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Home My WebLink AboutMINUTES - 09211999 - C237 FHS#34 wy a ff "c:�ba O: BOARDSUPERVISORS • CONTRA. s COST, FROM: Family & Human Services CommitteeCOUNTY'° x DATE: September 21, 1999 SUBJECT: Developing An Additional Employee Child Care Center SPECIFIC REQUEST(S) OR RECOMMENDATION(S) ACIC U D AND JUSTIFICATION 1, ACCEPT the attached report of the Task Force on Employee Child Care regarding the development of an additional employee child care center. . AUTHORIZE staff to pursue negotiations with the Martinez Unified School Distract for leasing four classrooms at the Martinez Elementary School (located at Court and Susana Streets) for an employee child care center. . REQUEST the County Administrator to Identify funding alternatives for the estimated $150,000 of improvements necessary to license the Martinez Elementary School site. FISCAL IMPACT-. Development of the facility would require one time costs of approximately $150,000. Operation of the facility would be a break even if the Martinez Elementary School site leas were no more than $500 per month per classroom. At $750 per month per classroom lease rate, the center would run an estimated $12,000 a year deficit. At this time, there are no identified revenue offsets for either one-arms costs or the potential operating deficit. GONTNUED ON ATTR l lam: —YES €G TU : I� € df B a€ISI�F I I I iF I r€ e tBFECOMMENDATION OF BOARD COMMITTEE —APPROVE —CYT R iGTuRgsySA€1 IE::R GAY . UIL /EMA" a n APPPROVVEDASREC MRANDE OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A X UNANIMOUS(ASSENT — — m TRIBE AND CORRECT COPY OF AN oY : NOES:_ ACTION TAKEN AND ENTERED AI I3I : ABSTAft _ ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Cmc Sara man, IOW THE ARD OF SUPERVISORS I Laura Lockwood,CAD By 5WM I Slush,CommuneservI ;a On September 13, 1999, the Family and Human Services Committee considered the attached report from the Task Force on Employee Child Care regarding development of an additional employee child care center, Laura Lockwood, Director Capital Facilities and Debt Management overvle edthe report. The Task Force recommended that the Martinez Elementary School site be used over alternative proposals based on its relative cost efficiency and short lead time for development. Ken Jaffe, International Child Resource Institute, explained that the Martinez Elementary School site is desirable because It is In good conditions the rooms are already configured as classroom space, requires only the addition of two sinks in one room and one sink in each of the other rooms and that It is possible to directly connect classrooms to bathrooms (a licensing requirement).. He noted that preliminary discussions with'the Martinez School District were promising. He also reviewed budgets for facility operations and one-tire improvements for both a three classroom and four classroom option, Although, one-time improvement costs were more expensive with the four room option, it would result in a much smaller yearly operating deficit. Mr. Jaffe noted that break even was possible with the four room option if rates for infants were increased, if more children were added to the preschooler/toddler classrooms or if the lease costs were negotiated at $500 per month per classroom, Both Supervisor Mark DeSaulnier and Supervisor Gayle UIlkema agreed that any lease agreement with the Martinez School District should be long term, at least five years. if the County was going to make substantial improvements to the site. In addition, both agreed on moving forward with a four room child care alternative rather than three, Supervisor Uilkema expressed concern for affordability for County employees and felt the key element for success was the lower rent rather than higher monthly fees. Jill Ray of Supervisor llkera's once said that she had heard that the Martinez School Board had taken action authorizing negotiations at $500 per € oath rent if Contra Costa paid for the tenant improvements.. Kathy Chiverton of Supervisor Gerber's office suggested also that a point in negotiations could' be allowing school district employees to use the facility and possibly the City of Martinez employees as well. Joe Goglio, Central Labor Council, echoed Ms. Chiverton's idea= Laura Lockwood mentioned also that the Central Sanitary District is interested in child care facilities for their employees. Davida Arrnenta mentioned that the Courts were also interested in a drop-in facility for jurors. Ms. Lockwood brought up two outstanding issues: 1) operation of the facility land ) financing. She noted that the Community Services Department will be running a Child Start program in two of the classrooms and that Community Services could run theemployee child care center as well. Pat Stroh, Director of Died Start, said that they were very interested in running the center. In addition, €s. Lockwood stated that it would be necessary to identify approximately $150,000 for op front costs. Both Supervisor Llllke a and DeSa lnier suggested that this issue be referred to the County Administrator, The Family and Human Services Committee further requested lis, Lockwood to return with a progress report at either the October or November meeting with further dulls on lease negotiations, financing and operation of the facility. OFFICE THE , IST TOR CONTRA COSTA COUNTY ,Administration Building 651 Pine Street, Wh Furor Martinez, CA 94553 DATE: September 8, 1999 TO: Family and Human Services Committee Supervisor Mark De> lier Supervisor Gayle B. Uilkema FROM: Laura Lockwood, Director, Capital Facilities & Debt Management SUBJECT: STATUS REPORT ON EMPLOYEE CHILD CARE CENTER 1. ACCENT the report of the Task Force on Employee Child Care, 2. CONSIDER the feasibility of leasing classrooms from the Martinez Unified School District for the purposes of establishing an employee child care center at the Martinez Elementary School located on the corner of Court arid';S sang streets. . RECOGNIZE that leasing classrooms from the School District is far more cost effective than either acquiring and renovating an existing building or constructing a new stand-alone facility. 4. FURTHER CONSIDER assignment of implementation of this project to the Community Services Department once the location of the facility has been resolved. . DIRECT the County Administrative Officer to identify a source of funding for needed improvements to the Martinez Elementary School, assuming that the District agrees to lease space to the County for the purposes of an employee day care center. BACKGROUND: During the May 12, 1998, hearing on the proposed purchase of the Summit Centre, the Board of Supervisors requested that the County Administrator's Office explore the establishment of one or more additional child care facilities for County employees, Subsequently on June 9, 1998, the Board authorized the Family and Human Services Committee to designate departmental representatives to ars employee child care task force. The task force has met on numerous occasions in the 16 months since it was established. At the last update to the Family and Human Services Committee on April 26, 1999, the Committee directed the task force to investigate potential locations for an employee day care center and to return with development costs relating to each site. The Committee also requested that Staff meet with the City and the School District to pursue the possibility of a joint day care program. Since that time, Staff has explored a number of potential locations in Martinez. In addition, staff of the County Administrators Office met with the Martinez City Manager, the City's Child Care Administrator and with representatives of the Martinez Unified School District. Subsequent to this meeting, staff toured a surplus school site, the Martinez Elementary School, with Ken Jaffe of the International Child resource Institute and City and District representatives to consider its possibility as a day care outer. The task force met on September 2rdand unanimously endorsed the concept of leasing space at the Martinez Elementary School from the District and implementing the proposal described below. Martinez Elementary School Site The Martinez Elementary School is located on the corner of Court and Susana streets, less than a mile from downtown and a similar distance from the Contra'Costa Regional Medical Center (see city map and site reap, Attachments A and 6). There are a total of eight classrooms on the site. The two Kindergarten classrooms are being leased and licensed by the City as Child Start sites. The City will operate these programs through a contract with the Community Services Department. In preliminary discussions with the District, four classrooms could become available for use as a county employee day care center. Each classroom is 960 square feet and can accommodate 24 preschoolers, 12 toddlers, or 6 to 10 infants. One configuration of the space would be to designate an infant room, a toddler roomy and a third room for preschool aged children. A fourth classroom can be designated for teacher's offices. This room could eventually be used for expansion if it is needed. If all four classrooms are used, this configuration would accommodate between 46 and 62 children. According to City Staff, the two Kindergarten classrooms were easy to license, primarily because the space was originally designed for children. Attachment C shows a very preliminary estimate of the costs of tenant improvements at the site for both three and four rooms. Note that these costs do not include project costs, which can add as much as 50 percent to the total. The site has a small drop off area and sufficient street frontage on Susana and Court to allow for easy parking and access to the site. District Staff plan to present this proposal to the School Board on September tat". One complication is that the [district plans to renovate its offices at some point in the next two years. At that time, the District will need temporary office space. Unless ars alternative can be found, the Martinez Elementary School may be the first choice for this temporary use. Staffing ratios and ongoing operating costs are shown in Attachment D. The day care center should be able to cover most of its operating casts in years two and beyond, assuming a monthly rate that is comparable to the rates charged by Kids at Work and by the City's day care program. According to ICRI, these fees are below market rates. Any operating deficit could be eliminated if fees were increased slightly. AItemative Proposals Staff has continued to explore three potential child care sites: a former car dealership on Alhambra Avenue, a site adjacent to Summit Centre, and expansion of bids at Mork with construction of a new County building on Glacier Avenue. Each of these options will require substantial investment of 1 million or more. They would also require a lengthy lead time to develop plans, acquire property, and construct a center. The search for alternative sites was reconsidered at a meeting on August b'"'with Ken Jaffe and representatives of the Lease Management Division. At that meeting, it was determined that the ideal location for an employee day care center is along the Alhambra corridor, first because of access to Highway 4 and because of the distribution of County employees. ICM staff subsequently canvassed the entire Alhambra corridor and identified 15 potential sites, including the Martinez Elementary School.' All of the sites identified by ICRI would require acquisition of property and subsequent construction or remodeling. REPORT CONCLUSIONS: The opportunity to lease classrooms at the Martinez Elementary School appears to be the best alternative for the following reasons: 1) It is cost efficient. One-time project costs are approximately $150,000 for four rooms. If the Board can allocate funds to this project in 1°Y 1999/00, the cater would not need to support ongoing debt service. In addition, lease costs for this space are relatively loan. 2) It can be accomplished relatively quickly, probably within six to twelve months, assuming cooperation from the District and the City. 3) The Martinez Elementary School is in a very good location relative to downtown County offices and the Contra Costa Regional Medical Center. Based on the above analysis= the task force recommends that the County pursue a lease with the School District for the site. Once a site is established, I recommend that the Community Services Department, which has expertise in providing child care at 26 other locations in the County, take the lead in licensing the facility and determining a strategy for managing the center. 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C ✓ip bEY Gd a�y4 '> SJ WWI 4 IV {'c n 01 o• v' ',i S�sli` � cz Im 1:12 1 lzi IS sr t Q� �, I E GeJr vtpy lid LL 0 ` rt ..rAl S� -Ir I�-., '14� loc � a I wers� i z is src�ins Phi E Nth, : 510 52154-106 ATTAC-ABIENT C God Costa Com Child C= Center CONKRU ON AND EQUIPMENT COSTS Three ROOM Add: Sys(4 sinks at$150€ h) $6,0€0 1 corridor to batbroom( ice) $5,000 Fences and yard development $20,000 New vmyl and=pet(as ) S- 16,000 4C� Tom $77,000 Esc.at 5% $3,500 TOTAL.- $80,500 FoUrRoom .add: S (5 sinks at$1.500 ) $7,500 1 corridor to bathroom(allowance) 5;1000 Few,ing and yard devolopnwnt $24,000 New Hyl and carpet(as needed) $8,000 acct a—ad sazies,for 52 dt 55 Total: $94,000 Ma, at 5% $4,504 FRO Interr.tlChi'dRmsrveInst. PHONE NO. 5105 525 4106 A'TACIRAEN-` D -14 t CD rPs 00 ON c Go e 0.4 o Wo LL : Fri*�rr��i��,tls�r��rc�I��t PHS iiia gib@ 525 4106 Sep. 1 02:30R R3 FROM `&'HM RS F-sidd Operating Budget-Year One and Beyond Stuadon is Kids At Work with Leasetwid Costs aatcs � fetid Marr y Rate: Number of children 46 total 28 children @5676.00 per month{average fee per€nfltod) 18 Children Q$470.00 per month(average fee per pry) Other income to be used to meet operating co Total estimated income *tJ00% SM,056.00.0q st $266,550.40 Compensation,&TemR.Labor q 183747 Substitute 5000 PayrollTaxes 22650 Insurance medical,dental and life 19800 (at$150 per month with 11 employees for 12 months) Insurance workers camp 60€0 Total 237,197 art and er €ces Meal,snack 17,250 Indoor and outdoor equipment 8t0010 Art sups 4,8003 Fiat aid supplies 1,004 Tr nsportation/Fieid tr£p 3,000 Total Leese(3 rooms it 375€ per rtifsm per month 27000 insurance-property damage and iiabiirtY 4800 Tams and Fees 4 Repair&rnain!--bWding 5€00 Repair 8,maint.xequipment, 360£3 Security Alarm setvicss 1600 Janitorial sepAces 7200 Janitorial supplies 10013 UWVe&-Elec%rWGas 2400 Yater 7513 Garbage 1 Phone 1200 Office supplies 1800 Thi 58350 mer ns�s Advertising 600 Steffi oeveiopmant endduceticsnd'I'uMon Reimbursement 2400 Miscellaneous 3600 Total 16604 7 Total Income(Loss) �,'i141 48,$47 FROM .v Irt��rr��iG tib l�c�s-a�irss�a PHONE INC. 510 525 4106 Sep. 08 1 <31PIP4 s ca LU LU � (V " LL i 6*1 401"o 44 4-J. t4 6n, Ul { Zj , - � Co Z Lu m co CON a CN tu r 00 UA UJ o M 3CL ` �. UJx 0 a � IXD � FPom . internt:C:, PHONE NO. 510 525 4:.06 Sep. 08 1999 02.31PM FOUR F S F-stirnated Operating Budget-Year One and Beyond SiWation I-Kids At Work Salmi & a�dlax Mor tt iy Rate-, Number of children 62 tai 44 children C$576.00 per month(averago foe per infl l) 98 0ildren 70.00 per mum(average fee per prs ) Otter Income to be used to meet operating costs Enrollment Enrollmofft Total estir'! ted income at 100% 6. . at SM $3668683.20 ' t ms—Nd 01wratinctt Compensation&Terno-La Lw Sider 22$347 Subsite 7000 Payroll Taxes 27882 Insurance medical,dental and We 23400 (at$150 ler month with 13 employees for 12 months) Insurance workers comp 6000 Total 289,629 ark artd � s Meal, snack 23,250 Indoor and Crutdoor equipment 8,000 A,rt supplies 6,000 First aid supplies 1,000 Ttar:spodation/Fieid dip 3,600 Total Lease(4 rooms at$760 per room per month) 36000 insurance-property damsge and liability 800€3 Tans and Pees 0 Repair,&maint.-building 8000 .pair& aint. q€iip ant 4800 Security Alam services 2400 Janitorial semces 10000 jarritcdar supplies 1200 Utilities-Electric/Gas 3000 water 1000 rba a 2400 P €ia 1800 Of 's supplies 24,30 77000 Tort ()tber nses x£1{3 bursement 0 Staff Devetopment and du tiordTaW Reim4,800 miscellaneous 870 417,179 096 -'g, ! sus .14,531 2, -rotal Income(LOss) FROIM I n tt--rnt>Gt%i 1 dRe srct!l ns w. 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