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HomeMy WebLinkAboutMINUTES - 08171999 - C1-C5 y-, TO EOAR�3 OF S ERVISORS FROM, J, MICHAEL WA1✓FORD, PUBLIC WORKS DIRECTOR TEAT . AUGUST 17, 1999 SUBJECT: CONTRACT AWARD RECOMMENDATION: KENSINGTON PEDESTR:AN FLASHER, PROJECT NO. 0662-6fZ4022-99, KENSINGTON AREA SPECIFIC REQUES:(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION Ie -RECOMMENDED ACTIQNa AWARD fine contract for furnishinglabor and materials for the subject project to Richard A. Heaps Electrical Contractor,Inc.,the icer bidder,who has also rnet the requirements of the County's Disadvantaged Business Enterprise Contract Co-i pliance Program, in the amount of$48,215.00 and at the anit prices submitted; and REQUITE the contractor to present surety bonds for Payment and Faithful Perforrnance in the a .ounts of$48,215.00 and 548,2.15.00, respectively, DIRECT tine Public `forks Director to prepare the contract for the project.. AUTHORIZE the Public Works Director to sign the contract on behalf of the Board subject to the Director laving reviewed and found sufficient all required documents,including the ccs tract signed by the contractor, the aforementioned surety bonds, and a certificate of in.surane. Continued on Attachnientt 2L Yes SIGNATURE. RECOMMENDATION OF BOARD COMMITTEE APPROVE —OTHER SIG1'' 11 RE IS AC's 90N O BOARD ON ASC ST ��� X99 �'�'RC�vEt3 AS RECC�15�i6�E1� E�X,_OTHER_ VOTE OF SUPERNrtSORS X JTNANIMOUS(ABSENT AYES. NOES; A SETN7T; ABSTAIN-.— R31 BSTAIN-.R3 ki G:\GR?DATA\CONS".1\30\1999108-AJG;JST\17-K7-F.TJJ',' Orig.DIM,Public Works(Construction) Contact; Mike Carlson(925)313-2320 i hereby certify hat Cat this is a true and correct copy of an CC: County Admin action taken and entered on the minuf s of the Board of Auditor-Controller Public Works Supervisors on the date shown. Accounting,R.Gilc:,rist -Conspsuction-R.Bruno AUGUST J-7, 1999 Design ATTESTED: ESTED: S.B.E. 703 Market St. PHIL BATCHELOR, C al,k of the Board of Supervisors and San Francisco,CA 94103-1000 County Administrator Con.rac'or By s Deputy SUBJECT; CONTRACT AWARD RECOMMENDATION: KENSINGTON PEDESTIRAIAN FLASHER,PROJECT NTO.0662-6R4022-99,KENSING-1 ON AREA BOARD DATE: AUGUST 17, 1999 PAGE 20F2 1. RECQMME' DDD ACTION: (contimied) AUTHORIZE the Public Works Director to sign any escrow agreernents prepared for this project to permit thesubstitution of securities for moneys withheld by the County to ensure perform ance under the contract, pursuant to Section 22300 of the Public Contract Code. DIRECT that, in accordance with the project specifications and/or upon the -execution of the contract by the Public Works Director, any bid bonds posted by the bidders be exonerated and any checks or cash submitted for bid security be returned. Pursuant to Public Contract Code Section 41114, the Board DELEGATES its functions under Public Contract Code Sections 4107 and 4110 to the Public Works Director or his designee. Pursuant to Section 6705 of the Labor Code, the Board also DELEGATES to the Public Works Director or to any registered civil or structural engineer designated by him the authority to accept detailed plans showing the design of shoring,bracing, sloping or other provisions to be made for worker protection during t1rcIrIch excavating covered by that section. DECLARE that, should the award of the contract to be invalidated for any reason, the Board would not -o the second listed bidder or any other bidder, but instead would in any event have awarded the -contract t have exercised its discretion to-reject all of the bids received. Nothing herein shall prevent the Board from reawardilng the contract to another bidder in cases where the successful bidder establishes a mistake, -refuses to sign the contract or fails to Amm;sh required bonds or insurance(see Public Contract Code Sections 5100- 5107). 11 FINANCIAL IMPACT: The protect,including engineering and appropriate overhead charges, is funded by Hazardous Elimination I and Safety(83%) and Local Road Funds (17%). III RECOMMENDAII_ON/BACKGROUND' The plans and speciftations were approved and the project advertised for bids by the Board of Supervisors on june 22, 1999. The bids were received and opened at 255 Glacier Drive, Martinez, California, on July 27, 1999. The construction bids received were as follows: 1. Richard A. Heaps Electrical Contractor, linc. —......................................................$48,215.00 2. Continental Electric— ...... ........... ................--............. .........$48,933.00 3. Mike Brown Electric Co......... ........ ....... ...-..... ............—...... ........ .......$54,668.00 4. gown & Feslerinc. ..............................................................................................$66,490.00 The Engineer's estimated construction cost was $30,000,00. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: AUGUST 17, 1 gg SUBJECT: APPROVE CONTRACT CHANGE ORDER NO.2 FOR THE ARTHUR ROAD WIDENING PROJECT, PROJECT € O. 0662-6R4162-99, MARTINEZ AREA 1, Recommended Aeflo : APPROVE Contract Charge Order No. 2 in the approximate amount of $16,000.00 and X 7HORIZE the Public Works Director to execute it in order to compensate the contractor, Carone and Sons, Inc. for utility line potholing on both sides of Arthur Road, Its Financial j act: T ero#eot contingency funds are sufficient to cover the change order costs. The ourceof funds is oieno Way Closure Mitigation Fund (100%). continued on attar r?ant: �x yes SIGNATURE: RECOMMENDATION of COUNTY ADIMIMSTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER iGNAT€ `: AC`�I�i� Off: BOAKU UM Ai-I-mopv'L�3 AO M �UMMu 0T im�� VOTE OF SUPERVISORS i hereby certify that this is a true and correct copy of an action A mro (ABSENT T®�} taken and entered on the minutes of the Board of Supervisors AYES: NOES: on the date shown. ABSENT: � ABSTAIN: Contact: Mike Carlson, (925)313-2320 ATTESTED: AUGUIST 17, 1999 PHIL BATCHELOR, Aeric of the Board of Supemlisors and Orig. DIS.: W(Contrr) County Administrator cc: County Administrator E p A Auditor-Controller By % - 9 Deputy Public Works - Accoun'ing, R. G6;ichrist Construction. R. Bruno - Design Contractor RB:kj G AGPPDATA=%,'8nB0\1999108-AUGUST\17-ARW-GC0.0QC SUBJECT": ARTHUR ROAD WDENING PROJECT PROJ. NO. 4662-684162-99, MAS o(NE-Z AREA DATEAUGUST 17, 1999 PAGE: 2 OF 2 The total of Contract Change Order No. 2 is greater than 10% of the original contract, thereby requiring Board approval. Without approval, the contractor will not receive payment for work done under Contract Charge Order No. 2. TO: BOARD OF SUPEE RVISOR S FROW J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: AUGUST 17, 1999 SUBJECT: REJECT BIDS RECEIVED ON JULY 13, 1999 FOR THE DELTA ROAD BRIDGE REPLACEME:NT PROJECT, PROJECT NO. 0662-684216-95. KNIGHT EN AREA 1. _Recommended Acflon: REJECT all bids received on July 13, 1999 for the Delta Road Bridge Replacement Project and, DIRECT that any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned. 11, FinanLclal Impa . None. Continued on Attachrnent,,. X SIGNATURE: OR RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ION OF BOARD ON AUGUST 17, 999 APPROV OMMENDED_X_OTHER VOTE OF SUPERViSORS _X_ LiNANiM0US (ABSENT___) AYES: -- NOES;— ABSENT:—ABSTAIN-- RB:kj GA_'rPData\C0r1St1,80\1 GM08-Augusftl 7-DRSRreject.doc I hereby cert;fy that this is a true and correct copy of an Contact: Mike Cadson, (925)313-2320 action taken and entered on 'he minutes of the Board of Orig. Div: Public Works (Cons ruction Division) supervisors on the date shown. CC' County Admin- EE. Kusvor Auditor-Controlier ATTESTED: AU(TUST 17, 1999 Pw: Accounting PHILBATCH�--' OR, Clerk of the Board of Supervisors and Construction-R. Bruno Design County Administrator Project Bidders-via PL;b';ic Works By Deputy C- REJECT BOARD ORDER FOR Delta Road Bridge Replacement Project, Prof, No.: 0662-6R4216-95, Knightsen Area BOARD DATE., August 17, 1999 111 Reasons for Recommendations and Rejection of all bids is in the County's best interest, and the Public Works Department recommends that all bids be rejected. Pursuant to Public Contract Code Section 20393, as well as the Notice to Contractors, the Board in its discretion may reject all bids. IV. Consef uencAg _Negative Action: -q_ _q None. C'4 TO. BOARD OF SUPERVISORS FROM, J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: AUGUST 17, 4;999 SUBJECT: AMENDMENT NO. 2 TO THE CONSULTING SERVICES AGREE::MEN-71 WITH NOLTE ASSOCIATES, INC. FOR THE CANO TASSAJARA ROAD REALIGNMENT PROJECT, PROJECT NO. 0662-6R4185497, TASSAJARA AREA 1, Recommended Action: APPROVE and AUTHORIZE: the Public Works Director to execute Annendment No. 2 to the Consulting Services Agreement with Nolte Associates, Inc. for the Camino Tassajara Road Realignment Project, in the Tassajara area. If. Financlajjnpact- There will be no impact to the County General Fund, The $129500,00increase viii be funded by the Tassajara AOB (100%) Confinued on attachment: X yes SIGNATURE: RECOMMENDATION OF (;UUN I Y AUMINR5 I,-,A�UN RECOMMENDATION OF BOARD COMfid-17`SEE APPROVE OTHER SIGNA'r 4 R ° l: A 6 ^ B ARt3 -c z 9 APPROVED AS RECOMMENDED– OTHER— VOTE OF SUPERVISORS X UNIANIMOUS (ABSENT__) AYES: NOES: ABSENT: ABSTAIN: Contact: Mike Carison, (925)313-2321 1 hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the board of Orig. Dive: PW o n s t r) Supervisors or.the date shown. cc: County Administrator AuditomController PubIic Works ATTESTED: 9 AUGUST 17, 199 - Accounting, R. Giichnst PHIL BATCHELOR, Clerk of the Board ofSupervisors and - Construction, R. Bruno County Administrator - Desigr, Contractor By Deputy G:11sRPOATA\CONS'RBQ11995108-AUGUSnl,7-,';-,RR(0SA-AD2)D0C SUBJECT: APPROVE AMENDMENT O. 2 TO CONSULT;;NG SER` CES AGREEMENT WITH N ?LTE ASSOCIATES, INC. FOR CAMINO TASEAI;I,SRA ROAD REALIGNMENT PROJECT DATE: August 17, 1999 PAGE: 2 of 2 round* The Board of Supervisors on June 15, 1999 authorized the Public Works Director to execute a Consulting Services Agreement with Nolte Associates, Inc. to provide construction management support for the Camino Tassajara Road Realignment Project. The current agreement provides Resident Engineering services for 45 working days or 360 working hours, whichever occurred first. Due to the contractors current schedule, and delays caused by the utility companies, the 360 working hours have been exceeded. IV. If the Consultant Services Agreement with Nolte Associates, Inc. is not approved, it may result in the consultant not being paid for sem4ces rendered. BOARD OF SUPERVISORS C.6 FROM: J. MICHAEL. WALFORD, PUBLIC WORKS DIRECTOR DATE: August 17, 1999 SUBJECT- Approve Consulting Services Agreement with Terrasearch Inc. for Geotechnical Se ice on the Christie Road Slide Repair Project, in the Rodeo area. Project No,: 0672-686351-98 ROUND AND JUS`r?.MAa ION L HECO1qMENQEQ_AQT1QW APPROVE and AUTHORIZE the Public Works Director, or his designee, to execute a contract with Terrasearch, Inc. to provide geotechnical services for the Christie Road Slide Repair Project in the Rodeo Area. If. EINANCIAL IMPACT- The estimated contract cost is $18,750.00 funded by FEMA (75%); $6,250 funded by Road Funds (25%). Continued on Attachment: X SIGNATURE, RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S), ACTION OF BOARD ON A-wuST 17, 1999 APPROVED AS RECOMMENDED X OTHER— VOTE OF SUPERVISORS UNANWOUS (ABSEN"'F AYES. NOES,_ F ABSENT: ABSTAIN-- i horleby cert­;y that fMs Is a true -and correct JMW:!P:gpp copy of an act ori taker, and entered on arts\\PV�iW-,NSHARDATANGrpDe,a\DesiV-\Board Orders rni'nutas of the and of Supervisors on the BO I 999\Chrmt; is Road Slide Repair Project 8-17.doc orig. Div: PuUic Works (Design Division) date showt'l. �L AUGUST '17, "999 Contact,. Joubin Pa pour(313-2299) A7TESTED: — to c;, CAO CC., PHIL BATCHELOR, Gerk of the and E. al au-emsors and County Adnnin,strator Aud'Itor-Controller Core munity Desi oprnent By Deputy PW AccoLnting Construction SUBJECT. Approve Consulting Services Agreement with Terrasearch Inc. for Geotechnical Consultation on the Christie Road Slide Repair Project in Rodeo Area, Project No.: 0672-6R6351-98 DATE: August 17, 1999 PAGE 2 1IL Reasons for Recommendations and BgqkqrotLnd., The damage to Christie Road occurred in the winter of 1998, This project consists of two separated slip outs. The road will be relocated away from the most easterly of the two slip outs, therefor avoiding any or in the creek area. The second slip out will be stabilized using the recommendation of the geotechnical engineer. IV, Consequences of Native Action: If the Consulting Services Agreement with Terrasearch Inc. is not approved, the project can not be completed and may result in road closure.