HomeMy WebLinkAboutMINUTES - 08031999 - C142 250-9945B.4.1
TO: BOARD OF SUPERVISORS
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES Contra
Costa
DATE: August 3, 1999 County
SUBJECT: COMPUTER ROOM EXPANSION AT 595 CENTER AVENUE,
SUITE 210, MARTINEZ, FOR.HEALTH SERVICES (WH590B,
FORMERLY WPA3401
SPECIFIC REQUESTS OR RECOMMENDA T€ON(S)&BACKGROUND AND JUSTIFICATION
Ia RECOMMENDATION
DETERMINE that there is a need to continue the emergency action taken by the Board on April 27,
1999 pursuant to Public Contract Code Sections 20134 and 22050, to expand the computer room at 595
Center Avenue, Suite 210, Martinez for Health Services.
IId FINANCIAL IMPACT
Funding for this project has been budgeted.
III, BACKGROUND
A. The computer roam expansion involves remodeling a portion of an existing building for Health
Service's two primary patient health care computer systems: the Contra Costa Health flan
Management Information. System ("CCHP MIS"), and the Primary Patient Care Delivery and
Billing System. Amer remodeling is complete, Health Services will install, test, and Dake
operational these two computer systems.
B. The Health Services Department has determined that the current estimated remodeling completion
date of October 1999 will not leave adequate time for the subsequent installation and Year 2000
(`Y2K") compliance testing of the two computer systems before the Year 2000 arrives.
CONTINUED ON ATTACHMENT: YESSIGNATURE: �*A"04_
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
,APPROVE OTHER
S€GNATUREfS):
ACTION OF BOARD ON August 3, 1 9 9 9 APPROVED AS RECOMMENDED XX OTHER
VOTE OF SUPERV€SOBS
XX UNANIMOUS(ABSENT _ m _ m _ )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: GeneraE Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architect gyral Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
File: 250-9945/A.5 OF SUPERVISORS ON THE DATE SHOWN.
G.S.Accounting
County Admin!strator's Office ATTESTED AU Z aL s t 3 _, 12 9 9
Health Services Department(Via AD) PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVIS RS AND COUNTY ADMINISTRATOR
B DEPUTY
H:\1999\2509945\9L04527b.doo Page 1 of 2 M382(10188)
COMPUTER ROOM EXPANSION AT 595 CENTER AVENUE, SUITE 250-9945/B.4.1
210, MARTINEZ,FOR HEALTH SERVICES (WH590B, FORMERLY August 3, 1999
WPA340)
C. In addition, aro October 1999 remodeling completion date will not meet the September 1999
deadline established by the State Department of Health Services (DHS) for a Y2K compliant
CCHP PIIS system.
D. The continuous operation of these two systems is vital to Health Services' ability to deliver health
care and treatment services to their patients, and is therefore necessary for the life, health, welfare,
and safety of the citizens who rely on Health Services for critical health care services, medical
treatment, and emergency medical services.
E. Consequently, on April 27, 1999 (Agenda Item C.72), the Board 1) found that an emergency
exists, 2) delegated authority to the General Services Director to proceed in the most expeditious
manner with the Computer Room Expansion, 595 Center Avenue, Suite 210, Martinez for health
Services, 3) directed the General Services Director to make reports to enable the Board to review
the emergency actions and to determine that there is a need to continue the action and 4) declared
that the project, as an emergency, is exempt from the provisions of the California Environmental
Quality Act.
F. The condition that the Board found to be an emergency on April 27 continues to exist. Therefore,
it is necessary to continue the emergency action previously taken by the Board so that the work can
be completed in the shortest time possible.
G. On April 27, 1999 the Board approved a consulting services agreement with Marcy Li Wong
Architects for architectural and engineering services for the Computer Room Expansion. On April
229 1999 a First Amendment was issued to amend Appendix B, Paragraph A of the consulting
services agreement to include Classifications and rates specified in Marcy Li Wong Architect's
1999 Hourly Billing Rates and Reimbursables Schedule. There was no increase in the payment
limit. On July 8, 1999 a Second Amendment was issued for additional engineering design services
due to increased project scope and construction administration services. The revised agreement
payment limit is $97,900.00.
H. Contracts for the emergency work have been negotiated. A contract was issued to the Contractor,
RGM, and Associates, Inc., on June 17, 1999, with an effective date of May 10, 1999 and a
payment limit of$837,982.00. On June 25, 1999, a formal notice to proceed was issued to confirm
the contract starting date of March 10, 1999 and a project completion date of September 15, 1999.
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