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Home My WebLink AboutMINUTES - 09211999 - C227 7 250-9945fB.4.1 TO: BOARD OF SUPERVISORS Contra FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL, SERVICES Costa DATE: September 21, 1999 County SUBJECT: COMPUTER ROOM EXPANSION, AT 595 CENTER AVENUE, SUITE 210,MARTrINTEZ,FOR HEALTH SERVICE (WB590B, FORMERLY WP.A340 SPECIFIC F2EOUIESTS OR RECOMMENDATION(5)&BAC#Ctat`20's3ND AND J'1 TTI FICATION I. RECOMMENDATION DETERMINE that there is a need to continue the emergency action taken by the Board on April 27, 1999 pursuant to Public Contract Cade Sections 20134 and 22050, to expand the computer room at 595 Center Avenue, Site 210,:Martinez for Health Services. II. FINANCIAL AL IIVII'r CT Funding for this project has been budgeted. III. BACKGROUND A. The computer room expansion involves remodeling a portion of an existing building for Health Service's two primary patient health care computer systems: the Contra Costa Health Plan Management Information System ("CCHP MIS"), and. the Primary Patient Care Delivery and Billing System. After remodeling is complete, Health Services will install, test, and make operational these two computer systems. B. The Health Services Department has determined that the current estimated remodeling completion date of October 1999 will not leave adequate time for the subsequent installation and Year 2000 ("Y2K )compliance testing of the two computer systems before the Year 2000 arrives. CONTINUED ON ATTACHMENT:_„X,.YES SIGNATURE: -RECOMMENDATION OF COUNTY ADMENISTRATOR _�RECOMtviENDATEOAi OF BOARD Comm EE APPROVE _,OTHER 00, SIGNATURE(S): A ACTION OF BOARD ON Sept e'rt,.,� a 21,_-1 999 __APPROVED AS RECOMMENDED �� OTHER VOTE OF SUPERVISORS xx UNANIMOUS(ABSENT — _ `" m m -- AYES: NOES: ABSENTS: ABSTAIN:— MEDIA CONTACT: BARTON J.GI€.BERT(313-7400) CC: Geed Services Department E HEREBY CERTIFY THAT THIS IS A TRUE Geral ervi#DivisionDepartment AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD He: 250-9945/A.5 OF SUPERVISORS ON THE DATE SHOWN. G.B.Accounting County Administrator's Office ATTESTED ,SSeUtember 21. 1999 Health Services Department(Via AD) PHIL BATCMELOR,CLERK OF THE BOARD OF SU#'ERV# RAS COU fTY ADId ENISTRATOR B DEPUTY H:\1999\2509945\9L04527b.doc Page 1 of 2 M382(10188) COMPUTER ROOM EXPANSION-1 AT 595 CENTER AVENUE, SUITE 250-9945/13.4.1 210, MARTINEZ,FOR HEALTH SERVICES (WH590B,FORMERLY September 21, 1999 WPA340) C. In addition, an October 1999 remodeling completion date will not meet the September 1999 deadline established by the State Department of Health Services (:CHS) for a Y2K compliant CCHP PIIS system.. D. The continuous operation of these two systems is vital to Health Services' ability to deliver health care and treatment services to their patients, and is therefore necessary for the life, health, welfare, and safety of the citizens who rely on Health Services for critical health care services, medical treatment, and emergency medical services. E. Consequently, on April 27, 1999 (Agenda Item C.72), the Board 1) found that an emergency exists, 2) delegated authority to the General Services Director to proceed in the most expeditious manner with the Computer Room Expansion, 595 Center Avenue, Suite 210, Martinez for health Services, 3) directed the General Services Director to make reports to enable the Board to review the emergency actions and to determine that there is a need to continue',the action and 4) declared that the project, as an emergency, is exempt from the provisions of the California Environmental (duality Act. F. The condition that the Board found to be an emergency on April 27 continues to exist. Therefore, it is necessary to continue the emergency action previously taken by the Board so that the work can be completed in the shortest time possible. C. On April 27, 1999 the Board approved a consulting services agreement with Marcy Li Wong Architects for architectural and engineering services for the Computer Room Expansion, On April 22, 1999 a First Amendment was issued to amend Appendix B, Paragraph A of the consulting services agreement to include Classifications and rates specified in Marcy Li Wong Architect's 1999 Hourly Billing Rates and Reimbursables Schedule. There was no increase in the payment limit. On July 8, 1999 a Second Amendment was issued for additional engineering design services due to increased project scope and construction administration services, The revised agreement payment limit is $97,900.00. H. Contracts for the emergency work have been negotiated. A contract was issued to the Contractor, RGM and Associates, Inc., on June 17, 1999, with an effective date' of May 10, 1999 and a payment limit of$837,982.00. On June 25, 1999, a formal notice to proceed was issued to confirm the contract starting date of March 10, 1999 and a project completion date of September 15, 1999. 1. Change order No. 1 for $1,011.63 was issued August 26, 1999, to make window changes and revise the ,generator enclosure. The revised payment limit is $838,993.63. The completion time was increased by seven days. The revised contract completion date is September 22, 1999. J. Construction has proceeded as scheduled and was approximately 61% complete as of August 31, 1999, SiA HAI999\2509945\9L04527bAoc Page 2 of 2 iu,382(10/88)