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Home My WebLink AboutMINUTES - 09211999 - C1-C3 C41 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFbRD, PUBLIC WORKS DIRECTOR DATE: SEPTEMBER 21, 1999 SUBJECT: CONTRACT AWARD RECOMMENDATION: DEBRIS DRYING AREA PROJECT, PROJECT NO. 7517-6W7208-99, MARTINEZ AREA. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION i. RECOMMENDED ACTION,: AWARD the contract for furnishing labor and materials for the subject project to Maggiora & Ghilotti, Inc. the low bidder, in the amount of$116,186.00 and at the unit prices submitted; and REQUIRE the contractor to present surety bonds for Payment and Faithful Performance in the amounts of$116,186.00 and $116,186.00, respectively. DIRECT the Public Works Director to prepare the contract for the project. AUTHORIZE the Public Works Director to sign the contract on behalf of the Board subject to the Director having reviewed and found sufficient all required documents, including the contract signed by the contractor, the aforementioned surety bonds, and a certificate of insurance. DIRECT that, in accordance with the project specifications and/or upon the execution of the contract by the Public Works Director, any bid bonds posted by the bidders be exonerated and any checks or cash submitted for bid security be returned. Continued on Attachment: X SIGNATURE: mi'k-C KtW9MtNUA I 1UN Ut- WUNTY AUMIN15 I KA I UK RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED X OTHER September 21, 1999 VOTE OF SUPERVISORS I hereby certify that this is a true and correct copy UNANIMOUS (ABSENT None of an action taken and entered on the minutes of AYES: NOES: the Board of Supervisors on the date shown. ABSENT: ABSTAIN: RB:kj G:\GRPDATA\C0NST\B4\1999109-SEPT\21-DDA.DOC ATTESTED: September 21, 1999 Orig.Div.: PW(Constr) Contact: Mike Carlson(925)313-2320 PHIL BATCHELOR, Clerk of the Board of cc: County Administrator Auditor-Controller Supervisors and County Administrator Public Works; R.Bruno,Construction R.Gilchrist,Accounting Design S.B.E. Transp.Engin. By Deputy 703 Market St. San Francisco,CA 94103-1000 Contractor (1 of 2) SUBJECT: Contract Award Recommendation: Debris Drying Area Project, Project No. 7517-6W7208-99, Martinez area. BOARD DATE: September 21, 1999 I. RECOMMENDED ACTION; (continued) Pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions under Public Contract Code Sections 4107 and 4110 to the Public Works Director or his designee. Pursuant to Section 6705 of the Labor Code, the Board also DELEGATES to the Public Works Director or to any registered civil or structural engineer designated by him the authority to accept detailed plans showing the design of shoring, bracing, sloping or other provisions to be made for worker protection during trench excavating covered by that section. DECLARE that, should the award of the contract to Maggiora & Ghilotti, Inc. be invalidated for any reason, the Board would not in any event have awarded the contract to the second listed bidder or any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Board from reawarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). 11. FINANCIAL IMPACT: The project, including engineering and appropriate overhead charges, is funded by the Clean Water Program (100%). Ill. REASONS FOR RECOMMENDATIONS AND BACKGROUND: The plans and specifications were approved and the project advertised for bids by the Board of Supervisors on August 3, 1999. The bids were received and opened at 255 Glacier Drive, Martinez, California, on Tuesday, September 14, 1999. The construction bids received were as follows: 1. Maggiora & Ghilotti, Inc..........................................................................$116,186.00 2. William G. McCullough Company...........................................................$121,821.30 3. MCK Services, Inc..................................................................................$123,324.20 4. Fanfa, Inc. ..............................................................................................$126,500.00 5. Rios Grading, Inc. ..................................................................................$131,877.00 6. Gilbert Excavating, Inc. ..........................................................................$146,297.00 7. Carone & Company, Inc.........................................................................$149,100.00 8. Bruce Carone Grading & Paving, Inc. ....................................................$157,714.00 9. Gordon N. Ball, Inc.................................................................................$157,780.00 10. J. A. Gonsalves & Sons, Inc...................................................................$304,812.00 The Engineers estimated construction cost was $112,000.00. (2 of 2) TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: SEPTEMBER 21, 1999 SUBJECT: APPROVE PROJECT CONTINGENCY FUND INCREASE OF $44,000.00 FOR THE 1999 SLURRY SEAL PROJECT, PROJECT NO. 0672-6U2178-99 AND 4660-6X2959-99, VARIOUS COUNTY LOCATIONS Specific equest(s)or Recommendation(s)&Sackgrouncl&Justification 1. Recommended Action: APPROVE Project Contingency Fund increase of $44,000.00 in order to compensate the contractor, California Pavement Maintenance Company, Inc. for unforeseen extra work. 11. Financial ImRact: The increase in the contingency fund will be funded by City of Oakley Funds (100%). Continued on attachment: X yes SIGNATURE: 04 1 lGle C404C— RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON: September 21.1999 APPROVED AS RECOMMENDED X OTHER I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. VOTE OF SUPERVISORS X UNANIMOUS (ABSENT None) ATTESTED: September 21, 1999 AYES: NOES: PHIL BATCHELOR, Clerk of the Board of Supervisors and ABSENT: ABSTAIN: County Administrator Contact: Mike Carlson, (925)313-2320 By Deputy Orig. Div.: PW(Constr) cc: County Administrator Auditor-Controller Public Works - Accounting, R. Gilchrist - Construction, R. Bruno - Design Contractor RB:kj \\PWS1\SHARDATA\GRPDATA\C0NS-RB0\1 999\09-SEPT\21-99SS-PCC.DOC 1-57-e7 SUBJECT: Approve Project Contingency Fund Increase 1999 Slurry Seal Project, Project No. 0662-6U2178-99&4660-6X2959-99, Various County Locations DATE: September 21, 1999 PAGE: 2 of 2 Ill. Reasons for Recommendations and Background: Additional funding is needed to pay the contractor for the extra work performed. This work included applying a slurry seal to numerous streets in the Oakley area that were not part of the original contract. IV. Consequences of Negative Action: The lack of approval would preclude payment to the contractor for work required for the successful completion of the contract. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: SEPTEMBER 21, 1999 SUBJECT: APPROVE PROJECT CONTINGENCY FUND INCREASE AND APPROVE CONTRACT CHANGE ORDER NO. 1 FOR THE TAYLOR BLVD. GUWRAIL UPGRADE PROJECT, Project No. 0662-6R4053-99, IN THE LAFAYETTE AREA peci is Request(s) or Recommendation(s)&Bac groun us i ica ion I. Recommended Action: APPROVE Project Contingency Fund increase of$40,000.00 and Contract Change Order No. 1 in the approximate amount of$38,000.00 and AUTHORIZE the Public Works Director to execute it in order to compensate the contractor, McGuire and Hester, for unforeseen extra work. II. Financial Impact: The Project Contingency Funds are currently insufficient to cover the cost of extra work. The increase in contingency funds will be funded by the Federal Hazard Elimination and Safety Funds (100%). Continued on attachment: X yes SIGNATURE: G-- RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE (S): ACTION OF BOARD ON: beptemper 211 iJJJ APPROVED AS RECOMMENDED X OTHER I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of VOTE OF SUPERVISORS Supervisors on the date shown. X UNANIMOUS (ABSENT None) AYES: NOES: September 21, 1999 ABSENT: ABSTAIN: ATTESTED: PHIL BATCHELOR, Clerk of the Board of Supervisors and Contact: Mike Carlson, (925)313-2321 County Administrator Orig. Div.: PW(Construction) cc: County Administrator By 2jkLAK , Deputy Auditor-Controller Public Works - Accounting, R. Gilchrist - Construction, R. Bruno - Design Contractor RB:kj G:\GRPDATA\CONST\BO\1999\09-S EPT\21-TP H-PCC-CCO.D OC SUBJECT: APPROVAL of Contract Contingency Fund Increase and Contract Change Order No. 1 For the Taylor Blvd. Guard Rail Project DATE: September 21, 1999 PAGE: 2 of 2 Ill. Reasons for Recommendations and Background: The scope of work was increased to insaii a concrete barrier at the inside curve on Taylor Blvd. to the bridge abutment. Changes made exceed the limits specified in Public Contract Code Section 20395 and exceeded the project contingency fund. APPROVAL of the Change Order and Project Contringency Fund increase is REQUIRED IV. Consequences of Negative Action: The lack of APPROVAL would prevent successful completion of this contract and preclude payment to the contractor for required work.