563.04 0.00 0.04 hydrol hand seeding 8,006.00 6.40 0.00 Irrigation/Pumps-maintenance 5,406.00 0.00 4,167.00 htisc consurnables(sandbags,etc.) 3,503.00 3,566.06 3,560.00 MIsc Structures-maint&repr 5,006.30 3.40 0.00 'foul Preventative Maint Program 57,000.04 3,500.00 20,235.63 Total Preventative Ma€sat&Opns 98,000.00 4,986.75 27,818.08 William.R.Gray and Company General Manager _. .. .. .. ......... ......... ..._..... ......... ......... ......... ......._. ............... .. .._. ......... ......... ...._......_......__.. ......... ........ ....._....... ........_.. .............................. ......_...._........_.. Canyon Lakes GHAT r>.. Special Project 1 3rd Quarter January through March 1999 Expenses Budget Jana o March Expenses FY 98/99 199 Year to Date Special Projects Admin,Opns&Procedures Manual 4,500.00 1,500.50 4,502.31 Audit GHQ 5,004.00 1,045.20 1,337.95 Complete Reserve Study 5,504.40 132.04 132.00 Develop Public Info Programa 2,030.00 0.00 0.00 Develop Standard Plans,Specs 1,750.40 49.20 49.20 Review Legis issues 1,504.40 82.50 387.84 Update Accounting System 5,004.00 4,135.50 10,283:81 Update'Ptan of Control 3,000.00 552.75 1,185.25 Total Special Projects 30,250.00 7,557.75 17,878,35 William R.Gray and Company General Manager . .... ......... ......... ......... ......... ......... ........................................................_.__..._. .. ......... ........ ............ ............. ........ ........ ......... ......... ......... ........._... ......... ......... } Project Niunber 99117 September 3, 1999 To: . Internal Operations Committee FROM. William'B. "tgginton GEOLEX Inc. District Manner,Wicrest Heights GHAD i i SUBJECT: Status Report—Ilillcrest Heights Geologic#azard abatement District On July 23, 1996 the Coidra..Costa Board of Supervisors o4opted Resolution.96/239 which approved the fb tion-ofthe Hilkrest Heights 001ogic Hazard Abatement District(re rred to,as-ihe Hillcrest Heights GHAD). The oard at that titre appointed itself as the BoardoMirectors of the T-I llerest Heights GE AD. tion 971178 adopted on Awl 1, 1997 by the Board of Supervisors,acting as the- Hillcrest Heights HAD Boyd,.confirmed the assessme for the district and ordered the collection of the mounts cashed for Ln he Assessment I 1xport. The initial fiscal year for the District blished As the 1997-1998. The meter,Willim B. Wi&nton of GEOLEX Inc.was ctraded by the Cont€a.Costa Public Wow effective July 1, 1997 to assume the roll as dict Nfanam, /Geologist for the Hillcrest Heights OHA . -Willimn B. Wigginton cont` ues to serve in that capacity. The l lcrest Heights GHAD. is located in the El Sobrante area of Centra Costa County and is 1.7.5 size. This is a 66 lot single fiLmily detached subdivision Frith two open spat parcels nth the,-larger Parcel B, consisting of 2.65 acres. AnEmergenIcy, Vehicle Acces's(EVA),Road serves as a dr ie terrace Parcel azxd,'ss a GRAD rcsponsibility,to,maintain along with a detention pond in P` cel The initial annual rate of assessment for 1997-1998 was$175.00 for each single hmily detached trait for a.total of.$57,7 0.00,for the 1997-1998, iscal year. The anticipated income for the 1999 440.fish;year remains the same. T ic CP1 ad,justment is permitted but as yet has not been applied.- It pplied:It was the ixztent.of the District, as described in.Exhibit B a ttached to Resolution 97/178; to accan=te.a reserve of.$60,€00 in the first three yews f operation($20,404 per Annum). At the completion of only two years of operations n July 41,1999 (tom beginning cif:fiscaldear 1999-2000)the-District had accun elated the Reserve in the forte of'a District Investment of 562,000, In addition the Dir -�-t had cash on the order of S45,044. The Distract had in theirprtajected budget ane rase item of 58,544 per year for the Geral.Nfanager/Geologist. Essentially the only s ant 'expense to the district sec far is the.administrative cost. e e illIdest Heights September 3, 1999 � Page 2 9 lasttumen:tation and Monitoring. The final grading report is in preparatiom Instrumewation�in the form of 4(four) inchnometers to measure potential growl.deformation� Kone)piezonacter to measure ground water table fluctuation.were maintained dig grax ling by the project geotechnical engineer Alan YTopp and Associates at devek>per expense. This insstation was`utilized for construction poses and is being abandoned. ThePlan Of Control for the District calls for the installation of a min imum of2(two)permanent inclinometers,one in each of two major landslide cepa° s. The District Manager considering proposals for two to ee inclir metrr and piezometer 10 tioa This work.is exp ted to be in place prior to the 199962E1gfl rte. The.cost of thl&work is expected to range on the or 'er of 10,1101 to 515,00(at developer expense)to install"with initial readings. Confinu ng monitoring would be a District fun for i Alteruatively,the District Merger is studying the crest of Applied Geome chardes In- place inclinometers. The instrumentation cool be config4red to permit continuous snonitming from a rezubte loc4tion with early-warning capability. Annual Repair,Miint�naner,.and Improvement Progr�m Up until the present time the developer,his contractors,or;the newly established Homeowners Association have undertaken all maintenanci. The erosion cowl plan for the winter of-1 �2fl06is €.n'pre arst on by the Project Civil Engineer. The District Merger has met with Del.C onte!s Landscaping,Thc ofh mbnt which is under contract to tho Homeownpprs.Aswiation to provide a separate cont:act and estimate for futuxe District work,such as cleaming lined dates and sandbagg" for erosion controL The budgeted arcual expense,for repair, maintenance.and imr over nl pro is 18;25a TbeAnaimge terrace in the forxr of a paved Emergency Vcle Access(toad is complete, less the mss gates at both ends. The Parcel B >pen spat arca ispow def ed by rear yard fences. Inthelower elevations of the site all treets are paved and houses are constructed, The District Managerr upon receipt of'the Erosion Control Plan and following a site walkover will determine what areas and iterns fall within the District responsibility for 1999-2000. The gent b€adgett is a toted to be adequate for this YT'sgram The District Manage opened discussions regarding pc ssible reimbursement to the developer for past projects,annual erosion control,or emergency measures for to F� 1997-1999;and FY 1998-1999 that fall within the DiWict's area of responsibility. See items that follow. Hillcrest Heights GHADj September 3, 19993 Page 3 j Lot 63/64/65 Drainage Repairs In 1997 at the cul«de-sac ofFidgedale Court a subdraiiuge system which was not part of the original design wasinstalled to drain subsurface wataentming the three lots f om the east. The District Manager is awaiting a letter from thePr`;1ity ect otech cal ngin er to deter�e ifthis repair wo ld fit the criteria of a slope st or erosion hazard necessary for District responsibility. Reported costs ofthW repair was$48,646.79. f Emergency work fres October 10, 1997 El Miro rain orm A reported 2 to 2 1/2 mche of rain tell:on the site within a 44-hour period and the cleanup was extensive. Thecost to the developer during October 1 97 was reported to be about $70,000. t Erosion Control Measures j I Excluding the emergency work for tact. 1997 givers above,�the cost to the developer for erosion control maintenance for the remainder of the 1997)1999 El Nino winter was on the order of$75,000. The site was not fully graded and grater silt erosion is to be effected. dor the minter of 199+11999 the reported earosio* control cost to tlx-developer was reduced to about$15,000 eased on day work ordet°s by Valley Diaz C�onstratction). This was a more parcel winter and the site was esseatiall graded before the 1998/1999winter, Response to questions by SOC No projects were fanded durii the 199811999 fiscal yearurdess the District decides to reimburse the developer :for some portion of past erosions c, ntrol:expenses. ire art no projects that need to be'undes-takren because ofa.lack of f ids. The cash on hand at the he9kning ofd FY 193$-99 was$54,911.34 and the ending balance on June 30,1999 was on the order of$107,000. The District has already sell aside the$60,000 Reserve called for in the Plan of Control. if you have questions or quire additional'information on GHAD related issues,plea call. , WBW Cc Arils EPperley,Public Works 1 x G i t 3 .. ......... ......... ......... ......... ......._. ......... ..._..... ._._..... .............. . ..... ........ ........ ........... ........ ......... ........ ......... ........ ........ _...............__..........._....... t i ! 1� 1 { j}{ t .r� .314 �yq�gglynt�` t\ s de h V,` $875 per unit per year X 55 units $57,75£ i 4< Proi gc_ ense t i General eager/Geologist ($130 per ho r) $8,500 Support Services $3,000 Repair, Maintenance and Improvements � $18,250 (As provided in the approved, Repair, Maintenance and Improvement Program, see Exhibit C) q ygegal g�p�d ✓ p' t as.a�C fled { r .�ft11 3r b4N.f T $57,754 j 1 ff 7 3 j f 1 { 31 _.._.. ...._.... ......... .... .._.. ....... ........ ..................__...__............................ ... ......... ................................................ .......... Project Number: 9912i September 3, 1999,5 TO: Internal gyrations Committee � j t FROM: Willi B. Wigginton, President GEOLEX Inc_ Acting District Manager, Tradewinds G SU RCT: Status Report Tradewinds Geologic d Abatement District On.June 10, 1997 the Contra Costa Board of Supervisors a opted Resolution 97/297 which formed the California Tradewinds Subdivision 7938 Geologic HAzard Abatement district(referred to as the Tradewinds G ). The boar I at that time appointed,itself as the Board of Directors of the Trad'winds Cry. Resolution.981194 adopted oa April 21, 1998 by Board of Supervisors,acting as the Tradewiaxds GHAD Board,confrmed the assessments for 1 he district and ordered the collection of the amounts.established by the Engineers Rey cart. The initial fiscal year for the District was established as 1998-1999. In mid-1999 the voter, William B. Wigginton ofGCLE Inc was approached by Contra Costa County Public Works to assume the roll of V� strict Manager/Geologist for the Tradewinds Gam. A.service contract dated August 10, 1999 was forwarded to the writer for signature. Thi effective date of the contract is sued as July 1, 1999 nutting the contract a one-yea contract for the fiscal year 1999-20 3. i The Tradew:n s GHAD is located its the Baypoint area of Pontra Costa County and is 39 acres in size. This is a 46 lot single fkM ly detached subdivision with two parols, A and B,of open space: The initial annual rate of assessment forfeach side fancily detach unit is$160,44 for a total of$7,360 for the 1998-1399 fisc i year. The anticipated income for the 1999-2444 fis,6al year is.the same $7,364 or greater adjusted for inflation. The Engineers amort reflects a built••in.automatic CP1 adjus nt and the assessment is to continue in perpetuity. According to Skip Epperley the Public Works Director ofpecial Districts the initial 98!99 assessment of$7,4144 plus dollars was retained acid the curt budget fbr fiscal year 199912000 is enclosed. No projects were funded in 1 98-99 and no projects are known to require funding f6r,the current kcal ym. ' W Cc Skip Epperley, Public Works I 3 TRADEWINDS dHAD BUDGE FY 99/00 Pjected Revenue Assessment,. .46 ung x$160/unit -- $7,360 00 General manager/Geologist $1,200.06 Maintenance 2,000.0 Insurance 500.00 Site visits mo €toting (5 Vteft @ 4 thm.eg.x$1304,x) 2,600.010 County Staff services 0 i Reserve for contingency 760.03 1A14P { PARCEL A MT A ` URT ilk. 1 s' ................................................................................................................................................................................................................................................ ................................................................................................................................................................................................................................................................................... .. ........ ............. .._....__.. ....._. _ _. hawk GHAD September 7, 1999 TO: Claude f,. Van Matter,Assistant County Administrator F"M: William R.Gray and Company,General Manager eid mann Ranch GHAD By W fl-hani Ra Gray,President SUBJECT: Weldemann Manch Geologic Hazard Abatement District(CHAD) -------------------------------- to r sp t Jay 9, 1999,we are fdru r i of aon regarding the frrnatinn, :funding and c11 urrent activities of the recently rrned Weidmann tehlieazent litriet f1A . n �bat leidemannRanch:is.:a 1,1 37-acre develop .ent comprised of 371 residential units along she south side cfrris Cyan nod tear Bollinger Canyon RoadintheSanarnzn area,. 'The Conditions.of Approval for the development(subdivision 757 et al)rewired format oxi of a::GHAD to itiate the potential for soil movement in the dei lgmeut. FOR TI 1 TSE AOn September 1, 1998,the Contra Costa, Board df uperuisors,pursuant theprovisions of Section 2655:0 of the Public Reso=es Code, adapted Rdsoluti€sn No9 1 .E �d formed the eidem Rmch GeO14 Hazard bater eat District(GRAD). The Beard appointed itself to act as the Board of Directors of the District. FUNDING OF GHAD OPERATIONS, The Conditions of Approval of Subdivision 757 S et a1(Weidel mam .inch required the developer to advance t? 10 to the H 3 nae its initialperations utll revenues from proposed property ssessents become available. 'Whose funds have beenreceived and have been deposited in an interest beteg a cd�t fi r the en t of the id zna� ch A b On epternber 1, 1:998 the ward received an ngin er's Report,prepared p�Ussit to Section:16554 of thePublic ReMOOS ode,'setti firth reeon mcndations related to an initial udgeI fr�r the HAD zee nmi ded assessments to be levied against pr€sperty within the 13iatriet and a description of the method used in f srrnulatin sail assessments. �ctobcr €, 99 ,after a not public hearings the h and adopted a Resolution orderg that the eG is ande, , eases of main airing an: operating H unproven eats be assessed aain.�t proPort�within the HAS and confirmed the assessments propt�sed in ;ingineer's� portd 820 Sonariza Strast, Shite 204 ainut Croak, Calffo>nia 94596 Pn;(924.)S74-039.5 Fax:,925).947-3177 had I 11 11 I t 7, 1I1III 11 , 11 I 11 r g u t sv t i td d' t6 �. agy,pn July 1 � r gut i t i t on er 6 nd ( i ti 1�n I'll, t f€ t I v i ��1.b 199 / : ea yew,i f s J ...s r de t l rc 1 � t .e- 11-11 czd nlm .a . HA 3 i l t t . t l x t 11 11 1y 1. 1 1 ar rzt� the b 11 II 11u t . It IS� d t t11 1. i� 11 I the1 , ri 1t �e acz1 3561. ,will � 1ac II 1.11,11,111,1111.111,11 Ia�xr11 tic <to f� ypu.. 1X111 11 I1 D I r-created grid s GHQ ' 11 I 11 ,ANCE . 11 Th bal nc i h6 r 11 ��r� ��cc� t,�..�af�u� �€, :,r— i 11 I 11 ,�'99!9.9 P . ECTS: ` ic � d'U �+fA r����cif t � d� ��dh r edt I 11r ctu r t i d v t a r r r any n Ii I e � t mai c ur dI 11u �u the m y s. 11 11 11 . rust, hp��AD i�nvt v 'uy I �d the r�air����I dslI"Iid�s 11 1.11,11,� � �11 I �is11 ar11 t Mont,con �� �. ���ivitze Wait iu t d�11 11-v�c� r��t d worXXXXX t�d v l�� r r e ve P even II 1, Et na s r t� i s the elffid orf1111 I d11 d � UO 11 Iv�t� n it f�srmI� 'I 11,I", '"'," --%%,--"-r � a� s��ilit , �r��d�l�d�rcpr uffr r, fI I 11 11 wd v tis rfv all ,,,, d tufts of 11 I �h� �� I 11� 11 ��h 11, 11 :Ifu av qu d 11 zas nu d lI'llI'll Oddi is r n r tll, t r th 11 rellat d issue, i s d€t t t t ur I'll I u�t t D11-ur u t,I t n11 1, t pptrI I'll , 3, 1tin cs � dternlpeti m .11'utt . Dore Gerber,Beard Di , ' � 1afc?rd, licr irtcr i n 01,,