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HomeMy WebLinkAboutMINUTES - 08171999 - C37-C41 TO BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS,BLACKHAWK GHAD FROM: J. MICHAEL WALFORD,PUBLIC WORKS DIRECTOR DATE: AUGUST 17, 1999 SUBJECT, ALT OIUZE GENERAL MANAGER TO EXECUTE PROFESSIONAL SERVICE CONTRACT BETWEEN THE CANYON LAKES CHAD AND ENI GEO, INC. IN THEE AMOILNT O 72,€00.00 EFFECTIVE JULY 1, 1999 THROUGH JUNE 3€I, 2-00'0, DAN ILLE AREA.(WO# 5148) SPECIF-. Rz,Q$TE T S OR�iECOM—MENDh.TI 1(8)sic BAC,1MROLTIN`D AND J€STI ICA t ON 1, Recommended Action: APPROVE and AUTHORIZE William R.Gray and Company, as General Manager cif the Canyon Lakes Geologic Hazard Abatement District(URAL)to execute a professional service contract with Engen, Inc. for geological and geotechnical services for the Canyon Lakes CHAD in the mount of$72,000.00. 11m Financial l mnact. There will not be any impact on the County General Fund. The Canyon Lakes CHAD is funded through special assessments on properties within the boundaries of the Canyon Lakes GHAU. t Continued on Attachment-X SIGNATURE fi gg � RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER ACTION OF BOARD ON90C-USA 17, 1999 APPROVED AS RECOMMENDED X OTHER. I hereby cortity that this is a tree and correct copy of an action tltaken and entered on the minutes of the Board of,Supervisors on. VOT:OF SUPERVISORS ;the date shown. X UNANIMOUS(ABSENT AYES- NOES ABSENT- ABSTAIN. ATTESTED AU(,;JST 17 9 1999 Ii i@-BATCHELOR, Clerk of the Board of Supervisors and County Administrator su:kW G:\GrpData\SpDisflBoard Orders\1999\08August\ � y �„- �a:�9a.aoc By A� - .. Deputy 016g.Div: Public Warks(specie:Districts) Contact: Skip Epperly(30-2253) te: CoLnty Admxist mr County Counsel SWM.R.Gray Co.Inc. TO: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS,BLACICRAWK GHAD FROM: J. MICHAEL WALFORD,PUBLIC WORKS DIRECTOR O DATE: A.I.,°GUST 17, 1999 SUBJECT: AUTHORIZE GENNE .AL MANAGER TO EXECUTE PROFESSIONAL SERVICE COX-TRACT BETWEEN THE BLACKHAWK GHAD AND E-INGEO,INC. IN.THE AMOUNT OF $190,800.00 EFFECTIVE JULY 1, 1999 THROUGH JUNE 30,2000, DAAN'VILLE AREA. (WO# 5147) SPECT IC REQJF8ST S)ORCOMMEN'3r-i 170N!,S}E+'BACKGFOUN D AND JUST!FIC A`AT Recommended Action: APPROVE and AUTHORIZE THOZE William.R. Gray and Company, as General Manager oa the Egackhawk Geologic Lazard Abatement District(CHAD)to execute a professional service contract with Engeo, Inc. for geological and geotechnical services for the Elac`_khawk GRAD in the amount of$190,800.00, 11. Financial Impact: There will not be any impact on the County General Fund. The Blackhawk GHAD is funded tz^:rough revenues generated by County Service Area M-23. The proposed contract amendment is consistent with the proposed FY 99100-program budget. s rr Continued on Attachment:X SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER ACTION OF BOARD ON APPROVED AS RECOMMENDED X OTHER AU-C-UST 17, 1999 FFhere�Dy mortify that this���tr D���� rest spy of an action `taken and entered on The minutes of the Board of Supe;v'scra on VOTE OF St.PERE SORS :the date shown. AYES- NOES: ABSENT: ABSTAIN: r4�"�5 9��: AvC S a 17 I 1999 PP�IL BATCF;.-EL R,Clerk of"he Board of Supervisors and County Administrator SF:kw GAG:pDt.ta\SpDiS*Mcard�TrdC"9,lCi'�g�dvAGgttaB� i f 091799.doc By "„�- ..1--�- Deputy CAS.Div. Public Works(Special Districts) Contact: Skip Ppwiy(313-2253) cs: Corney Administrator County cnunsel W..a.Gray Co.fnc. R"� T $ BOARD O SUPERVISORS AS Tri C�AP�b OF DIRECTORS,BLACA��sHA�B FROM: J. MICHAEL WALT€ RD, PUBLIC WORKS DIRECTO DATE: AUGUST 17, 1999 SUBJECT: APPROVE AMENDMENT TO CONT Si.sLTENG SERVICES AGREEMENT BETWEEN THE CANYON LAKES CHAD AND WILLIAM R. GRAY AND COMPANY,INC. TO INCREASE THE CONTRACT PAYMENT LIMITS FROM$40,000.00 TO$80,000.00 EFFECTIVE JULY 1, 1999,DA?�VILLE AREA. (WO x-5148) SPECIFIC REE-QUEST(S)OR RECOMMENDA710N(S3 T I3ACKfiRO;9ND AND JLSTIFICArIO?� I. Recommended Action: APPROVE and AUTHORIZE the Chair to execute an amendment to the Consulting Services Agreement between the Canyon Lakes CHAD and William R. Gray and Company,Inc. for administration,project management and other professional services related to the Canyon Lakes Geologic Hazard Abatement District(GHAD). 11. Financial IAMact.- Tz ere will not be any impact on the County General Fuad.. The Canyon Lakes CHAD is funded through special assessments on properties within the boundaa;es of the Canyon Lakes CHAD. The proposed contract amendment is consistent with both the adopted FY 98/99-program budget and the proposed FY 99/00-program budget. &f Continued cap A�tt rrae ate SIG A.Ti ai RECOMMENDATION OF COUNTY ADMINISTRATOR �5 € ECOM ENDATION OF BOARD COMMITTEE APPROVE OTHER ACTION OF BOARD ON APPROVED AS RECOMMENDED X OTHER A.dGUST 1-7, 1999 hereb`y cert;fy that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. VOTE OF SUPERVISORS ATT'STED: AUGUST 172 1999 ® UNA .' �€`S(ABSENT PH L BATCHELOR,Clerk of the Board sof Supervisors and County AYES, NOES: Administrator ABSENT: ABSTAIN: � By Deputy \NPWSI\Si-.ARDATAkG—zData.\SpDist\Board B).':iers\k944\C¢A.ugzeE\ 083799.doc Orig.MY: Pubic Wwks(Special Ditricts) Coantsct: Wp E,-Mly(313-2253) 4C: Ccunty Administator County Connsef wm.R.Gray Co.Inc. c/ 9 10,26 ` -1 610 947 3.177 Nancy Cunniw'4$ham 332 2 AMENDMENT TO CONTRACT "his Contract amen�ent bs effective Jt y 1, 1M,, lbetnme she Canyon Lakes ecologic Hazard Abatem elar Dishmet(Public Agency',', an aggerzcy Ionmed twider-Section 26500 of the Public Resource Code and William, ., Gray and Company(Contactor), a Company doing business w 1820 Bmmza Street, Smote 204,Walnut Creek, CA 94596. WMER A ,Public Agency wid Contractor previously entered into a cod t- dyed -;=, Lary 1, 1999, wliich Con#,Tact was autlxcr:7-ed by the General Manager; T I M=FORB, blic Agency and Con-ttractor mumally agree to amend said contract to ancrcasc the contact payment limits brom$40,000,00 tri80,10M. In all otter respects,the contract dated Januxry 1, 1�� shall rea°aa :s in fall oro-and effect. La W177NISS W.I,17S0., ubhc Apncy and Contractor have exevated this Contract as mf-` &te Witten n fhe first pd zkph olthis Contract. PLT LIC AGENCY By: h r, card of Directon Cmiyon Lakes CHAD (Signature) M P-, ted.n&-TLe and title of s ;IDA `A\ "HAD a l "\Can-car.Lra:es\Co=,r9cts\AMENDM—BN'tai WkCr 91 :iigract.dnc xat :sa, Canyon Lakes GHAD William R. Gray and Company charges part year-July 1999 through May 1999 Ordinary lnco s/Expense Expense Office Expense Equipment 67.00 Office Supplies 35,47 postaaa and Dailv8r 33.'2 Rent 421.90 Telephone 555.54 Totali�.e Expense 9,°a6.03 Sta g[AdminSupport Ac untingl Bookkeeping 5,365.43 Education&Training 1,632.3' FEMA 2,814,05 Ganarai Manager Furxiior. 14,344.40 `ravel&Ent 1,24 Update A=easement Roof 4,712.40 talf;ng]Adrnin Support-Either 4,445.^1 Total Sta'vig!Admin Support 33:454.54 Totai Adnninistratfon 34,590.57 39.4% Contract Administration Contruct Administration 15,02 0.20 `iotas Contract Ad45,020.20 Prejscti Oevelopme€tt Project Management 27,70',70 To'al p>*)ect r-eve cpment 22,701.70 atz€!Major Repair program 37,724.90 43,0 Prsvontative Maim&opns Admin Prav VWntl Cpns program 1,435,60 Total Preventative Malnt&0pns 1,435.60 speclal Projeco.s Admits Opus&Procedures ma'Snuw 2:605,37 Arid$GH AD WM Complete Resem Study 932.00 Develop Standard flans,Specs 012.0 Rev Legis issues 357.54 Update Accourt.ting Systsrr. 3,588.65 updafs lilac of control i,a6�.1c Total Speciai Pro;ec '3,953.21 % Total Expense 87,737.56 Page t of TO: BOARD OF SUPERVISORS 0#0 MOM:: J. Michael Walford,Public Works Director DATE: August 17, 1999 SUBJECT. Street Sweeping Contract For County's Clean Water prograin, West County Work Order'o.; 6W7223 SP ECIFIC R-EQUEST(S)OR REC0,M. EN1DAT1ON(S)&BACKGROUND AND JUSTIFICATION In .eco e4ded Aefo m Approve and Authorize Public Works Director or his designee to execute a contract with Universal Building Services (UBS) in the amount of $1.60,045 for street sweeping services in unincorporated gest county during the period of August 1, 1999 through July 3l, 2001. Approve and Authorize Plfolic Works Director or his designee to execute a contract amendment with Universal Building Services to increase the contract payment limit by $1000 for a new payment limit of 111,929 for street sweeping services in unincorporated west County through July 31, 1999. 11. Finaciai Ili cue No impact to general fund. contract aril1 be paid for with storrnwater utility assessment revenue fror i the unincorporated areas(Fund 2517). The primary source of fi: ding for County stonnwater pollution control activities, including street sweeping, is the store water utility assessment. Other funding sources for street sweeping in the unincorporated County are road funds as well as sanitary suer and irnproVernent d.istnct, revenues. Contfnraed on Attachment: x SIGNATURE: RECOMMENDATION OF BOARD COMMITTEE —APPROVE m...,OTHER SlG`,%'ATU-RE : ACTION OFBOARD ON 8-17-99 APPROVED AS RECOMMENDED X OTHER VC3? �?SUPERVISORS I hereby certify that this is a true and correct UNANIMOUS(ABSENT_ _ �1 :Copy of an action taken and entered on the minutes of AYES: .NOES; the Board of Supervisors on the ABSENT--ABST IN1 __ date shown. $:e :ue Sk elix\i ssonracsves g'49 .ATTESTED: At: ST_ 1 7 s 1999 o:lg.Div: Fsbik Works(Flood Comm!En3ineoring) PHIL BATCHELOR, Clerk of the Board cmtact: Linda Bteke,ey,313-223$ cc: Public Warks-Fly Control P,ngineerng&Acoounting of Supervisors and County Administrator Auditor-Controller-CcnL-wts CAG-Risk Managemn, univ"ei's:.i.dirg Semi= c 1By Deputy r x t, S J C `H Street Sweeping Services Contract for County's Clean Water Program, 'west County Work Order No.: 6W7223 DATE: August 17, 1999 PAGE: 2 111. Reasons for Recommendations and Back r€end: Adoption of this contract will result in semimonthly street sweeping of the unincorporated communities of North Richn ond, East Richmond Heights,unincorporated San Pablo (Rollingwood, Tara Hills,Montalvin 'manor and Montara Bay neighborhoods), El Sobrante, Rodeo and Crockett for Fiscal`'ears 1999/00 and 2000/01. East Rich r:and Heights is a new addition to the west County service contract In 1335,under the auspices of the County's Clean Water Progra in,Public Works began contracting for routine street sweeping services in North Richmond and have extended the service area on an incremental basis. Street sweeping is an important maintenance practice for the Clean Mater Program because it reduces the arnount of debris and sediment entering the storm drain system. If pollutants are not removed from, the gutter and storm drain inlets, they are transported by stortr water through the storm drains directly to waterways without being treated. Amending the expired west County contract for fiscal period September 1, 1997 through July 31, 1999 will compensate UBS for expanding their service level in 1998 to routinely sweep Montalvin Manor Park's roadway and parking facility. UBS,in a spirit of cooperation, accepted the additional responsibility as part of their existing contract at the request of Public Works staff and County Service Area(CSA)Mm17. The contract contingency had covered the expense of the additional work, save for the month of July 1999. The 1000 will complete the contract liability. Until 1995, departmental policy had been. to employ street sweeping for public safety concerns, (e.g., removing gravel from roads with heavy bike use, debris related to road improvement projects or clea=ning up after pavement maintenance activities such as chip seal),not routine street sweeping. The exception to this policy had been:discovery Bay,Pleasant hill BST and the Alamo area(Danville Blvd., Stone`Malley Road)where the costs of routine street sweeping were covered by a special assessment or district, Other exceptions include locations receiving the service from another agency, such as Delta Diablo Sanitary District in Bay Point. The County's Clean Water Street Sweeping Program is not responsible for non-routine cleaning services such as those referenced above (debris related to road construction or pavement maintenance activities). Routine street sweeping is currently provided through the County's dean dater Programer to the comni:anities of Pacheco, Clyde, Discovery Bay, Oakley, Pleasant Hill BTT, unincorporated industrial Martinez and north Concord, as well as west Co=unty pending approval of this contract The contractor,Universal.Building Services(UBS),competed with five other companies and presented the lowest bid for the third consecutive contract period. UBS successfully provided the service to a smaller west county area during the previous fiscal contract period. IVa Cons ucnces--of ative Action: No routine street sweeping will be provided to the above neighborhoods. The County will not be in compliance with its Joint Municipal Storrnwater Permits with the Regional Water Quality Control Boards (SP Bay and Centras Valley). r T a BOARD OF SUPERVISORS FROM: J. Michael Walford, Public Works Director DATE: August 17, 1999 SUBJECT: Sart Pablo Creek Watershed Awareness Program—Contract with Aquatic �3utreach Institute SPECIFIC REQUEST(S)OR IIECC3MMENDA""ON(S)&BACKGROUND AND JUSTIFICATION 1. Recommended Action: 1. Approve and Authorize Public Works Director or his designee to execute a contract with the Aquatic Outreach Institute (AOI) in the amount of $70,000 to develop and administer a San Pablo Creek Watershed Awareness Program in west County during the period of September 1, 1999 through august 31, 2000. I , FinancialImpac : No impact to General Pond. The contract will be paid for by the County ($63,000)00) and the City of San Pablo ($7,000)with storm-water utility assessment revenue(Funds 2514 and 2517). Continued on Attachment. x SIGNATURE: RECOMMENDATION OF BOARD COMMITTEE — —APPROVE OTHER SIGNATUI3EES�. ACTION OF BOARD ON 8-17-99 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS X UNANIMOUS(ABSENT AYES DOES. aI hereby certify that this is a tree and correct ABr< ABSTAIN: Copy of an action taken and entered on the-minutes of LMH:KF:;tg the Board of Supervisors on the G:\Grow;a\P;cct4\ibn€'�c3e\�3�\Av^:eos:ss:.`99.doc �date shown. Gr?Eg.k3iv: PuStir`No:icg(��u�d Condi Etfgita�cring} ,ontact: Lin aui'xoicy,(925)313-2238 .�: Public w Ea�d c©R rot gin«�r� Accon�t ag 1 TSSTED:----..A GUS 17g 1999 ' Auditor vontolte:-can='% I CAO ,val ft u-eac agMtent PHIL BATCHELOR Clerk of the Board At1•satic Ga:teac:s Ers:itaYa � , Ate^.: Ane Hayea i ,.� ?32'7 SwA 46 Stree'.,Building 155 Of Supervisors and County Administrator Rchm. oad,CA 949C4 i s `•By j, {° Deputy i y <�' SUBJECT: San Pablo Creek Watershed Awareness Program —Contract with Aquatic Outreach Institute IMAGE: 2 DATE: August 17, 1999 111. Reasons for R9 c€nm� ndaflons and B�e� In order to meet the requirements of our Joint Municipal National pollutant Discharge Elimination.System. 'PDES) Storn.water Permit with the State,the County works independently and jointly with the cities of Contra Costa, and the Flood Control District to implement the Contra Costa Clean Water Program (Programs). In recut years,the State has encouraged the Program to work across jurisdiction lues with the general public to reduce storm-water pollution in a watershed. (A Watershed is roughly defined as the entire length of a creek.and the surrounding lands that drain into the creek..) Specifically,the State is requesting Contra Costa dean Nater Program agencies to convene meetings between all owners and users of a watersheds facilitate long range water quality planning; demonstrate and teach stor water pollution preventionn activities; and promote creek clean-ups,water quality monitoring and other volunteer activities. In response to the State's request, the County and the City of San Pablo have agreed to work together to perform public outreach activities in the San Pablo Creek Watershed. Because working with the public can be time intensive and requires special conurn pity outreach skills, the County and.City of San Pablo have chosen to contract with Aquatic Outreach Institute (A01). AOI creates and fosters involvement in outreach programs on creeps, wetlands and watersheds for the general public and educators in the San Francisco Bay Area, dough their Watershed Awareness Programs AOI develops and promotes strong community volunteer groups to work in and advocate stewardship for lova:natural resources, such as San Pablo geek watershed. Both the County and.City of San Pablo'have funded and worked with.A01 on Esther, smaller scale public education projects, e.g. Kids-N-Creeks. They have an extensive library of public education materia s on creek habitat,pollution prevention practices, and other subjects designed to reach the average citizen. The proposed Watershed Awareness Program for San Pablo Creek watershed will be modeled after similar projects done in other counties. Aquatic Outreach Institute partnered with Alameda County Flood Control and Mater Conservation District to launch two successful Watershed Awareness Programs, one on Sari Leandro Creek at the border between San.Leandro and Oakland, and the other on Sausal geek in central Oakland. ANSI has had similar success with a Maria County program. The proposed.Watershed Awareness Program is expected to work primarily with the communities of El Sobrante, San. Pablo, and possibly unincorporated North.Richmond, Aquatic Outreach Institute is located.in Richmond and has provided some training to teachers in the West County area. A01's services will fall into the general categories of l)background research, 2)meeting coordination, 3) publicity, as well as )facilitation and promotion of public education and volunteer activities. Examples of background research will include: * .Research historical and ecological history of the watershed * Research adjacent property ownership and drainage patterns * Create a comprehensive mailing list and data.base SUBJECT: San Pablo Creek Watershed Awareness Program---Contract with Aquatic Outreach Institute PA : 3 DAM August 17, 1999 Once meetings begm, AOI wi11 publicize the program, community meetings and events and probably facilitate the drafting of a mission statement of goals and actions plans. They will facilitate cornrnnity activities including the following: ® Conduct annual cleanups,watershed tours and bird and history walks Coordinate everts with local schools * Develop revegetation and restoration.projects Assess watershed for monitoring needs Aquatic Outrea n Institute's original proposal was for a three year program. Staff is requesting funding for a€ne-year contract and may rets to the Board for funding next year after staff has assessed the services provided in the first year. IV. Consequences of Negative Action: 1"he County will fail to meet the Sari Francisco and Central Valley regional Water Quality Control Board requests for multi jurisdictional,waters' ed-wide stormwater pollution prevention education and volunteer activities per the Joint Municipal Storrnwater Permits. The City of Sari Pablo will biose a patter for watershed outreach activities,