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000-9710/A.1.1
TO: THE BOARD OF SUPERVISORS,CONTRA COSTA COUNTY,CALIFORNIA
AS Ex OFFICIO THE GOVERNING BODY OF THE CONTRA COSTA
CCDL,''NTY FIRE PROTECTION DISTRICT Contra
FROM: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES Costa
DATE: August 1.75 1999 Count
SUBJECT: APPROVING THE SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT FOR
UNDERGROUND FUEL TANK REMOVAL AND REPLACEMENT AT VARIOUS COUNTY LOCATIONS FOR
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT(WH718B)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I, ECC1MM=ATIO
A. APPROVE a Second Amendment authorizing extra work under the Consulting Services
Agreement dated September 5, 1997, with Parker Environmental Services for environmental
sampling and twenty four hour analysis after removal of underground storage tanks at thirteen
County fire stations. The Second Amendment increases the scope of services and increases the
Payment limit, from $14,052.00 to $37,800.00, an increase of$23,748.00.
B. AUTHORIZE the Director of General Services to execute the Second Amendment to the
consulting services agreement, and to issue written authorizations for extra work, in addition to
the authorization for First Amendment, provided that the cumulative total extra cast for such
additional authorizations shall not exceed$5,000.00.
II. FINANCIAL, IMPACT
Sufficient funds are available for this project to cover this increase in the Consultant's payment limit.
III. REASONS FOR RECOMMENTDATIONS/BACKGROUNDS
A. The Director of General Services executed a consulting services agreement with Parker
Environmental Services effective September 5, 1997, for environmental sampling of possible
soil contamination after underground fuel tank removal and replacement at various County
locations for Contra.Costa County Fire Protection District.
CONTINUED ON ATTACHMENT: X_YES SIGNATURE:
,A"'` RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEa
E
APPROVE OTHER
SIGNATURES: y <
ACTION OF BOARD OIC_ A r ', � , °, y'9 APPROVED AS RECOMMENDED__._-$ OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ASSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
rile: 000-9710/A.5 OF SUPERVISORS ON THE DATE SHOWN.
County Administrator's Once
County Counsel ATTESTED
C,C.C.=Ire Protection District(Via A/D) PHIL BATCHELOR,CLERK OF THE BOARD OF
Consultant(Via AID) SUPERVISORS AND COUNTY ADMINISTRATOR
BYd € d DEPUTY
H:\1997\0009710VA01090b.doc Page 1 of 2 M382(10/88)
APPROVING THE SECOND AMENDMENT TO THE CONSULTING 00069710/A.1.1
SERVICES AGREEMENT FOR UNDERGROUND FUEL TANK August 17, 1999
REMOVAL AND REPLACEMENT AT VARIOUS COUNTTY LOCATIONS
FOR.CONTRA COSTA COI_—TNTTTY FIRE PROTECTION DISTRICT
B. The First Amendment increased the scope to authorize additional soil sampling and testing
services to assess hidden field conditions at eight of the thirteen fire stations as directed by
County Environmental Health.
C. The Second Amendment increases the scope to authorize additional soil and groundwater
sampling, analysis and reporting at Fire Station #12 in Martinez and Fire Station #69 in El
Sobrante as directed by Contra Costa County and Regional Water Quality Control Board
guidelines,
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305-9805/A.1.1
TO: BOARD OF SUPERVISORS
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES Contra.
Costa
DATE: August 17, 1999 County
SUBJECT: APPROVINGCONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES
FOR ADDITIONTO 4545 DELTA FAIRBLVD,A iIO H FOREMPLOYMENT AND HUMAN,
SERVICE DEPARTMENT(WH420B,FORMERLY WPA131)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE a consulting services agreement with Artech Design Group, 1.350 Treat Blvd., Walnut
Creel, for full architectural services for Addition to 4545 Delta Fair Blvd., Antioch, for Employment
and Human Service Department. The agreement will be effective August 17, 1999 and will provide
for Schematic Design, Design Development, Construction Documents and Bidding Phase services,
with a payment limit of $406,750.00, which amount shall not be exceeded without prior, written
authorization by the Director of General Services. The agreement shall apply to charges for services
from and after May 18, 1999.
B. AUTHORIZE the Director of General Services to execute the agreement and to issue written
authorizations for extra work, provided that the cumulative total extra cost for all such authorizations
shall not exceed$25,000.00.
11. FINANCIAL IMPACT
There are sufficient funds in the general fund plant acquisition account to cover the amount encumbered by
this agreement.
III. ANNS EQRtdC3YWE4DALIdN-SMAC1RlJ
A. The project involves an addition to 4545 Delta Fair Blvd, Antioch to suit the requirements of the
Employment and Human Service Department offices as described in the program and feasibility study
prepared by Artech Design Group and dated February 25, 1999.
J IL
CONTINUED ON ATTACHMENT:X YES SIGNATURE: N*460�-
RECOMMENDATION
OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
S€GNATURE S:
ACTION OF BOARD ON { C� " / 4" APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ASSENTS: ABF lN:
MEDIA CONTACT: BARTON J.C€L BERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
FIie:305-9805/A.5 OF SUPERVISORS ON THE DATE SHOWN.
County Administrator's Office _
Consultant(Vie A/D) ATTESTED
Employment and Duman Service Department PHIL 5R,
TCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
DEPUTY
H:\1998\3059805\8B00595b.doc (Rev.8/11/99) Page 1 of 2 M382(10/88)
APPROVING CONSULTING SERVICES AGREEMENT FOR 305-9805/A.1.1
ARCHITECTURAL SERVICES FOR ADDITION O 4545 DELTA August 17, 1999
FAIR.BLVD, ANTIOCH FOR EMPLOYMENT AND I-IL.TMAN
SERVICE DEPARTMENT (WH420B, FORMERLY WPA131)
B. Artech Design Group, was selected to provide architectural services for tlhis project because it
successfully completed the program and feasibility study and is knowledgeable of the needs and
requirements of the Employment and Human Service Department.
C. Negotiations have been completed and an appropriate agreement is ready to sign.
D. The County must proceed with this agreement for architectural services because it sloes not have
sufficient staff to provide the services
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C
000-9904/10J11
TO: BOARD OF SUPERVISORS
FROM.: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES Contra
Costa
DATE: August 17, 1.999 County
SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR FEASIBILITY
STUDY FOR NEW ANIMAL SERVICES FACILITIES (WH415B)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE a consulting services agreement with LSA Associates, Inc., 157 Park Place, Point
Richmond, California 94801, for professional services for preparation of a CEQA review and report
services for New Animal Services Facility in Martinez. The agreement will be effective August 17,
1999, with a payment limit of$32,500.00, which amount shall not be exceeded without prior, written
authorization by the Director of General Services. The agreement shall apply to charges for services
from and after August 2, 1999.
B. AUTHORIZE the Director of General Services to execute the agreement and to issue written
authorizations for extra work, provided that the cumulative total extra cost for all such authorizations
shall not exceed $3,000.00.
M F2LALVCIAL IMPACT
There are sufficient funds in the general fund plant acquisition account to begin to cover the amount
I
encumbered by this agreement. Once sale of -existing property is completed, additional funds will be
appropriated.
III. EFA, ONS FOR RECO-MM=_ A1IQNSZBACKMQ=
A, The project involves a new Animal Services Facility in Martinez. In 1998 Senate Bill 1785 was
passed that requires all counties to meet specific standards relating to the housing of animals at county
animal services facilities. Counties were required to meet these standards by July 1, 1999,however, a
year extension has been requested by the majority of the counties.
CONTINUED ONATTACHMENT: X YES
SIGNATURE:
RECOMMENDAT!CN OF COUNTY ADMINISTRATOR —RECOMMENDATION OFBOARD�OMMI.—TE [)
I-,,
APPROVE —OTHER
SIGNATURE(SI:
ACTION OF BOARD ON Xk�G" 4-;" 1 -2:2 .L' APPROVED AS RECOMMENDEDK OTHER
VOTEOF SUPERVISORS
UNANIMOUS(ABSENT
AYES: _—NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department 1 HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OFF THE BOARD
File;000-9904/X5 OF SUPERVISORS ON THE DATE SHOWN.
County Administrator's Office
Animal Services(Via A/D) ATTESTED
Consultant(VIa A/D) PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
DEPUTY
H:\1999\0009904\9AO0420b.doc Page I o¢2 M382(10/88)
APPROVING CONSULTING SERVICES AGREEMENT FOR 000-9904/A.1.1
FEASIBILITY STUDY FOR NEW ANIMAL SERVICES FACILITIES August 17, 1999
(WH415E)
E. LSA Associates, Inc. was selected to provide professional services for this project because of their
knowledge of County guidelines and requirements and at the recommendation of the County
Community Development Department.
C. Negotiations have been completed and an appropriate agreement is ready to sign.
D. The County must proceed with this agreement for professional services because it does not have
sufficient staff to provide the services and meet legislative deadline.
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170
e,
000-9904/A.1.1
TO:
BOARD OF SUPERVISORS
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL, SERVICES Contra
Costa
DATE: August 179 1999 County
SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR FULL,AROHI`ITEOTTURAL AND
ENGINEERING SERVICES FOR.NEW ANIMAL SERVICES FACILITIES (WH415B)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDATION
A. APPROVE a consulting services agreement with George Miers & Associates, 1150 Moraga Way,
Suite 150, Moraga, California 94556, for architectural and engineering services for a new animal
services facility in Martinez. The agreement will be effective August 17, 1999 and will provide for
full design and construction observation services, with a payment limit of $522,768.00, which
amount shall not be exceeded without prior, written authorization by the Director of General
Services. The agreement shall apply to charges for services from and after June 4, 1999.
B. AUTHORIZE the Director of General Services to execute the agreement and to issue written
authorizations for extra work, provided that the cumulative total extra cost for all such authorizations
shall not exceed 25,000.00.
II.. EAN AL,III'
There are sufficient funds in the general fund planet acquisition account to begin to cover the amount
encumbered by this agreement. Once sale of existing property is completed, additional funds will be
appropriated.
111. REASQNS FOR RECOLMIMFNDATIONS/BAC !ED
A. In 1998 the State approved Legislation, SB1785, which requires public animal services facilities to
meet certain specific standards relating to the housing and treatment of animals.
B. George Miers & Associates was selected to provide architectural services for this project
because it successfully completed the feasibility study for the animal services facilities and is
familiar with animal services programs and requirements.
CONTINUED ON ATTACHMENT:X YES SIGNATURE.-
RECOMMENDAT:ON OF COUNTY ADMINISTRATOR RECOMMENDAT€ON OF BOARD COMMITTE�L,
APPROVE OTHER
_.LGNATURELSJZ��Y�' Z14Z
ACTION OF BOARD Otd ', s s * / �r A i' APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON j.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Arohltect�raI Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
File: 000-9904/k!5 OF SUPERVISORS ON THE DATE SHOWN.
County Administrator's Office
Animai Services(/via AID) ATTESTED f r_ ���• -" 7�
Consultant(Via AID) PHIL ErATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
3Y ° f' a r ✓ t'' t-L DEPUTY
HM 999\0009904\9A0041.8b.doc P896'I of 2 M382(10/88)
APPROVING CON'
S L 13VG SERVICES
RYICES AGREEMNT FOR
FULL
000-9904/A.
0-9904/A.�1..�.'1
A.CHITEC`I`�.IRAL AND ENGINEERING SERVICES FOR NEW August 17, 1999
ANIMAL SERVICES FACILITIES
C. Negotiations have been completed and an appropriate agreement is ready to sign.
D. The County must proceed with the agreement for architectural services because it does not have
sufficient staff to provide the services.
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17
TO: BOARD OF SUPERVISORS CONTRA
FROM: PML BATCHELOR, COUNTY ADMINISTRATOR COSTA
August 1�, 939 COUNTY
DATE.
SUBJECT: APPROVE AND AUTHORIZE CONTRACT FOR ANSHEN + ALLEN ARCHITECTS
INC. AT RICHMOND HEALTH CENTER (6971-4609-1' 927-WH6096)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
1. APPROVE and AUTHORIZE the County Administrator or his designee to execute a Consulting
Services Agreement with Anshen + Allen Architects Inc. for programming and feasibility study at
the Richmond Health Center in the amount of$96,000.
2. AUTHORIZE the County Administrator or his designee to issue written authorizations for extra
work to the aforementioned agreement, provided that the cumulative total extra cost for all such
authorizations does not exceed $25,000.
FINANCIAL IMPACT-.
Sufficient funds are available within the Health Services operating budget to fund this study,
The County owned health facility in Richmond is old and near the end of its useful life. The building
is too small given staffing and patient load and it lacks sufficient exam rooms. The HVAC system is
antiquated and in constant need of maintenance and repair.
The proposed contract will involve the preparation of a detailed functional and space program to
assess the facility's needs over the next five years, and a cost model for a replacement building on
an adjacent site. Anshen + Allen Architects, Inc was selected for this effort because they are
currently programming and designing the Contra Costa Health Services' new Martinez Ambulatory
Care Facility. The programs for the Martinez and Richmond facilities are similar, and are
administered by the same health services staff. Anshen + Allen's demonstrated capacity to perform
this work, plus their familiarity with the Martinez program makes therm an excellent choice for the
contract. The programming effort is scheduled to begin in September 1999 and be complete by
January 2000.
CONTINUED ON ATTACHMENT: V6219, SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECC3MM NDATION OF BOARD CO1111N11 I fE�
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON �` APPROVED AS RECOMMENDED - OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
ATTESTED - 1 / '
PHIL BA CHELOR,CLERK OF
THE BOARD OF SUPERVISORS
BY � a�' 4 ,DEPUTY
Contact, Laura Lockwood, CAO—Capital Facilities and Debt Management 5-1093
cc, CAO Finance, Auditor/Controller, CSD(Accounting)—"tarry Dann, O'Brien-Krei berg Inc. (via CAO),
Contra Costa Health Services (Frank Puglisi, Stave Harris)